CAULFIELD RACECOURSE

GRANDSTAND PROJECT
(WP10)
Planning Report

Prepared for
MELBOURNE RACING CLUB
1 September 2023
 URBIS STAFF RESPONSIBLE FOR THIS REPORT WERE:
Director Evan Granger
Associate Director Ben Porteous
Consultant Saskia McEldowney
Project Code P0042639
Report Number Rep_01

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CONTENTS
1. Executive Summary ..........................................................................................................................1

2. Introduction .......................................................................................................................................3

3. Site and Surrounds ...........................................................................................................................5

3.1. Caulfield Racecourse ...........................................................................................................5
3.2. Caulfield Racecourse Redevelopment ................................................................................7
3.3. The Application Site .............................................................................................................9
3.4. Immediate Interfaces ...........................................................................................................9
3.5. Wider Context ....................................................................................................................12
3.6. Transport Network .............................................................................................................13

4. Glen Eira Planning Scheme ...........................................................................................................16

4.1. Planning Policy Framework ...............................................................................................16
4.2. Zoning ................................................................................................................................16
4.3. Overlays .............................................................................................................................18
4.4. Particular Provisions ..........................................................................................................20
4.5. Other Considerations .........................................................................................................21
4.6. Strategic Framework ..........................................................................................................23

5. Proposal ...........................................................................................................................................25
5.1. Use .....................................................................................................................................25
5.2. Building Form and Layout ..................................................................................................26
5.3. Landscaping .......................................................................................................................28
5.4. Access, Parking and Waste ...............................................................................................29
5.5. Requirements for a Planning Permit ..................................................................................29

6. Planning Process ............................................................................................................................30

6.1. Development Faciltation Program Eligibility ......................................................................30
6.2. Pre-application Consultation ..............................................................................................30
6.3. Extent of Notice Required ..................................................................................................31

7. Planning Assessment .....................................................................................................................32

7.1. Consistency with Strategic Framework ..............................................................................32
7.2. Consistency with the Glen Eira Planning Scheme ............................................................32
7.3. Built Form ...........................................................................................................................33
7.4. Landscaping .......................................................................................................................36
7.5. Heritage Considerations ....................................................................................................37
7.6. Cultural Heritage Considerations .......................................................................................37
7.7. Traffic and Parking .............................................................................................................37
7.8. Potential for External Amenity Impacts ..............................................................................39
7.9. Environmentally Sustainable Design .................................................................................40
7.10. Stormwater Management ..................................................................................................41
7.11. Public Land Manager .........................................................................................................41

8. Conclusion .......................................................................................................................................42

Disclaimer ........................................................................................................................................................43

Appendix A Certificates of Title

Appendix B CHMP Advice

FIGURES
Figure 1 Caulfield Racecourse Reserve ............................................................................................................ 6
Figure 2 Caulfield Racecourse Masterplan Work Packages ............................................................................. 7

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Figure 3 Approved Northern Precinct Redevelopment (Application Site Starred) ............................................ 8
Figure 4 Proposed Normanby Road Interface ................................................................................................... 8
Figure 5 Existing Conditions Aerial .................................................................................................................... 9
Figure 6 Strategic Cycling Corridors Map ........................................................................................................ 14
Figure 7 Surrounding Transport Networks

......................................................................................................................................................................... 15
Figure 8 Site Zoning ........................................................................................................................................ 17
Figure 9 Heritage Overlay (Schedule 242) ...................................................................................................... 18
Figure 10 Parking Overlay (Schedule 2-1) ...................................................................................................... 19
Figure 11 Area of Cultural Heritage Sensitivity Map ....................................................................................... 22
Figure 12 Racecourse Reserve Precinct (approximate subject site highlighted) ............................................ 24
Figure 13 Proposed Grandstand viewed from the north ................................................................................. 25
Figure 14 Proposed Site Plan (ground floor) ................................................................................................... 26
Figure 15 Proposed Station Street Interface ................................................................................................... 27
Figure 16 Proposed Works to Norman Robinson Stand

28
Figure 17 Proposed Landscape Scheme ........................................................................................................ 28
Figure 18 Proposed Building elevation (comparison to existing Rupert Clarke Stand) .................................. 34
Figure 19 Existing vs. proposed building footprint. .......................................................................................... 34
Figure 20 View from Station Street .................................................................................................................. 35
Figure 21 Site Access ...................................................................................................................................... 36
Figure 22 Proposed Plantings ......................................................................................................................... 37
Figure 23 Nearest Noise Sensitive Area (NSA) .............................................................................................. 40
Figure 24 Existing vs. Proposed Shadow Diagrams ....................................................................................... 40

PICTURES
Picture 1 Existing Rupert Clarke Stand ............................................................................................................. 9
Picture 2 Northern interface: Caulfield Village (Precinct 2) ............................................................................. 10
Picture 3 Caulfield Station, view from the south-east ...................................................................................... 10
Picture 4 View to the south down Queens Road ............................................................................................. 11
Picture 5 Glen Huntly Park .............................................................................................................................. 11
Picture 6 Corner of Kambrook Road and Station Street. ................................................................................ 12
Picture 7 Rupert Clarke Stand (demolition) ..................................................................................................... 34
Picture 8 Proposed Grandstand ...................................................................................................................... 34
Picture 9 Material Palette................................................................................................................................. 35
Picture 10 Façade Schedule ........................................................................................................................... 35

TABLES

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Table 1 Application Summary ............................................................................................................................ 3
1. EXECUTIVE SUMMARY
Caulfield Racecourse Reserve (CRR) was established in the mid-1800s as Crown Land for the purposes of
racing, public park and recreation. The Melbourne Racing Club (MRC) has operated Caulfield Racecourse
for almost 150 years, progressively developing and establishing the venue as an international standard
racecourse, and home of the famous Caulfield Cup.
Caulfield Racecourse is a state significant racing and events venue and one of the largest employers and
economic contributors in Melbourne’s south-east. The Racecourse hosts more than 140 event days
attracting over 500,000 annual visitors and contributing $175 million direct and indirect economic contribution
to the state of Victoria annually (Ernst & Young, July 2018).
In 2018, the MRC entered a new 65-year lease at the CRR with the Caulfield Racecourse Reserve Trust (the
Trust). As part of the lease arrangements, horse training was relocated from the Reserve in late 2021.
Securing of tenure and the relocation of horse training is a key change that will drive significant renewal.
The latest stage of the Caulfield Racecourse Masterplan is the construction of a new grandstand to replace
the Rupert Clarke Stand. This report has been prepared in support of a planning permit application
associated with the construction of a new four storey and basement grandstand building that will deliver a
state of the art, racing and entertainment venue. The proposal will be a welcoming destination for all
members and visitors alike, offering a variety of experiences ranging from a family enjoying racing on the
public lawn area, through to the most exclusive experience in the MRC Committee Room on Caulfield Cup
Day.
The site is located within the Public Park and Recreation Zone – Schedule 1. It is affected by the Parking
Overlay – Precinct 2-1 (PO2), Special Controls Overlay – Schedule 7, and the Heritage Overlay (Schedule
242). The site is also within an area of Aboriginal Cultural Heritage Sensitivity.
As the proposal seeks to replace an existing building and operate in the same manner, the proposal only
requires planning permission pursuant to:
▪ Clause 36.02-2 (PPRZ) to construct a building and carry out works.
The proposed will consist of the following key components:
▪ Removal of the Rupert Clarke Stand
▪ Construction of a four-storey plus basement fit-for-purpose building incorporating a food hall, multiple
restaurants, bars and member’s lounges.
▪ Minor works to the existing Norman Robinson Stand to facilitate the removal of the Rupert Clarke Stand
and provide a clear separation between the two stands.
This shovel ready project meets the criteria to be assessed under the Development Facilitation Program,
under the ‘Visitor economy and arts and recreation facilities’ sector, which includes Major sports and
recreation facilities.
In preparing this report, we have conducted a detailed analysis of the site and its surrounds and considered
the relevant planning policies and controls of the Glen Eira Planning Scheme. This report outlines the full
details of the proposal and assesses the merits of the proposal based on the applicable planning controls
and site context. The assessment demonstrates the building should be approved for the following reasons:
▪ The development is consistent with the relevant clauses of the Glen Eira Planning Scheme, which seek
to facilitate the ongoing development of large sporting, racecourse, and entertainment precincts.
▪ The new Grandstand Building will replace the existing aging Grandstand Building, reducing the overall
gross floor area (GFA) and building footprint, while creating a high-quality venue to broaden the
demographic appeal and significantly improve the race day and events experience.
▪ The proposal is consistent with local policy objectives outlined for the Caulfield Activity Centre. Primarily,
the proposal aligns with the land use and built form ambition for this part of the Caulfield Racecourse
Reserve.
▪ There will be no amenity impacts to neighbouring or nearby properties resulting from the proposal. The
application site is replacing an existing building and the works are substantially set back from the Station
Street frontage, minimising any impacts to the streetscape.

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▪ The proposed landscaping will improve the amenity within the Caulfield Racecourse site and contribution
to the public realm (where visible).
▪ Traffic and car parking conditions will not be affected by the proposed development.
▪ The works will not detrimentally impact any high-value canopy trees within or outside the site boundary.
▪ The works are a necessary step to enable the ongoing redevelopment of Caulfield Racecourse as a state
significant racing and events venue.

