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PAYE_Return

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Acen Sharon
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0% found this document useful (0 votes)
45 views

PAYE_Return

Uploaded by

Acen Sharon
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLS, PDF, TXT or read online on Scribd
You are on page 1/ 148

Instruction Notes

Filing Requirements: In pursuance of the Income Tax Act, (CAP 340), you are hereby requi
office location with detailed information regarding employment income to all your employees
days from the end of the month for which you are reporting. The return must provide a true a
employees for the period shown. Deposit of any tax collected is required at the time of filling

Conflicting Information - The following instructions are provided to assist you in completin
between the information below and the Income Tax Act (CAP 340) or operating regulations p
regulations will prevail.

Withholding Required – Section 116 of the Income Tax Act (Withholding of Tax by Employe
(1) Every employer shall withhold tax from a payment of employment income to an emp
Section 164.
(2) The obligation of an employer to withhold tax under subsection (1) is not reduced or ext
otherwise under an obligation, to deduct and withhold any amount from such payments.
(3) The obligation of an employer to withhold tax under subsection (1) applies notwith
employment income of an employee shall not be reduced or subject to attachment.

Failure to Withhold Tax –


Section 124 of the Income Tax Act (CAP 340) states that a withholding agent who fails to wit
liable to pay to the Commissioner the amount of tax which has not been withheld, but the w
from the payee.

Record of Payments and Tax Withheld - Section 126 of the Income Tax Act states th
available for inspection by the Commissioner, records showing, in relation to each year of inc
withheld from those payments. These records shall be kept by the withholding agent for
income to which the records relate. The Commissioner may call upon a withholding agent t
to verify their accuracy against the agent’s tax credit certificates.

Withholding Guidelines - The Income Tax (Withholding Tax) Regulations, provide extens
who are acting as withholding agents must meet.
Every employer obliged under Section 116 of the Income Tax Act to withhold tax from a pay
withhold tax in accordance with this regulation. If you haven’t previously done so, please rev

Section A- Details of Employer

Enter your legal name (in case of a non individual) and business or trade name i
details along with your Taxpayer Identification Number (TIN). If any of your infor
number below or complete Form DT-1003, Amendment Application for Registrat
1004, Amendment Application for Registration Information for Non-Individuals. Y
the branch where your account is active and your account number.
Section B- Filing Status

Line 1) Branch Return – If your business has multiple offices and you are reporting for a bra
of the branch and the address. If you have no branch or you are reporting for the headquart
Note; the branch must have been registered with URA before applying for separate return fili

Line 2) Indicate whether this is an “Original” or an “Amended” return. If amended, enter t


receipt you received in respect of the original return in the space provided. In Line 4, enter
amended return.

Section C- Summary Sheet

After completing Schedule 1, add up the number of employees, gross income, chargeab

B- Is the number of days the vehicle is available for private use


C-is the number of days in the year of income
D- Is any payment made by the employee for the benefit.
The value of domestic servant is the cost incurred by the employer to provide the

Tax on Chargeable Income: Calculate the amount of tax that is due from each employee u

Taxable Income Tax Rate


Not exceeding 235,000 Nil
Exceeding 235,000 but not exceeding 335,000 10% of the amount by which ch
Exceeding 335,000 but not exceeding 410,000 10,000 plus 20% of the amount by which ch
Exceeding 410,000 25,000 plus 30% of the amount by which c

PAYE Deducted:
This is the actual PAYE that was deducted from the employee for the tax period being report

Lump sum Payments


Lump sum payment in respect of employment means a single payment disbursed for a tot
payments disbursed weekly, fortnightly or monthly. It may be made directly to the empl
relative or personal representative.
The amount due may be as a result of:
=>A onetime payment and thus an extra emolument
=>Multiple payments in addition to the employee’s employment income.
Lump sum payments can be categorized into three, namely:

Lump sum on a regular basis –


Where a payment is made regularly (i.e. weekly, fortnightly or monthly) to an employee as a
amount should be added to the employee’s salary or wages in schedule 1 above and PAYE d

Lump sum paid annually and Lump sum paid on termination / end of employment.
Where an amount is paid as a lump sum on an annual or irregular basis; or on termination /
be computed on the basis of the employees’ annualized employment income (refer to sched

Year of income ‐
For purposes of determining the annualized employment income and computing tax on
payments, year of income shall be a period of twelve months from 1 July to 30 June.

