STANDARDS OF PROFESSIONAL PRACTICE (SPP)

ON PRE-DESIGN SERVICES
(Part of the IRR of R.A. No. 9266)

SPP Document 201

(replacing the 1979 UAP Doc. 201)

1.INTRODUCTION

1.1. The basic services provided by the Architect have remained

relatively unchanged over the years. However, the Architect must
expand his services in response to the increasing demands of
his/her Clients, the evolution of new standards of regulated
professional practice, the advancement of technology and the
enactment of new laws.

1.2. It will be most advantageous to the Client to involve the Architect

in the earliest stages of the project since the Architect, if suitably
experienced, can provide the Client with objective project
analysis, establishing parameters to optimize building needs vis-
à-vis available resources and attendant constraints.

2.SCOPE OF PRE-DESIGN SERVICES

The Pre- Design Services cover a broad line of architectural services

ranging from initial problem identification to activities that would allow
the Architect to initially conceptualize an array of architectural and
allied solutions. The Pre-Design Services nominally include consultation,
pre-feasibility studies, feasibility studies, site selection and analysis,
site utilization and land-use studies, architectural research,
architectural programming, space planning, space management
studies, value management, design brief preparation, promotional
services and other related activities.

2.1 Consultation

When a Client calls upon the Architect to give oral or written advice and
direction, to attend conferences, to make evaluations and appraisals regarding
a contemplated project and similar activities, the Architect renders valuable
inputs whether or not the Client pursues the project

2.1 Pre-Feasibility Studies

These preliminary studies involve the procurement, analysis and use of

secondary information gathered for the project to aid the Client in early
decision-making. They represent the Architect’s initial assessment of a
project’s soundness, allowing the Client to promptly explore available/
readily identifiable directions/ options. Researched/ processed/
validated secondary data are generally used for such studies e.g.
electronic, print, etc.

2.2 Feasibility Studies

Detailed analysis of the project based on pre-feasibility studies

will determine the viability of a proposed development. The
studies will set the project against present and future trends to
forecast how it will perform over time. This requires primary data
gathering and analysis.

2.3 Site Selection and Analysis

This entails the formulation of site criteria, assistance to the

Client in site evaluation as well as analysis to determine the most
appropriate site/s for a proposed project or building program.

2.4 Site Utilization and Land-Use Studies

The detailed analysis of the site involves the identification of a

site’s development potentials through the proper utilization of
land. The analysis covers the context of the site as well as that of
its surrounding environment and the development controls that
apply to the site and its environs.

2.5 Architectural Research

Architectural research entails the conduct of primary and

secondary researches and assembled facts used as basis for
conclusion.

2.6 Architectural Programming

This analytical problem-seeking process will lead to the statement

and identification of both horizontal and vertical requirements in
offering a solution. It incorporates a space program with
characterizations of the envisioned spaces such as ambiance,
cost range, etc.

2.7 Architectural Programming

 This analytical problem-seeking process will lead to the statement
and identification of both horizontal and vertical requirements in
offering a solution. It incorporates a space program with
characterizations of the envisioned spaces such as ambiance,
cost range, etc.

2.2 Space Planning

The Architect determines the adequate size and appropriate

configuration and assemblage for a proposed project in
consideration of the use, allocation and interface of spaces for
given activities. Space planning is done mainly through primary
data gathering such as interviews, consultations, interfaces, focus
group discussions (FGDs), space planning surveys, space audits,
etc. and subsequent analyses i.e. spatial layouts with stacking
concepts, particularly for multi-storey structures.

2.3 Space Management Studies

An analysis of the space requirements of the project based on

organizational structure and functional set-up pinpoints linkages
and interaction of spaces. The formulation of the space program
will serve as the basis for the development of the architectural
plan/design.

2.4 Value Management

This technique is applied in the cost management process to

minimize the negative effect of simplified operations associated
with many cost-reduction programs. The goal of value
management is to achieve an unimpaired program at minimum
cost. Thus, a plan, design or system that has been successfully
value-managed will still satisfy the same performance criteria as
the costlier alternatives.

2.5 Design Brief Preparation

Under design brief preparation, the Architect states the project

terms of reference (ToR) including the concept, objectives and
other necessary requirements to bid out architectural services
(whether public or private).

2.6 Promotional Services

Projects may require promotional activities in order to develop

and generate financial support and acceptance from governing
 agencies or from the general public. In such cases, the Architect
can act as the agent of the Owner by producing and coordinating
the additional activities necessary to complete the services. In all
such activities, the Architect must maintain his professional
status as the representative of the Owner.

