G-TEC EDUCATION

ISO 9001:2015 CERTIFIED

MS POWERPOINT QUESTION BANK

1. Which file format can be added to a PowerPoint show?

a) .gif b) .jpg c) .wav d) All of above
2. Special effects used to introduce slides in a presentation are known as?
a) Transitions b) Effects c) custom animations
3. You can edit an embedded organization chart object by?
a) Double clicking the organization chart object
b) Clicking edit object
c) Right clicking the chart object, then clicking edit MS-Organization Chart object
d) Both A and C
4. Which PowerPoint feature allows the user to create a simple presentation quickly?
a) AutoContent Wizard c) Chart Wizard
b) Transition Wizard d) Animations
5. Slide sorter can be accessed from which menu?
a) Insert b) File c) Edit d) View
6. What would I choose to create a pre-formatted style?
a) Slide sorter view b) Slide layout c) Format
7. To preview a motion path effect using the custom animation task pane, we should
a) double click the motion path b) click the show effect button
c) click the play button d) none of above
8. Which of the following views is the best view to use when setting transition effects for all
slides in a presentation?
a) Slide view b) Notes page view c) Slide sorter view
9. How can we view slide show repeated continuously?
a) repeat continuously b) loop more c) loop continuously until ‘Esc’
10. Ellipse Motion is a predefined ___.
a) Design Template b) Animation Scheme c) Color Scheme
11. A File which contains readymade styles that can be used for a presentation is called __?
a) AutoStyle b) Wizard c) Template
12. How we can replace a font on all slides with another font in Powerpoint?
a) Tools -> Fonts b) Edit -> Fonts c) Format -> Replace Fonts
13. The boxes that are displayed to indicate that the text, pictures or objects are placed in it is
called?
a) Word Art b) Placeholder c) AutoText
14. Which view in Power Point can be used to enter Speaker Comments?
a) Slide Show b) Notes Page view c) Slide Sorter
15. Which of the following tool bars provide different options in various master views?
a) Standard toolbar b) Formatting toolbar c) Common tasks toolbar
16. In PowerPoint the arrangement of elements such as Title and subtitle text, pictures, tables
etc. is known as?
a) Layout b) Design c) Presentation

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17. What is a motion path in PowerPoint?

a) A type of animation entrance effect
b) A method of moving items on a slide
c) A method of advancing slides
18. What is a slide-title master pair?
a) A slide master and title master for a specific design template
b) The title area and text area of a specific slide
c) A slide master and title master merged into a single slide
19. How we can create a uniform appearance by adding a background image to all slides?
a) By editing last slide b) Use the autocorrect wizard c) Edit the slide master
20. What is a trigger, in context of animations?
a) An object to be inserted in the presentation
b) An action button that advances to the next slide
c) The name of a motion path
d) An item on the slide that performs an action when clicked
21. In a slide layout, which of the following section does not exist?
a) Animation Section b) Lists Section c) Titles Section
22. One can change color of different objects without changing content using
a) Font Color b) Object Color c) Layout Section d) Color Scheme
23. You can apply motion effects to different objects of a slide using
a) Animation Scheme b) Slide Transition c) Color Scheme
24. To create another copy of a slide, what is the best way…?
a) Click the slide then press Ctrl+A and paste in new slide
b) Redo everything on a new slide that you had done on previous slide
c) From Insert Menu choose Duplicate Slide
25. PowerPoint has a default extension of?
a). PPP b) .PPT c). PPTXX
26. File which contains readymade styles that can be used for a presentation is called?
a) Auto Style b) Template c) Pre formatting
27. _______ is collections of buttons that you can click on to active some of the most commands
in PowerPoint?
a) Menu Bar b) Tool Bar c) Scroll Bar
28. ________is a text element shown at the top margin of your Presentation?
a) Footer b) Header c) Top presentation
29. PowerPoint can help you to create following types of presentation?
a) Black and white transparencies c) Video slide show
b) Color transparencies d) All of the above
30. We can replace a font on all slides with another font using the ____ option?
a) Edit > fonts c) Tools > replace > fonts
b) Tools font d) Format > replace > fonts

