1

2024 INSC 940 REPORTABLE

IN THE SUPREME COURT OF INDIA

CIVIL APPELLATE JURISDICTION

CIVIL APPEAL No. 13919 OF 2024

(Arising out of SLP (C) No.8026 of 2024)

BASUDEV DUTTA ... APPELLANT(S)

VERSUS

THE STATE OF WEST BENGAL & ORS. ... RESPONDENT(S)

JUDGMENT

R.MAHADEVAN, J.

Leave granted.

2. Assailing the final judgment and order dated 16.08.2023 passed by the

High Court of Calcutta1 in W.P.S.T. No. 106 of 2013, the appellant has come up

with this appeal. Vide the said order, the High Court set aside the order dated

28.08.2012 passed by the West Bengal State Administrative Tribunal at Calcutta2

in O.A.No.331 of 20113, in which, the order of termination passed against the

appellant herein was set aside, however, the authority concerned was granted

liberty to proceed against the appellant in accordance with law, following the
Signature Not Verified

Digitally signed by
VISHAL ANAND
Date: 2024.12.06
16:54:16 IST
Reason:
1
Hereinafter shortly referred to as “the High Court”
2
Hereinafter shortly referred to as “the Tribunal”
3
Basudev Dutta v. The State of West Bengal and Others
 2

principles of natural justice.

3. According to the appellant, when he was aged about 16 years, he along

with his father by name Hariananda Dutta, came to India from East Pakistan (now

Bangladesh) and his father was issued with a Migration Certificate being

No.D/65/69 dated 19.05.1969 by the authority concerned. Subsequently, the

appellant joined Bangabasi College, Calcutta and passed the Pre-University

Examination in Science in May, 1971 under the University of Calcutta.

Thereafter, he got admission in Regional Institute of Ophthalmology, Calcutta

and successfully completed Ophthalmic Assistant Course in 1984. Later, he

participated in the selection process and was appointed as Para Medical

Ophthalmic Assistant by the Director of Health Services, Government of West

Bengal, vide order dated 21.02.1985 and in terms of the said appointment order,

the appellant joined at Kadambini Block Primary Health Centre, Monteswar,

Burdwan on 06.03.1985. The Department received satisfactory report of the

medical examination and Police Verification Roll from the concerned authorities.

He continued in service and was granted yearly increment and other

consequential service benefits. While so, based on the secret verification report

dated 25.05.2010 of the Government of West Bengal, which was communicated

by the police to the department on 07.07.2010, the appellant was served with a

memo dated 23.08.2010, stating that he is ‘unsuitable’ for employment and

directing him to submit his defense, within 10 days from the date of receipt of the
 3

memo. In response, the appellant sent the details of his candidature on

09.09.2010. However, by order dated 11.02.2011 passed by the Director of Health

Services, Government of West Bengal, the appellant was terminated from service

with immediate effect without any enquiry. Challenging the said order of

termination, the appellant preferred Original Application No.331 of 2011, which

was allowed by the Tribunal, by order dated 28.08.2012. Aggrieved by the same,

the State filed a writ petition being W.P.S.T.No.106 of 2013 and the High Court

by the order impugned herein, allowed the same by setting aside the order passed

by the Tribunal and affirming the order of termination passed by the authority

concerned. Therefore, the appellant is before us with the present appeal.

4. The learned counsel for the appellant strenuously argued that on the basis

of migration certificate issued in favour of the appellant’s father, in which, the

appellant’s name also finds place, the appellant is a citizen of India with effect

from 19.05.1969; he was issued with ration card, Voter Identity Card and Aadhaar

Card by the Government of India and he participated in all local Assembly and

Parliamentary elections; and he is also an assessee under the Income Tax Act and

is regularly submitting his returns. Adding further, it is contended that upon

participating in the selection process, the appellant was appointed as Ophthalmic

Assistant, on 21.02.1985 and he joined the service upon submission of the

satisfactory report of medical examination and police verification roll. After

having rendered 26 years of unblemished service, the appellant was terminated

 4

from service, based on the secret verification report of the Government. While

passing such order, the appellant was not given an opportunity of personal hearing

and was not furnished the alleged verification report. Therefore, the order of

termination passed against the appellant is arbitrary, illegal and in violation of the

principles of natural justice.