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2. INTRODUCTION
This report has been prepared in support of the proposed new Grandstand Building at the Caulfield
Racecourse reserve. This report addresses the planning merits of the proposal and its consistency with the
relevant planning controls and policies of the Glen Eira Planning Scheme.
In support of this application and Planning Report, the following documents are included:
▪ Acoustic Report prepared by Resonate Consultants
▪ Arboricultural Impact Assessment prepared by Glenn Waters Arboriculture.
▪ Consent of the Caulfield Racecourse Reserve Trust
▪ Current Certificate of Title
▪ Landscape Report, prepared by Oculus
▪ Planning Report, prepared by Urbis
▪ Public Land Manager Consent, provided by DEECA
▪ Sustainability Management Plan, prepared by ADP Consulting
▪ Transport Impact Assessment, prepared by SALT3
▪ Urban Context Report and Architectural Plans, prepared by Woods Bagot
▪ Waste Management Plan, prepared by SALT3
Table 1 provides an overview of the application, including the provisions and policies addressed in this
report:
Table 1 Application Summary

Application Summary

Address Caulfield Racecourse Reserve – 31 Station Street, Caulfield

Existing Conditions Project Site:

▪ Rupert Clarke Stand (constructed 1992)

▪ Three storey building (20,620 m2 GFA)

▪ Norman Robinson Stand (2345 m2 GFA)

▪ Vehicular access to western carparking area provided via Station Street

(no basement level)

Proposal ▪ Buildings and works associated with the construction of a new four-storey
and basement Grandstand Venue (no increase to overall building height)

▪ Total GFA of 17,190 m2

▪ Proposed to continue to use the land as a Major Sports and Recreation

Facility

▪ New basement level (accessed via western carpark) to allow for

operational matters including loading, waste collection, and catering

▪ Minor demolition and modifications to Norman Robinson Stand (total GFA

2486 m2 – increase of 141sqm)

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Application Summary

Planning Controls ▪ Public Park and Recreation Zone (PPRZ)

▪ Parking Overlay – Precinct 2-1 (PO2-1)

▪ Specific Controls Overlay (Schedule 7)

▪ Heritage Overlay (Schedule 242)

▪ Area of Aboriginal Cultural Heritage Sensitivity

Planning Policy ▪ Clause 2.01-1- Context

Framework
▪ Clause 2.04 - Strategic Framework Plans

▪ Clause 11 – Settlement

▪ Clause 11.03-1L - Activity Centres - Caulfield Station Precinct Major

Activity Centre

▪ Clause 15 – Built Environment and Heritage

▪ Clause 17 – Economic Development

▪ Clause 19 – Infrastructure

Particular Provisions ▪ Clause 52.06 – Car Parking

▪ Clause 52.27 – Licensed Premises

▪ Clause 52.34 – Bicycle Facilities

▪ Clause 53.18 – Stormwater Management

Permit Triggers ▪ Clause 36.02-2 (PPRZ) to construct a building and carry out works

Title ▪ Volume 11766 Folio 669, Crown Allotment A, Parish of Prahran at

Caulfield

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3. SITE AND SURROUNDS
3.1. CAULFIELD RACECOURSE
Located approximately 10 kilometres south-east of the Melbourne Central Business District, Caulfield
Racecourse Reserve has been home to Caulfield Racecourse since 1876. The Caulfield Racecourse is
largely positioned on Crown Land (Caulfield Racecourse Reserve) with small areas of the current venue on
freehold land owned by the Melbourne Racing Club. Caulfield Racecourse Reserve Trust (Trust) is tasked
with managing the Caulfield Racecourse Reserve after being appointed by the Minister for Energy,
Environment and Climate Change in 2018.
The Caulfield Racecourse Reserve comprises multiple registered street addresses, including:
▪ 132-140 Kambrook Road, Caulfield East
▪ 20-34 Booran Road, Caulfield East
▪ 31 Station Street, Caulfield East
▪ 120 Neerim Road, Caulfield East.
The broader Caulfield Racecourse Reserve site is generally bounded by Station Street and Normanby Road
to the north, Queens Avenue to the east, Neerim Road to the south and Kambrook Road to the west. The
heart of the Caulfield Major Activity Centre is located immediately to the north of the reserve.
MRC currently holds lease and licensing agreements with the Trust, providing access to the racecourse,
grandstand, gaming facilities and the Guineas Car Park.
The broader Caulfield Racecourse site consists of eight (8) formal allotments, described as the following:
▪ Volume 05589 Folio 727, Lots 1, 2, 3, 4, 5 and 6 on Title Plan 760468S.
▪ Volume 11372 Folio 477, Lot 7 on Plan of Subdivision 626414G.
▪ Volume 11766 Folio 669, Crown Allotment A, Parish of Prahran at Caulfield.
The wider context generally comprises the following land uses and characteristics:
▪ Priority Development Zone to the north to facilitate the development of multi-storey residential buildings
within the Caulfield Station precinct.
▪ Low-rise detached and semi-detached residential properties within the Neighbourhood Residential Zone
to the east and west.
▪ Monash University’s Caulfield Campus, located approximately 300 metres to the north-east.
▪ Caulfield Park, located approximately 450 metres to the north-west.
The application site comprises a section of Crown Allotment A as demonstrated in Figure 1.

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Figure 1 Caulfield Racecourse Reserve

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3.2. CAULFIELD RACECOURSE REDEVELOPMENT
As part of the major staged redevelopment of Caulfield Racecourse, the incorporated document ‘Caulfield
Racecourse (Works Packages 3-5), Station Street, Caulfield East’ was introduced into the Glen Eira
Planning Scheme in December 2021. The application of the Special Controls Overlay (Schedule 7) exempts
the requirement of a planning permit associated with these works.
The approval of Caulfield Racecourse Works Packages 3 – 5 encompasses extensive work to the Northern
Precinct of the Racecourse and provides for major new public and operational areas. The project will
transform the site experience for patrons, owners, racing industry participants, the public, and staff. Figure 2
illustrates the different works package approvals in the Northern Precinct.
The approved works include:
▪ Patron arrival zone and public forecourt.
▪ Demolition of the existing Glasshouse building and restoration of the Teahouse building.
▪ New mounting yard, parade ring and associated race day facilities.
▪ Administration building at the western end of the precinct.
▪ Second track and lighting and associated facilities.
▪ Upgrades to the existing fence line.
The approved works surround the Grandstand Application Site (in anticipation of this separate application to
redevelop this area).
Figure 2 Caulfield Racecourse Masterplan Work Packages

Source: Woods Bagot

NOTE: Works Package designation are based on MRC programming and not project approvals.

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Figure 3 Approved Northern Precinct Redevelopment (Application Site Starred)

Source: Hassell

Additionally, Glen Eira Council is currently considering a planning permit application for the construction of a
new Glasshouse building in the south-eastern car park of the Racecourse site (see Figure 4). The proposal
seeks to re-locate and re-design the Glasshouse Building, the primary elements of the proposal are as
follows:
▪ Demolition of the existing car parking facilities within the subject site
▪ Construction of a two-storey building within the north-eastern car parking area with a direct interface to
Normanby Road
▪ Proposed maximum building height of 10.1 metres.
Public notice of the application is complete and a decision on the application is anticipated in the coming
months.
Figure 4 Proposed Normanby Road Interface

Source: Altis Architects

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3.3. THE APPLICATION SITE
Currently, the site hosts the Rupert Clarke Stand, which was constructed in 1992 and acts as the primary
grandstand within the Racecourse Reserve. The building is three-storeys high, has 20,620 square metres of
GFA and connects to the Norman Robinson Stand to the west. This stand will also require minor works,
which are sought to be captured within this application.
The building is now over 30 years old and is no longer fit for purpose. The Norman Robinson Stand and the
Hiskens Stand are both listed as buildings of significance within the Victoria Heritage Register, however the
Rupert Clarke Stand is not.
Figure 5 Existing Conditions Aerial

Source: Nearmap

Picture 1 Existing Rupert Clarke Stand

Source: https://www.collabprojects.com.au/projects

3.4. IMMEDIATE INTERFACES

The immediate interfaces of the site can be described as follows:

3.4.1. North
Directly north of the site is Station Street (and Normanby Road). Station Street is a local road that
accommodates one lane of traffic travelling in each direction, along with on-street car parking.

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North of Station Street is land that has been strategically nominated for high density residential and mixed-
use development in association with ‘Caulfield Village’. The land to the north-west has been developed as
‘Precinct 2’ within the masterplan and now features a residential tower (approximately 390 dwellings).
The land directly north of the Clubhouse is also earmarked for staged development in association with
Caulfield Village. However, currently the land is used as overflow carparking for the racecourse while works
are underway within the Reserve.
To the north-east is Caulfield Railway Station and associated car parking across Normanby Road. Dedicated
bus parking areas are provided on the northern side of the street.
Caulfield Station is subject to Heritage Overlay (Schedule 78) and is also included on the Victorian Heritage
Register (Ref No. H1665).

Picture 2 Northern interface: Caulfield Village (Precinct 2)

Source: ARM Architecture

Picture 3 Caulfield Station, view from the south-east

Source: Site Photo July 2022

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3.4.2. East
Located to the east of the site, Queens Avenue is a local road that accommodates one (1) lane of traffic in
each direction, along with on-street car parking. Further east, across Queens Avenue, is low density
residential land comprising primarily of detached one and two storey dwellings. This land is within the
Neighbourhood Residential Zone.

