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UNIT 5 PRW

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0% found this document useful (0 votes)
2 views

UNIT 5 PRW

Uploaded by

yo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 13

Course Code/Title: OHS352/PROJECT REPORUnit:V

PROOF READING A REPORT:


1. Initial Read-Through
 Read for Understanding: Get a general sense of the content and flow of the report. This helps
identify sections that are unclear or disjointed.
2. Content Check
 Accuracy: Ensure that all data, facts, and references are accurate and up-to-date.
 Relevance: Verify that all sections are relevant to the project and that there is no unnecessary
information.
 Completeness: Confirm that all required sections (e.g., introduction, methodology, results,
conclusion) are included and complete.
3. Structure and Organization
 Logical Flow: Ensure that the report has a clear structure and logical flow from one section to the
next.
 Headings and Subheadings: Check that headings are used appropriately and that they accurately
reflect the content of each section.
 Paragraph Structure: Ensure paragraphs are well-organized and that each paragraph has a clear main
idea.
4. Clarity and Style
 Language: Use clear, concise language. Avoid jargon unless it’s standard for the audience.
 Consistency: Check for consistent use of terminology, abbreviations, and formatting.
 Tone: Ensure the tone is appropriate for the audience and purpose of the report.
5. Grammar and Punctuation
 Grammar: Check for grammatical errors, including subject-verb agreement, tense consistency, and
sentence structure.
 Punctuation: Verify correct use of punctuation marks, including commas, periods, colons, and
semicolons.
6. Formatting
 Consistency: Ensure consistent use of fonts, sizes, and styles throughout the document.
 Alignment: Check that text, tables, and figures are properly aligned and formatted.
 References and Citations: Verify that all references and citations are formatted correctly according
to the required style guide (e.g., APA, MLA, Chicago).
7. Figures and Tables
 Clarity: Ensure that all figures and tables are clear and legible.
 Captions: Verify that all figures and tables have appropriate captions and are referenced correctly in
the text.

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Course Code/Title: OHS352/PROJECT REPORUnit:V

 Accuracy: Double-check the accuracy of data presented in figures and tables.


8. Final Proofread
 Read Aloud: Reading the report aloud can help catch errors and awkward phrasing that might be
missed during silent reading.
 Fresh Eyes: If possible, have someone else review the report for additional feedback and to catch
errors you might have missed.

AVOINDING TYPOGRAPHYCAL ERROR :

1. Take Your Time


 Avoid Rushing: Typographical errors often occur when you're writing quickly or under pressure. Allocate
enough time for writing and revising.

2. Use Tools and Software
 Spell Check: Utilize spell check features in word processors. However, remember that spell checkers don’t
catch everything, especially homophones (e.g., “their” vs. “there”).
 Grammar Checkers: Tools like Grammarly or Hemingway can help identify and correct common
typographical errors and suggest improvements.

3. Proofread Carefully
 Multiple Rounds: Conduct multiple rounds of proofreading, focusing on different aspects (e.g., spelling in one
round, punctuation in another).
 Read Aloud: Reading the text aloud can help you catch errors that you might overlook when reading silently.

4. Change Your Perspective
 Print the Report: Errors can be easier to spot on paper than on a screen. Print out your report and review it in
hard copy.
 Adjust the View: Change the text size or font to catch mistakes that might be missed in your usual settings.

5. Use Consistent Formatting
 Styles and Templates: Use consistent formatting and styles. This helps avoid typographical errors related to
inconsistent formatting (e.g., mixed font sizes or styles).

6. Break It Down
 Check Sections Separately: Review each section or page individually to avoid being overwhelmed and to
focus better on details.
 Focus on One Type of Error: Concentrate on one type of error at a time, such as homophones, common typos,
or numerical errors.

7. Get a Second Opinion
 Peer Review: Have a colleague or peer review the report. Fresh eyes are more likely to catch errors that you
might overlook.

8. Create a Checklist
 Common Errors: Develop a checklist of common typographical errors specific to your writing habits or
previous reports.
 Follow Guidelines: Ensure adherence to specific formatting and stylistic guidelines relevant to your report.

9. Practice Typing Skills
 Typing Exercises: Regularly practicing typing can help improve accuracy and speed, reducing typographical
errors.

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Course Code/Title: OHS352/PROJECT REPORUnit:V

10. Maintain a Glossary


 Technical Terms: If your report includes technical terms or jargon, create a glossary to ensure correct spelling
and usage.

