Scribd
Upload
17 views4 pages

write a letter

Uploaded by

Dev Kadiyala
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
17 views4 pages

write a letter

Uploaded by

Dev Kadiyala
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 4

Writing a letter involves structuring your message clearly and politely, whether it’s for

formal or informal purposes. Below are the key steps and formats for both types of
letters:

1. Formal Letter

Formal letters are typically written for professional or o icial purposes. This includes
letters to businesses, government o icials, schools, etc.

Structure of a Formal Letter:

1. Sender’s Address: (Optional in some countries, but common in formal letters)

o Your address

o Date

2. Receiver’s Address:

o Name of the recipient

o Their position (if applicable)

o Company/Organization name

o Address

3. Salutation/Greeting:

o "Dear Mr. [Last Name]," or "Dear Ms. [Last Name],"

o "To whom it may concern," (if you don't know the recipient's name)

4. Introduction:

o Start by stating the purpose of the letter.

o Example: "I am writing to inquire about…" or "I am writing to express my


concern about…"

5. Body Paragraphs:

o Provide detailed information or context.

o Stay clear and concise, using formal language.

o Make sure to stay on topic and use paragraphs for clarity.

6. Conclusion:

o Summarize the main points.

o Politely express any request or expectation of action.


o Example: "I look forward to hearing from you soon."

7. Closing:

o "Yours sincerely," (if you know the recipient's name)

o "Yours faithfully," (if you don’t know the recipient’s name)

8. Signature:

o Your full name, followed by your title/position if applicable.

o If sending a physical letter, leave space for your signature above your
typed name.

Example of Formal Letter:

[Your Address]

[City, State, Zip Code]

[Date]

[Recipient's Name]

[Their Position]

[Company Name]

[Company Address]

Dear Mr. Smith,

I am writing to express my interest in the marketing position at XYZ Company, which I


saw advertised on your website. I have over five years of experience in digital marketing,
and I believe my skills would be a great fit for your team.

I have attached my resume for your review and would appreciate the opportunity to
discuss how I can contribute to your company. I look forward to your response.

Yours sincerely,

[Your Name]
[Your Contact Information]

2. Informal Letter

Informal letters are written to friends, family, or acquaintances. The tone is much more
relaxed and personal.

Structure of an Informal Letter:

1. Sender’s Address: (Optional in some cases)

o Your address

o Date

2. Salutation/Greeting:

o "Dear [First Name],"

o Or simply "Hi [Name],"

3. Introduction:

o Begin with a friendly greeting, such as "I hope you're doing well."

o Mention something personal or casual like "It's been a while since we last
caught up!"

4. Body Paragraphs:

o Share updates, ask questions, or o er personal thoughts. The tone can be


conversational.

o Example: "I wanted to tell you about my recent trip to Paris..." or "How has
work been lately?"

5. Conclusion:

o End with warm wishes or an invitation to stay in touch.

o Example: "I can't wait to hear from you soon," or "Let me know when
you're free to catch up!"

6. Closing:

o "Best wishes," "Love," or "Take care," depending on your relationship with


the person.

7. Signature:
o Simply sign your name or leave initials, depending on how close you are to
the person.

Example of Informal Letter:

[Your Address]

[Date]

Dear Sarah,

I hope you're doing well! It's been so long since we last caught up, and I wanted to let
you know that I finally moved to a new apartment. It’s in a great neighborhood, and I’m
loving it here!

How about you? How’s everything going with work? Let’s plan a co ee soon and catch
up. I’d love to hear all about your new projects.

Take care and talk soon!

Love,

[Your Name]

Tips for Writing a Good Letter:

 Be Clear and Concise: Especially in formal letters, avoid unnecessary details


and get to the point quickly.

 Check for Grammar and Spelling Errors: Proofreading is crucial in both formal
and informal letters to ensure clarity and professionalism.

 Tone: Match the tone to the purpose. Formal letters should be polite and
professional, while informal letters can be more casual and friendly.

 Stay Organized: Use paragraphs to break up the text and make it easier to read.

You might also like