TERMS OF REFERENCE (TORS)

FOR APPOINTMENT OF ENGINEERING CONSULTANTS FOR "RESIDENT

SUPERVISION OF CIVIL WORKS ELECTRIFICATION, WATER SUPPLY,
SEWERAGE AND INTERNAL ROAD WORK FOR SCHEME TITLED PROGRAM
FOR STRATEGIC TRANSFORMATION / REVAMPING OF OLD BLOCKS OF EX-
DHQs. ONE AT SARGODHA. ADP NO.351 FOR THE Year 2023-24 (Nov-Feb)”

1. BRIEF INTRODUCTION: -
Govt. is revamping old blocks of DHQ Hospitals to meet the modern needs of Health care
Institutions. Sargodha is Divisional Headquarter and serve the patients of Sargodha
District. Old blocks of DHQ Hospital Sargodha were constructed during 80's and 90's. Due to
older specifications of that time now these buildings are insufficient for the modern
needs of healthcare facilities. Structure of these old blocks are stable. Cosmetic
improvements are needed to meet the modern standards.
Administrative Approval of the scheme was issued by the Secretary to Govt. of the Punjab
SH&ME Department vide No. PO(Dev-II1)6-15/2023(Sargodha) Dated 02.10.2023.
amounting to Rs. 394.950 (M) (Capital). Revised approval is accorded by PDWP on
16.01.2024 amounting to Rs 842.798 (M)

Scope of work is as follows

 Revamping of Rehmat Al Alamin Block
 Revamping of Mola Bux Hospital (Gyne Unit of DHQ
Teaching Hospital Sargodha)
 Revamping of TB Hospital
 Revamping of OPD of DHQ Teaching Hospital Sargodha

As per directions issued by the Government of Punjab, Planning & Development

Department, Lahore vide letter No. 4(24-A)PO(CONS)P&D/2023 dated: 08.05.2023, the
departments are required to engage the Consultants for supervision of development works
costing more than Rs. 300.000 (M).
A charming atmosphere is available for contractors and consultants to undertake the
construction work on ground. For this purpose, the Government of Punjab, Communication
& Works Department on behalf of Health Department as an employer intends to hire
consultancy services from competent and well reputed consulting firms preferably National
Consulting Firms (N.C.F).
The Architectural Working Drawings pertaining to this showing the plans, elevations and
cross section etc. have been prepared by the Architecture Department, Lahore which have
been approved by the competent authority of P&SH Department.
The Planning & Design Directorate of Punjab Building Department will prepare all the
Structural Designs pertaining to the scheme.

2) OBJECTIVE OF CONSULTANCY: -
 In order to ensure good quality of works as well as expeditious completion of the projects,
full time resident construction supervision of civil works electrification, water supply,
sewerage and internal road work and services by the consultants has been approved in the
scope of work. Broadly speaking these services include Resident Supervision of Civil Works
for scheme titled "PROGRAME FOR STRATEGIC TRANSFORMATION / REVAMPING OF OLD
BLOCKS OF EX-DHQs. ONE AT SARGODHA. ADP NO. 351 FOR THE YEAR 2023-24 (Nov-Feb)".
3) TERMS OF REFERENCE (T.O.R) FOR CONSULTANT SUPERVISION: -
The services by the consultants shall include but not limited to the following.
a) CONSTRUCTION RESIDENT SUPERVISION STAGE: -
I. The consultants shall be responsible for resident supervision of all the Civil Works
including all services mentioned in Para-2 "OBJECTIVE" above through Qualified
Graduate Engineer (s) and other supervisory staff having sufficient relevant experience
in the respective disciplines who shall perform their duties with due diligence,
efficiency and in accordance with Sound Engineering Practices and Specified
Standards.
II. The Consultant shall be responsible for Resident Supervision of all Civil Works
as per Approved Architectural Design, Government of the Punjab and Structural Design
of P&D C&W Department Lahore as per approved specifications and standards. Brief
scope of Civil Works is described as under.

Sr No Name of Area Covered Area

01 Revamping of Rehmat Al Alamin Block

02

03
Revamping TB Hospital

04 Revamping of OPD of DHQ Teaching

Hospital Sargodha
05

06

07
 iii) The Consultant shall establish his Site Office and meet the running / operational
expenses.

