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12.1 Proofing

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26 views5 pages

12.1 Proofing

Uploaded by

whtet6933
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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YOUR NOTES
IGCSE ICT CIE 

12.1 Proofing

CONTENTS
Spell Check
Validation
Proofreading
Verification

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Spell Check YOUR NOTES



Spell Check
Utilising Automated Software Tools
Automated software tools like spell check and grammar check help to minimise errors in
your work
These tools scan the document for spelling and grammar errors, highlighting potential
issues
Always review and make appropriate changes based on the suggestions these tools
provide

Considering Automated Suggestions


Automated suggestions provided by spell check software may not always be accurate or
appropriate
The software may not recognise some words or phrases, particularly technical terms or
jargon
Always use your judgement when accepting or rejecting these suggestions

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Validation YOUR NOTES



Validation
Why use validation?
Validation is essential to ensure data is accurate, complete, and meets specific criteria
before it's processed
It helps minimise data entry errors and maintains the integrity of the data
Characteristics and Uses of Validation Checks
Range check: Confirms that the data entered falls within a specific range
Character check: Ensures that the data contains the correct type of characters, like letters
or numbers
Length check: Verifies the data entered is of the correct length
Type check: Validates that the data is of the correct type, like text or number
Format check: Confirms the data is in the correct format, such as a valid email address or
date
Presence check: Ensures that the data field is not left empty
Using Validation Routines
Validation routines are procedures that automatically perform validation checks
They help to minimise data entry errors, saving time and maintaining data quality

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Proofreading YOUR NOTES



Proofreading
Why Proofread?
It is the final check to identify and correct errors before a document is finalised
It ensures professionalism and prevents misunderstanding in communication
Identifying and Correcting Data Entry Errors
Transposed numbers:
Numbers that have been swapped, like typing 21 instead of 12
Incorrect spelling:
Words that are not spelt correctly
Inconsistent character spacing:
Different spacing between characters in a document
Inconsistent case:
Incorrect use of uppercase and lowercase letters
Identifying and Correcting Layout Errors
Inconsistent line spacing:
Different spacing between lines in a document
Blank pages/slides:
Unwanted empty pages or slides in a document or presentation
Widows/orphans:
Single lines at the beginning or end of a page that should be with the rest of the
paragraph
Inconsistent or incorrect application of styles:
Different font styles or sizes are used inappropriately in the document
Split tables and lists:
Tables or lists that are incorrectly broken up over columns or pages/slides

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Verification YOUR NOTES



Verification
Why use Verification?
It is a process to ensure that data is accurate and has been inputted correctly
It helps to maintain data integrity and reduce data entry errors
Characteristics and Uses of Verification
Visual checking: Manual method of verifying data by comparing the source with the
entered data
Double data entry: A method where data is entered twice and then compared for
inconsistencies
Is there a Need for Validation as well as Verification?
While verification ensures data is entered correctly, validation makes sure the data is
sensible, reasonable and within acceptable boundaries
Both verification and validation are essential in maintaining data accuracy and quality

 Worked Example
A local railway company is considering introducing a new system for its passengers
using e-tickets on a smartphone. Details of each of the passengers have been
entered into the database.
a. Give one reason why this data was verified on entry.
[1]
To ensure that the data entered has been copied correctly [1]
Proofreading is sometimes thought to be verification.
b. Explain the difference between verification and proofreading.
[2]
Proofreading is checking the content of the data for errors [1]
Verification is comparing the data with the original [1]

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