4.1. The learned counsel for the appellant also emphatically submitted that it is

mandatory on the part of the police authority to submit the police verification

report within a period of three months from the date of appointment. Whereas, in

the present case, though the appellant joined the service on 06.03.1985, the

verification report was communicated by the police to the department only on

07.07.2010, that too, just two months prior to the date of retirement of the

appellant. Hence, there was inordinate delay on the part of the police authority

for submission of verification report to the appointing authority.

4.2. Ultimately, the learned counsel for the appellant submitted that considering

the facts and circumstances of the case, the Tribunal rightly set aside the order of

termination. However, the High Court erred in allowing the writ petition filed by

the State by setting aside the order of the Tribunal. Therefore, the learned counsel

prayed for allowing this appeal by setting aside the order of the High Court.

5. On the contrary, the learned senior counsel for the respondent(s) submitted

that except the migration certificate, the appellant did not produce any document
 5

to prove that he is an Indian national. Migration certificate does not recognize

him as a citizen of India and he has to register his citizenship with the authority

concerned. Though the appellant stated that he applied for citizenship certificate

and the Government of West Bengal issued no objection certificate to him with

respect to his citizenship, no such document was placed on record. The Aadhaar

Card, voter ID and Pan Card are not the conclusive proof of evidence for

citizenship or nationality as held by this Court. Thus, the appellant being a non-

citizen, he cannot claim employment against the post reserved for the Indian

citizen.

5.1. Elaborating further, the learned senior counsel for the respondent(s)

submitted that it was clearly stated in the appointment order that the same is

subject to satisfactory reports of police verification and medical examination;

though the appellant cleared the medical examination, his police verification

report was still awaited; upon receipt of the communication from the Deputy

Inspector General of Police, Intelligence Branch, Kolkata, vide Memo

No.1899/S.231-04/SA-I/VR dated 07.07.2010, pursuant to the secret verification

report dated 25.05.2010 of the Government, to the effect that the appellant was

considered as ‘unsuitable’ for employment to the post in question, the Director of

Health Services, Government of West Bengal, issued a show cause notice by way

of memo dated 23.08.2010, calling upon the appellant to submit his defence;

accordingly, the appellant submitted his reply on 09.09.2010; being dissatisfied

 6

with the same, the authority concerned terminated the appellant from service with

immediate effect on 11.02.2011. Thus, according to the learned counsel, only

after receipt of the reply submitted by the appellant and upon considering the

same, the termination order came to be issued and hence, there was no violation

of the principles of natural justice.

5.2. Referring to the decisions of this court in Nirma Industries Ltd. v.

Securities and Exchange Board of India4; State of UP v. Sudhir Kumar Singh5;

and Dharampal Satyapal Ltd v. Deputy Commissioner of Central Excise, Gauhati

and Others6, wherein, it was observed that ‘the principles of natural justice

means, a fair hearing should be given to the concerned person and the same

would not necessarily imply oral hearing’, the learned senior counsel for the

respondent(s) submitted that merely because the appellant was not given an

opportunity of hearing, that by itself is not sufficient to quash the proceedings,

unless and until it is pointed out by him that he was prejudiced by the order, which

was passed behind his back and therefore, the denial of personal hearing before

passing the termination order would not amount to violation of the principles of

natural justice.

5.3. Adding further, the learned senior counsel for the respondent(s) submitted

4
(2013) 8 SCC 20
5
(2021) 19 SCC 706
6
(2015) 8 SCC 519
 7

that police verification is essential for joining any service and it is a settled

principle of law that any act contrary to law cannot be given the sanctity of being

legal under law by mere passage of time and hence, the delay in submission of

the verification report, cannot be a ground to quash the termination order passed

against the appellant.