Picture 4 View to the south down Queens Road

Source: Google Maps 2022

3.4.3. South
The existing racetrack is located to the south of the subject site. Central to the racetrack is the Caulfield
Racecourse Reserve which is accessible to the public. The reserve comprises open spaces, a lake, walking
paths and barbeque and picnic facilities.
Directly south of the Racecourse site is Glen Huntly Park. Glen Huntly Park includes a series of sporting
facilities including tennis courts, one football oval and supporting pavilions. A public playground and off leash
dog park are also located within this area.
Several buildings connected to the racecourse are also located along the subject site’s southern boundary.
Further south is a major east-west link, Neerim Road (Transport 2 Zone). Neerim Road accommodates one
(1) lane of traffic travelling in each direction, along with dedicated bicycle paths.

Picture 5 Glen Huntly Park

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Source: Site Photo September 2022

3.4.4. West
To the west of the site, there is a linear section of land located within the Special Use Zone. This land
primarily comprises of buildings and land uses associated with the wider Caulfield Racecourse Reserve site,
including:
▪ Part of the existing race-day Maple Car Park and the temporary horse stalls approved as part of a
Planning Permit GE/DP-33945/2020.
▪ Various buildings associated with the racecourse, including former racing stables and trainer
headquarters.
This portion of the Caulfield Racecourse Reserve encompasses the approved works under Works Packages
3 and 4 of the Incorporated Document.
Kambrook Road and Booran Road are located further to the west of the site. Kambrook Road is a local road
accommodating two (2) lanes of traffic travelling in each direction towards the Station Street intersection and
narrowing to one (1) lane of traffic travelling in each direction along with on-street car parking further south.
The western side of Kambrook Road generally comprises of single and double storey residential dwellings of
various architectural styles and building materials. These properties are located approximately 75 metres
from the site boundary. The 2.5-metre-high hedge that currently lines the sites western boundary will remain
in place.

Picture 6 Corner of Kambrook Road and Station Street.

Source: Google Maps 2021

3.5. WIDER CONTEXT

The wider context generally comprises the following land uses and characteristics:
▪ Priority Development Zone to the north to facilitate the development of multi-storey mixed use
development in association with ‘Caulfield Village’
▪ Low-rise detached and semi-detached residential properties within the Neighbourhood Residential Zone
to the east and west
▪ Monash University’s Caulfield Campus is approximately 300 metres to the north-east
▪ Caulfield Park is located approximately 450 metres to the north-west.

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3.6. TRANSPORT NETWORK
3.6.1. Public Transport Network
The site is extremely well serviced by public transport, particularly due to its position opposite Caufield
Station (200 metres). Caulfield station is on the Pakenham, Cranbourne and Frankston lines and connects
the site to the CBD and broader south-eastern suburbs.
The site is also proximate to the 3, 3a and 16 tram lines that service the areas from Caulfield to St. Kilda and
terminate at Melbourne University. The nearest stop is 200 metres north-east of the existing Rupert Clarke
Stand. The 900 bus-line also provides limited service from Caulfield Station to Chadstone Shopping Centre.

3.6.2. Bicycle Network

The site is well connected to the surrounding cycling network along nearby major roads, including along
Station Street and Normanby Street.
Additionally, main cycling paths form part of the Strategic Cycling Corridors proximate to the site (refer to
Figure 6).

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Figure 6 Strategic Cycling Corridors Map

Source: Department of Transport, Victoria

3.6.3. Road Network

The site is within 200 metres from the primary arterial road Dandenong Road. The road transitions into
Princes Highway as it travels south and connects St Kilda Road to the West. The immediate surrounding
roads – Normanby Road, Station Street and Queens Avenue – are all local access roads.
Normanby Road runs in an east-west direction and provides shared parking and cycling lanes. Queens
Avenue runs in a north-south direction and has on-street parking and shared bicycle lanes.

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Figure 7 Surrounding Transport Networks

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4. GLEN EIRA PLANNING SCHEME
4.1. PLANNING POLICY FRAMEWORK
The relevant clauses of the PPF to this proposal include, but are not limited to:
▪ Clause 2.01-1 (Context) identifies that Caulfield Racecourse is a feature within Glen Eira of economic
and social significance.
▪ Clause 2.04 (Strategic Framework Plans) notes that the northern periphery of the racecourse is within
the Education and Innovation Precinct. The Activity centre hierarchy plan (Clause 2.04-2) nominates the
Caulfield Station Precinct as a primary activity centre within the LGA.
▪ Clause 11.03-1R – seeks to support the development and growth of activity centres by ensuring they are
supported with appropriate infrastructure.
▪ Clause 11.03-1L (Activity Centres) applies to all education and innovation precincts, activity centres
and local centres identified on the Strategic Framework Plan and the Activity Centre Hierarchy Plan in
Clause 02.04. the site is within the Caulfield Station Precinct Major Activity Centre. The following
objectives apply to the precinct:
‒ Strengthen the role of the Caulfield Station precinct as a regional destination for education,
employment and events.
‒ Support land use and development that supports the roles of Monash University and Caulfield
Racecourse.
‒ Support the growth of Monash University’s Caulfield Campus as an education and research
employment hub.
‒ Support extended trading hours and other land use and built form improvements to support night
time trading.
‒ Support improved passenger amenities and modal interchange connections at the Caulfield Station
transport hub.
‒ Facilitate improved pedestrian and cycling access to the Caulfield Station transport hub.
▪ Clause 15 – Urban Design Clause 15.01-1s – ensure that development, including signs, minimises
detrimental impacts on amenity, on the natural and built environment and on the safety and efficiency of
roads.
▪ Clause 17 – Economic Development Clause 17.04-1R – maintain and develop Metropolitan Melbourne
as a desirable tourist destination.
▪ Clause 19 – Infrastructure Clause 19.02-3S – reinforce the existing major precincts for arts, sports and
major events of state-wide appeal.

4.2. ZONING
The site is located within the Public Park and Recreation Zone. The purpose of the PPRZ is:
▪ To recognise areas for public recreation and open space.
▪ To protect and conserve areas of significance where appropriate.
▪ To provide for commercial uses where appropriate.
Pursuant to Clause 36.02-1, a planning permit is required to use the land for the purpose of a Major Sports
and Recreation Facility if the use does not meet the following conditions:

Must be either of the following:

A use conducted by or on behalf of a public land manager, Parks Victoria or the Great Ocean
Road Coast and Parks Authority, under the relevant provisions of the Local Government Act
1989, the Reference Areas Act 1978, the National Parks Act 1975, the Fisheries Act 1995,

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 the Wildlife Act 1975, the Forest Act 1958, the Water Industry Act 1994, the Water Act 1989,
the Marine Safety Act 2010, the Port Management Act 1995, or the Crown Land (Reserves)
Act 1978.

A use specified in an Incorporated plan in a schedule to this zone.

The proposal seeks to continue the existing use and operation of the land as a Major Sports and Recreation
Facility.
Pursuant to Clause 36.02-2, a planning permit is required to construct a building or construct or carry out
works. The development will trigger a planning permit for works under the Public Park and Recreation Zone.
Figure 8 Site Zoning

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4.3. OVERLAYS
4.3.1. Heritage Overlay (Schedule 242)
Amendment C254glen introduced Heritage Overlay (Schedule 242) across the wider Caulfield Racecourse
Reserve to reflect the recent listing of the racecourse within the Victorian Heritage Register.
A planning permit is not required for Planning Applications for sites that are affected by the Heritage
Overlay that are included in the Victorian Heritage Register. Given the site’s inclusion in the VHR, a permit
will not be triggered under the Heritage Overlay and a separate permit, under the Heritage Act 2017, will
be required. Subsequently, there are limited heritage considerations as part of this application.
Figure 9 Heritage Overlay (Schedule 242)

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4.3.2. Parking Overlay
The site is affected by Parking Overlay (Schedule 2-1), which relates to car parking objectives and rates for
student housing developments. As no student housing development is proposed at Caulfield Racecourse as
part of this application, this overlay has no relevance.
As such, the standard car parking requirements prescribed in Clause 52.06 apply to this proposal.
Figure 10 Parking Overlay (Schedule 2-1)

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4.3.3. Specific Controls Overlay
The site is affected by the Specific Controls Overlay (Schedule 7), which relates to Caulfield Racecourse
(Works Packages 3-5), Station Street, Caulfield East, November 2021.
The overlay exempts the requirement of a planning permit for the significant upgrade works to proposed to
Caulfield Racecourse. The works exempt include:
▪ Patron arrival area and public forecourt
▪ Demolition of the existing Glasshouse building and works to the Teahouse building
▪ Mounting yards, parade ring and associated race day facilities
▪ Administration building at the western end of the precinct
▪ Second track, lighting towers, maintenance facilities and associated infrastructure
▪ Upgrades to the existing track
▪ Upgrades to the existing fence
▪ Landscape works
▪ Tree removal and relocation
▪ Associated demolition works.
As the proposal does not relate to Works Package 3-5, this overlay does not relate to this proposal.
However, it is acknowledged that the works facilitated under this overlay have formed the context for the new
Grandstand building and will form the direct northern, eastern and western interfaces within the Northern
Precinct of the Racecourse Reserve.