11. Keep Consistent Vocabulary


 Standardization: Use consistent terminology and avoid synonyms that might confuse or lead to errors.

BIBLIOGRAPHY IN REQUIRED FORMAT :

1. APA (American Psychological Association) Style


 Books:
o Format:
 Author, A. A. (Year). Title of work: Capital letter also for subtitle. Publisher.
o Example:
 Smith, J. (2020). Understanding Social Media Trends. Tech Publishers.
 Journal Articles:
o Format:
 Author, A. A., & Author, B. B. (Year). Title of the article. Title of the Periodical, volume
number(issue number), pages.
o Example:
 Johnson, L., & Wright, K. (2019). The impact of artificial intelligence on marketing. Journal
of Marketing Research, 12(3), 45-60.
 Website:
o Format:
 Author, A. A. (Year, Month Date). Title of the webpage. Website Name. URL
o Example:
 Brown, T. (2021, April 15). The future of technology in education. Tech Trends.
https://www.techtrends.com/future-education
2. MLA (Modern Language Association) Style
 Books:
o Format:
 Author's Last Name, First Name. Title of Book. Publisher, Year.
o Example:
 Smith, John. Understanding Social Media Trends. Tech Publishers, 2020.
 Journal Articles:
o Format:
 Author's Last Name, First Name. "Title of the Article." Title of Journal, vol. number, no.
number, Year, pages.
o Example:
 Johnson, Linda, and Wright, Kevin. "The Impact of Artificial Intelligence on Marketing."
Journal of Marketing Research, vol. 12, no. 3, 2019, pp. 45-60.
 Website:
o Format:
 Author's Last Name, First Name. "Title of Webpage." Website Name, Day Month Year,
URL.
o Example:
 Brown, Tom. "The Future of Technology in Education." Tech Trends, 15 April 2021,
https://www.techtrends.com/future-education.
3. Chicago Style
 Books:
o Format:
 Author Last Name, First Name. Title of Book. Place of Publication: Publisher, Year.
o Example:
 Smith, John. Understanding Social Media Trends. New York: Tech Publishers, 2020.

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 Journal Articles:
o Format:
 Author Last Name, First Name. "Title of Article." Title of Journal volume number, no. issue
number (Year): page numbers.

o Example:
 Johnson, Linda, and Kevin Wright. "The Impact of Artificial Intelligence on Marketing."
Journal of Marketing Research 12, no. 3 (2019): 45-60.

 Website:
o Format:
 Author Last Name, First Name. "Title of Webpage." Name of Website. Last modified Month
Day, Year. URL.
o Example:
 Brown, Tom. "The Future of Technology in Education." Tech Trends. Last modified April
15, 2021. https://www.techtrends.com/future-education.
4. IEEE (Institute of Electrical and Electronics Engineers) Style
 Books:
o Format:
 Author(s) Initial(s). Last name, Title of Book, xth ed. City of Publisher, (only U.S. State),
Country: Publisher, year, pp.
o Example:
 J. Smith, Understanding Social Media Trends, 1st ed. New York, NY, USA: Tech
Publishers, 2020, pp. 23-45.
 Journal Articles:
o Format:
 Author(s) Initial(s). Last name, "Title of Paper," Abbrev. Title of Journal, vol. x, no. x, pp.
xxx-xxx, Month, year.
o Example:
 L. Johnson and K. Wright, "The impact of artificial intelligence on marketing," J. Mark.
Res., vol. 12, no. 3, pp. 45-60, May 2019.
 Website:
o Format:
 Author(s). "Title of Webpage," Webpage name. [Online]. Available: URL. Accessed:
Month, Day, Year.
o Example:
 T. Brown, "The Future of Technology in Education," Tech Trends. [Online]. Available:
https://www.techtrends.com/future-education. Accessed: April 20, 2021.

FONT:

1. Commonly Used Fonts


 Times New Roman: A classic serif font, often used in academic and professional documents. It is highly
readable in print.
 Arial: A clean sans-serif font, frequently used for its modern and straightforward appearance.
 Calibri: Another sans-serif font, known for being the default font in many versions of Microsoft Word. It’s
clean and easy to read.
 Garamond: A serif font that offers an elegant and traditional look, often used in longer documents.
 Helvetica: A sans-serif font that is modern and widely recognized for its clarity.

