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Ch-5

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5 views

Ch-5

hhhhhhhhhhhhhhhh jn j bjkjh jhubv6rc 7uhbuv

Uploaded by

panshulrajput001
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Ch-5

Mail Merge
 Creating Data Source
A data source contains the values to be used for merging with the main document. It is a tabular
document that contains records (rows) of data values. First row is considered to be the header
row that contains column headings called fields. Data source can be simple document or a
spreadsheet or the values may come from a database through a data connection

 Registering Data Source


 From within OpenOffice.org Writer or Calc, use Tools > Data Source.
 Click New Data Source
 Enter a name for your data source. This
example uses “TEST” as the Data Source
name.
 Select dBase as the data source.
 Enter a directory for the program to store
the data files .
 Click Apply

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 Opening registered Database
 Display the Data source viewer by
pressing F4 or click the Data
Sources button in the Main
toolbar or View > Data Sources.

 Saving and Printing Merged Documents


 With your letter, label, or envelope
document open, just choose File > Print.
 You'll see this message. Click Yes.
 You'll see the mail merge print window.
 Choose what range of records to print.
 Now choose where you want to print.

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 Creating Labels
 Go to File menu > New > Labels
options. In the Labels dialog box, do all
the settings for the labels. We shall
create multiple labels with different
addresses.
 In Labels tab, selected your registered
data source in Database drop-down
and Table 1 as the data table.
 One-by-one add the fields from
Database field drop-down using Insert
button.
 Go to Format tab and define the
page dimensions that will contain the
labels, number of labels in terms of rows
and columns, dimensions of the labels
and distance between them.
 Go to Options tab and check the
Synchronize content checkbox so that if
you format one label then other labels
are formatted automatically.

 Click on New Document button. A new


document with label placeholders will
appear. Each placeholder shows the
fields in the label.
 Click on The Next Mail Merge Entry
button to preview the labels.

 Click on Edit Individual Document


button. The document with labels will
be displayed

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 Printing Labels

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