5.4. Therefore, the learned senior counsel for the respondent(s) submitted that

the High Court correctly set aside the order of the Tribunal and restored the

termination order passed against the appellant herein, by a reasoned order, which

does not call for any interference by this court.

6. By way of reply, the learned counsel for the appellant submitted that the

grandfather of the appellant was a permanent resident of Calcutta and the father

of the appellant was born in the year 1911 at Calcutta and through migration

certificate, the appellant came to India along with his father in the year 1969,

before creation of Bangladesh (Formerly East Pakistan) and hence, he is a citizen

of India. Further, the police department has no authority to neutralize the

citizenship of a person. However, based on the information provided by the police

authority and without ascertaining the veracity of the same and without any report

/ order following the provisions of the Citizenship Act, 1955 and the Foreigners

Act, 1946 (31 of 1946) and the Foreigners (Tribunal) Order, 1964, the authority

concerned terminated the appellant from service with immediate effect, that too,
 8

without affording an opportunity of hearing to the appellant to adjudicate his

claim of nationality. Though the Tribunal set aside the said order of termination,

the High Court erred in reversing the same, by the order impugned in this appeal.

It is also submitted by the learned counsel that the right guaranteed under Articles

14 and 21 of the Constitution of India is seriously violated, in view of the State

not taking proper steps to continue the service of the appellant and in failing to

sanction and disburse the pensionary benefits to him, after having served nearly

26 years of service.

7. Heard the learned senior counsel/counsel appearing for the parties and also

perused the materials available on record.

8. It cannot be disputed that as per the interim order of the High Court, the

appellant received the amount of general provident fund, group insurance and

leave Salary. However, the authority concerned did not disburse the pension,

gratuity and arrears of salary.

9. As indicated earlier, by order dated 11.02.2011, the appellant was

terminated from service after rendering 26 years of service, based on the police

verification report that he was considered as ‘unsuitable’ for employment to the

post of Ophthalmic Assistant. The said termination order was set aside by the

Tribunal, by order dated 28.08.2012 in O.A.No.331 of 2011. However, the High

Court reversed the order of the Tribunal and restored the order of termination
 9

passed by the authority concerned, by the order impugned herein.

10. The contentions raised by the learned counsel for the appellant, assailing

the order of termination passed by the authority concerned, as affirmed by the

High Court, are three-fold, though interlinked and intertwined. Firstly, the

appellant claimed his nationality as Indian on the strength of the migration

certificate dated 19.05.1969 issued in favour of his father. Secondly, in the show

cause notice, there was no mention as to why the appellant was declared as

‘unsuitable’ for employment to the Government service; the alleged secret police

verification report was not served on the appellant; and no opportunity of personal

hearing was provided to the appellant to defend his stand and hence, there was

total violation of the principles of natural justice. Thirdly, the appellant joined the

service in the year 1985, but the police verification report, which was supposed

to have been filed, within a period of three months from the date of appointment,

was submitted to the department only in the year 2010 and thus, there was

inordinate and unexplained delay on the part of the police authority in submission

of the same.

ANALYSIS

11. Let us consider the first contention. According to the appellant, he is an

Indian citizen. Section 9 of the Foreigners Act, 1946 mandates that the onus of

proving citizenship of a person is upon that person who claims to be a citizen of

 10

India. For better appreciation, Section 9 of the Foreigners Act, 1946, is extracted

below:

“9. Burden of proof.—If in any case not falling under section 8 any question
arises with reference to this Act or any order made or direction given
thereunder, whether any person is or is not a foreigner of a particular class or
description the onus of proving that such person is not a foreigner or is not a
foreigner of such particular class or description, as the case may be, shall,
notwithstanding anything contained in the Indian Evidence Act, 1872 (1 of
1872), lie upon such person.”

11.1. In Sarbananda Sonowal v. Union of India7, this Court pointed out that

‘there is good and sound reason for placing the burden of proof upon the person

concerned who asserts to be a citizen of a particular country. In order to establish

one's citizenship, normally he may be required to give evidence of his date of

birth, place of birth, name of his parents, their place of birth and citizenship.

