HR & Administration Manager JD

About the Green Belt Movement

The Green Belt Movement is a non-governmental organization founded in Kenya by Nobel Peace
Prize Laureate Prof Wangari Maathai. Since 1977, the movement’s work has focused on conserving
the environment by empowering rural women and local communities through environmental
education, supporting ecosystem restoration through tree planting, advocacy and movement
building, and creating livelihood safety-nets at household level.

To learn more about the work of The Green Belt Movement, please refer to http://Green
Beltmovement.org/who-we-are

What are we looking for?

The Green Belt Movement is in an exciting growth phase, expanding its work in Kenya and
increasing its influence across Africa. GBM seeks a full-time Human Resources and Administration
Manager. Based in Nairobi, he/she will report to the Executive Director. The Manager will be a
human resources generalist who, working with the senior leadership team, will be responsible for
delivering innovative and strategic people solutions. He/she will act as an employee champion and
change agent through anticipation of human resources-related needs and formulating strategies to
deliver value added services to management and employees that reflect the objectives of the
organization. The manager will also be responsible for the administrative functions of the
organization, including supervising procurement and other general support staff. The manager will
uphold and exemplify The Green Belt Movement, its vision, mission, values and objectives.

Key Responsibilities

Recruitment:
 Initiate transparent and competitive recruitment and selection processes (from the review
of job descriptions to the screening of candidates) as well as ensuring the timely
management of the process.
 Provide advice on recruitment and selection processes in line with corporate guidelines and
policies, leading to the timely sourcing, selection and placement of the required talent.
 Provide advice on effective succession management and workforce planning through timely
and accurate projection of vacancies and staffing requirements

Performance Management
 Provide advice on the performance management and development (PMD) process and
regularly monitor PMD completion rates, providing updates to senior management.
 Work with head of departments to develop and or update key performance indicators and
ensure timely appraisals are done
 Facilitating trainings to embrace a performance management culture in the organization.
 Work closely with management and employees to improve work relationships, build morale,
and increase productivity and retention

HR Advisory
 Provide advice and support to managers and staff on human resources related matters.
  Advocate for the best application of HR practices, staffing, development, and organizational
planning and design.
 Advise management on the legal and other implications resulting from HR related decisions.
 Keep records and compliance with the Protection of Personal Information Act and internal
policies and procedures
 Maintain knowledge of trends, best practices, regulatory changes, and new technologies in
human resources, talent management, and employment law.
 Participate and/or lead special human resources projects.

Compensation and Benefits

 Ensure the adequacy of employee benefits and compliance with the same
(GPA/GLA/Medical)
 Lead in carrying out regular salary surveys to ensure the organization remains competitive
or as guided by HQ

Staff development and career support

 Identify and analyse staff development and career support needs and design programs to
meet identified needs.
 Prepare monitoring reports on staff development and career support programmes,
 Provide advice on mobility and career development to staff.
 Work closely with line managers to assesses training needs and identify training programs
for staff at all levels throughout the organization

General HR & Admin operations

 Maintaining employee files by making sure all personnel files have the necessary
documents-contracts, personal information form, performance appraisals, statutory
documents, academic certificates, CVs etc
 Maintaining records on contract expiry dates and flagging contracts that are due to expire.
Ensure all staff have valid contracts
 Monitors annual leave, R&R and sick leave entitlements for all staff. Works with all
supervisors to ensure that they have a leave plan in place for their teams.
 Put in place initiatives to promote and preserve the culture of the organisation by providing
advice and guidance on general matters concerning employees
 Ensure health and safety standards are adhered to by all the staff members
 Take charge of day to day ad hoc administrative work in the department and perform other
duties as assigned
 Manages and resolves complex employee relations issues. Conducts effective, thorough and
objective investigations
 Prepare reports to the line Manager and Board requirements

Strategy
 Support the organization with organizational design processes.
 Assist with planning, formulation and implementation of an effective HR strategy aligned to
overall GBM strategy
 Provide strategic guidance and coaching to guide senior management on varied HR matters
Requirements:
 Degree in human resources management, business administration or higher diploma in
similar field
 Membership with IHRM or relevant professional body preferred.
 At least five years’ working experience in a similar role, preferably with an international or
local NGO and good knowledge of HR best practices and standards.
 Excellent experience in and knowledge of labour laws, regulations, policies, principles,
concepts, and best practices.
 Proactive approach to work and good self-motivation
 Strong organizational and problem-solving skills
 Excellent inter-personal skills and ability to deal with people from different cultures.
 Demonstrated commitment to respect, equity, diversity, and inclusion including gender
equality.
 Ability to deal authoritatively with a range of partners.
 A strategic thinker with strong leadership capabilities, highly motivated, committed and goal
orientated.
 Ability to work flexibly and to adapt to changing demands and circumstances.
 Ability to travel locally and, occasionally, within the region.
 Be a citizen of Kenya or have authorization to work in Kenya

How to Apply:

Applications should be submitted via email [email protected] on or before Friday

26th January 2024 with ‘Human Resources and Administration Manager Application’ as the
subject line.

Applications must include: 1) a motivation letter that indicates: a) why you are interested in this
position and what inspires you to join Green Belt Movement; and b) aspects of your background
that demonstrate the required competence for this role. 2) A detailed CV with 3 references.

Please ensure that your application as a whole speaks to the required qualifications, experience,
personal profile and key roles and responsibilities. Please do not apply if you do not meet the
required experience. Only shortlisted candidates will be contacted. Please note that applications
will be reviewed on a rolling basis.

By submitting your application, you confirm that the submitted information is true and authorize
the use your personal data, to further process your engagement for lawful purposes related to the
organization’s vision

Disclaimer: Please note that we do not charge any fees at any stage of our recruitment process. Our
client is an equal opportunity employer. Due to the high volume of applications we receive, only
shortlisted candidates who qualify for the next recruitment stage will be contacted.