6.

Formatting Microsoft Excel Worksheets

In this lesson, you will learn...

1. The various ways you can format Microsoft Excel worksheets.

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2. To selectisad range of cells within a worksheet. is
do
oc cu
um me
en nt
3. To hide Nworksheets. tb
ou ro e
nd long No ron belon
y@ un d gs
na st au y@i
4. To add color touthworkbook i oR
ori nixin tabs. ON tho nix to RO
riz i
ze
dc d o . DI ed ndo. ND
IH
op co.id HID co co
pie .id ID
5. To add themes to worksheets. ies AY sa AY
all AT llo AT
ow . we .
ed d!
6. To bold, italicize and underline text.!

7. To add borders to cells.

8. To change text and cell colors.

9. To change the font and font size.

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is is
do d oc
10. To align text. cu um
me en
nt t
be ron belon
11. To wrapNtext.
o u rond long No
un dy
na y
uth @in
st
o au @ gs to
ixin RO tho in RO
ori N riz ixind
12. To indent text. ze d
d c o.co DI H ed o.c NDI
co HI
op
ies d. i ID
AY pie o.id DA
AT sa YA
13. To merge and center text. allow . llo
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14. To change number formats.

15. To change date formats.

16. To show decimals.

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is is
do do
cu cu
There are many types me of formatting that can be applied to Microsoft Excel worksheets. me The most commonly used
nt nt
formatting commands
No ro show b e up on the Home tab in three groups: No ro b e
lo lo
un ndy@ ngs un ndy@ ngs
au in t o a u in to
tho RO tho RO
riz ixind N riz ixind
1. The Font Group. The ed fontogroup Dcommands change the appearance of text e
within d a cell
o or N ofDthe cell itself.
co .co.i I HID co .co.i I HID
pie d A pie d AY
s YA sa AT
2. The Alignment Group. Theaalignment llo
we
T. commands change the position of text within
group lloa cell or cells.
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3. The Number Group. The number group commands change the format of numbers and dates within a cell.

Formatting changes can be applied to a whole worksheet, a range of cells within a worksheet, individual cells, and
sometimes even text within a cell.
Th Th
is is
do do
cu cu
Selecting Ranges me
nt of Cells me
nt
No ron b e No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
To select a range of cells riz in Microsoft
i Excel: riz i
ed ndo. ND
IH ed ndo. ND
IH
co co I c o co ID
pi .id DA pi . id A
1. Click on a cell in one of the corners of the range of cells you wish to select:
 Th Th
is is
do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
I
co c
2. Hold the left mouse button
co
pie down.id andIDdrag
A horizontally and vertically until the range you
c o o
pie wish.id to Hselect
ID
AY is
sa YAT sa AT
highlighted: l l ow . l l ow .
ed ed
! !

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho i n RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co c
pie o.id DA pie o.id ID
AY
sa YA sa AT
llo T. llo .
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d! d!

3. Release
Th the click. Th
is is
do do
cu cu
me me
nt nt
No ron b e No ron belon
lon
d
unthe cells
You can select all unrow:dy@ gs
in gasrow by clicking on the number to the left of the
au y@i au
tho nix to RO tho in to
RO
riz ind N riz ixind
ed o.c DI ed o.c NDI
co HI co HI
pie o.id DA pie o.id DA
sa YA sa YA
llo T. llo T.
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d! d!

Th Th
is is
do do
You can select all cthe
um cells in a column by clicking on the letter at the top of thecucolumn:
me
en nt
tb
No ron e lon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co I c o co ID
pi . id DA pi . id A
 Th Th
is is
do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID c o c o ID
pie .id A pie .id AY
sa YAT sa AT
llo . llo .
we we
d! d!
Any formatting changes you make will be applied to all highlighted cells.