3.MANNER OF PROVIDING SERVICES

3.1 After the initial meeting/ conversation/ correspondence with the

Client, the Architect must submit his proposal for pre-design
services, stating the following:
3.1.1 Scope of Work
3.1.2 Manner of Payment
3.1.3 Owner’s Responsibilities
3.1.4 Other Conditions of Services
3.2 The Architect can render services in any of the following ways:
3.2.1 As an individual Architect he must have special
training and be knowledgeable in different fields to
supplement his skills.
3.2.2 Architect’s Own Staff
It is possible for Architects (as natural persons) working in a
single firm to specialize in a variety of ways. Many
Architects and firms (juridical persons) specialize without
losing the generalist approach of the Architect or firm.
3.2.3 By Association, Consultation or Networking

Another common practice is consultation between an

Architect and a firm of other disciplines, under the
extended terms of the Owner- Architect Agreement.

4.METHOD OF COMPENSATION

The Architect’s compensation is based on the Architect’s / architectural

firm’s talents, skill, experience, imagination, and on the type and level
of professional services provided. Compensation for Pre-Design
Services may be based on one or more of the following:
 4.1 Multiple of Direct Personnel Expenses

This cost-based method of compensation is applicable only to

non-creative work such as accounting, secretarial, research, data
gathering, preparation of reports and the like. This method of
compensation is based on technical

FORMULA
Assume:
A= Architect’s rate /

hour C = Consultant’s

rate / hour

T= Rate per hour of Technical Staff, Researchers and others involved in

the Project AN, CN, TN = No. of hours spent by Architect, Consultants

and Technical Staff

M = Multiplier to account for overhead and reasonable profit. The value

may range from 1.5 to 2.5 depending on the set-up of the Architect’s
office and the complexity of the Project.

R = Reimbursable expenses such as transportation, housing and living

allowance of Consultant, transportation, per diem, housing and living
allowance of local consultants and technical staff if assigned to
places over 100 km. from the area of operation of the Architect.
Cost of printing of extra set of drawings, reports, maps, contract
documents, etc. over the five (5) copies submitted to the Client,
overseas and long distance calls, technical and laboratory tests,
licenses, fees, taxes and similar cost items needed by the Project.

Direct cost = AN + CN

+ TN Fee = Direct Cost

xM

Total Cost of Service charged to Client = Fee + R

4.1 Professional Fee Plus Expenses

 This method of compensation is frequently used where there is
continuing relationship involving a series of Projects. It
establishes a fixed sum over and above the reimbursement for
the Architect’s technical time and overhead. An agreement on the
general scope of the work is necessary in order to set an
equitable fee.

4.2 Lump Sum or Fixed Fee

This method may be applied to government projects since they

entail more paper work and time-consuming efforts.

4.3 Per Diem, Honorarium Plus Reimbursable Expenses

In some cases a Client may request an Architect to do work which

will require his personal time such as:

4.3.1 attending project-related meetings, conferences or trips;

4.3.2 conducting ocular inspection of possible project sites; and

4.3.3 conferring with others regarding prospective investments

or ventures and the like.

For these particular activities, the Architect as agent of the Owner

may be paid on a per diem and honorarium basis plus out-of-pocket
expenses such as but not limited to travel, accommodations and
subsistence.

4.4 Mixed Methods of Compensation

The SPP provides for more than one method of compensation on

a project. Each project should be examined to determine the
most appropriate and equitable method of compensation.

STANDARDS OF PROFESSIONAL PRACTICE (SPP)

ON REGULAR DESIGN SERVICES
(Part of the IRR of R.A. No. 9266)

SPP Document 202

(replacing the 1979 UAP Doc. 202)

1.INTRODUCTION
1.1 Applicability of this Document

1.1.1 While these implementing rules and regulations specifically

refer to the “individual” professional practice of the
Architect as a natural person, the same may also apply to
the Architect’s “group practice” as part of a juridical entity
i.e. as a DTI-registered sole proprietorship or as a SEC-
registered partnership or corporation, subject to full
compliances with Sec. 37 of R.A. No. 9266 (The Architecture
Act of 2004) and its implementing rules and regulations and
derivative regulations including resolutions of the Board
and the Commission.

1.1.2 Foreign architects offering services under this service are

subject to full compliances with Sec. 38 of R.A. No. 9266
and its implementing rules and regulations (including
resolutions of the Board which calls for a “local counterpart
Architect” for any foreign architect) and other periodic
issuances of the Board and the Commission as well as
procedures/requirements of the Department of Labor and
Employment and the Bureau of Immigration and
Deportation governing such foreign architects. Therefore, a
foreign architect practicing architecture in the Philippines
for projects on Philippine soil must first secure a Temporary/
Special Permit (TSP) and a work permit from the
Department of Labor and Employment (DoLE) and must
work in collaboration with a local counterpart Architect who
is a Registered and Licensed Architect (RLA) under
Philippine law.