4.4. PARTICULAR PROVISIONS

4.4.1. Clause 52.06 – Car Parking
Car parking rates and the applicable measure for land uses are provided in Table 1 of Clause 52.06-5. The
car parking rates from Column B applies to the site as it is located within the Principal Public Transport
Network area.
The site is currently used for the purpose of a Major Sports and Recreation Facility. As the Table to Clause
52.06-5 does not include any car parking requirements for a Major Sports and Recreation Facility, car
parking must be provided to the satisfaction of the Responsible Authority.
The proposed building will reduce the total GFA when compared to the existing Grandstand operating in the
same manner. Additionally, the proposal will continue to provide no car parking spaces within the application
site. Based on this, the car parking provisions for the existing Major Recreation and Leisure Facility will be
unchanged, therefore a planning permit is not required to reduce the car parking requirements.

4.4.2. Clause 52.34 – Bicycle Facilities

This Clause requires new use and development to be provided with an appropriate level of bicycle facilities.
Table 1 of Clause 52.34-5 of the Glen Eira Planning Scheme specifies the statutory rates for bicycle parking
for different land uses.
For a ‘Major Sports and Recreation Facility’ both employee and visitor bicycle parking requirements are
based on the number of spectator spaces.
As the subject proposal does not result in an increase to the patron capacity of the venue, there is no
requirement to provide additional bicycle parking spaces (or change room facilities).

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4.5. OTHER CONSIDERATIONS
4.5.1. Aboriginal Cultural Heritage Sensitivity
The Caulfield Racecourse Reserve is located in an identified area of Aboriginal Cultural Heritage Sensitivity
(refer to Figure 8).
As part of the consideration of Works Packages 3-5 advice was sought from Andrew Long and Associates to
determine whether a CHMP is required to be prepared for the redevelopment of the northern precinct of the
Reserve (surrounding the subject site). The advice concluded:
‘The construction or carrying out of works on land is not a high impact activity if it is for or associated with a
purpose listed under subregulation (1)(b) for which the land was being lawfully used immediately before 28
May 2007.
In the current case the subject land was being lawfully used for its current purpose, a race course, prior to
28th May 2007. As a consequence, any future works for or associated with the prior legal use of the land at
the Caufield Racecourse, Gate 22 Station Street, Caufield East, would be considered exempt from the need
to prepare a mandatory CHMP.’
Subsequently, it can be reasonably deduced that the continuation of the land use would exempt proposal of
the requirement to provide a CHMP. The advice is included at Appendix B.

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Figure 11 Area of Cultural Heritage Sensitivity Map

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4.6. STRATEGIC FRAMEWORK
4.6.1. Caulfield Racecourse Reserve Land Management Plan
The Caulfield Racecourse Reserve Trust (the Trust) recently prepared a Land Management Plan to guide
future promotion, management and use of the 54-hectare Reserve. Some of the key initiatives outlined in the
plan include:
▪ A new sports hub featuring turf and synthetic sports fields, stadium/community facility, club room, change
facilities and cafe.
▪ Easier access to the Reserve's vast open space with two new tunnels and improved access points for
vehicles, pedestrians and cyclists to enter.
▪ A walking/running/cycling trail around the perimeter of the Reserve.
▪ Brand new community and event spaces that can cater to different scales.
▪ Family friendly spaces including a community garden and nature-based play to engage children.
▪ Digital technology including digital signage, Wi-Fi connectivity throughout and platforms to share
experiences and access information.
The Land Management Plan was open for community consultation until 14 August 2020. The final Land
Management Plan was released in April 2021. Projects and initiatives within the Land Management Plan are
intended to be delivered over a 15-year period, with ‘quick wins’ achieved in the short term to improve
access, movement and activate the Reserve. Works have now commenced to begin implementing the Plan
including revenue raising and consultation with stakeholders.
The proposal is consistent with the Plan, it acknowledges the Northern Reserve, as the site for the ‘MRC
Grandstand & Facilities, Northern Carpark and Multipurpose Building’. The Land Management Plan primarily
provides direction for the Centre Reserve including wetlands, sports hubs and events spaces.

4.6.2. Caulfield Structure Plan

Council has prepared the Caulfield Structure Plan 2022 (formerly the Caulfield Station Precinct Structure
Plan) to facilitate a shared vision for area’s future to shape the opportunities that come with anticipated
government and private investment. Council prepared the Structure Plan following initial work by the
Victorian Planning Authority (VPA), and through consideration of the Caulfield Racecourse Reserve Land
Management Plan.
The Structure Plan was adopted by Council in September 2022, and it is understood that Council is now
preparing draft planning controls and a planning scheme amendment to implement the Structure Plan. This
includes changes to zones, overlays, and planning policy in line with the adopted structure plan.
The Structure Plan provides the following key directions, as relevant to the application:
▪ Reinforce the Station as the ‘heart’ of the community, encouraging connectivity between the site and
public infrastructure.
▪ Encourage the Racecourse as a home for large-scale events to create a thriving day and night economy
with local entertainment, events and sporting and recreation activities.
▪ Enhance the street life of Caulfield by including businesses open into the evenings.
▪ Create well-designed buildings, encourage new buildings and public places that the community are
proud of.
The application site is nominated within the Caulfield Racecourse Reserve’s North Reserve – Grandstands
and Multi-purpose facilities.
The proposal is supported by the following strategies and guidelines applicable to the North Reserve
Precinct:
▪ Expand the precinct’s role as one of Melbourne’s premier racing, entertainment and events destinations,
with significant upgrades to:

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 ‒ Grandstands, concourses and parade ring areas adjacent Station Street,
‒ Major entry points into the Caulfield Racecourse Reserve from Station Street
▪ Support the development of the Racecourse to grow its role as one of Melbourne’s key racing,
entertainment and events locations.
▪ Support the use of the Racecourse Reserve as a location for events.
▪ Encourage the use of the Racecourse by the community for passive and active recreation.
▪ Liaise with the Caulfield Racecourse Reserve Trust and the Melbourne Racing Club on their racecourse
development projects and encourage the realisation of opportunities to achieve the vision and objectives
of the Structure Plan
Figure 12 Racecourse Reserve Precinct (approximate subject site highlighted)

Source: Caulfield Station Precinct Structure Plan

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5. PROPOSAL
The proposal seeks to demolish the existing Rupert Clarke Stand and construct a new, fit for purpose
Grandstand within the Caulfield Racecourse Reserve as follows:
▪ Demolition of the existing building within the subject site
▪ Construction of a four-storey plus basement building within a similar building footprint to the existing
grandstand
▪ Proposed maximum building height of 22.98 metres
▪ Rooftop Bar and external balconies providing views at all orientations
▪ Design that displays architectural excellence with expansive openings at each elevation
▪ Minor demolition and alterations to the Norman Robinson Stand to separate the two buildings
▪ Redesign of the vehicular access at basement level to allow safe loading and waste collection outside
the view of the public realm
▪ An additional 26 canopy trees within the application site (no trees are required to be removed).
Figure 13 Proposed Grandstand viewed from the north

Source: Woods Bagot

5.1. USE
MRC intends to maintain the existing use of the land, while constructing a new, fit for purpose venue to be
located within the same location in the racecourse’s Northern Precinct. Subsequently, the development
seeks to continue the existing use of the land as a Major Sports and Recreation Facility.
The proposed use will operate at the same capacity as the existing Grandstand. Consistent with the existing
operation, the venue is proposed to comprise of a food hall, restaurants, tiered seating, and members areas.

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5.2. BUILDING FORM AND LAYOUT
5.2.1. New Grandstand Development
The proposed built form seeks a smaller footprint to the existing grandstand and reduction in overall GFA
(17,190 square metres, down from 20,620 square metres). The building is proposed to be four storeys with
a basement level and a maximum of 22.98 metres in height. The building will be set back from station street
approximately 50 metres.
The proposed building exhibits architectural excellence, with a fluid and innovative design response that will
elevate the profile of the racecourse. The proposed materials and finishes will be high quality and feature
zinc, concrete, expansive steel framed glazing (and openings across each façade) and ceramic tile.
At basement level, the building hosts the production kitchen and associated facilities, the waste storage and
loading facilities, staff rooms, bathroom and chance facilities and generator rooms. Vehicular access is to be
provided via the western carpark (upgrades approved under Works Packages 3-5).
The ground floor comprises of glazing and openings to allow the flow of pedestrians through the grandstand
and surrounding the built form. The ground floor will provide the members bar, bookmakers area, food hall,
and owners bar amongst other facilities.
First floor comprises of members’ restaurants and bars with external terraces at the north and east
elevations and tiered seating to the south (overlooking the racecourse)
The second floor provides the committee room (and associated corporate areas), the rooftop bar, and an
expansive rooftop deck at the eastern end of the building. There is also external seating to the south and an
external balcony facing north to the day stalls.
The third floor largely comprises enclosed plant and provides media operations rooms including the race
callers box, judges box, tv camera and radio box.
Figure 14 Proposed Site Plan (ground floor)

Source: Woods Bagot

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Figure 15 Proposed Station Street Interface

Source: Woods Bagot

5.2.2. Works to Norman Robinson Stand

Currently, the Rupert Clarke Stand and Norman Robinson Stand are interconnected and provide access
throughout the two buildings across multiple levels. The Norman Robinson Stand's heritage significance has
been identified and is proposed to be retained.
In order to provide separation between the new built form and the Norman Robinson Stand (NRS), minor
demolition works are required to the eastern façade of the Stand. The NRS does not have an external
eastern elevation, so a new elevation is provided to the east, along with new vertical circulation lifts to
improve accessibility to venue areas. These minor additions will articulate the eastern façade and provide
visual cues to the modern architecture of the proposed grandstand.