Hiding Worksheets

When workingTh with worksheets and workbooks, there may be times when Th you want to hide worksheets.
is is
do do
cu cu
me me
To hide a worksheet: t be n nt
No ron lon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz you i riz i
1. Select the worksheet ed ndwant o to
NDhide. ed ndo. ND
co .co.i I HID co co
. i
IH
ID
pie d A p i e d AY
2. On the Home tab, in the Cells YA the Format drop-down arrow.
s a group, select sa AT
llo T. llo .
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3. UnderTVisibility
his , select Hide & Unhide , and then select Hide Th
is
do do
cu cu
me me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID co co ID
pie . id AY pie . id AY
sa AT sa AT
llo . llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
Sheet .
The sheet is now hidden until you unhide it by selecting Unhide Sheet .

Adding Color to Worksheet Tabs

You can customize your workbook by applying colors to the sheet tabs. This can help differentiate the tabs and
make them stand out.

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To add color tois worksheet
do tabs: is
do
cu cu
me me
nt nt
No therotab be No ron belon
1. Right-click lon
un n dyto which you want to add color. un d
au @ gs to au y@i
gs
tho ini RO tho nix to RO
riz xind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
2. sa YA sa AT
llo T. llo .
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d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho i n RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co c
pie o.id DA pie o.id ID
AY
sa YA sa AT
llo T. llo .
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d! d!
Select Tab Color .

3. Select a color from the displayed options.

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
Adding Themes
cu
m to Workbooks me
cu
en nt
tb
No ron e lon No ron belon
un d gs un dy
au y@iworkbooks au theme.@ gThemes st
You can further customize
tho nix to RO and worksheets by using a Microsoft Officetho ini
x
o R apply a set of
ON
rz i riz ind
ed ndo.
fonts, colors, and other ieffects. ND
I e d o . DI
co c HI co c HI
pi o.id DA pi o.id DA

To apply a theme to a worksheet:

1. On the Page Layout tab, in the Themes group, select Themes .

Th Th
is is
do do
cu cu
2. me
From the drop-down menu, select a theme to apply to the worksheet. me
nt nt
No ron elonb No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID c o c o ID
pie .id A pie .id AY
sa YAT sa AT
llo . llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
I
co co ID c op co.id HID
pie .id A i e AY
sa YA sa AT
llo T. llo .
we we
d! d!
3. You can further customize the theme using the Colors , Fonts , and Effects

Th Th
is is
do do
cu cu
me me
nt nt
No menus
drop-down b
ron withine No ron belon
lon the Themes group.
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co I c o co ID
pie . id D AY pie . id AY
Exercise 9 Customize a Workbook sa Using
AT
Tab Colors and Themes s a AT
llo . llo .
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5 to 10 minutes

In this exercise, you will use colors and themes to customize a workbook.

1. Open the Sales - Customize a Workbook.xlsx from your Excel2016.1/Exercises folder.

Th Th
is is
2. Add a color doof your choice to each of the workbook tabs. In the solution, do we use Blue for Sheet 1 and Red for
cu cu
me me
Sheet 2. nt nt
No ron b e No ron belon
lon
un dy gs un dy gs
3. Apply a theme @ choice
au of your to to your workbook. In the solution, we use the @ theme.
au Banded to
tho ini RO tho ini RO
riz xind N riz x ind
ed o.c DI ed o.c NDI
co HI co HI
pi o.id DA pi o.id DA
Exercise Solution

1. Open or go to the specified file.

2.

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
cu cu
Right-click the Sheet1 me tab and select Tab Color . me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
3. tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co c co c
pie o.id ID
AY pie o.id ID
AY
sa AT sa AT
llo . llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ron b e No ron belon
lon
From the Tab Color
un list,d select gsa color. un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
I ed ndo. ND
IH
4. Right-click the Sheet2 tab c op andc H c
o.i selectIDTab Color , and then select a color from the list. o co ID
ies d AY pie . id AY
all AT s a AT
ow . llo .
5. From the Page Layout tab, in the edThemes group, select a theme to apply it to your worksheet. we
! d !

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
 Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

6. Save the workbook.

Adding TahisWatermark Th
is
do do
cu cu
me me
nt nt
You can insert ron eloin
Noa watermark b an Excel worksheet by inserting a backgroundNo image
ron or betext.
n lon
un dy g st u na d y@ gs t
au @ o u oR
tho i n RO tho i n
riz ixind N riz ixind ON
ed
To add a watermark to a worksheet: o D ed o D
co .co.i I HID co .co.i I HID
pie d A pie d AY
sa YA sa AT
llo T. llo .
1. On the Insert tab, from the Text group, w e select Header & Footer . w e
d! d!