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ISO 9001:2015 CERTIFIED
MS POWERPOINT QUESTION BANK

31. How you can stop the slide show.

a) Pressing Delete button. c) Pressing Right arrow.
b) Pressing Esc button. d) Pressing Left arrow.
32. _______ task pane shows the design that is currently being used in the presentation.
a) slide show c) slide design
b) slide style d) slide format
33. PowePoint presentations are commanly used in -
a) communication of planning c) project presentations by students
b) note outlines for teachers d) All of above
34. The page to create Presentation in Power Point is called -
a) Sheet c) Paper
b) Slide d) Document
35. The page to create Presentation in Power Point is called -
a) Sheet b) Slide c) Paper d) Document
36. A ________ is a collection of design choices that includes colors, fonts, and special effects.
a) Data b) Theme c) Table d) Slide
37. What is a slide transition?
a) Overheads
b) Letters
c) A special effect used to introduce a slide in a slide show
d) The way one slide looks
38. What does “apply design template” do?
a) Changes the content of the slide
b) Adds functionality to the slide
c) Changes the look of the slide without changing the content
d) None of the above
39. Which PowerPoint feature allows the user to create a simple presentation without having to
spend too much time on it?
a) AutoContent Wizard c) Color Schemes
b) Animation d) Chart Wizard
40. A new presentation can be created from
a) Blank Presentation c) From Design Template
b) From Existing Presentation d) All of above
41. What is a motion path?
a) A type of animation entrance effect
b) A method of advancing slides
c) A method of moving items on a slide
d) All of the above
42. In order to edit a chart, you can
a) Triple click the chart object c) Double click the chart object
b) Click and drag the chart object d) Click the chart object

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ISO 9001:2015 CERTIFIED
MS POWERPOINT QUESTION BANK

43. Which of the following statements is not true?

a) You can type text directly into a PowerPoint slide but typing in text box is more
convenient.
b) From Insert menu choose Picture and then File to insert your images into slides.
c) can view a PowerPoint presentation in Normal, Slide Sorter or Slide Show view.
d) You can show or hide task pane from View >> Toolbars.
44. Which of the following statement is false?
a) If you choose to select from one of the pre-made slide layouts, you can change the
positioning
b) If you choose to select from the pre-made slide layouts, you cannot delete the objects in
the layout
c) Blank Slide is at the top of the Content Layouts area in the Slide Layout panel
d) All of above are false statements
45. In a PowerPoint presentation
a) Sound clips can be inserted but not movie clips
b) Movie clips can be inserted but not sound clips
c) Both cannot be inserted
d) Both can be inserted
46. List Box and Text box
a) are some other than that in a list box the bullets are enabled
b) are different. List boxes are used to present lists and can’t be created with text boxes
c) Both of above
d) None of above
47. Which of the following font effect is not available in PowerPoint Font dialog box?
a) Underline c) Emboss
b) Shadow d) Strikethrough
48. The spelling dialog box can be involved by choosing spelling from_____menu.
a) Tools c) File
b) View d) Insert
49. What term describes a background that appears as a grainy, non-smooth surface?
a) Pattern c) Velvet
b) Gradient d) Texture
50. What is a slide-title master pair?
a) The title area and text area of a specific slide
b) A slide master and title master for a specific design template
c) A slide master and title master merged into a single slide
d) Count

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MS POWERPOINT QUESTION BANK

Shortcut Keys
The 10 most useful shortcut keys in PowerPoint
F5 Runs the presentation (View > Slide Show)

Shift + F3 Toggles between lowercase, mixedcase and uppercase on the selection

Shift + F9 Toggles the display of Guide Lines

Shift + Enter Enters a line break (Soft break)

Ctrl + A Selects all the objects on the active slide

Ctrl + T Displays the (Format > Font) dialog box

Ctrl + Shift + Tab Toggle between the Slides and Outlines tabs (Normal view)

Ctrl + Shift + G Group the currently selected objects / shapes

Ctrl + Shift + H Ungroups the currently selected object / shape

Alt + Shift + F4 Closes all the presentations (saving first) and exits PowerPoint (File > Exit)

Function Keys

F1 Display Help or the Office Assistant

F2 Select the text box containing an object or text

F4 Repeats the last presentation action (Edit > Repeat) (not Format Autoshape dialog)

F5 Runs the presentation (View > Slide Show)

F6 Moves to the next pane in the presentation (clockwise)

