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Writing-a-Report_061333

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31 views

Writing-a-Report_061333

reporttrtt

Uploaded by

alfredgian232
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Writing a Report

Reports are essential to keep an updated account of an event, situation, and organization. These are
documents that wish to inform, analyze, or recommend. Reports are often expressed through oral
presentations or written. The common mediums of these reports are speeches, televisions, radios, and
films. It is any informational work made with an intention to relay information or recounting certain
events in a presentable manner. Reports are often conveyed in writing, speech, television or film.
Report writing is making a detailed statement about the company, an event, a situation, an/or an
occurrence which is based on an observation, investigations, and inquiries.
Types and Characteristics of Various Reports
1. FORMAL REPORT- is a complex account either written or oral that uses formal and structured
language and is usually applied in major projects and organizations. It is the collection and
interpretation of data and information. The formal report is complex and used at an official level.

Types of Formal Report:


 Informational- presents result, information, and updates and explains.
Examples:
1. Attendance reports
2. Annual budget reports
3. Monthly financial reports
 Analytical- presents, analyzes, and draws conclusions from reports and shows the why
and how of an occurrence.
Examples:
1. Scientific research
2. Feasibility reports
3. Employee appraisals
 Recommendatory- presents recommendation based on the results and conclusions.
Example:
1. Recommendation report

2. INFORMAL REPORT- communicates, updates information using free-flowing, casual and short
formats usually about routines and everyday business. This report differs from the formal report
in length and formality. The informal report is usually more controversial in tone. The informal
report functions to inform, analyze, and recommend. It usually takes the form of a memo, letter or
a very short international document like:

Example:
 Progress report
 Feasibility report
 Literature review
 Personnel evaluation
 Report on sales
The Plan for Preparing a Report
 Identify the readers
 Determine your purpose
 Formulate specific questions
 Conduct research to answer the questions
 Draw valid conclusions (for analytical or recommendation reports)
 Decide on recommendations (for recommendations)
 Write the report
Relevance of Report Writing
1. Report as a means of internal communication. A report acts as effective means of
communication within the organization. It provides feedback to employees.
2. Report facilitates decision making and planning. Report provide reliable data which can be
used in the planning and decision-making process. It acts as a treasure of house of reliable
information for long term planning and decision making.
3. Report discloses unknown information. Reports provide information, which may not be known
previously.
4. Report gives information to employees/ readers. Reports are widely used for guidance and is
useful for self-improvement.
Basic Structures of Reports
I. Title Page
II. Abstract
III. List of Figures and Tables
IV. Introduction
V. Body (varies according to type of report)
VI. Conclusions
VII. Recommendations
VIII. References
IX. Appendices

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