2. Th Header & Footer Tools tab, from the Header & Footer T
From the Elements
his section, select Picture .
is
do do
cu cu
me me
nt nt
No ron b e No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co I c o co ID
pie . id D AY pie . id AY
sa A s a AT
llo T. llo .
we we
d! d!

3. Use the Insert Picture dialog box to select a picture; you can select a saved image, ClipArt, or search the
Internet for a picture.

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
 Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

4.
Th Th
When inserted,
is you will see: is
do do
cu cu
me me
5. Click any cell in thent worksheet and the image should appear. nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co c co c
pie o.id ID
AY pie o.id ID
AY
sa AT sa AT
llo . llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
The Font Group co .co.i NDI HID
e d o ed ndo. ND
IH
co co ID
pie d AY pie . id AY
sa AT sa AT
llo . llo .
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d! d!
Bold, Italicize and Underline Text

To bold text in Microsoft Excel:

1. Select the cell or cells in which you wish to bold the text.

T Th
2. On the hHome
is tab, in the Font group, click the Bold command. is
do do
cu cu
me me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID co co ID
pi . id A pi . id A
To italicize text in Microsoft Excel:

1. Select the cell or cells in which you wish to italicize the text.

2. On the Home tab, in the Font group, click the Italic command.

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

To underline text in Microsoft Excel:

1. Select the cell or cells in which you wish to underline the text.

2. On the Home tab, in the Font group, click the Underline command.
Th Th
is is
do do
cu cu
me me
nt nt
No ron elonb No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
I
co co ID c op co.id HID
pie .id A i e AY
sa YA sa AT
llo T. llo .
we we
d! d!

Add Borders to Cells

To add borders to cells in Microsoft Excel:

Th Th
1. is cell or cells to which you wish to add borders.
Select the is
do do
cu cu
me me
nt nt
2. On the Home
No tab,
ron b
in e the Font group, click the arrow to the right of the
No ron bcommand.
Borders elo
lon n
un dy g u dy
au @ s to n au @ gs to
tho ini R t h ini R
riz xind O ori x
ze indo OND
ed o.c NDI d
co HI co .co.i I HID
pie o.id DA pie d AY
sa YA sa AT
llo T. llo .
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d! d!

3. Select the type of border you wish to add from the drop down menu:
Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
 Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
Change Textocandd
um
Cell Colors do
cu
en me
tb nt
To change theNocolorroofn textelin
on cells in Microsoft Excel: No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i d riz i
1. Select the cell or cellsed innwhich
o ND
you wish to change the color of the text. ed ndo. ND
co .co.i I HID co co
. i
IH
ID
pie d A p i e d AY
sa YA sa AT
2. On the Home tab, in the Fontlogroup, l clickT.
the arrow to the right of the Font Color command. l l o .
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d! d!

Th Th
is is
do do
cu cu
me me
nt nt
be ron belon
3. Select aNcolor
o u rfrom
on the londrop down menu: No
na dy@ gs t un d
au y@i
gs
uth i
ori nixin RON
o tho nix to RO
riz i
ze d
d c o.co DI H ed ndo. ND
IH
op ID co co ID
ies .id AY pie
sa
. id AY
all AT llo AT
ow . we .
ed d!
!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
a to color of cells in Microsoft Excel: au y@i
uth background)
To change the fill (i.e., i
ori nixin RON tho nix to RO
riz i
ze
d c do.co DI H ed ndo. ND
IH
op ID co co ID
i .id A to change the fill color. pi . id A
1. Select the cell or cells in which you wish
2. On the Home tab, in the Font group, click the arrow to the right of the Fill Color command.

T Th
3. Select ahiscolor
do from the drop down menu:
is
do
cu cu
me me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID co co ID
pie .id AY pie .id AY
sa AT sa AT
llo . llo .
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d! d!

