Flowchart 9C – Materials

Construction Phase
START
CDOT PM forwards CDOT PM receives
CDOT approves final HQ Materials develops Form
approved PS&E Form 250 and Form
PS&E package 250. Region Materials Staff CDOT conducts periodic documentation reviews. The LPA should have the Buy CDOT reviews
package to CDOT Staff 379 and forwards
including a then develops Form 379, America certificates from the and approves
Materials and requests Forms to LPA
CDOT

CDOT
summary of Independent Assurance Contractor PRIOR to (mix designs
Form 250, Materials (ideally prior to
approximate Testing Schedule. 9C.12 incorporation into the project only).

Local Agency Interaction with the Contractor Before and During Construction
Documentation preconstruction
quantities. if federal funds are included
Record. meeting)
in the project.
9C.1 9C.3
9C.2 9C.4
END

LPA/Consultant
COC for APL LPA approves COC LPA contracts with LPA approves LPA notifies Contractor and
Complete and
3 weeks Product for APL document qualified Inspection document & forwards Materials Testing consultant
Form 250 and YES YES Distribute Final
Does Is LPA & notifies Firm and schedules to CDOT as for incorporation into Materials
379 Materials
Form 379 indicate responsible for END 9C.14 Contractor inspections appropriate. Binders.
Documentation
IAT’s are IATs? (See Form 9C.15 9C.16 9C.17 9C.18
9C.5 During construction, LPA or Consultant performs the “during Post Construction, the LPA or Consultant performs the “after 9C.19
required? 1243)
Items and Form 250 is a construction” activities listed in the documentation chapter of construction activities listed in the documentation chapter of
quantities CDOT- generated NO the CDOT Field Materials Manual, including: the CDOT Field Materials Manual, including:
must be in form. NO a) Performs Owner Assurance (OA) tests, participates in • Reviews and completes the Form 250 (refer to test field Fill out COC for After initiation After construction is
CDOT format. materials testing meetings, updates Form 250 sheets and final quantities; considers added and In advance of construction, APL Product of construction, initiated, material or
Local Public Agency/Consultant

b) Performs laboratory verification tests deleted materials by CMO/Force Account; signed by Contractor reviews “Special and submit to product is product incorporated
LPA coodinates with CDOT PM
b) Collects and reviews Certification of Compliance person in responsible charge Notice to Contractor” and YES LPA for incorporated into project.
initially and then IAT’r to make sure Conduct

Construction Begins
LPA contracts with In advance of (COCs) & Certified Testing Results (CTRs) • Compiles Manufactured Materials (stamped COC’s and “”Field Materials Manual approval into project
testing is performed on schedule Preconstruction
Materials Testing Preconstruction Meeting, LPA c) Collects and submits Buy America Certifications on a other certifications) Owner Acceptance Are > 3
9C.6 Meeting
Consultant. LPA sets should perform the “before monthly basis • Completes Form 473LA (page 1 and 2) and Form 1199; Schedule” for each product products listed on
up Materials Binder. construction” activities listed 9C.10 signed by person in responsible charge. or material to be the CDOT APL?
in the documentation permanently incorporated in After product is
chapter of the CDOT Field 9C.13 the project. From YES YES Compile documentation in Materials Binder.
Require approved at

Contractor
Materials Manual. Manuafacturer Documentation Complete Form 473LA, Letter of Final
NO pre-inspection? manufacturer’s facility
9C.7 9C.8 The LPA or Consultant coordinates with on QML? entered in Form 250. Materials Certification for a Local Agency
9C.9 and construction is
Project, and Form 1199, Final Materials
Independent Assurance Tester (if applicable) NO initiated, product is
Documentation Checklist, (Project Closure)
incorporated into
9C.11 NO project.
YES Obtain mix designs from supplier
If product or material Asphalt or and submit to LPA for CDOT
include steel or iron, Concrete? approval (as indicated on Form
quantities must be 1243)
NO If a consultant testing firm is
tracked on Buy America used, the Form 250 is required
Table and letter Determine, based on Form 250 and OA
Schedule, whether onsite testing, COC or to be stamped by a PE employed
submitted monthly to by the testing firm.
LPA. CTR is required and complete document.
Submit to LPA.