Sometimes the place of birth of his grandparents may also be relevant. All these

facts would necessarily be within the personal knowledge of the person concerned

and not of the authorities of the State’.

11.2. In Lal Babu Hussein v. Electoral Registration Officer8, it was held by this

Court that ‘the question whether a person is a foreigner, is a question of fact which

would require careful scrutiny of evidence since the enquiry is quasi-judicial in

character’.

11.3. In the instant case, the appellant claimed that his grandparents are Indian

7
(2007) 1 SCC 174
8
(1995) 3 SCC 100
 11

citizens because of their birth. The provisions relating to citizenship are enshrined

in Part II of the Constitution of India under Articles 5 to 11. Section 4 of the

Indian Citizenship Act, 1955, entitles the appellant’s father to be treated as a

citizen by descent. The appellant is also entitled to citizenship by registration as

per Section 5 of the Act. As per Section 5 (1) (a), a person of Indian origin who

has been an ordinary resident in India for seven years prior to the application and

as per 5(1)(b), a person of Indian origin who is an ordinary resident of any country

or place outside undivided India is entitled to citizenship. “Undivided India” has

been defined in Section 2 (h) as “India, as defined in the Government of India

Act, 1935” as originally enacted. The intention of the Central Government to

award citizenship to minorities from neighboring countries has been spelled out

by way of amendment to Section 2, by introducing Proviso in Section 2 vide

Amendment Act No.47 of 2019 with effect from 10.01.2020, which states that

the persons like the appellant herein are not be treated as “illegal migrants”. Once

an application has been submitted, the authority concerned has to take appropriate

decision within a reasonable time by taking into consideration all the applicable

laws and the documents produced by the appellant. However, no decision has

been taken against the appellant. Therefore, we answer the first contention in

favour of the appellant.

12. Qua the second contention, we have carefully considered the documents

placed before us. Vide Memo No.944-P.S. dated 25.05.2010, the Assistant
 12

Secretary to the Government of West Bengal, Home (Political) Department,

Secret Section, Kolkata, informed to the Additional Director General of Police,

Intelligence Branch, West Bengal, Kolkata, that the Government considered the

appellant ‘unsuitable’ for employment to the post of Ophthalmic Assistant under

the Chief Municipal Officer of Health, Burdwan. Vide Memo No.1899/S.231-

04/SA-I/VR dated 07.07.2010, the said information was communicated by the

Deputy Inspector General of Police, Intelligence Branch, West Bengal to the

Chief Municipal Officer of Health, Burden. Subsequently, by memo dated

04.11.2010, the Director of Health Services, Government of West Bengal,

Kolkata, informed to the Special Superintendent of Police(C), Intelligence

Branch, West Bengal, that the case of the appellant was referred to the

Government to decide over the suitability or otherwise of the verification of his

employment under the Chief Municipal Officer of Health, Burdwan, because the

nationality of the appellant could not be determined as Indian national, during

enquiry; and finally, the appellant was considered ‘unsuitable’ by the

Government. Pursuant to the same, the Director of Health Service, West Bengal,

sent the show cause notice styled as ‘Memorandum’ dated 23.08.2010 directing

the appellant to submit his defense within a period of 10 days. For better

appreciation, the contents of the said Memorandum are reproduced below:

“Whereas Shri Basudev Dutta, S/o.Hari Ananda Dutta of 30/C

Buildings, Bonhooghly, Alambazar, Kolkata-700035 was offered appointment
to the post of “Ophthalmic Assistant” vide order No.A 6012 dated 21-02-1985
along with 32 other incumbents subject to satisfactory reports of Police
 13

Verification and Medical Examination;

And whereas the said Shri Basudev Dutta joined in the forenoon of 06-
03-1985 at Kadambini P.H.C., Monteswar, Burdwan;

And whereas the Dy. Inspector General of Police, Intelligence Branch,

13, Lord Sinha Road, Kolkata -71 in his No.1899/S. 231-04/SA-I/VR dated 07-
07-2010 has informed that the Government under his No.944-PS dated 25-05-
2010 of Home (Pol) Department, Government of West Bengal has declared Shri
Basudev Dutta “UNSUITABLE” for employment to the post of Ophthalmic
Assistant;