Set Font and Font Size

To change the font of text or numbers in cells in Microsoft Excel:
Th Th
is is
do do
cu cu
me me
1. Select the cell or ncells
tb in which you wish to change the font. nt
No ron elon No ron belon
un d un dy
2. On the Home autab,yin@ thegsFont
to group, click the arrow to the right of the Fontau command.@ gs to
tho ini t i
riz xind
R ON h ori nixin RON
ed o D z ed do D
co .co.i I HID co .co.i I HID
pie d A p i e d AY
sa YA sa AT
llo T. llo .
we we
d! d!

3. Select a font from the drop down menu:

Th Th
is is
do do
cu cu
me me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID co co ID
pie . id AY pie . id AY
sa AT sa AT
llo . llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
To change the size of the font of text or numbers in cells in Microsoft Excel:

1. Select the cell or cells in which you wish to change the font size.

2. On the Home tab, in the Font group, click the arrow to the right of the Font Size command.

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co o.i H co co
3. Select a font size from the pie drop d downIDmenu:
AY pie .id ID
AY
sa AT sa AT
llo . llo .
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d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho i n RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co c
pie o.id DA pie o.id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

Exercise 10 Working with Font Group Commands

Th Th
is is
d do
10 to 15 minutesocum cu
me
en nt
tb be
No yourowill
In this exercise, e
use l o commands found on the Font group to beginN r
formatting
o thelo profit & loss statement for
un ndy@ ngs o un ndy@ ngs
a
Dave's Lemonade Stand.u in t o a u in to
tho RO tho RO
riz ixind N riz ixind
ed o.c DI ed o.c NDI
co HI co HI
pie o.id D pie o.id DA
1. Continue working in the workbook sa fromAYthe
A T last exercise or open Dave's Lemonade s
Stand a - Working YA
with
T. Font
llo . llo
Group Commands.xlsx from youredEx w w ed
! cel2016.1/Exercises folder. !

2. Format the profit & loss statement for Dave's Lemonade Stand so that it looks like the below:

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
 Th Th
is is
do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co I c o c o
For the fill color, choose pany
.id
ies color youDAlike. In the solution, we use Red, Accent 2, Lighter pie .id60%. IDA
all YAT sa YA
ow . llo T.
ed w ed
! !

Exercise Solution

1. Open or go to the specified file.

Th Th
2. is
Select column is
do A by clicking on the "A" at the top of the column: do
cu cu
me me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co c co c
pie o.id ID
AY pie o.id ID
AY
sa AT sa AT
llo . llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
b ron belon
3. No
On the Home on inethe
rtab, lon Font group, click the Bold command. No
un dy un d
au @ gs to au y@i
gs
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

4. Select row 1 by clicking on the "1" to the left of the row:

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
 Th Th
is is
do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID c o c o ID
pie .id A pie .id AY
sa YAT sa AT
5. Click the Bold command twiceow l l .
(as cell A1 is already bolded, the first time you click bold, A1 l l .
owwill be unbolded,
ed ed
making all cells the same. The second ! time you click bold, all cells in the row will be bolded). !

6. Select cell A2 and click the drop-down arrow next to the Font Size command and select 14 :

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho i n RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co c
pie o.id DA pie o.id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
A. Repeat this step nt for cells A5, A6, A10 and A11. nt
No ron b e No ron belon
lon
u d gs u d gs
7. au y@and
Select cells nA1:E11 ini click au y@i and
to the drop-down arrow next to the Shading ncommand tselect
o Outside
tho R t h n ixin RO
riz xind ON ori
z d N
Borders : ed o D ed o D
co .co.i I HID co .co.i I HID
pie d A pie d AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
 Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

A. Repeat this step, choosing the appropriate borders selection, until all borders have been added.

8. Select cells A1:E1 and click the drop-down arrow next to the Fill Color command and select a color:
Th Th
is is
do do
cu cu
me me
nt nt
No ron elonb No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
I
co co ID c op co.id HID
pie .id A i e AY
sa YA sa AT
llo T. llo .
we we
d! d!