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Figure 16 Proposed Works to Norman Robinson Stand

Source: Woods Bagot

5.3. LANDSCAPING
As the proposal is reducing the ground floor footprint, there is substantially more area surrounding the
Grandstand at the north, east and western interface for landscaping and canopy plantings.
The landscape scheme prepared by Oculus demonstrates:
▪ No trees are proposed to be removed to accommodate the new Grandstand
▪ An additional 26 canopy trees are proposed across the ground plane
▪ Three significant garden beds (including substantial springtime flowering species)
▪ Multipurpose decks for events and public gathering.
▪ New pedestrian network through the NRS and proposed Grandstand building, connecting to the Station
Street main gates at the north and the racetrack to the south.
Figure 17 Proposed Landscape Scheme

Source: Oculus

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5.4. ACCESS, PARKING AND WASTE
A basement level is proposed beneath the new grandstand that will provide dedicated loading and waste
collection. Vehicular access is to be provided via the Maple Carpark (upgrades approved under Works
Packages 3-5) accessed via Station Street.
There are no car spaces sought to be provided within the application site (consistent with existing
conditions).

5.5. REQUIREMENTS FOR A PLANNING PERMIT

A permit is required for the following:
▪ Clause 36.02-2 (PPRZ) to construct a building and carry out works.

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6. PLANNING PROCESS
6.1. DEVELOPMENT FACILTATION PROGRAM ELIGIBILITY
A pre-application briefing with the Department of Transport and Planning’s (DTP) Priority Projects team was
held on 15 August 2023. The purpose of the meeting was to ensure the development is consistent with the
planning pathway expectations to ensure eligibility to be accepted as a direct application to the Minster for
Planning.
The following critical indicators are relevant for priority project consideration:
▪ Proposed use of land as a Major Sports and Recreation Facility (consistent with existing use)
▪ Total gross floor area (GFA) of 17,190 sqm for the development;
▪ Total construction cost estimated at around $180,000,000 million, inclusive of GST (constant 2023
dollar);
▪ An anticipated construction commencement timeframe of approximately 12 months.

6.1.1. Shovel Ready

The criteria for Priority Projects require that the project is “shovel ready”. This means that the proposal can
demonstrate it is ready to commence in twelve months following approval and the proponent has the
capacity to secure funding for the project, including capitalisation and financial capacity.
All current Masterplan work undertaken at Caulfield to date has been costed, budgeted and funded by the
MRC. The grandstand project will be similar. MRC’s assets give it greater flexibility for decision-making on
funding. MRC is continuing to assess various funding options to ensure that we can continue to invest in its
facilities.
The proposed development is expected to have positive impact on employment and tourism ensuring
economic benefits for the municipality and the wider State economy.

6.1.2. Sector Threshold

A project must include at least one priority sector that represents no less than 60% of the proposed overall
use and development.
The Visitor Economy and arts and recreation facilities sector nominates the following as eligible land
uses:
▪ Major sports and recreation facility – threshold capital development cost in metropolitan Melbourne of $20
million
The proposal has an estimated development cost of $180,000,000.

6.2. PRE-APPLICATION CONSULTATION

6.2.1. Development Facilitation Program Team
As noted above, a pre-application briefing with DTP’s Priority Projects team was held on 15 August 2023 to
provide a briefing on the project broadly, and to discuss project eligibility requirements.
Based on the briefing material, there was general support that the application would likely meet the eligibility
requirements of the program. The following points were also noted:
▪ The design is well resolved and an improvement on existing conditions.
▪ The team requested that this report outlines the consultation conducted to date and the applicant’s
position on public notification (see Section 6.3).
▪ It was considered likely that the project would be eligible under the visitor economy and arts and
recreation facilities sector.

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6.2.2. Council
A pre-application meeting with Glen Eira City Council’s planning unit was held on 10 August 2023 to
introduce the project and understand Council’s preliminary position. Council officers were supportive of the
proposal, noting it appeared to fit well within the context of the approved works to the Northern Precinct. No
concerns were raised during or in the days following the pre-application meeting.
It was noted that consideration should be given to acoustic treatments, particularly in relation to the
residential precinct to the north. This matter has been addressed in Section 6.7.1 of this report.

6.2.3. Heritage Victoria

The project design has been developed through consultation with Heritage Victoria (led by Lovell Chen, the
project’s heritage architect). Three meetings have been held with Heritage Victoria over the design process,
and Lovell Chen will be preparing and submitting a Heritage Permit Application concurrently to the
submission of the Planning Application.

6.2.4. DEECA (Public Land Manager)

Consent from the Department of Environment, Energy and Climate Action, as the Public Land Manager, is
included within this application.

6.2.5. Caulfield Racecourse Reserve Trust

The consent of the Caulfield Racecourse Reserve Trust (CRRT) have been obtained and they have no
objection to the proposal.
It is noted CRRT suggested community consultation be undertaken. As detailed in Section 6.3 we submit this
is not necessary.

6.3. EXTENT OF NOTICE REQUIRED

In light of the above extensive consultation with relevant stakeholders, it is considered that adequate
consultation has occurred to ensure that the views of key parties are known. While we anticipate additional
consultation with Glen Eira City Council is likely to occur as part of the DFP assessment process, we are of
the view that public consultation of the proposal is not warranted.
The surrounding works within the Northern Precinct of Caulfield Racecourse (included within Works
Packages 3-5) have been facilitated via an incorporated document (exempting the requirement for planning
permit permission). Subsequently, the associated works were not required to go to public notice. It is
considered that the Grandstand largely completes the final ‘piece of the puzzle’ within the northern precinct
and similarly should be exempt from public notice.
Our consideration has turned to the question of ‘material detriment to any person’. It is submitted that the
Department of Transport can be confidently satisfied that the grant of the amended permit would not cause
material detriment to any person. This is on the basis of the following:
▪ The use of the land is not changing.
▪ The building is replacing an existing building that is currently larger in scale and no longer fit for purpose.
▪ The building will function in the same capacity to the existing building, while reducing the GFA. As a
result, the waste, car parking and traffic considerations are limited.
▪ The proposal does not seek the removal of any trees on site (and provides an additional 26 trees).
▪ The building is internal to the racecourse and substantially set back from any nearby residential
interfaces.
▪ There is no net additional overshadowing as a result of the proposal (and no overshadowing to any
public space)
▪ All heritage matters are to be resolved via a separate application to Heritage Victoria.
Taking the above into consideration, it is evident that the approval and development of the project will not
cause material detriment to any person. It is therefore considered that public notice is not required.

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7. PLANNING ASSESSMENT
The following matters are of relevance when assessing the acceptability of the proposed buildings and works
at the subject site:
▪ Consistency with the Glen Eira Planning Scheme
▪ Built Form
▪ Landscaping
▪ Heritage Considerations
▪ Traffic and Carparking
▪ Potential for External Amenity impacts
▪ Environmentally Sustainable Design
▪ Stormwater Management
▪ Public Land Manager.
A response to each of these items is provided in the following sections:

7.1. CONSISTENCY WITH STRATEGIC FRAMEWORK

The redevelopment of the Caulfield Racecourse Reserve sees strong strategic backing within both local and
state-level policy. The proposed Grandstand has been foreshadowed within relevant strategic documents,
highlighting the importance in upgrading these critical facilities within the reserve in order to strengthen its
role as a nationally recognised racing and events venue.
The proposed development is supported by the following Strategic Documents:
▪ The proposal is consistent with the strategic direction of Plan Melbourne 2017-2050 by providing a
state-of-the-art venue that will ‘give residents opportunities to participate in a wide range of sporting and
cultural activities’. Additionally, the proposal will support the key direction to help facilitate Melbourne’s
sporting legacy is to ‘plan and facilitate private-sector tourism investment opportunities’.
▪ The proposal is consistent with the Caulfield Structure Plan 2022 (formerly the Caulfield Station
Precinct Structure Plan) which encourages ‘significant upgrades’ to ‘the Grandstands… adjacent Station
Street’ to strengthen the precinct’s role as one of Melbourne’s premier racing, entertainment, and events
destinations. The structure plan also provides key initiatives in relation to landscaping, open space,
design and streetscapes which is considered in more detail within this report.
▪ The proposed Grandstand will provide a ‘new community and event space that can cater to different
scales’ and improved access for pedestrians throughout the application site consistent with initiatives
within the Caulfield Racecourse Reserve Land Management Plan.