And whereas the case of Shri Basudev Dutta, Ophthalmic Assistant,

attached to Kurmun B.P.H.C., Burdwan, has since been reviewed in the light of
terms and condition laid down in the order of appointment bearing No.A 6012
dated 21-02-1985 and also declaring Shri Basudev Dutta “UNSUITABLE” for
employment to the Government service;

And as such, on going through the relevant papers / documents in

respect of the case of Shri Basudev Dutta and applying my full mind on to it, I,
the D.H.S., West Bengal, being the appointing and disciplinary authority in
respect of the post held by Shri Basudev Dutta, Ophthalmic Assistant, hold the
view that the said Shri Basudev Dutta does not have any right to continue
further in Government service and accordingly propose that the service of Shri
Basudev Dutta may be terminated with immediate effect;

Shri Basudev Dutta is hereby directed to say, if any, in his defence

within 10 (ten) days from the date of receipt of the memorandum through the
C.M.O.H., Burdwan, positively failing which it may be presumed that he has
nothing to say and decision will be taken against him without any further
reference to him.”

12.1. Curiously, in all these documents, including the show cause notice, no

reason was mentioned as to why the appellant was considered as ‘unsuitable’ for

employment to the post of Ophthalmic Assistant. Furthermore, the alleged police

verification report was not served on the appellant. As such, the appellant was

unable to make his defense with supportive materials. Resultantly, he was

terminated from service vide order dated 11.02.2011 of the Director of Health

Services, West Bengal. Even in the termination order, there was nothing about
 14

the unsuitability of the appellant for employment to the Government service.

12.2. It is settled law that every administrative or quasi-judicial order must

contain the reasons. Such reasons go a long way in not only ensuring that the

authority has applied his mind to the facts and the law, but also provide the

grounds for the aggrieved party to assail the order in the manner known to law.

In the absence of any reasons, it also possesses a difficulty for the judicial

authorities to test the correctness of the order or in other words, exercise its power

of judicial review. In this context, it will be useful to refer to the judgment of this

Court in Kranti Associates (P) Ltd. v. Masood Ahmed Khan9, wherein after a

detailed analysis of various judgments, it was held as follows:

“27. In Rama Varma Bharathan Thampuram v. State of Kerala [(1979) 4 SCC

782: AIR 1979 SC 1918] V.R. Krishna Iyer, J. speaking for a three-Judge Bench
held that the functioning of the Board was quasi-judicial in character. One of the
attributes of quasi-judicial functioning is the recording of reasons in support of
decisions taken and the other requirement is following the principles of natural
justice. The learned Judge held that natural justice requires reasons to be written
for the conclusions made (see SCC p. 788, para 14 : AIR p. 1922, para 14).

28. In Gurdial Singh Fijji v. State of Punjab [(1979) 2 SCC 368 : 1979 SCC
(L&S) 197] this Court, dealing with a service matter, relying on the ratio
in Capoor [(1973) 2 SCC 836 : 1974 SCC (L&S) 5 : AIR 1974 SC 87], held that
“rubber-stamp reason” is not enough and virtually quoted the observation
in Capoor (supra), SCC p. 854, para 28, to the extent that:

“28. … Reasons are the links between the materials on which certain
conclusions are based and the actual conclusions.” (See AIR p. 377, para
18.)

29. In a Constitution Bench decision of this Court in H.H. Shri Swamiji of Shri
Amar Mutt v. Commr., Hindu Religious and Charitable Endowments
Deptt. [(1979) 4 SCC 642 : 1980 SCC (Tax) 16 : AIR 1980 SC 1] while giving the
majority judgment Y.V. Chandrachud, C.J. referred to (SCC p. 658, para
29) Broom's Legal Maxims (1939 Edn., p. 97) where the principle in Latin runs

9
(2010) 9 SCC 496 : (2010) 3 SCC (Civ) 852 : 2010 SCC OnLine SC 987
 15

as follows:
“Cessante ratione legis cessat ipsa lex.”