A. Repeat
Th this step for cells A5:E5 and A10:E11. Th
is is
do do
cu cu
9. me
Save the workbook. me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND ed ndo. ND
The Alignment Group co
pie
co
. id
IH
ID co
pie
co
. id
IH
ID
sa AY sa AY
llo AT llo AT
we . we .
d! d!
Align Text

Text within cells in Microsoft Excel can be aligned both vertically (top, center and bottom) and horizontally (left,
center and right).

To align textTvertically within a cell or cells in Microsoft Excel: Th

his is
do do
cu cu
me me
1. Select the cell or ncells
t b in which you wish to align the text. nt
No ron e lon No ron belon
un dy un d
On the Homeautab, @ gsAlignment au yAlign@ gsortoBottom Align
2. nix to RO
tho in ithe group, click either the Top Align , Middle tho in RO
riz i riz ixind
command: ed ndo. ND
IH e dc o N
.co DI H
co co I o ID
pi . id DA pi . id A
 Th Th
is
To align text horizontally within a cell or cells in Microsoft Excel: is
do do
cu cu
me me
nt nt
No cellror b elo No ron belon
1. Select the on cells in
n which you wish to align the text.
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
2. On the Home tab,rizinedtheinAlignment
do riz
ND group, click either the Align Text Left , Center ed or
ind AlignN Text Right
o D
co .co.i I HID co .co.i I HID
command: p ies d AY p ies d AY
all AT all AT
ow . ow .
ed ed
! !

Th Th
is is
do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
Wrap Text riz i
ed ndo. ND riz i
ed ndo. ND
co IH I
co
pie .id ID c op co.id HID
By default, text in Microsoft Excels aremains onYone A i e AY multiple
llo AT line. Wrapping text is a way of getting text stoalshow up on AT
we . l o we .
lines within a cell. See the following example: d! d!

Th Th
is is
do do
cu cu
me me
To wrap text within a cell
nt or cells in Microsoft Excel: nt
No ron belon No ron belon
un d gs un d gs
au y@i to au y@i
t h n ROyou wish to wrap the text. tho nix to RO
1. riz iin
Select the cell orocells xinwhich riz i
ed d o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
AY
2. On the Home tab, in the Alignment sa group,
YA click Wrap Text : sa AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ron be No ron belon
lon
Indent Text unauth dy@in gs to R un d
au y@i
tho
gs
nix to RO
ori ixin O riz i
ze N
d c do.cothatDone
I H item is a sub-item of another, as demonstrated ed ndo. ND
IH
Indenting text is a way of showing op I c o co
here: ID
i . id DA pi . id A
 Th Th
is
Instead of indenting is
do sub-headings with spaces, you can do so using the Increase do Indent command, which makes it
cu cu
a lot easier to keep allme indented text equally indented. me
nt nt
No ron belon No ron belon
un dy gs un d gs
@or cells
au a cell to in Microsoft Excel: au y@i
To indent text within tho ini
x RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID c o c o ID
pie .id A pie .id AY
1. Select the cell or cells in which sa you wish Yto
AT indent text. sa AT
llo . llo .
we we
d! d!
2. On the Home tab, in the Alignment group, click the Increase Indent command:

Th Th
is is
do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un dy gs un dy gs
3. You can clickauIncrease@ Indent to as many times as you want to achieve the uth @in you
aindentation to desire.
tho ini R
riz xind ON ori i xin RON
ze
4. To decrease an indent,
ed o.c
cosimply
DI
Hthe d c do.co DI H
pie o.iclick
d I D Decrease
AY
Indent command: op
ies .id ID
AY
sa AT a AT
llo . l l o .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
be ron belon
Merge & Center
No
u
ron Text
d
lon
g un
No
d gs
na y st au y@i
uth @in oR t h n to
RO
ix
orimultiple ON In these cases, it is useful to merge cellsorto ixin this.
Often a label applies to ze indocolumns. D i z e
show d In
N the following
dc .co IH d c
o .co DI H
example, the years "2012" and op "2013". eachI D apply to four columns: o . ID
ies id AY pie
sa
id AY
all AT llo AT
ow . we .
ed d
! !