Schedule 3
Employment start date- is the date on which the employee was appointed by the employe
Employment end date- is the date on which the employee ceased to be the employee of t

Schedules 3&4
Gross lump sum amount- is the total lump sum due to the employee including any bene
any taxes
Taxable Lump sum Amount, Taxable Lump sum Amount , where the lump sum payme
employee was in the employment of the same employer for 10 years or more, only 75%
benefits) is subject to tax (i.e. entered in this column).

Cumulative employment income during the year-is the gross employment income inc
the employee from July 1 of the current year of income to the employment end date.
However, where the employee was not in employment by 1st July of the current year of i
shall be: Gross employment income from employment start date including current month m
of year of income (1st July) to end of employment including current month divided by the N
end of employment including current month.

Total PAYE deducted during the year-is the sum of PAYE deducted from the employee f
or employment start date (if after 1st July) to the month of termination or the date lump sum

Notional PAYE is Total PAYE deducted during the year divide by the number of months wor
the number of months worked during the year of income).

Tax computed on annualized income- this is computed using the annual tax rates below:
Taxable Income Tax Rate
Not exceeding 2,820,000 Nil
Exceeding 2,820,000 but not exceeding 4,020,000 10% of the amount by whi
Exceeding 4,020,000 but not exceeding 4,920,000 120,000 plus 20% of the a
4,020,000
Exceeding 4,920,000 300,000 plus 30% of the
4,920,000

General Questions and Additional Information - Specific questions can be directed to U


or by calling the toll free number 0800117000
Section A-
B-C
Sno Error Line No Error Box Name

SCHEDULE
1
Sno Error Line No Error Box Name
Details of Salary Paid and
1 5 PAYE deducted
2 5 Employees

SCHEDULE
2
Sno Error Line No Error Box Name

SCHEDULE
3
Sno Error Line No Error Box Name
3 5 Details of Payment of Tax

SCHEDULE
4
Sno Error Line No Error Box Name
4 4 Details of Payment of Tax
Error Box Description

Error Box Description

TIN of Employee (1)


Please provide atleast one employee detail.

Error Box Description

Error Box Description


TIN of Employee (1)

Error Box Description


TIN of Employee (1)
Error Description

Error Description

Please do not provide your TIN as employee.

Error Description

Error Description
Please do not provide your TIN as employee.

Error Description
Please do not provide your TIN as employee.
Return Details ###
TIN* $
###
Return period From date* .
###
Return period To date* .
###
PAYE Return Form
This Form may be used by all employers required to remit tax to
URA on monthly basis.
Section A - Details of Employer
1)Status
2)Bank Details:
(a)Name of bank
(b)Bank of branch
(c)Account Number(only UGX
Accounts)
3)Type of Employment *
Section B-Filing Status
a)Type of return ORIGINAL
Section C- Summ
Category of Employees
Sr. No (A)
1.. Below 235000
235001 (Resident)
to 335000
(Resident)/ 0 to 335000
2.. (Non-Resident)
3.. 335001 to 410000
4.. Above 410001
Employees under
secondary employment or
5.. Fixed rate
Employees under
secondary employment or
5.a).. Fixed rate with 40%
6) TOTAL.
7) Liability on account of Termination / Retirement / Resignation / Expiry of employment (Sch
8) Liability on account of Annual/Irregular/Bonus Lump sum Payments (Schedule 4 total of co
9) Total Liability of an Employer (6(f)+7+8)
Form DT-2008

Toll Free 800117000


Version 9.0

Section C- Summary Sheet


Number of
Rate (B) Employees (C) Total Income (D)
#VALUE! 0 0.00

#VALUE! 0 0.00
#VALUE! 0 0.00
#VALUE! 0 0.00

#VALUE! 0 0.00

40% 0 0.00
0 0.00
ation / Expiry of employment (Schedule 3 total of column L)
Payments (Schedule 4 total of column J)
###

###
###
###
###
###
###

###
###
###
###
###
Chargeable Income Total Tax Payable
(E) (F) ###
0.00 NIL ###

0.00 0.00
###
0.00 0.00
###
0.00 0.00
###

0.00 0.00
###

0.00 0.00
###
0.00 0.00
###
0.00
###
0.00
###
0.00
###
+
Schedule 1 - Details of Salary paid and PAYE deducted from Employees
Do you want to upload this schedule seperately in .CSV file ?1
TIN of Employee Period for which employed
(1) Name of the Employee during the year of income
(2) * Date From (3) Date To (4)
Tin of Employee.
* *
Total
rom Employees
No