30. The English version of the said principle given by the Chief Justice is that :
(H.H. Shri Swamiji case [(1979) 4 SCC 642 : 1980 SCC (Tax) 16 : AIR 1980 SC
1] , SCC p. 658, para 29)
“29. … ‘reason is the soul of the law, and when the reason of any
particular law ceases, so does the law itself’.” (See AIR p. 11, para 29.)
………

33. In Star Enterprises v. City and Industrial Development Corpn. of

Maharashtra Ltd. [(1990) 3 SCC 280] a three-Judge Bench of this Court held that
in the present day set-up judicial review of administrative action has become
expansive and is becoming wider day by day and the State has to justify its action
in various fields of public law. All these necessitate recording of reason for
executive actions including the rejection of the highest offer. This Court held that
disclosure of reasons in matters of such rejection provides an opportunity for an
objective review both by superior administrative heads and for judicial process
and opined that such reasons should be communicated unless there are specific
justifications for not doing so (see SCC pp. 284-85, para 10).
………..

46. The position in the United States has been indicated by this Court in S.N.
Mukherjee [(1990) 4 SCC 594 : 1990 SCC (Cri) 669 : 1991 SCC (L&S) 242 :
(1991) 16 ATC 445 : AIR 1990 SC 1984] in SCC p. 602, para 11 : AIR para 11 at
p. 1988 of the judgment. This Court held that in the United States the courts have
always insisted on the recording of reasons by administrative authorities in
exercise of their powers. It was further held that such recording of reasons is
required as “the courts cannot exercise their duty of review unless they are
advised of the considerations underlying the action under review”. In S.N.
Mukherjee [(1990) 4 SCC 594 : 1990 SCC (Cri) 669 : 1991 SCC (L&S) 242 :
(1991) 16 ATC 445 : AIR 1990 SC 1984] this Court relied on the decisions of the
US Court in Securities and Exchange Commission v. Chenery Corpn. [87 L Ed
626 : 318 US 80 (1942)] and Dunlop v. Bachowski [44 L Ed 2d 377 : 421 US 560
(1974)] in support of its opinion discussed above.

47. Summarising the above discussion, this Court holds:

(a) In India the judicial trend has always been to record reasons, even in
administrative decisions, if such decisions affect anyone prejudicially.
(b) A quasi-judicial authority must record reasons in support of its conclusions.
(c) Insistence on recording of reasons is meant to serve the wider principle of
justice that justice must not only be done it must also appear to be done as well.
(d) Recording of reasons also operates as a valid restraint on any possible
arbitrary exercise of judicial and quasi-judicial or even administrative power.
(e) Reasons reassure that discretion has been exercised by the decision-maker on
relevant grounds and by disregarding extraneous considerations.
(f) Reasons have virtually become as indispensable a component of a decision-
 16

making process as observing principles of natural justice by judicial, quasi-

judicial and even by administrative bodies.
(g) Reasons facilitate the process of judicial review by superior courts.
(h) The ongoing judicial trend in all countries committed to rule of law and
constitutional governance is in favour of reasoned decisions based on relevant
facts. This is virtually the lifeblood of judicial decision-making justifying the
principle that reason is the soul of justice.
(i) Judicial or even quasi-judicial opinions these days can be as different as the
judges and authorities who deliver them. All these decisions serve one common
purpose which is to demonstrate by reason that the relevant factors have been
objectively considered. This is important for sustaining the litigants' faith in the
justice delivery system.
(j) Insistence on reason is a requirement for both judicial accountability and
transparency.
(k) If a judge or a quasi-judicial authority is not candid enough about his/her
decision-making process then it is impossible to know whether the person
deciding is faithful to the doctrine of precedent or to principles of incrementalism.
(l) Reasons in support of decisions must be cogent, clear and succinct. A pretence
of reasons or “rubber-stamp reasons” is not to be equated with a valid decision-
making process.
(m) It cannot be doubted that transparency is the sine qua non of restraint on
abuse of judicial powers. Transparency in decision-making not only makes the
judges and decision-makers less prone to errors but also makes them subject to
broader scrutiny. (See David Shapiro in Defence of Judicial Candor [(1987) 100
Harvard Law Review 731-37]).
(n) Since the requirement to record reasons emanates from the broad doctrine of
fairness in decision-making, the said requirement is now virtually a component of
human rights and was considered part of Strasbourg Jurisprudence. See Ruiz
Torija v. Spain [(1994) 19 EHRR 553] EHRR, at 562 para 29
and Anya v. University of Oxford [2001 EWCA Civ 405 (CA)], wherein the Court
referred to Article 6 of the European Convention of Human Rights which requires,
“adequate and intelligent reasons must be given for judicial decisions”.
(o) In all common law jurisdictions judgments play a vital role in setting up
precedents for the future. Therefore, for development of law, requirement of
giving reasons for the decision is of the essence and is virtually a part of “due
process”.”