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho
To merge cells in Microsoft ini
xin RON tho nix to RO
riz Excel: riz i
ed do D ed ndo. ND
co .co.i I HID co co
. id
IH
ID
pi d A pi A
1. Select the cells you wish to merge.
2. On the Home tab, in the Alignment group, click the Merge & Center command:

Th Th
is is
do do
cu cu
me me
nt nt
be ron belon
Exercise 11NoWorking
ron with
lon Alignment Group Commands No
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
c o co ID c o c o ID
10 to 15 minutes pie .id A pie .id AY
sa YAT sa AT
llo . llo .
w e
In this exercise, you will use commandsd!found on the Alignment group to continue formatting the profit w e d! & loss
statement for Dave's Lemonade Stand.

1. Continue working in the workbook from the last exercise or open Dave's Lemonade Stand - Working with
Alignment Group Commands.xlsx from your Excel2016.1/Exercises folder.

2. FormatT the profit & loss statement for Dave's Lemonade Stand so Tthat it looks like the below:
his his
do do
cu cu
me me
nt nt
No ron elonb No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
I
co co ID c op co.id HID
pie .id A i e AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
a to au y@i
Exercise Solution u tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
AY
sa YA sa AT
llo T. llo .
1. Open or go to the specified file. we we
d! d!

2. Select cells B1:E1 and click the Center command:

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
 Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!
3. Select cells A3 and A4 and click the Increase Indent command:

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho i n RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co c
pie o.id DA pie o.id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th for cells A7:A9.

A. Repeat Th
is is
do do
cu cu
me me
4. Select cell A5 and nt click the Wrap Text command: nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID co co ID
pie . id AY pie . id AY
sa AT sa AT
llo . llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
A. Repeat for cells A10 and A11.
5. Save the workbook.

The Number Group

By default, numbers in Microsoft Excel do not show commas and do show the first two decimals (unless they are
0). However, numbers can be formatted to appear in many different ways.
Th Th
is is
do do
cu cu
Number Formats men me
nt
tb
No ron elon No ron belon
un dy gs un d gs
Numbers in Excel acan uth be@formatted to au y@ias percentages,
i
ori nixin ROtoN show commas, show currency symbols, appear tho nix to RO and more.
ze d riz ind ND
dc o . D I e dc o . I
op co.id HID op co.id HID
ies AY ies AY
To display numbers with a thousands all separatorAT(a comma) in Microsoft Excel: all AT
ow . ow .
ed ed
! !
1. Select the cells for which you wish to display numbers with a thousands separator.

2. On the Home tab, in the Number group, click the Comma Style command:

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho i n RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co c
To display numbers with a currency pie o.isymbol
d Din
AYMicrosoft Excel: pie o.id ID
AY
sa AT sa AT
llo . llo .
we we
d! d!
1. Select the cells for which you wish to display a currency symbol.

2. On the Home tab, in the Number group, click the Accounting Number Format command (or the drop-down
arrow to select a currency symbol other than the one displayed):

Th Th
is is
do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co I c o co ID
To display numbers as percentages pie . id D pie . id
s a in Microsoft AY Excel:
A s a
AY
AT
llo T. llo .
we we
d! d!
1. Select the cells for which you wish to display numbers as percentages.

2. On the Home tab, in the Number group, click the Percent Style command:

Th Th
is is
do do
cu cu
me me
nt nt
No
ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
Date Formats e dc o .
ND
I ed ndo. ND
IH
op co.id HID co
pi
co
. id ID
i A A
Microsoft Excel actually stores dates as numbers, so displaying dates is really a formatting issue. Excel allows you
to display dates in many ways. For example, January 15, 2013 can be displayed include:
1. 01/15/2016

2. 01/15/16

3. 1/15/16

4. 1/15

5. 15-Jan
Th Th
is is
6. 15-Jan-16docu do
cu
me me
nt nt
be ron belon
7. Jan-16 No u ron lon No
na dy@ gs t un d
au y@i
gs
uth i
ori nixin RON
o tho nix to RO
riz i
8. January-16 ze
dc d o . DI ed ndo. ND
IH
op co.id HID co co
pie .id ID
ies AY sa AY
9. January 15, 2016 all AT llo AT
ow . we .
ed d!
!
10. Saturday, January 15, 2016