1.1.3 Business Process Outsourcing (BPO) and Knowledge Process

Outsourcing (KPO) firms which have been DTI- or SEC-
registered in the Philippines to provide services for
overseas clients are not authorized to provide architectural
services for projects located on Philippine soil unless they are
PRC-registered architectural firms satisfying Sec. 37 of
R.A. No. 9266 and its implementing rules and
regulations (IRR) and its derivative regulations including
resolutions of the Board and other periodic issuances of the
Board and the Commission.

1.1.4 The Architect’s outputs described / listed under this SPP

may be expanded or increased depending on the
requirements of the project or the Architect’s experience,
capabilities and specialization/s.
 1.2 Regular Design Services of an Architect

1.2.1 In regular practice, the Architect acts as the Owner’s/

Client's/ Proponent’s Adviser and/or Representative. He
translates the Owner's needs and requirements to spaces
and forms in the best manner of professional service.

1.2.2 The Architect’s work starts at the inception of the project

when the Owner outlines his requirements to the Architect.
The work covers the various aspects of the project, from
analysis and study of the needs and requirements, to the
preparation of the necessary instruments of service, and
finally to the supervision during project implementation. It
ends only when the general contractor or builder turns over
the completed project to the Owner.

2.SCOPE OF SERVICES

2.1 Project Definition Phase

This phase involves the definition of the requirements of the

project by the Owner. The Architect in turn informs the Owner of
the technical requirements of the project and the concomitant
professional fees. In this phase, the Architect:

1.2.1. consults with the Owner to ascertain the conceptual

framework and related requirements of the project and
confirms such requirements with him.

1.2.2. gathers relevant information and data leading to the

definition of the requirements of the project, including the
scope of the Architect’s services.
1.2.3. reviews and refines the owner’s space requirements and
translates them into an architectural program.

1.2.4. prepares an initial statement of probable construction cost.

2.2 Schematic Design Phase

This phase consists of the preparation of schematic design

studies derived from the Project Definition Phase, leading to
conceptual plans. The Architect:

2.2.1 evaluates the Owner’s program, schedule, budget, project

site and proposes methods of project deliveries.
 2.2.2 prepares the initial line drawings representing design
studies leading to a recommended solution, including a
general description of the project for approval by the
Owner.

2.2.3 submits to the Owner a Statement of the Probable Project

Construction Cost (SPPCC) based on current cost
parameters.

2.3 Design Development Phase

Based on approved schematics and conceptual plans, the Architect

prepares:

2.3.1 the Design Development documents consisting of plans,

elevations, sections and other drawings,

2.3.2 outline specifications to fix and illustrate the size and

character of the entire project as to type of materials, type
of structural, electrical, mechanical, sanitary, electronic and
communications systems.

2.3.3 diagrammatic layout of construction systems, and

2.3.4 an updated SPPCC for submission to the Owner.

2.4 Contract Document Phase

Based on the approved Design Development Documents, the

Architect:

2.4.1 prepares the complete Contract Documents consisting of

detailed
designs and construction drawings, setting forth in detail
the work required for the architectural, structural, electrical,
plumbing/ sanitary, mechanical, electronic and
communication works prepared by the Architect and the
respective professionals involved.

2.4.2 prepares Technical Specifications describing type and

quality of materials, finish, manner of construction and the
general conditions under which the project is to be
constructed.
 2.4.3 submits to the Owner seven (7) sets of all construction
drawings and technical specifications for purposes of
obtaining a building permit.
2.4.4 updates the SPPCC based on changes in scope,
requirements or market conditions.
2.4.5 assists the Owner in filing the required documents to secure
approval of government authorities having jurisdiction over
the design of the Project.

2.5 Bidding or Negotiation Phase

2.5.1 In this phase, the Architect:

a. prepares the Bid Documents such as forms for contract

letting, documents for construction, forms for invitation
and instruction to bidders, forms for bidders’ proposals,
general / specific conditions of contract, etc.

b. assists the Owner from the early stage of establishing a

list of prospective Contractors to awarding of the
construction contract.

2.5.2 For competitive bids / procurements, the Architect:

a. furnishes complete sets of the Bid Documents for

purposes of bidding in as many sets as may be required
to conduct a successful bidding. The said documents are
loaned to bidders at an amount sufficient to cover direct
and indirect costs attendant to the preparation,
packaging, reproduction and delivery of the said
documents.

The Bid Documents are the intellectual property of the

Architect
(Sec. 33 of R.A. No. 9266), and must be returned by all
entities acquiring bid documents. A bond may be
required to assure the return of the Bid Documents.