12.3. That apart, before passing the termination order, no opportunity of personal

hearing was provided to the appellant to defend his stand effectively. In Mazharul
 17

Islam Hashmi v. State of U.P.10, it was categorically held by this Court that

‘personal hearing should be given, before termination of employee from service’.

The relevant paragraph of the same is quoted below for ready reference:

“25. It was observed in that case that it is a fundamental rule of law that
no decision must be taken which will affect the rights of any person without first
giving him an opportunity of putting forward his case. The main requirements
of a fair hearing, as pointed out by this Court earlier, are: (i) A person must
know the case that he is to meet; and (ii) he must have an adequate opportunity
of meeting that case. These rules of natural justice, however, operate in voids of
a statute. Their application can be expressly or implicitly excluded by the
legislature. But, such is not the case here. On the contrary, the two circulars
issued by the State Government, to which a reference has been made earlier,
expressly imported these principles of natural justice and required that in all
cases in which the services of an officer or servant were to be determined on the
ground of his unsuitability, they must be given an opportunity of personal
hearing by the Committee. The whole purpose of the personal interview was that,
when it was proposed to declare an official unsuitable for absorption, the
Committee had to afford him an opportunity to appear before it and clear up his
position. Since it is nobody’s case that such an opportunity was afforded to the
appellant, we would hold that the order dated August 26, 1967 (of termination
of his services passed by the State) suffers from a serious legal infirmity and
must be quashed. He will, therefore, have to be treated as having continued in
service till the age of superannuation and entitled to all the benefits incidental
to such a declaration.

12.4. In S.Govindaraju v. Karnataka State Road Transport Corporation11 again,

this Court held thus:

“7…..There is no dispute that the appellant’s services were terminated

on the ground of his being found unsuitable for the appointment and as a result
of which his name was deleted from the select list, and he forfeited his chance
for appointment. Once a candidate is selected and his name is included in the
select list for appointment in accordance with the Regulations, he gets a right to
be considered for appointment as and when vacancy arises. On the removal of
his name from the select list serious consequences entail as he forfeits his right
to employment in future. In such a situation even though the Regulations do not
stipulate for affording any opportunity to the employee, the principles of natural
justice would be attracted and the employee would be entitled to an opportunity
of explanation, though no elaborate enquiry would be necessary. Giving an
opportunity of explanation would meet the bare minimal requirement of natural

10
(1979) 4 SCC 537
11
(1986) 3 SCC 273
 18

justice. Before the services of an employee are terminated, resulting in forfeiture

of his right to be considered for employment, opportunity of explanation must be
afforded to the employee concerned. The appellant was not afforded any
opportunity of explanation before the issue of the impugned order; consequently
the order is rendered null and void being inconsistent with the principles of
natural justice…”

12.5. This Court in Aureliano Fernandes v. State of Goa12, in an unequivocal

terms observed as follows:

“73……This Court has repeatedly observed that even when the rules are
silent, principles of natural justice must be read into them.

