Powers of the preceding officers

1) Presiding officer :
The decision of the presiding officer on the debate is the final call
If your actions are unparliamentary you will be barred after three warnings.
Delegates are obliged to answer the presiding officers if they are asking for
justification on the delegates stance
2) Appeal :
If the delegate is not satisfied by the officer's decision they may say
“permission to appeal to the presiding officer”. Once permission is granted
delegates have one minute to address the problem and after that it is upto
the presiding officers to consider it or not
3) Impeachment:
Has never occurred up to date but it takes place when 2/3rd of the committee
members are not happy with the presiding officers decisions. They can
submit the problem to charge d’affair and accordingly the decision to remove
the presiding officer will be taken.

Rules regarding debate

Normal debate
1)Op Eds :
Op-eds are prepared before the conference as a delegate's solution or
framework for the agenda.
They have to be submitted to the preceding officer before your first
committee session starts
ITS COMPULSORY TO SUBMIT ONE
Format of the oped :
NUMBER: IIMUN/2023/[Chapter_Name]/[Committee_Name]/OE/0000
PORTFOLIO/COUNTRY: [1 Max.]
1. Point 1
2. Point 2
3. Point 3
Or
Paragraph 1
Paragraph 2
Paragraph 3

2) Quorum
It is the minimum no of members needed to start the committee ( ⅕) of the
committee
3) setting an agenda (A committee shall decide on Setting an Agenda in the
following manner)
- Call for any points or motion on the floor
- Call only for those who are against the motion
- This is followed by 50% + 1 informal vote for the motion to pass and if
the motion fails - the second topic area automatically is set for
discussion and if there is no second topic than the council moves into
emergency debate

4) Speakers list - a 90 second speech on country’s stance on the topic

At least 10 speaker to complete speakers list
This is also how the first committee session begins

5) Yields
When you have spent less than 90 seconds on your speech and have time left,
it is compulsory to yield and you can do it in the following ways.
- Yield to another delegate : Give extra time to another delegate (if > 15
sec remaining and other delegate agrees)
- Yield to questions : max. 2 questions, 2 followups per questions (with
permission from presiding officer)
- Yield to comment : 2 comments from other delegates (e.g: ‘your speech
said ___’, etc) each comment for 30 sec.
6) Moderated caucus
Formal debate discussing subtopic of the main agenda. Statement to
propose a topic “ motion to open a moderated caucus to discuss the
(subtopic) for the total time duration (max 15 mins ) and time per
speaker max ( 1 min)
50% + 1 to pass subtopic discussion in moderated caucus

7) Unmoderated caucus
Informal session spent either lobbying with other delegates or
preparing paperwork (allies)
To start an unmod “ motion to open an unmoderated caucus for
(purpose) for the time duration (max 15+5 mins)”
50% + 1 to pass subtopic discussion in unmoderated caucus

8) points :
- Point of personal privilege : used to be excused by the committee
for any type of physical or mental discomfort ( washroom breaks
etc)
- Point of information: if a delegate finds factual inaccuracy in
another delegates speech, they can raise this point to have the
information checked or reviewed
- Point of clarification: used to ask another delegate to speak up if
they are not being loud enough or to repeat their questions, etc
- Point of order : to indicate that delegate or chair has broken the
committees structure or rules
- Point of parliamentary inquiry : to ask the chair about the
structure of the committee session

9) Presidential address
A delegate during the course of the debate can make a presidential
address est head of state is addressing the council.
This will help them express their stand on a particular issue. Delegates
can utilise this speech to change their foreign policy so long as they
think this will positively impact society and the discussed problem.
 This will be followed by yield to questions ( max 2 q) and it can take
place anytime during the debate but maximum of 3 will be allowed
throughout the debate and there is no time limit to it

10) Working paper

Paperwork that has committees views on your subtopic of the main agenda.
To start a working paper the 50% + 1 vote is required.
Delegates can work on this during the unmoderated session

Working paper format

NUMBER: IIMUN/2023/[Chapter_Name]/[Committee_Name]/WP/0000
AUTHOR(s): [1 Min.]
SUB-TOPIC: XYZ
1. Point 1
2. Point 2
3. Point 3

11) Resolution
Solution to the agenda, requires prior approval from presiding officers.
Minimum 1 author and maximum any number.
Minimum 3 signatories (the delegates who sign the resolution paper so
it can be discussed in the council)

Resolution format :
NUMBER: IIMUN/2023/[Conference_Name]/[Committee_Name]/RES/0000
AUTHOR(s): [1 Min.]
SIGNATORIES: [3 Min.]
AGENDA: XYZ
1.Introductory Clause 1.
2.Introductory Clause 2.
3.Introductory Clause 3. The [Committee_Name_FullForm],
1. Actionable Clause 1.
2. Actionable Clause 2.
3. Actionable Clause 3
12) Amendments :
These are modifications to the resolutions
2 types -:
Friendly amendments- amendments agreed by all the authors (no voting)
Amendments- modifications to the resolution and a simple majority
required to do so. This is followed by discussion and informal voting

Format
AUTHOR(s): [1 Min.]
TYPE: Add/Delete/Replace
FORM: Friendly Amendment or Amendment
CLAUSE:

13) E - amendments :
Correction of grammatical errors. Requires approval from presiding
officer

14) Emergency debates

Max. 3 hour duration, presiding officer recognises min. of 5 speakers to
speak for max. 1 minute 30 sec.