2. Font Size
 Body Text: The standard font size for the main text is 12-point. This size is comfortable for reading large
blocks of text.
 Headings and Subheadings:
o Main Headings: 14 to 16-point, bold.
o Subheadings: 12 to 14-point, bold or italic.
 Captions, Footnotes, and References: 10-point is often used for smaller text like captions and footnotes.

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3. Line Spacing
 Body Text: 1.5 or double line spacing is recommended to make the text more readable.
 Headings: Single spacing is typically used.

4. Alignment
 Justified Alignment: Often used for the main body text, as it gives a clean and formal look.
 Left Alignment: Can be used for headings and subheadings, or if the justified text creates awkward spacing.

5. Page Layout
 Margins: Standard margins are usually 1 inch (2.54 cm) on all sides, but this can vary depending on
institutional guidelines.
 Header and Footer: Ensure these are consistent, usually including page numbers and possibly the document
title or chapter name.

6. Consistency
 It’s important to maintain consistency in font type, size, and formatting throughout your report. This includes
the body text, headings, footnotes, and references.

7. Institutional Guidelines
 Always check if your institution or the organization you’re submitting to has specific guidelines regarding font
choice, size, and formatting. These guidelines take precedence over general advice.

8. Special Considerations
 Tables and Figures: Use a slightly smaller font size (10 or 11-point) for tables and figure labels to ensure they
fit within the document margins.
 Bold and Italics: Use bold for headings and subheadings and italics for emphasis within the text, such as for
foreign words or titles of works.

SPACING :

1. Line Spacing
 Body Text:
o Use 1.5 or double spacing (2.0) for the main text. This spacing makes the report easier to read and
provides room for comments or annotations if printed.
 Headings and Subheadings:
o Typically, use single spacing for headings and subheadings.
o Ensure there is extra spacing (usually one line space) before and after headings to distinguish them
from the body text.
 Captions, Footnotes, and References:
o Use single spacing for footnotes, endnotes, captions, and references, with a double space between
each entry in the bibliography.
o
2. Paragraph Spacing
 Before and After Paragraphs:
o Generally, do not add extra space before or after paragraphs if you are using 1.5 or double spacing.
This maintains consistency and avoids unnecessary gaps in the text.
 Between Sections:
o Add extra space (usually one additional line) before starting a new section or heading to clearly
separate different parts of the report
o
3. Spacing for Headings
 Main Headings:
o Ensure there is double space (two lines) before a main heading and a single space (one line) after it
before the subsequent text begins.

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 Subheadings:
o Provide a single space before and after subheadings to make them stand out.

4. Indentation
 First Line of Each Paragraph:
o It is common to indent the first line of each paragraph by 0.5 inches (1.27 cm). Alternatively, if you
prefer not to use indentation, ensure that there is a space between paragraphs to distinguish them.
 Block Quotations:
o If you include block quotations (quotes longer than three or four lines), these should be indented 0.5
inches from the left margin and single-spaced.

5. Spacing in Lists
 Bulleted or Numbered Lists:
o Use single spacing within each item of the list, but add a double space between different items to
separate them clearly.
 Nested Lists:
o Ensure that nested lists (lists within lists) are indented further than the main list items.

6. Table of Contents, List of Figures, and Tables


 Single Space the entries in the Table of Contents, List of Figures, and List of Tables, but add a double space
between different sections or main headings in these lists.

7. Title Page
 Ensure there is ample space (often about a third of the page) between the title and the author’s name, the
institution’s name, and the submission date. The title page should look balanced and centered on the page.

8. Margin Settings
 Maintain 1-inch (2.54 cm) margins on all sides of the document. This margin provides a neat border and
enough space for binding.

9. Page Breaks
 Use page breaks to start new chapters or major sections of the report on a fresh page. This helps maintain a
clear structure and improves the flow of the document.

10. Consistent Spacing


 Ensure consistency in spacing throughout the document. The spacing for headings, paragraphs, and sections
should be uniform to maintain a professional and polished look.

11. Institutional or Publication Guidelines
 Always check if there are specific guidelines provided by your institution or publisher regarding spacing.
These guidelines should be followed precisely.