IV) The Consultant shall submit schedule of construction supervision staff and list
of field staff having following qualifications for the approval of client.

Sr
01
No Resident Engineer/ 01
Team Leader B.Sc Civil Engineer 12-Months
(Min 15-Years' Experience in
Mesa Building Projects)
02 Assistant Resident
Engineer 01 B.Sc Civil Engineer (Min 10- 12-Months
Years' Experience in Mega
Building Projects

03
Site Inspector (Civil) 02 D.A.E (Civil) 12-Months
(07- Years' Experience in
Building Projects)
04 Site Inspector 12-Months
(Electrical) 01 D.A.E (Electrical) (intermittent)
(05- Years' Experience in
Building Projects)
05 Quantity Surveyor
Cum Computer 01 D.A.E (Civil) (05- Years' 12-Months
Operator Experience in Building
Projects)
06
Lab Technician 01 D.A.E (Civil) (05- Years' 12-Months
Experience in Building
(intermittent)
Projects)
The Consultants such as Lab Assistant must provide other necessary supporting staff,
Office Boy etc. would also be indicated by the Consultants in their proposals.

v) The Consultant shall study all working Architectural & Structural Drawings of Project
Buildings / Layout Drawings of the Project as well as the Technically Sanctioned
Estimate to familiarize them with the Project.

vi) The Consultant shall monitor the Contractor's Setting Out of the Works and verify the

accuracy of his work.

vii) The Consultant shall assure and certify that the construction materials brought at site
by the contractor and incorporated into the work, are properly tested from the
recognized laboratory and comply with the specifications.

viii) The consultant shall ensure that works are executed according to the plans and

specifications and all the rules and regulation applicable to the work are followed and
issue all necessary instructions to the contractor under intimation to the Engineer In
charge.

ix) The Consultant shall certify each work / bill of the contractor and shall ensure that the works
have been executed in accordance with established standards, criteria’s, procedures
and as per approved design, drawings, specifications technically sanctioned estimate
and within the provisions of contract agreement.

x) The consultant shall supervise the contract in all matters concerning safety and care of
 work and advise the contractor and concerned Executive Engineer / Engineer Incharge
of the Buildings Department on any problem arising in construction work during its
execution well in time.

xi) The consultant shall monitor progress and maintain up-to-date progress schedule in
the form of bar charts, critical path diagrams and other appropriate systems developed
during the project processing indicating the major items of work being performed
according to work schedule provided with the contract agreement and approved by the
Engineer Incharge. The consultant shall submit monthly progress report to the
concerned Executive Engineer, Superintending Engineer, and Chief Engineer pointing
out the deficiencies in the work besides recommending / suggesting, remedial
measure.

xii) The consultant shall be 100% responsible for the measurements made on the work
quantities executed and certified for payment and shall maintain permanent record for
all such measurements for the Engineer Incharge.

xiii) The consultant shall maintain permanent record of the results of all tests made on
materials, items of work involved in the project, utilizing forms as approved by the
Engineer Incharge/employer.

xiv) The consultant shall certify and recommend under his seal, the contractor's running
payment and final payment clearly indicating that the quantities of work executed /
recommended are according to specifications, design drawings, technically sanctioned
estimates and contract agreement

xv) The consultant shall keep the record of daily inspection reports and hand them over to
the Executive Engineer / Engineer Incharge on weekly basis.

xvi) The consultant shall inform the employer / Engineer Incharge of problems of potential
nature which might arise in connection with the construction contract and make
recommendations for possible solution.

xvii) The consultant shall carry out any required revisions in plans and specifications as
required by the Engineer Incharge / Executive Engineer and prepare all variation orders
and assistant Engineer Incharge in the negotiation necessary for the execution of
changes. Revisions shall be encouraged where it improve the project performance.

xviii) The consultant shall assist employer / Engineer Incharge with interpretation of the
drawings and contract documents, particularly with respect to any disputes with the
contractor or other affected parties.

xix) The consultant shall evaluate and make recommendations to the Engineer Incharge for
action to be taken against all contractor's claims, disputes, times extension sions, and
other beyond the scope of work.