7.2. CONSISTENCY WITH THE GLEN EIRA PLANNING SCHEME

The Planning Policy Framework (PPF) seeks to advance the objectives for planning in Victoria (as set out
in the Planning and Environment Act 1987) to foster appropriate land-use and development planning
policies and practices that encompass relevant environmental, social and economic factors. The PPF
includes key policy objectives for future development, including planning within activity centres and major
precincts for arts, sports and major events of state-wide appeal.
Glen Eira’s Local Policy builds on the key policy directions provided by the PPF. The policies acknowledge
that Caulfield Racecourse is a significant strategic resource to the municipality, whose function and future
development are of importance on a regional, state-wide or even wider basis, and are encouraged
throughout local policy to continue to ensure their ongoing benefit to the wider community.
The proposed buildings and works associated with the proposal is considered to meet the key objectives of
the Glen Eira PPF for the following reasons:
▪ Consistent with the objectives and strategies of Clause 11.03-1R (Activity centre –

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 Metropolitan Melbourne) the proposed works will facilitate the redevelopment of the Caulfield
Racecourse precinct. The works proposed are also responsive to the Municipal Planning Strategy
within the Glen Eira Planning Scheme, which identifies Caulfield Racecourse as a major regional
facility in a major activity area, in which development should be supported (Clause 2.01-1 -
Context).
▪ The works proposed will contribute to the community and cultural life of Glen Eira and the
wider Melbourne area. This is achieved by facilitating development at the regionally significant
Caulfield Racecourse, which are designed to be functional, healthy, and enjoyable for visitors
to the precinct (Clause 15.01-1S – Urban design).
▪ The majority of the proposed works are located in the Northern Precinct of the racecourse reserve,
approximately 100 metres away from the closest residential receptors. The reduced scale and form
of the proposed building ensures that there will be no detrimental impacts to nearby properties, the
public realm and the natural environment, consistent with Clause 15.01-1S (Building design).
▪ The works proposed respond to the objectives and strategies of Clause 17.04-1R (Tourism in
Metropolitan Melbourne) and by providing race day facilities that meet the entertainment needs
of Caulfield Racecourse while maintaining the site as a national tourist destination in its own
right.
▪ The works will help to reinforce Caulfield Racecourse as a regionally significant major sporting
and events precinct (Clause 19.02-3S - Infrastructure).

7.3. BUILT FORM

The proposed works have been designed to respond to the existing built form both within the site boundary
and beyond. In the absence of specified heights or siting guidelines within the PPRZ under the existing
planning scheme controls, the works proposed should be assessed against the general policy objectives of
Clause 11.03-1L (Caulfield Station Precinct Major Activity Centre).
With the policy objectives in mind, the following sections detail why the proposed works are appropriate in
the context of the wider racecourse and impacts to the public realm.

7.3.1. Massing
The proposed Grandstand will occupy a smaller footprint (reducing overall GFA) and sit slightly below the
maximum building height of the existing Rupert Clarke Stand. The proposal has sought to optimise the floor
area to consolidate the required services to provide a highly functional and appropriately massed built form.
The construction of the basement level and provision of the loading, waste and operational facilities
underground has allowed for significantly more space at the ground plane for landscaping and pedestrian
networks.
At the upper levels, the building is tiered, each level is set back further from the one below. This massing,
when teamed with the expansive balconies and openings at each façade, results in a highly articulated and
well resolved built form that minimises visual bulk at all critical vantage points.
The proposal also seeks to separate the proposed grandstand from the Norman Robinson Stand and
provide a pedestrian network between the two buildings. The separation of the two buildings is not only an
appropriate heritage outcome (Norman Robinson Stand is considered of Victorian heritage significance) it
reduces the built form massing and improves connectivity through the site.

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Figure 18 Proposed Building elevation (comparison to existing Rupert Clarke Stand)

Source: Woods Bagot

Figure 19 Existing vs. proposed building footprint.

Picture 7 Rupert Clarke Stand (demolition) Picture 8 Proposed Grandstand

Source: Woods Bagot Source: Woods Bagot

7.3.2. Façade and Material Finishes

The building provides innovative architectural design, adopts high-quality materials, and finishes to ensure
the building contributes positively to the Racecourse Reserve and the wider Caulfield Station precinct. The
building form will complement the solid brick cubic forms of the heritage buildings on site by providing a fluid
design response that actively seeks to avoid replicating the heritage form and will sympathise with the
landscaped character of the ground plane.
The building is comprised of a series of openings across each level that not only reduce the perceived
massing as highlighted above, but provides high-quality open space for future patrons of the building. The
proposed materials and finishes will be high quality and feature zinc, concrete, expansive steel framed
glazing (and openings across each façade) and ceramic tile.
Please see the Urban Context Report, prepared by Woods Bagot, for a detailed overview of the design
response and architectural analysis.

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Picture 9 Material Palette Picture 10 Façade Schedule
Source: Woods Bagot Source: Woods Bagot

7.3.3. Interface with the Public Realm

Although the Grandstand is set well within the Reserve (approximately 50 metres from Station Street) the
building will have some visibility from the public realm and there are important vantage points that have had
careful consideration when developing the design response, including from Station Street and from the
Public Reserve within the centre of the Racecourse.
As highlighted above, the proposal will reduce the massing of the previous Grandstand and provide a
consolidated functional built form that allows for significantly more integration at the pedestrian scale and
landscaped areas surrounding the building. As a result, the building will not present as a dominant built form
when viewed from the streetscape.
There will be impressive views to the upper levels of the building from the public realm with the tiered design
response reducing the visual bulk and the landscaping at the roof level softening the appearance of the built
form. Importantly, the building will see openings oriented towards Station Street that will ensure a higher
level of engagement than the current Rupert Clarke Stand, which effectively ‘turns its back’ on the public
realm with all spectator seating and viewing spaces oriented south. The proposed building will improve the
outcome from a streetscape engagement perspective and improve passive surveillance, encouraging a safer
and more activated streetscape, consistent with strategic objectives for the precinct.
Figure 20 View from Station Street

Source: Woods Bagot

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Additionally, the ground plane is proposed to provide improved pedestrian connectivity, encouraging
pedestrian movement form the main gates along Station Street and across the northern interface of the
Grandstand. The 6-metre setback between the Norman Robinson Stand and the proposed Grandstand will
also ensure improved navigability from the pedestrian access points at the public realm to the racetrack.
Figure 21 Site Access

Source: Woods Bagot

7.4. LANDSCAPING
As the proposed building is replacing an existing building and reducing the footprint, there are no trees
required to be removed to allow for the development and there is additional area at ground level to allow for
landscaping, ensuring a net benefit for the amenity on-site and improved vistas from the public realm.
The landscape Plan, as prepared by Oculus, seeks to significantly improve the ground plane interface with
pedestrian pathways and landscaped garden beds. The proposal will provide for 26 canopy trees as well as
dense shrubs and ground cover. The ground plane will integrate with the approved landscaping works
approved under Works Packages 3-5 surrounding the application site to the north, east and west as
demonstrated in Figure 22.
The proposal will also provide additional areas of open lawn to the south of the building, creating a passive
spill out area that will provide flexibility for activities and events overlooking the racecourse. The proposed
landscaping directly responds to the policy objective of Clause 15.01-1L (landscaping) of the Glen Eira
Planning Scheme by softening the built form and positively contributing to the visual amenity and character
of the area, including the public realm.

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Figure 22 Proposed Plantings

Source: Oculus

7.5. HERITAGE CONSIDERATIONS

Pursuant to Clause 43.01 a planning permit is not required for sites affected by the Heritage Overlay that
are included in the Victorian Heritage Register. Given the site’s inclusion on the VHR, a separate Heritage
Permit will be required under the Heritage Act 2017. As such, heritage considerations are not addressed
in detail within this planning report.
The building has been designed with guidance from Lovell Chen, heritage experts, who are driving the
Heritage Permit application.

7.6. CULTURAL HERITAGE CONSIDERATIONS

The subject site is located in an identified area of Aboriginal Cultural Heritage Sensitivity. These areas are
defined under the Aboriginal Heritage Regulations 2018 and include registered heritage places and landform
types that are generally regarded as more likely to contain artefacts and other matters of Aboriginal Cultural
significance.

As identified in Section 3.6.1, previous advice provided by Andrew Long + Associates, confirms that a
Cultural Heritage Management Plan (CHMP) is not required for the proposed works or any works within the
Caulfield Racecourse precinct. The statement concludes that a mandatory CHMP is not required for the
proposed works within the activity area, due to the fact that these works are in keeping with the prior legal
use of the activity area.

7.7. TRAFFIC AND PARKING

7.7.1. Car Parking
The Traffic Impact Assessment prepared by SALT3 details the impacts of the proposed development on the
demand for car parking across the site. There is no statutory car parking requirement rate for the proposal,
therefore an adequate number of spaces needs to be provided to the satisfaction of the responsible
authority.

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The Traffic Impact Assessment concludes that the provision of no additional car parking for the site is
considered appropriate given:
▪ The proposal is expected to generate a similar number of patrons to the existing building does not seek
to increase the overall capacity of the Racecourse Reserve (the proposal seeks to reduce the overall
GFA).
▪ The additional 20 annual race meetings proposed to be held at the site are a result of the approved
construction of a second racetrack within the existing racetrack, not the subject proposal. All of these
events are expected to attract less than 8,000 patrons and 70% of which are expected to attract less
than 4,000 patrons, which is well below the capacity of the site.
▪ Attendance at race meetings is not anticipated to increase significantly as a result of the works. The
works are largely proposed to address existing deficiencies at the site and to provide a better experience
for existing race goers.
▪ The existing / approved provisions of car parking at the site will be sufficient to accommodate the
continued use of the site for similar sized race meetings; and
▪ The proximity of the site to all public transport modes (train, tram and bus) allows race goers to
conveniently access the site and the use of these modes should be encouraged rather than constructing
additional car parking spaces to encourage private motor vehicle use to access the site.

