GUIDELINES_FOR_GRADUATION_CEREMONIES
GUIDELINES_FOR_GRADUATION_CEREMONIES
A General Guidelines
1. There shall be one “Graduation Week” every academic year to be
located during the January Vacation.
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10. In the decentralised Units, there shall be a procession of Deans,
Heads of Departments, Academic Staff and invited guests, led by
the Vice Chancellor (or Deputy Vice-Chancellor).
12. Since few Graduands will attend at a time, there shall be no need
to disrupt traffic around the Makerere University environments.
i. Drawing out the schedules for all graduation ceremonies for a given
academic year.
ii. Arranging to publish one graduation booklet for all graduate and
undergraduate students graduating in the “Graduation Week”. The
format of the booklet should be similar to the ones currently being
printed in the centralised graduation system.
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viii. Provide first aid stations at the graduation location in
collaboration with Makerere University Hospital.
4. There shall be an option for hiring the gowns if a student does not want
to buy. Two separate fees (for hiring and owning gowns) shall be
clearly communicated. The University shall be involved in fixing the
price of Gowns and that the pre-qualified firms shall have a provision
for hire and purchase of Gowns by Graduands.
6. Graduation ceremony shall last not more than 3 hours, and the
number of people graduating at any one ceremony shall be
approximately range of 400 to 1,500.
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8. A student shall be required to register to graduate eight (8) weeks
before the ceremony by filling in appropriate form and clearing with all
the relevant centres in the university.
C. Entertainment
1. The Units, in liaison with the Academic Registrar shall organise their
programme and entertainment for the graduation day.
3. The Units may invite their own Guest Speaker and select the theme of the
speech, but the Vice Chancellor or Deputy Vice-Chancellor shall confer
the degree and award of diplomas as per the Universities & Other Tertiary
Institutions Act (2001).
4. The name(s) of a student(s) with the highest CGPA for each Programme
shall read out and they would come forward to receive a certificate of
recognition.
5. The Convocation Awards shall be given to the overall best Science and
Humanities students. Such award shall be announced at the opening of
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the Graduation Ceremony week and at the respective decentralised
ceremonies where the candidates graduate.
E. Alumni