Other taxable Allowances(S


Housing Allowance
Basic Salary (5) *
(6) Transport Medical Leave
(7) (8) (9)
able Allowances(Specify) Value of Benefits

Over time Other Housing Motor vehicle


(10) Allowance (12) (13)
Value of Benefits
Gross Income
Domestic servants Other Value of (16)
(14) benefits
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Allowable Deduction
Chargeable Income (18)= (16)-
(Specify) e.g. Local
(17)
Service Tax (17)

0.00
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0.00 0.00
Is the Employee in
secondary Select "Yes" if Non-
employment or Fixed Resident
tax rate? (19)
Tax on Chargeable Income PAYE deducted
(20) (21)*

#VALUE!
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0.00 0.00
Schedule 2 - Details of Payment of Tax to Uga
Do you want to upload this schedule seperately in .CSV file ?2
Cheque No. or Other
PAYE Deducted Amount of Tax Paid
Instrument Number
Total Amount Paid 0.00
yment of Tax to Uganda Revenue Authority
?2 No
Payment Registration
Bank Name Payment Date
Number
Do you want to upload this schedule seperately in .CSV file ?3

TIN of Employee (A) Name of Employee (B)


Total tax payable on Termination/ Retirement/ Resignation or Expiry of Employmen
e ?3

EmploymentStart Date (C) EmploymentEnd Date (D)


n or Expiry of Employment
No
Number of completed months
Due Date for Lump sum during the year of income
Payment (E) including current /last month of
employment (F)
Lump sum Pa
Schedule 3 -Termination / Retirement / R

Taxable Lumpsum Amount


(where D – C is 10 years or
Gross Lump sum Amount (G)
more, H=G x 75%, otherwise
H=G) (H)
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Lump sum Payments
nation / Retirement / Resignation / Expiry of employment

Cumulative employment income Total PAYE deducted during the


during the year of Income year of Income including for
including for current month (I) current month (J)
Notional PAYE K=(J/F)x (12-F) Annualized employment income
(K) (L)=H+(I x12 /F) (L)

0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
Allowable Deduction(Specify)e.g Chargeable Anuualised
Local Service Tax (M) Employment Incom N = (L-M)

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Tax computed on annualized
Select "Yes" if Non-Resident (O)
income (P)

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Tax Payable Q=P -(J+K)
(Q)

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0.00
Do you want to upload this schedule seperately in .CSV file ?4

TIN of Employee (A). Name of Employee (B)


Total tax liability of Employer on Annual/ Regular/ Bonus Lump Sum Payment
?4
Number of completed months
Due Date for Lump sum Payment
during the year of income
(C)
including current month (D)
mp Sum Payment
Schedule
No
Cumulative employment income
Gross Lump sum Amount (E) during the year including for
current month (F)
Schedule 4 -Annual/Irregular/Bonus Lump sum Payments

Total PAYE deducted during the


Notional PAYE H=(G/D) x (12-
year of income including for
D)
current month (G)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
yments

Annualized employment income Allowable Deduction(Specify)e.g


(I)=E+(Fx12/D) Local Service Tax (J)

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Chargeable Anuualised
Select "Yes" if Non Resident (L)
Employment Incom(I-J)

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Tax computed on annualized
Tax Payable N=M-(G+H)
income (M)

#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
#VALUE! 0.00
0.00
Help on Enable Macro (Enable Validate button):

FOR EXCEL 2007 :-


To "Enable Macro" please follow steps below.
1
2
3
4

FOR OTHER EXCEL VERSIONS :-


To "Enable Macro" please follow steps below.

2
3
4

Please click on "validation" button to check errors in excel sheet. If there is no error in exc

Note: "In case you are not able to generate upload sheet using above steps, then you
Macro (Enable Validate button):

Enable Macro" please follow steps below.


Click the Microsoft Office Button , and then click Excel Options.
Click Trust Center, click Trust Center Settings, and then click Macro Settings.
Select "Enable all macros". Click on 'OK'.
Open the file again.

EL VERSIONS :-
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Select the Tools menu option and then select Macro and Security. In the resulting Security
level to Low by clicking the Low radio button.
Close the file and any other instances of the application currently running on the computer (c
applications that also use the application you are currently running).
Open the file again.
Click the Enable button to allow the macro to run.

alidation" button to check errors in excel sheet. If there is no error in excel sheet then upload file ge

ase you are not able to generate upload sheet using above steps, then you can use this file to upload

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