To set or change the way dates are displayed in Microsoft Excel:

1. Select the cell or cells for which you wish to change the way dates are displayed.
Th Th
is is
do do
2. On the Home cutab, in the Number group, click the Dialog Box Launcher cu:
me me
nt nt
No ron elonb No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
I
co co ID c op co.id HID
pie .id A i e AY
sa YA sa AT
llo T. llo .
we we
d! d!
3. In the Format Cells dialog box, in the Number tab, select Date in the Category box and choose a format
from the Type box:

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
4. Click OK . nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
Showing Decimals cop o.id HID co
pi
co
. id ID
i A A
To change the number of decimals showing for numbers in Microsoft Excel:
1. Select the cell or cells for which you wish to change the number of decimals showing for numbers.

2. On the Home tab, in the Number group, click the Increase Decimal or the Decrease Decimal command:

Th Th
is is
do do
cu cu
me me
nt nt
Exercise 12 NoWorking b
ron ewith ron belon
lon Number Group Commands No
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
c o co c o c o
10 to 15 minutes pie .id ID
A pie .id ID
AY
sa YAT sa AT
llo . llo .
In this exercise, you will use commands w ed found on the Number group to continue formatting the profit w ed & loss
! !
statement for Dave's Lemonade Stand.

1. Continue working in the workbook from the last exercise or open Dave's Lemonade Stand - Working with
Number Group Commands.xlsx from your Excel2016.1/Exercises folder.

2. FormatT the profit & loss statement for Dave's Lemonade Stand so Tthat it looks like the below:
his his
do do
cu cu
me me
nt nt
No ron elonb No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
I
co co ID c op co.id HID
pie .id A i e AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No
ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
Exercise Solution pie o.id DA pie . id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

1. Open or go to the specified file.

2. Select cells B1:E1:

Th Th
is is
do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un dy un dy
a @ gs to a @ gs to
3. On the Homeutab,
tho in ithe RO group, click the Dialog Box Launcher :utho
nix Number in RO
riz i riz ixind
ed ndo. ND
IH e dc o N
.co DI H
co co I o ID
pi . id DA pi . id A
4. In the Format Cells dialog box, in the Number tab, select Date in the Category box and choose the "Mar-12"
format from the Type box and click OK :
Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho i n RO tho nix to RO
riz ixind riz i
5. Select cells B3:E4: ed o.c NDI ed ndo. ND
IH
co HI co c
pie o.id DA pie o.id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

6. On the Home tab, in the Number group, click the Comma Style command:
Th Th
is is
do do
cu cu
me me
nt nt
No ron b e No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co I c o co ID
pie . id D AY pie . id AY
sa A s a AT
7. On the Home tab, in the Number llo group, click T. the Decrease Decimal command: llo .
we we
d! d!

8. Th workbook.
Save the Th
is is
do do
cu cu
me me
nt nt
No ron b e No ron belon
lon
u d g un d gs
Conclusionnautho y@inix s to RO au y@i
tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co I c o co ID
pi . id DA pi . id A
In this lesson, you learned to format Microsoft Excel worksheets, ranges of cells and individual cells in many ways,
including:
• To bold text.

• To italicize text.

• To underline text.

• To hide worksheets.

• To add color to workbook tabs.

Th Th
is is
• To add themes do to worksheets. do
cu cu
me me
nt nt
No torocells. be No ron belon
• To add borders n lon
un dy un d
au @ gs to au y@i
gs
tho ini RO tho nix to RO
• To change the color rof izethexintext N a cell.
within riz i
ed ndo. ND
d c do.co DI H co co IH
op ID ID
ies .id AY pie .id
sa AY
• To change the fill color of a cell. all AT llo AT
ow . we .
ed d!
!
• To change the font and font size.

• To align text.

• To wrap text.

• To indentThtext. Th
is is
do do
cu cu
• To merge and center me text. me
nt nt
No ron belon No ron belon
un dy un d
• To change number @ gs to
au formats. au y@i
gs
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
• To change date formats. co HI co c
pie o.id DA pie o.id ID
AY
sa YA sa AT
llo T. llo .
• To show decimals. we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A