CHECKING TABLES AND ILLUSTRATIONS :

1. Placement and Alignment


 In-Text Placement:
o Tables and illustrations should be placed as close as possible to the relevant text where they are first
mentioned. This ensures that the reader can easily refer to them without flipping pages.
 Alignment:
o Center tables and illustrations on the page. The caption or title should also be centered directly above
(for tables) or below (for figures and illustrations) the table or illustration.

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2. Numbering
 Consistent Numbering:
o Tables and illustrations should be numbered consecutively throughout the report. For example, Table
1, Table 2, Figure 1, Figure 2, etc.
 Chapter-Based Numbering:
o If your report is divided into chapters, you might use chapter-based numbering, such as Table 2.1 for
the first table in Chapter 2, Figure 3.2 for the second figure in Chapter 3, and so on.

3. Captions and Titles


 Tables:
o Provide a title above the table that clearly describes its content. The title should be concise yet
informative. For example: Table 1: Demographic Distribution of Survey Respondents.
 Figures/Illustrations:
o Provide a caption below the figure or illustration that clearly describes its content. For example:
Figure 2: Trend in Monthly Sales Over Two Years.
 Consistency:
o Maintain consistent formatting for all captions and titles throughout the report, including font size,
style, and alignment.

4. Formatting
 Tables:
o Use a simple and clear layout for tables. Avoid overly complex designs. Ensure that all columns and
rows are clearly labeled.
o Use single spacing within the table for data entries, but add extra space between the title and the table
and between the table and the text.
o Make sure all numerical data are aligned correctly (usually right-aligned or centered) and that
decimal points are aligned if applicable.
 Figures/Illustrations:
o Ensure that illustrations are of high quality, with clear labels and legends. Avoid using low-resolution
images that might become pixelated when printed.
o Use consistent colors, fonts, and styles for charts and graphs throughout the report.

5. Referencing in Text
 Refer to Tables and Figures:
o Always refer to tables and illustrations in the text before they appear. For example, "As shown in
Table 3, the results indicate..." or "Figure 4 illustrates the relationship between..."
 Consistency in References:
o Ensure that the table and figure numbers used in the text match the actual numbers on the tables and
figures.

6. List of Tables and Figures


 Separate Sections:
o Include a List of Tables and a List of Figures in the preliminary pages of your report (after the Table
of Contents). Each list should include the number, title, and page number of every table or figure.
 Formatting:
o Format these lists with single spacing for each entry and double spacing between different sections or
categories.

7. Cross-Referencing
 Internal Cross-References:
o Use cross-referencing to link tables and figures to relevant sections of the report. This helps in
maintaining clarity, especially in longer reports where the reader might need to jump between
sections.

8. Size and Scale


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 Tables:
o Ensure that tables fit within the page margins. If a table is too wide, consider rotating it to landscape
orientation or splitting it into multiple tables.
 Figures/Illustrations:
o Make sure figures and illustrations are large enough to be easily readable, but not so large that they
dominate the page. Ensure that text within figures (like axis labels) is legible.

9. Table and Figure Footnotes


 Footnotes in Tables:
o If you need to explain specific data points within a table, use footnotes. Indicate footnotes with
superscript numbers or symbols and place the footnote text directly below the table.
 Explanations for Figures:
o Similarly, if a figure requires additional explanation, include this information as a note below the
figure or in the caption.

10. Reviewing and Proofreading


 Check Consistency:
o Review all tables and figures for consistency in style, formatting, and numbering.
 Accuracy:
o Double-check that the data presented in tables and figures are accurate and correctly labeled. Ensure
that any calculations, scales, or axes are correct.
 Legibility:
o Ensure that all text within tables and illustrations is clear and legible, and that any images or diagrams
are not blurry or distorted.

11. Institutional Guidelines


 Adherence to Guidelines:
o Always refer to your institution's specific guidelines for tables and figures. Some institutions may
have detailed requirements regarding the size, format, and placement of these elements.

PRESENTING A REPORT ORALLY :

1. Understand Your Audience


 Know Your Audience:
o Consider who will be in the audience—professors, peers, or professionals—and tailor your
presentation to their level of expertise and interest.
 Anticipate Questions:
o Think about the types of questions your audience might ask and prepare answers in advance.