xx) The consultant shall furnish timely assistance and directions to contractor in an matters
 relating to ground survey controls, quality control, testing and other matter relating to
contract compliance and progress of the project.
XXI) The consultants shall assure the receipts and maintain permanent record in the shape
of copies of all warranties required under terms of contract documents for materials
including their sources and equipment accepted and incorporated in the project.
xxii) The consultant shall carry 'out detailed final inspection of the work and shall
recommend to the Executive Engineer / Engineer lncharge for issuance of completion
certificate stating that the work has been completed as per design, drawings, standard
specification and contract agreement.
xxiii) The consultant shall make arrangement for inspection of sites and ensure that all
relevant information is available and up-to-date progress report am provided before
site inspection.
xxiv) One month prior to expiry of the maintenance period of the work, the consultant shall
carry out the detailed final inspection of the work and submit a report to the
Department pointing out the defects, if any, in the work.
xxv) The consultant shall prepare and submit list of office equipment, laboratory equipment,
survey equipment, furniture, vehicles, assess inventory and all other items provided by
the contractor under the contract and which is the property of the employer.
xxvi) Prepare and submit project completion report giving all details of the project in
chronological order.
xxvii) The consultants shall incorporate all changes that may be required by the Client /
Employer for the economical completion or due to technical grounds / site
requirements without any additional charges during the execution of project and shall
submit the above documents accordingly as per requirement of the Engineer Incharge.
xxviii) The Client will have a right to increase or decrease scope of work.
xxix) The consultants shall verify the completion certificate duly submitted by the contractor.
xxx) The consultants shall also prepare structure strength / stability report and useful future
life of the hospital after revamping.
xxxi) Consultant will be responsible for all the executed work. The consultant shall also be
responsible for resident supervision all the executed work by the contractor through
qualified Graduate Engineer and other supervisory staff having sufficient relevant
experience in the relevant disciplines who shall perform their duties with sound
Engineering Practices and specified standards.

b) Professional Liability for construction supervision: -

Professional's liability as it stands in the prevalent conduct and practice of Consulting

Engineers prescribed by the PEC and provisions mentioned in Rule 54 of Punjab Procurement
Rules 2014 issued by the Punjab Procurement Regulatory Authority.
 i. The Consultant selected and awarded a contract shall be for consequence of errors or
omissions on the part of the consultant.
ii. The extent of liability of the consultant shall form part of the contract and such liability
shall not be less than remuneration nor shall it be more than twice the remuneration.
iii. The procuring agency may demand insurance on part of the consultant to cover the
liability of the consultant and necessary costs shall be borne by the consultant.
iv. The consultant shall be held liable for all losses or damages suffered by the
procuring agency on account of any misconduct by the consultant in performing
the consulting services.

C) SUBMISSION OF DOCUMENTS AND DRAWINGS: -

The Consultant is required to submit all project reports, drawings and documents in the
format listed below with soft backup and formats standardized and approved by the
Client / Engineer Incharge. All items to be provided are deemed to be covered in the
overall price submitted by the Consultant.

Sr
1
No General
Monthly Reports 3 A4

Weekly Reports 3 A4

2 As Per
3 Requirement
Preliminary / Concept Design

3 As Per
Requirement
Schedule
3 As Per
Detailed Working Plan 3 Requirement
(Labouré Resource etc.)
3 As Per
Daily Review Reports Requirement
As Per
4 Specifications, BOQ, etc. 3 Requirement
As Per
As Built Drawings.
5 3 Requirement

d) INTELLECTUAL PROPERTY RIGHTS :-

 All documents, reports, designs and all deliverables prepared by the Consultant shall
become and remain the property of the Executing Agency.

Any future use of these documents and software by the consultant s II be without
permission of Client.

e) MODE OF PAYMENT FOR RESIDENT SUPERVISION: -

i. The consultancy payment will be made on submission of monthly reports after verification of
the satisfactory performance of supervisory staff.
ii. Payment of consultants will be made proportionate to value of work done in each month.
iii. The Consultant shall be paid on the basis of satisfactory performance of the scope of work and
services & 10% of running bill payment shall be withheld by the Executing Agency as retention
money, which shall be released after expiry of the maintenance period of the work contract
and finalization of accounts of contractor.
iv. The Consultants shall establish their Site Office and meet the running / operational expenses
at their own level.

f) TIME DURATION FOR THE CONSULTANTS.

The target time for completion- of assignments is 12- months for resident type
Supervision.