7.7.2. Bicycle Facilities

As highlighted, there is no proposed increase to spectators and subsequently, there are no additional bicycle
parking requirements for a Major Sports and Recreation Facility pursuant to Clause 52.34.
Although there is no requirement for bicycle parking to be provided within the development, bicycle parking is
provided as part of the wider precinct and within the public realm. Additionally, the architectural plans
indicate separate male and female change room facilities and unisex wet areas will be provided in the
southeast of the basement level.

7.7.3. Traffic Generation

The proposed building is seeking to replace an existing building of the same function and results in a
reduced overall GFA by 3420 square metres.
Subsequently it is reasonably considered that there will be no increase to traffic generation as a result of the
proposal. The Traffic Impact Assessment prepared by SALT3 confirms that it is expected that there will be a
minimal increase in the traffic generating characteristics of a typical race meeting. Please see the Traffic
Impact Assessment for further detail.

7.7.4. Vehicle Access and Loading

The new basement level will provide three (3) dedicated bays for loading and a waste collection area. A
critical issue in relation to the existing built form is the poor loading and collection operations. The proposal
will provide efficient and functional to the access as follows:
▪ Vehicles will no longer be required to reverse within a publicly accessible area of the site and access to
the loading and waste areas can be maintained during events if required
▪ The provision of a truck ramp separate from the forklift and pedestrian ramps will allow these users to be
appropriately segregated
▪ The vehicular loading and access arrangements have been designed in accordance with the design
criteria outlined for loading facilities in the Australian Standard for Off-Street Commercial Vehicle
Facilities (AS2890.2:2018)
▪ The scheduling of Heavy Rigid Vehicle and Waste Collection Vehicle movements can be appropriately
managed by Melbourne Racing Club to ensure that the loading area is used effectively.

7.7.5. Waste Management

SALT3 has been engaged to prepare a Waste Management Plan for the proposed development. The report
confirms the following with regards to the storage and collection of waste on site:

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38 PLANNING ASSESSMENT REPORT
▪ SALT3 has assessed the potential waste generation based on three varying event sizes. Large events
(e.g. Caulfield Cup), medium events and small events. With the waste management requirements
varying for each event.
▪ Event bin numbers would be supplied according to the size of the event.
▪ During events, 240L general waste bins would be temporarily held at a design bin holding area at the
event deck (or other nominated located to be confirmed by MRC) before being transferred to the
basement and decanted into the compactor with the aid of a bin-lifter.
▪ A general waste compactor (30m3 capacity) is proposed to be located at the basement level adjacent to
the bin storage room, with its own dedicated loading bay.
▪ Collection vehicles will enter the site after events to collect waste. Bins will not be stored outside of the
title boundary or presented to the kerb for collection at any time.
▪ Waste Management Areas, bin storage and compactors are located in the basement with efficient
access to the compactor and bin lifter for vehicles.
▪ Sufficient access will be provided for the private contractors during collection times.
▪ Should the operation of the racecourse change over time, the endorsed waste management plan will be
reviewed to ensure it is consistent with the needs of the racecourse.
Please refer to the Waste Management Plan prepared by SALT3 for further information on the
appropriateness of the proposal from a waste management perspective.

7.8. POTENTIAL FOR EXTERNAL AMENITY IMPACTS

7.8.1. Acoustic Treatment
The application is supported by an Acoustic Report prepared by Resonate. The Report highlights that the
nearest sensitive interface is the land north of Station Street, which has been strategically nominated for high
density residential and mixed-use development (known as ‘Caulfield Village’). The land to the north-west has
already been developed as ‘Precinct 2’ within the masterplan and now features an apartment development.
The Acoustic Report highlights that the primary risks in relation to noise generation are in relation to
mechanical plant and music noise emissions which will be adequately attenuated by the building envelope.
The proposed building will be bound to the regulations of the Environmental Protection Authority 1826.4:
Noise limit and assessment protocol for the control of noise from commercial, industrial and trade premises
and entertainment venues.
Modelling has been prepared based on no screens or barriers, consistent with the proposed design, to account
for the worst-case scenario for the outdoor speakers. The primary noise attenuation factor relates to the distance to
the NSRs.The modelling finds that the proposed the proposal will satisfy the relevant EPA noise requirements
without additional noise attenuation, subject to noise limits at the speaker source of between 84dB9A) – 103
dB(A).

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REPORT PLANNING ASSESSMENT 39
Figure 23 Nearest Noise Sensitive Area (NSA)

Source: Resonate Consultants

7.8.2. Shadowing
As highlighted within this report, the proposal will sit below the maximum building height of the existing
grandstand and reduce the overall building footprint, subsequently shadowing from the proposed
development will generally be reduced when compared with the existing condition (particularly at the ground
plane).
The proposal seeks to separate the Norman Robinson Stand and the proposed Grandstand, resulting in
additional shadowing between the new thoroughfares. All other interfaces will experience negligible changes
to over-shadowing (and often a reduced extent) when compared to existing conditions.
The below diagrams demonstrate the existing shadow cast by the Rupert Clarke Stand in red, compared to
the shadow cast by the proposed building in blue.
Figure 24 Existing vs. Proposed Shadow Diagrams

Source: Woods Bagot

7.9. ENVIRONMENTALLY SUSTAINABLE DESIGN

ADP Consulting has prepared a Sustainability Management Plan in support of this application. ADP has
identified various preliminary site wide ESD strategies that have already been approved in associated with
Works Packages 3-5 as well as specific proposed strategies for the Grandstand Building. ADP propose the
following initiatives are incorporated into the proposed development:
▪ Energy efficient plant, services and fittings

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40 PLANNING ASSESSMENT REPORT
▪ The development is all electric, with no gas consumption.
▪ Solar Panels proposed, promoting solar energy for water and space heating, electricity generation and
internal and external lighting.
▪ End of trip facilities within the proposed basement
It is noted that 12 bicycle spaces have been provided as part of WP4 (the MRC Administration Building,
which is currently under construction).
Overall, the project will achieve a high level of performance from various environmentally sustainable design
aspects. Please refer to the SMP and SDA prepared by ADP for further information on the appropriateness
of the proposal from an environmentally sustainable design perspective.

7.10. STORMWATER MANAGEMENT

The Stormwater Management Plan prepared by WSP includes initiatives to mitigate the impacts of
stormwater on the environment, property, and public safety, and to provide cooling, local habitat and amenity
benefits in accordance with the requirements of Clause 53.18. The Sustainability Management Plan
prepared by ADP Consulting also provides analysis on the proposed stormwater initiatives to support the
application.
WSP’s report highlights that that the existing Rupert Clarke Stand was considered as part of the wider
stormwater system for Works Packages 3-5. Many stormwater initiatives were approved under this
incorporated document. As such the development has been assessed within this context acknowledging the
surrounding stormwater infrastructure within the Caulfield Racecourse Reserve. The report demonstrates
that as the proposed building seeks to reduce the roof area and overall building footprint, therefore, the
overall treatment effectiveness (measured via MUSIC analysis) will see an improved outcome to the existing
conditions. The proposal also seeks to provide additional initiatives within the application site, which will
further improve the stormwater management on site.
Key initiatives of the SMP addressing stormwater that are incorporated into this project include:
▪ Rainwater collection from the entire roof
▪ 25kL rainwater tank for capture and reuse (toilet flushing)
▪ Stormwater collected in the tanks will be reused on-site for irrigation and horse stalls wash down during
track events and further reduce potable water use.
▪ The rainwater tank is located adjacent to the loading bay and is shown on the development plans
▪ Water efficient fixtures and fittings are provided on all taps, toilets and urinals.

7.11. PUBLIC LAND MANAGER

Pursuant to Clause 36.02-3 of the Glen Eira Planning Scheme (PPRZ), an application for a permit other than
the relevant public land manager must be accompanied by the written consent of the public land manager,
indicating that the public land manager consents generally or conditionally to the application for permit being
made.
Consent from the Department of Environment, Energy and Climate Action (DEECA), as the Public Land
Manager, is included within this application.

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8. CONCLUSION
The proposed new state-of-the-art Grandstand within the Caulfield Racecourse Reserve will ensure that the
venue remains a world-class racing and events facility. This report has detailed the merits of the proposed
works with respect to the applicable planning controls, the local policy of the Glen Eira Planning Scheme, the
site context, and the need to ensure the ongoing operation of the site as a premiere racing facility.
It is considered that the proposal is worthy of support for the following reasons:
▪ The development is consistent with the relevant clauses of the Glen Eira Planning Scheme, which seek
to facilitate the ongoing development of large sporting, racecourse, and entertainment precincts.
▪ The new Grandstand Building will replace the existing aging Rupert Clarke Stand, reducing the overall
gross floor area (GFA) and building footprint, while creating a high-quality venue to broaden the
demographic appeal and significantly improve the race day and events experience.
▪ The proposal is consistent with local policy objectives outlined for the Caulfield Activity Centre. Primarily,
the proposal aligns with the land use and built form ambition for this part of the Caulfield Racecourse
Reserve.
▪ There will be no amenity impacts to neighbouring or nearby properties resulting from the proposal. The
application site is replacing an existing building and the works are substantially set back from the Station
Street frontage, minimising any impacts to the streetscape.
▪ The proposed landscaping will improve the amenity within the Caulfield Racecourse site and contribution
to the public realm (where visible).
▪ Traffic and car parking conditions will not be affected by the proposed development.
▪ The works will not detrimentally impact any high-value canopy trees within or outside the site boundary.
▪ The works are a necessary step to enable the ongoing redevelopment of Caulfield Racecourse as a state
significant racing and events venue.
For the above reasons and assessment outlined in this report, this state significant project is considered
worthy of approval.