F7 Displays the (Tools > Spelling) dialog box

F10 Toggles the activation of the Menu Bar

F12 Displays the (File > Save As) dialog box

Shift + Function

Shift + F1 Activates the context sensitive Whats this ? prompt (Help > Whats This)

Shift + F3 Toggles between lowercase, mixedcase and uppercase on the selection

Shift + F4 Repeat the last Find, the same as (Edit > Find Next)

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Shift + F6 Moves to the previous pane in the presentation (anti-clockwise)

Shift + F9 Toggles the display of Guide Lines

Shift + F10 Display the (Shortcut) menu for the selected item

Shift + F12 Saves, Displays the (File > Save As) dialog box if a new presentation

Ctrl + Function

Ctrl + F4 Closes the active presentation or window (File > Close)

Ctrl + F5 Restore the size of the active presentation or window

Ctrl + F6 Moves to the next presentation window

Ctrl + F7 Activates the Move window command

Ctrl + F8 Activates the Resize window command

Ctrl + F9 Minimises the size of the active presentation or window

Ctrl + F10 Maximise the size of the active presentation or window

Ctrl + F12 Displays the (File > Open) dialog box

Other + Function

Alt + F2 Displays the (File > Save As) dialog box

Alt + F4 Closes the active presentation (saving first) and exits PowerPoint (File > Exit)

Alt + F5 Restore the program window size

Alt + F7 Find next mispelt word - continue (Tools > Spelling) ??

Alt + F8 Displays the (Tools > Macros > Macro) dialog box

Alt + F9 Toggles the display of the Grid

Alt + F10 Maximise the program window

Alt + F11 Toggles between the Visual Basic Editor window and the PowerPoint window

Alt + Shift + F2 Displays the (File > Save As) dialog box

Alt + Shift + F4 Closes the active presentation (saving first) and exits PowerPoint (File > Exit)

Alt + Shift + F10 Displays the drop-down menu for the corresponding smart tag

Ctrl + Shift + F10 Activates the Menu Bar or displays the (View > Toolbars) dialog box

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Ctrl + Shift + F12 Displays the (File > Print) dialog box

Ctrl + Numbers

Alt + Shift + 1 Show Heading 1 (Outline view)

Alt + Shift + 9 Expands all text in the presentation (Outline view)

Ctrl + Letters

Ctrl + A Selects all the objects on the active slide

Ctrl + B Toggles bold on the current selection

Ctrl + C Copies the current selection to the clipboard (Edit > Copy)

Ctrl + D Make a duplicate of the selected slide (Edit > Duplicate)

Ctrl + E Centre aligns the current selection

Ctrl + F Displays the (Edit > Find) dialog box

Ctrl + G Displays the (View > Grid and Guides) dialog box

Ctrl + H Displays the (Edit > Replace) dialog box

Ctrl + I Toggles italics on the current selection

Ctrl + J Justifies the current selection

Ctrl + K Displays the (Insert > Hyperlink) dialog box (in a textbox)

Ctrl + L Left aligns the current selection

Ctrl + M Inserts a new slide (Insert > New Slide)

Ctrl + N Creates a new presentation (File > New)

Ctrl + O Displays the (File > Open) dialog box

Ctrl + P Displays the (File > Print) dialog box

Ctrl + R Right aligns the current selection

Ctrl + S Saves, Displays the (File > Save As) dialog box if a new presentation

Ctrl + T Displays the (Format > Font) dialog box

Ctrl + U Toggles (continuous) underlying of the selection

Ctrl + V Pastes the entry from the clipboard (Edit > Paste)

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Ctrl + W Closes the active presentation or window (File > Close)

Ctrl + X Cuts the current selection to the clipboard (Edit > Cut)

Ctrl + Y Repeats the last Presentation action (Edit > Repeat)

Ctrl + Z Undo the last Presentation action (Edit > Undo)

Others + Letters

Ctrl + Shift + B Opens the Outlook Address Book

Ctrl + Shift + C Copies the formatting attributes from the current selection to the clipboard

Ctrl + Shift + F Activates the Font Names drop-down on the Formatting toolbar

Ctrl + Shift + G Group the currently selected objects / shapes

Ctrl + Shift + H Ungroups the currently selected object / shape

Ctrl + Shift + P Activates the Font Size drop-down on the Formatting toolbar

Ctrl + Shift + V Pastes the formatting attributes from the clipboard on to the selection