Presiding officer decides sub-topics for moderated caucus, timeframe,

and time per speaker. Max. 5 moderated caucuses

Atleast 1 unmoderated caucus

Creation of declaration at the end of emergency debate.

Only point of personal privilege allowed

15) Declaration
Requires 1 author and 3 signatories.
Introduced and passed through informal vote.

Format:
NUMBER: IIMUN/2023/[Chapter_Name]/[Committee_Name]/DEC/0000
AUTHOR(s): [1 Min.]
SIGNATORIES: [3 Min.]
AGENDA: XYZ
The [Committee_Name_FullForm],
1. Actionable Clause 1.
2. Actionable Clause 2.
3. Actionable Clause 3.

RULES COMMON TO BOTH DEBATES - NORMAL AND EMERGENCY

16) Challenge
Informal debate on an issue for specific time period (e.g: sub-topic or
country policy).
How to raise a challenge to another delegate:
- ‘Motion to Challenge the delegate/ delegation of [Country] over [topic]
for a time duration of [Max. 3 minutes].

17) Private Bilateral talk

Private conversation between 2 delegates to solve disagreements informally.
3 are allowed per delegate, requires the Presiding officer’s approval then only
the 2 delegates leave the committee for max. 5 minutes.

18) Question Answer Session

Delegates ask questions to other delegates.
Max. 2 delegates can answer the questions.

How to raise Question Answer Session:

- ‘Motion to move into a Question-Answer Session for the total number
of [max. 10 questions] questions’

19) One for one against :

When the committee is divided on an issue, a Two For and Two
Againstformat is used before the final vote to hear both sides. Each speaker
has 1 minute to present their argument.
 20) Formal Voting
Only done to pass a resolution or declaration.

3 rounds of voting (option of choosing between the following)

- Round 1: Yes, No, Yes with rights, No with rights, Abstain, Pass.
- Round 2: Delegates who have chosen Yes/ No with rights justify why
they have opted to say Yes or No.
- Round 3: Delegates cast final vote: Yes, No or Abstain.

21)clause by clause voting

● This process applies only to Resolutions, not Declarations.
● Delegates can motion for informal voting on each clause.
● Each clause needs a Simple Majority to pass.
● The full Resolution is then voted on through the Formal Voting
procedure.

22) majority
Simple Majority: A simple majority is met when 50% + 1 of the members
present in the
committee vote in favour of a motion or paperwork.
Special Majority: A special majority is met when two-thirds of the members
present in
the committee vote in favour of a motion or paperwork.

23) Informal voting

Required to pass motions in committee sessions, for example, pass a motion
to discuss a sub-topic in moderated caucus. Vote yes by raising your placard
(with your country’s flag on it).

24) Tabling of Paperwork

Tabelling of paperwork means that it cannot be discussed again
The delegates can ‘Table’ working paper, resolution and declaration at any
point of time during the deliberation in the council.
Need special majority (informal vote).
25) Joint Statement:
2 or more countries can come together and make a joint announcement
regarding their views on the topic area. Delegates can use this to change
their foreign policy as long as it is positively impacting society.
This can be done at any time during the committee but it has to be approved
by the Presiding Officer.

Format:
AUTHORS: [Min 2.]
TOPIC:
1. Point A.
2. Point B.
3. Point C.

26)Censure
Delegates can motion to censure another delegate. For it to pass, a Special
Majority is needed through an informal vote, but the Presiding Officer can
overrule this motion if they choose.

LIST OF CLAUSES ( PROVIDED BY IIMUN)

27) Introductory clauses

Introductory phrases (to introduce the resolution):
Affirming, Alarmed by, Approving, Aware of, Bearing in mind, Believing,
Confident, Contemplating, Convinced, Declaring, Deeply concerned, Deeply
conscious, Deeply convinced, Deeply disturbed, Deeply regretting, Desiring
Emphasising, Expecting, Expressing its appreciation, Expressing its
satisfaction, Fulfilling, Fully alarmed, Fully aware, Fully believing, Further
deploring, Further recalling, Guided by, Having adopted, Having considered,
Having considered further, Having devoted attention, Having examined,
Having heard, Having received Having studied, Keeping in mind, Noting with
regret, Noting with deep concern, Noting with satisfaction, Noting further,
Noting with approval, Observing, Reaffirming, Realising, Recalling,
Recognizing, Referring, Seeking, Taking into account, Taking into
consideration, Taking note, Viewing with appreciation, Welcoming
28) Actionable clauses
Contain actual solutions to the agenda. Phrases include:
Accepts, Affirms, Approves, Authorizes, Calls, Calls upon, Condemns,
Confirms, Congratulates, Considers, Declares accordingly, Deplores,
Designates, Draws the attention, Emphasizes, Encourages, Endorses,
Expresses its appreciation, Expresses its hope, Further invites, Further
proclaims, Further reminds, Further recommends, Further requests, Further
resolves, Has resolved, Notes, Proclaims, Reaffirms, Recommends, Regrets,
Reminds, Requests, Solemnly affirms, Strongly condemns, Supports, Takes
note of, Transmits, Trusts