74. In its keen anxiety of being fair to the victim / complainants and wrap
up the complaints expeditiously, the Committee has ended up being grossly
unfair to the appellant. It has completely overlooked the cardinal principle that
justice must not only be done, but should manifestly be seen to be done. The
principles of audi alteram partem could not have been thrown to the winds in
this cavalier manner.”

12.6. It is manifestly clear from the above judgments that reasons are heartbeat

of every order and every notice must specify the grounds on which the

administrative or quasi-judicial authority intends to proceed; if any document is

relied upon to form the basis of enquiry, such document must be furnished to the

employee; it is only then a meaningful reply can be furnished; and the failure to

furnish the documents referred and relied in the notice would vitiate the entire

proceedings as being arbitrary and in violation of the principles of natural justice;

and before taking any adverse decision, the aggrieved person must be given an

opportunity of personal hearing. In the light of the same, we have no hesitation

to hold that the order of termination passed against the appellant is arbitrary,

12
(2024) 1 SCC 632 : 2023 SCC OnLine SC 621
 19

illegal and violative of the principles of natural justice and it cannot be sustained.

12.7. Though we are in agreement with the proposition laid down in the

decisions cited on the side of the respondent(s), the same does not apply to the

present case, which factually differs.

12.8. Thus, in the ultimate analysis, we find that the Tribunal was right in

observing that without following the principles of natural justice and without

affording any opportunity to explain his case before the authority, the appellant

was terminated and hence, his termination order cannot be sustained in the eye of

law; and accordingly, set aside the order of termination. However, the High Court

erroneously allowed the writ petition filed by the State and set aside the order of

the Tribunal by observing that the action of the authorities in issuing a show cause

notice and inviting a reply therefrom and the availing of such opportunity by the

appellant, is in adherence with the principles of natural justice. Hence, we are

inclined to set aside the order of the High Court and restore the order of the

Tribunal to that extent.

13. As far as the third contention is concerned, it appears to us that the

appellant joined the post of Ophthalmic Assistant on 06.03.1985 upon production

of satisfactory report of medical examination and police verification roll. Yet, the

police verification report, which was supposed to have been filed within three

months from the date of initial appointment of the appellant, was filed only in the
 20

year 2010, i.e., after 25 years of service and just two months prior to the date of

his retirement. Placing reliance on such report, he was terminated from service.

In view of the enormous delay on the part of the respondent authorities in

submission of the verification report, the appellant has been rendered ineligible

to receive his pensionary benefits, though he had put in 26 years of unblemished

service. The respondents in their reply affidavit categorically admitted about the

inordinate delay occasioned to ascertain the unsuitability of the appellant for

appointment to the Government service. However, they did not assign any reason

much less valid reason for the same. Such a callous and lackadaisical attitude on

the part of the respondent authorities cannot be countenanced by us. As held by

us in paragraph 12.6 supra, the order of termination passed against the appellant

is arbitrary, illegal and in violation of the principles of natural justice and it cannot

be sustained. In view of the same, the second limb of the order of the Tribunal

granting liberty to the authority to proceed against the appellant in accordance

with the principles of natural justice, after a period of 14 years from the date of

retirement, would not serve any purpose. Hence, the appellant is entitled to

receive all the service benefits that are duly payable to him.

13.1. The given factual matrix would also compel this Court to issue a direction

to the police official(s) of all the States to complete the enquiry and file report as

regards the character, antecedents, nationality, genuineness of the documents

produced by the candidates selected for appointment to the Government service,

 21

etc., within a stipulated time provided in the statute / G.O., or in any event, not

later than six months from the date of their appointment. It is made clear that only

upon verification of the credentials of the candidates, their appointments will

have to be regularized so as to avoid further complications, as in the case on hand.

14. With the aforesaid observations and directions, this appeal is allowed and

the order of the High Court is set aside. As a sequel, the service benefits which

remain unpaid as on date, be paid to the appellant within a period of three months

from the date of receipt of a copy of this judgment. There is no order as to costs.

Pending application(s), if any, shall stand closed.

…………………………J.
[J.K. Maheshwari]

…………………………J.
[R. Mahadevan]
NEW DELHI;
DECEMBER 05, 2024.