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CONCEPT NOTE

Concept Note for rental house management system

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nambazosossten
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3 views

CONCEPT NOTE

Concept Note for rental house management system

Uploaded by

nambazosossten
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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DESSERTATION SERMINA SNO:202191816

CONCERPT NOTE

RENTAL HOUSE MANAGEMENT SYSTEM IN URBAN AREAS

1. BACKGROUND
The demand for housing in Malawi is enormous and driven by a growing population and
urbanization. Housing plays a huge role in restore economic growth in any country, with
shelter being among key indicators of development. Growing prosperity has also
increased the demand for larger and better quality housing
With limited affordable housing options and the majority of the rental market controlled
by private investors, individuals and families face significant difficulties in finding
suitable and reasonably priced rental properties. A Rental House Management System
can play a crucial role in addressing this issue by bridging the gap between tenants and
property owners. By providing a centralized platform, the system can streamline the
process of property search and rental agreements, offering a wide range of housing
options to prospective tenants.
Additionally, the system can offer valuable assistance to both landlords and tenants in
navigating the rental process. Landlords can benefit from wider exposure for their
properties and reliable tenant screening services, while tenants can access comprehensive
property information, including images and descriptions, to make informed decisions.
Overall, the implementation of a rental management system can address the existing
housing challenges in Malawi especially in urban areas by promoting fairness,
accessibility, and efficiency in the rental market.

2. PURPOSE OF THE PROJECT

The primary objective of this project is to develop a more streamlined and cost efficient
computerized system which makes the rental hunting process easier, faster, and a whole lot
less stressful. This should inform the potential customers/tenants about the type and size of
house/room available, price and proximity to facilities such as shops, churches/mosques,
parks and public transportation.
DESSERTATION SERMINA SNO:202191816

3. OBJECTIVES

The following are the project objectives:

i. To develop a Rental House Management System that allows the user to view
customers‟ data as well as houses record.
ii. To develop a system that allows the users to add, edit, search and delete data from the
database.
iii. To study and analyze the requirement specifications of the rental house management
system.
iv. To produce the Software Requirement Specification of the system.
v. To produce the Software Design Document of the system.

4. KEY ACTIVITIES

The following are key activities in a Rental House Management system:

i. Property management: adding and updating rental property details, organizing


property based on type as well as tracking vacant and occupied properties..
ii. Tenant management: tenant application management, generating and managing lease
documents as well as sending notification to tenants.
iii. Rent and Payment management: rent collection through online or offline, payments
processing and generating invoices for rent utilities.
iv. Security and Compliance: user authentication including login, password reset and
account management.
v. Maintenance and support: system upgrades regularly including software patches and
security upgrades, technical support including user assistance troubleshooting etc. and
training and onboarding including managers, landlords and tenants.

5. EXPECTED OUTCOMES

The following are expected outcomes of well-designed rental management system:

i. Increased operational efficiency in presence of automation processes, error reduction


and streamlined workflows.
DESSERTATION SERMINA SNO:202191816

ii. Centralized data management since data of tenants, properties and financial is stored
in one secure location.
iii. Better decision-making through analysis of rental income, maintenance costs and
occupancy rates.
iv. Scalability and growth by easily adding and managing more properties as well as
system support.
v. Time and cost saving
vi. Accessibility and flexibility

6. CONCLUSTION

The Rental House Management System has the potential to transform the way rental properties
are managed in urban areas. House Rental business has emerged with a new goodies compared to
the past-experience where every activity concerning House rental business is limited to a
physical location only. Even though the physical location has not been eradicated; the nature of
functions and how these functions are achieved has been reshaped by the power of internet.
Nowadays, customers can reserve book/buy/sale House online, rent House online, and have the
house contracted successfully without any sweat once the customer is a registered member of the
Rental House Management System. The web based House rental system has offered an
advantage to both Tenants as well as Landlords to efficiently and effectively manage the
business and satisfies customers’ need at the click of a button.

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