2. Structure Your Presentation


 Introduction:
o Start with a brief introduction that outlines the topic, purpose, and scope of your project. Explain why
the project is important and relevant.
o Provide a quick overview of what you’ll be covering in your presentation.
 Main Body:
o Present the main findings of your report in a logical order. Use the same structure as your written
report (e.g., introduction, methodology, results, discussion).
o Highlight key points and avoid overwhelming your audience with too much detail.
o Use transitions between sections to help the audience follow along.
 Conclusion:
o Summarize the main findings or conclusions of your report.
o Emphasize the implications of your work, its importance, and potential future research or actions.
o End with a strong closing statement that reinforces your main message.

3. Use Visual Aids


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 Slides:
o Create a set of slides to accompany your presentation. Keep slides simple, with minimal text and
clear visuals.
o Use bullet points, charts, graphs, and images to support your spoken words. Avoid overcrowding
slides with information.
o Follow the “6x6 rule”: no more than six bullet points per slide and no more than six words per bullet
point.
 Tables and Figures:
o If you need to show data, use tables and figures to summarize complex information. Ensure these
visuals are clear and easy to understand.
 Consistency:
o Maintain a consistent design throughout your slides, including font size, color scheme, and layout.

4. Practice Your Delivery


 Rehearse:
o Practice your presentation multiple times. This will help you become familiar with the content and
flow, and reduce nervousness.
o Time your presentation to ensure it fits within the allotted time. Aim to leave a few minutes at the end
for questions.
 Clarity:
o Speak clearly and at a moderate pace. Avoid rushing through the material.
o Make sure your voice is loud enough for everyone to hear, but not too loud. Adjust your tone to keep
the audience engaged.
 Body Language:
o Use positive body language: stand up straight, make eye contact with the audience, and use hand
gestures to emphasize points.
o Avoid distracting habits like fidgeting, pacing, or reading from your slides or notes.

5. Engage with the Audience


 Interactive Elements:
o Ask rhetorical questions or include short, relevant anecdotes to maintain interest.
o Encourage questions during or after the presentation, depending on the format. Be prepared to answer
them confidently.
 Visual Cues:
o Pay attention to the audience’s reactions. If they seem confused or disengaged, you might need to
clarify a point or slow down.
 Adaptability:
o Be flexible. If you’re running out of time, prioritize the most important points and be ready to skip or
condense less critical information.

6. Prepare for Questions


 Q&A Session:
o At the end of your presentation, invite questions from the audience. This is an opportunity to clarify
points and demonstrate your knowledge.
o Listen carefully to each question, and if needed, repeat it before answering to ensure everyone hears
it.

 Handling Difficult Questions:


o If you don’t know the answer to a question, it’s okay to admit it. Offer to follow up later or suggest
possible directions for finding the answer.
 Staying Calm:
o Remain calm and composed, even if you receive challenging questions or criticism.

7. Use Notes Effectively


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 Cue Cards or Notes:


o Use cue cards or notes as a backup, but avoid reading directly from them. They should serve as
prompts to keep you on track.
 Key Points Only:
o Write down key points or transitions rather than full sentences. This encourages a more natural
delivery.
8. Technical Considerations
 Equipment Check:
o Arrive early to the presentation venue to check the equipment (e.g., computer, projector, microphone)
and ensure everything works properly.
o Have a backup plan in case of technical issues, such as printed handouts or a backup USB drive.
 Slide Control:
o Practice controlling your slides smoothly, whether using a remote clicker or manually advancing
them.

9. Final Preparations
 Dress Appropriately:
o Dress professionally and appropriately for the context of the presentation.
 Handouts:
o Consider preparing handouts summarizing key points or data, but only if they add value and won’t
distract during the presentation.
 Relaxation Techniques:
o Use relaxation techniques such as deep breathing before your presentation to calm nerves.

10. Follow-Up
 Feedback:
o After the presentation, seek feedback from the audience or your mentors. This can help you improve
future presentations.
 Document Sharing:
o If appropriate, share your slides or a summary of your presentation with the audience after the
session.
TECHNIQUE :

1. Planning and Organization


 Outline First:
o Before writing, create a detailed outline of your report. This helps you organize your thoughts and
ensures a logical flow of information.
 Break Down Sections:
o Divide the report into standard sections (e.g., Introduction, Literature Review, Methodology, Results,
Discussion, Conclusion). Each section should have a clear purpose and contribute to the overall
narrative.
2. Clarity and Precision
 Be Clear and Concise:
o Use straightforward language and avoid jargon unless it’s essential and well-explained. Aim for
clarity, so your readers can easily understand your points.
 Specificity:
o Be specific in your descriptions and explanations. Avoid vague statements by providing concrete
examples, data, and details.
 Avoid Redundancy:
o Eliminate unnecessary repetition. Each paragraph should introduce new information or insights.