Alt + D Displays the (Slide Show) menu

Alt + E Displays the (Edit) menu

Alt + F Displays the (File) menu

Alt + H Displays the (Help) menu

Alt + I Displays the (Insert) menu

Alt + K Checks the names in the To, Cc and Bcc lines against the Address Book

Alt + O Displays the (Format) menu

Alt + S Displays an e-mail message containing the active presentation

Alt + T Displays the (Tools) menu

Alt + U Displays the AutoShapes drop-down menu on the Drawing toolbar

Alt + V Displays the (View) menu

Alt + W Displays the (Window) menu

Alt + Shift + A Show all or collapse all text or headings (Outline view)

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ISO 9001:2015 CERTIFIED
MS POWERPOINT QUESTION BANK

Entering Data

Enter Enters a new paragraph

Shift + Enter Enters a line break (Soft break)

Ctrl + Tab Inserts a tab in a table cell

Extending Data

Shift + Home Extends the selection to the beginning of the line

Shift + End Extends the selection to the end of the line

Shift + Up Arrow Extends the selection one line up

Shift + Down Arrow Extends the selection one line down

Shift + Left Arrow Extends the selection one character to the left

Shift + Right Arrow Extends the selection one character to the right

Ctrl + Shift + Home Extends the selection to the beginning of the textbox

Ctrl + Shift + End Extends the selection to the end of the textbox

Selecting Data

Ctrl + Shift + Up Arrow Selects to the line above

Ctrl + Shift + Down Arrow Selects to the line below

Ctrl + Shift + Left Arrow Selects to the beginning of the word

Ctrl + Shift + Right Arrow Selects to the end of the word

Delete Deletes one character to the right

Backspace Deletes one character to the left

Ctrl + Delete Deletes one word to the right

Ctrl + Backspace Deletes one word to the left

Formatting Data

Ctrl + ] Increases the font size to the next size in the drop-down list

Ctrl + [ Decreases the font size to the next size in the drop-down list

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Ctrl + Shift + > Increases the font size to the next size in the drop-down list

Ctrl + Shift + < Decreases the font size to the next size in the drop-down list

Ctrl + = Toggles Subscript on the selection

Ctrl + Shift + = Toggles Superscript on the selection

Manoeuvring

Arrow Keys Moves one character or line in the given direction

Tab Moves to the first or next hyperlink / object / cell

Shift + Tab Moves to the last or previous hyperlink / object / cell

Home Moves to the beginning of the line

End Moves to the end of the line

Page Up Moves to the previous slide

Page Down Moves to the next slide

Shift + Page Up Moves to the previous slide

Shift + Page Down Moves to the next slide

Ctrl + Home Moves to the beginning of the text box

Ctrl + End Moves to the end of the text box

Ctrl + Up Arrow Moves up one paragraph

Ctrl + Down Arrow Moves down one paragraph

Ctrl + Left Arrow Moves one word to the left

Ctrl + Right Arrow Moves one word to the right

Ctrl + Enter Moves to the next title or body text placeholder

Other

Alt + Tab Toggles between all your open applications

Alt + Shift + Tab Toggles backwards between all your open applications

Ctrl + Shift + Tab Toggles between the Outline tab and the Slides tab in Normal view.

Ctrl + Spacebar Remove manual character formatting returning the text back to its
default

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Esc Cancels the action or closes the dialog box

Alt + Shift + Left Arrow Promotes a paragraph (Outline view)

Alt + Shift + Right Arrow Demotes a paragraph (Outline view)

Alt + Shift + Up Arrow Moves the selected paragraphs up (Outline view)

Alt + Shift + Down Arrow Moves the selected paragraphs down (Outline view)

Alt + Shift + + Expands the text below a heading (Outline view)

Alt + Shift + - Collapses the text below a heading (Outline view)

/ Turn character formatting on or off (numeric keypad)

Alt + Escape Switches to the next program

Ctrl + Escape Displays the Start Menu

Print Screen Copies a picture of the whole screen to the clipboard

Alt + Print Screen Copies a picture of just the active window to the clipboard

Redundant Shortcut Keys

Ctrl + Shift + F6 Move to the previous presentation window ??

Alt + S Send presentation as an email ??

Alt + K Check the names in email against the address book ??

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