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42 CONCLUSION REPORT
DISCLAIMER
This report is dated 1 September 2023 and incorporates information and events up to that date only and
excludes any information arising, or event occurring, after that date which may affect the validity of Urbis Pty
Ltd (Urbis) opinion in this report. Urbis prepared this report on the instructions, and for the benefit only, of
MELBOURNE RACING CLUB (Instructing Party) for the purpose of Planning Submission (Purpose) and
not for any other purpose or use. To the extent permitted by applicable law, Urbis expressly disclaims all
liability, whether direct or indirect, to the Instructing Party which relies or purports to rely on this report for any
purpose other than the Purpose, and to any other person which relies or purports to rely on this report for
any purpose whatsoever (including the Purpose).
In preparing this report, Urbis was required to make judgements which may be affected by unforeseen future
events, the likelihood and effects of which are not capable of precise assessment.
All surveys, forecasts, projections and recommendations contained in or associated with this report are
made in good faith and on the basis of information supplied to Urbis at the date of this report, and upon
which Urbis relied. Achievement of the projections and budgets set out in this report will depend, among
other things, on the actions of others over which Urbis has no control.
In preparing this report, Urbis may rely on or refer to documents in a language other than English, which
Urbis may arrange to be translated. Urbis is not responsible for the accuracy or completeness of such
translations and disclaims any liability for any statement or opinion made in this report being inaccurate or
incomplete arising from such translations.
Whilst Urbis has made all reasonable inquiries it believes necessary in preparing this report, it is not
responsible for determining the completeness or accuracy of information provided to it. Urbis (including its
officers and personnel) is not liable for any errors or omissions, including in information provided by the
Instructing Party or another person or upon which Urbis relies, provided that such errors or omissions are not
made by Urbis recklessly or in bad faith.
This report has been prepared with due care and diligence by Urbis and the statements and opinions given
by Urbis in this report are given in good faith and in the reasonable belief that they are correct and not
misleading, subject to the limitations above.

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REPORT CONCLUSION 43
APPENDIX A CERTIFICATES OF TITLE

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44 CERTIFICATES OF TITLE REPORT
Copyright State of Victoria. This publication is copyright and
includes confidential information. No part may be reproduced by any
process except in accordance with the provisions of the Copyright Act
or pursuant to a written agreement.
The State of Victoria does not warrant the accuracy or completeness
of the information in this publication and any person using or relying
upon such information does so on the basis that the State of Victoria
shall bear no responsibility or liability whatsoever for any errors,
faults, defects or omissions in the information.

CROWN FOLIO STATEMENT

--------------------------------------------------------------------------------
VOLUME 11766 FOLIO 669 Security no : 124106603400S
No CofT exists Produced 05/06/2023 10:07 AM

CROWN FOLIO
LAND DESCRIPTION
----------------
Crown Allotment A Parish of Prahran at Caulfield.
PARENT TITLES :
Volume 11704 Folio 566 Volume 11704 Folio 569 Volume 11704 Folio 582
Created by instrument MI181585U 06/08/2016

CROWN LAND ADMINISTRATOR

------------------------
CAULFIELD RACECOURSE RESERVE TRUST of STATION STREET CAULFIELD EAST VIC 3145
AR918667D 12/02/2019

STATUS, ENCUMBRANCES AND NOTICES

--------------------------------
RESERVATION as to part MI181587Q 06/08/2016
PERMANENT
RACING RECREATION AND PUBLIC PARK

RESERVATION as to part MI181588N 06/08/2016

PERMANENT
RACING RECREATION AND PUBLIC PARK

RESERVATION as to part MI181589L 06/08/2016

PERMANENT
RACING RECREATION AND PUBLIC PARK
OP110434
RESERVATION as to part AQ385849W 25/10/2017
TEMPORARY
PUBLIC PURPOSES

RESERVATION as to part AQ601792B 04/01/2018

TEMPORARY
RACING RECREATION AND PUBLIC PARK

DIAGRAM LOCATION
----------------
SEE CD070755G FOR FURTHER DETAILS AND BOUNDARIES

ACTIVITY IN THE LAST 125 DAYS

-----------------------------

NIL

--------------------------END OF CROWN FOLIO STATEMENT--------------------------

Additional information: (not part of the Crown Folio Statement)

Street Address: 31 STATION STREET CAULFIELD EAST VIC 3145

DOCUMENT END

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© State of Victoria. This publication is copyright. No part may be reproduced by any process except
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APPENDIX B CHMP ADVICE

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REPORT CHMP ADVICE 45
James Hawkins
c/- Donald Cant Watts Corke
Upper Level 3 GP Building,
350 Bourke Street, Melbourne
VIC 3000

24th September 2020

Re: Proposed Development of Caufield Racecourse, Gate 22 Station Street, Caufield VIC 3145

Dear James,

I am writing in relation to the matter of the Caufield Racecourse and its re-development, which
proposes an administration building, horse areas, forecourts, event spaces, a second track with
lighting and a glasshouse building, specifically in relation to the question of whether a
mandatory Cultural Heritage Management Plan (CHMP) is required for the proposed upgrade
and development works within the land currently occupied by the racecourse.

Section 46, Aboriginal Heritage Act 2006 is clear in indicating that there are only three
legislative pathways through which a mandatory CHMP can be required, as follows:

a) The regulations require the preparation of a CHMP (s.47);

b) The Minister directs the preparation of a CHMP (s.48); or

c) The CHMP is required if an Environment Effect Statement, impact management

plan or comprehensive impact statement must be prepared (s.49 and s.49A).

It is unlikely, in the current instance, that the Minister will require a CHMP to be prepared and
similarly an EES or CIS will not be required and, as such, these pathways are not considered
here.

Section 47 states:

47. Regulations may require plan

The regulations may specify the circumstances in which a cultural heritage management plan is
required for an activity or class of activity.
PO Box 2471 Fitzroy BC
Victoria 3065
Regulation 7, Aboriginal Heritage Regulations 2018, thus specifies:
T (03) 9470 9222
F (03) 9416 1240

www.alassoc.com.au
Andrew Long and Associates Pty Ltd
ACN 131 713 409
ABN 86 131 713
7. When a cultural heritage management plan is required

A cultural heritage management plan is required for an activity if—

(a) all or part of the activity area for the activity is an area of cultural heritage
sensitivity; and
(b) all or part of the activity is a high impact activity.

Division 3 of the Aboriginal Heritage Regulations 2018 defines areas of cultural heritage
sensitivity which include, among others, land within 200 metres of a named waterway (r. 26),
land within 50 metres of a registered cultural heritage place (r. 25) and land within 200 metres
of the high-water mark of the coast of Victoria (r.30). In the current instance, there is a
mapped area of cultural heritage sensitivity within the activity area, associated with inland
dune deposits or a sand sheet (r. 41). The subject land is thus affected by an area of cultural
heritage sensitivity as defined in the Aboriginal Heritage Regulations 2018.

Division 5 of the Aboriginal Heritage Regulations 2018, defines high impact activities, including
‘buildings and works for specified uses’ (r.46), specified items of infrastructure (r.47),
construction of three or more dwellings (r.48) and subdivision of land into three or more lots (r.
49). The existing use of the land is to be considered within the Victorian Planning Provisions as
a ‘race course’, nested within ‘a major sports and recreation facility’. The proposed works
are not seeking to change this use. As such the current and ongoing use is nominally to be
considered a high impact activity under r. 46:

Regulation 46 Buildings and works for specified uses

(1) The construction of a building or the construction or carrying out of works on land
is a high impact activity if the construction of the building or the construction or
carrying out of the works—
(a) would result in significant ground disturbance; and

(b) is for or associated with the use of the land for any one or more of the
following purposes—

(xiv) a major sports and recreation facility;

….

Subregulation 46(3) however, states the following:

(3) Despite subregulation (1), the construction of a building or the construction or

carrying out of works on land is not a high impact activity if it is for or associated
 with a purpose listed under subregulation (1)(b) for which the land was being
lawfully used immediately before 28 May 2007.

In the current case the subject land was being lawfully used for its current purpose, a race
course, prior to 28th May 2007. As a consequence, any future works for or associated with
the prior legal use of the land at the Caufield Racecourse, Gate 22 Station Street, Caufield
East, would be considered exempt from the need to prepare a mandatory CHMP.

As noted above, Regulation 7 requires both an area of cultural heritage sensitivity and a high
impact activity to be present in order for a mandatory CHMP to be required. A mandatory
CHMP is not required for the proposed works within the activity area, due to the fact that
these works are in keeping with the prior legal use of the activity area.

It is outside the authority of Council or any other authority to require a CHMP to be prepared
where one is not required in one of the circumstances outlined in s.46. As a consequence,
council or any other statutory authority has no grounds on which to refuse to issue an
authorisation as far as Aboriginal cultural heritage is concerned.

Please do not hesitate to contact me should you have any further inquiries regarding this
matter.

Vaia Liousas
Operations and Project Manager

PO Box 2471 Fitzroy BC

Victoria 3065
Australia