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3. Cohesive Writing
 Logical Flow:
o Ensure your ideas flow logically from one to the next. Use transition words and phrases to connect
paragraphs and sections.
 Topic Sentences:
o Start each paragraph with a clear topic sentence that introduces the main idea. This helps readers
follow your argument.
 Paragraph Structure:
o Each paragraph should contain one main idea, supported by evidence or examples. Keep paragraphs
focused and concise.
4. Use of Visual Aids
 Tables and Figures:
o Use tables, graphs, and illustrations to present complex information visually. This can make your
report more engaging and easier to understand.
 Integrate Visuals:
o Refer to all visuals in the text and explain their relevance. Ensure they are labeled correctly and
positioned near the corresponding text.
 Clarity in Visuals:
o Visual aids should be clear and easy to interpret. Use appropriate labels, legends, and titles to guide
the reader.
5. Effective Data Presentation
 Accuracy:
o Ensure that all data presented in the report is accurate and well-documented. Double-check
calculations, sources, and citations.
 Relevance:
o Only include data that directly supports your research questions or objectives. Avoid overloading the
report with unnecessary information.
 Comparative Analysis:
o Where applicable, compare your results with those of other studies. This adds depth to your analysis
and situates your findings within a broader context.
6. Critical Analysis
 Interpretation of Results:
o Go beyond merely presenting data. Discuss what the results mean in the context of your research
questions and objectives.
 Address Limitations:
o Acknowledge any limitations in your study and how they might impact the results. This demonstrates
critical thinking and honesty in your research.
 Discussion and Implications:
o Explore the broader implications of your findings. Discuss how they contribute to the field and
suggest areas for future research.
7. Referencing and Citation
 Use Reliable Sources:
o Ensure that all references come from credible and relevant sources. Avoid using outdated or non-
academic references unless necessary.
 Consistent Citation Style:
o Use a consistent citation style (e.g., APA, MLA, Chicago) throughout your report. Be meticulous
with in-text citations and the reference list.
 Plagiarism Check:
o Always check your report for plagiarism before submission. Properly paraphrase and cite all sources
to avoid unintentional plagiarism.

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8. Proofreading and Editing


 Multiple Revisions:
o Revise your report multiple times to improve clarity, coherence, and readability. Focus on one aspect
(e.g., content, grammar, style) at each pass.
 Peer Review:
o If possible, have someone else read your report. Fresh eyes can catch mistakes or inconsistencies you
might have missed.
 Spellcheck and Grammar:
o Use spelling and grammar check tools, but don’t rely on them entirely. Manually check for errors,
especially with technical terms and proper nouns.
9. Balanced Writing
 Objective Tone:
o Maintain an objective and neutral tone, especially in the analysis and discussion sections. Avoid
personal opinions unless the report explicitly calls for reflective writing.
 Active vs. Passive Voice:
o Prefer active voice for clarity and directness. However, passive voice is acceptable in certain
contexts, such as in the methodology section.
10. Formatting and Presentation
 Consistent Formatting:
o Follow a consistent format for headings, subheadings, fonts, and margins. Ensure your report adheres
to any guidelines provided by your institution or organization.
 Proper Sectioning:
o Use headings and subheadings to divide the report into clear sections. This improves readability and
helps the reader navigate the document.
 Page Numbering and Table of Contents:
o Include page numbers and a table of contents to make your report easy to reference.
11. Time Management
 Start Early:
o Begin writing your report as early as possible. This gives you ample time to research, write, revise,
and seek feedback.
 Set Milestones:
o Break down the writing process into smaller tasks with specific deadlines. This helps you stay
organized and reduces the risk of last-minute rushing.
 Allocate Time for Final Review:
o Reserve time at the end for a thorough review and final edits. This ensures that your report is polished
and free of errors.
12. Tailoring to Guidelines
 Follow Institutional Guidelines:
o Adhere strictly to any specific guidelines provided by your institution or the entity requesting the
report. This includes formatting, citation style, and content requirements.
 Adapt to the Audience:
o Tailor your writing style and depth of explanation to the audience’s level of expertise. A report for
specialists will differ from one intended for a general audience.

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Course Code/Title: OHS352/PROJECT REPORUnit:V

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