The Architect retains the sole ownership and copyright to

the said documents (Sec. 33 of R.A. No. 9266). As such,
bidders must not reproduce nor use the documents for
unauthorized purposes. The Owner also must not use the
 documents for any other purpose other than the project
for which the Owner and Architect signed an agreement.

b. helps in organizing and conducting pre-bid conferences,

c. responds to questions from bidders,

d. assists the Owner in obtaining proposals from

Contractors, analyzes bid results and prepares abstract
of bids, notice of award, notice to proceed and other
construction contracts.

2.5.3 For negotiated contracts, the Architect performs similar

functions as in item 2.5.2 but negotiates with one
Contractor instead of many bidders.

2.6 Construction Phase

In this phase, the Architect performs the following:

2.6.1 makes decisions on all claims of the Owner and Contractors

on all matters relating to the execution and progress of
work or the interpretation of the Contract Documents.

2.6.2 prepares change orders, gathers and turns over to the

Owner written guarantees required of the Contractor and
Sub-Contractors.

2.6.3 makes periodic visits to the project site to familiarize

himself with the general progress and quality of work and to
ascertain that the work is proceeding in accordance with
the Contract Documents. The Architect shall not be required
to make exhaustive or continuous 8-hour on-site
supervision to check on the quality of the work involved and
shall not be held responsible for the Contractor's failure to
carry out the Construction work in accordance with the
Contract Documents. During
such project site visits and on the basis of his observations,
he shall report to the Client defects and deficiencies noted
in the work of Contractors, and shall condemn work found
failing to conform to the Contract Documents.

2.6.4 determines the amount owing and due to the Contractor

and issues corresponding Certificates for Payment for such
 amounts based on his observations and the Contractor's
Applications for Payment. These Certificates will constitute
a certification to the Client that the work has progressed to
the state indicated and that to his best knowledge, the
quality of work performed by the Contractor is in
accordance with the Contract Documents. The Architect
shall conduct the necessary inspection to determine the
date of substantial and final completion and issue the final
Certificate of Payment to the Contractor.

2.6.5 Should more extensive inspection or full-time (8-hour)

construction supervision be required by the Client, a
separate full-time supervisor shall be hired and agreed
upon by the Owner and the Architect subject to the
conditions provided in the SPP Document on Full -Time
Supervision. When the Architect is requested by the Owner
to do the full time supervision, his services and fees shall be
covered separately in conformance with the applicable and
appropriate SPP Document.

3.MANNER OF PROVIDING SERVICES

There are two ways by which the Architect may enter into contract with
the Owner as the Lead Professional working with other professionals in
the engineering and allied professions:

3.1 with a single contract between the Architect and Owner, and sub-
consultancy contracts between the Architect and the other
professionals working with the Architect.

3.2 with the Architect and the engineering and allied professionals
executing
separate contracts with the Owner.

In both cases, the professional responsibilities and civil liabilities of each State-
regulated professional remains separate. The Architect does not assume any of the
responsibilities and liabilities of the other professionals (RLPs).
1. PROJECT CLASSIFICATION

Professional architectural work is classified in accordance with the

degree of complexity and the creative skill required to meet the
requirements of the Client within technical, functional, economic and
aesthetic constraints. Based on these groupings, the corresponding
scale of charges shall be prescribed in the Architect’s Guidelines to
determine the fair remuneration to the Architect.
1.1 Group 1

Buildings of the simplest utilization and character which shall

include but not be limited to the following:

Armories Parking Structures

Bakeries Printing Plants
Habitable Agricultural Buildings Public
Markets Freight Facilities Service
Garages
Hangars Simple Loft-Type Buildings
Industrial Buildings Warehouses
Manufacturing/Industrial Plants Packaging and Processing
Plants Other similar utilization type buildings

1.2 Group 2

Buildings of moderate complexity of plan / design which shall

include but not be limited to the following:

Art Galleries Nursing Homes

Banks, Exchange and other Office Buildings/ Office
Condominium Buildings Park, Playground and Open-
Air
Financial Institutions Recreational
Facilities Bowlodromes Residential
Condominiums
Call Centers Police
Stations Churches and Religious Facilities
Postal
Facilities City/Town Halls & Civic Centers
Private
Clubs College Buildings Publishing
Plants
Convents, Monasteries & Race Tracks
Seminaries Restaurants / Fastfood
Stores Correctional & Detention Facilities Retail /
Wholesale Stores Court Houses/Halls of Justice
Schools
Dormitories Shopping
Centers Exhibition Halls & Display Structures
Fire Stations Specialty Shops
Laundries & Cleaning Facilities Supermarkets/ Hyper-
marts Libraries Serviced Apartments
 Malls/Mall Complexes Welfare Buildings
Motels & Apartels Mixed Use Buildings
Multi-storey Apartments Other buildings of similar
nature Showrooms/Service Centers or use

3.3 Group 3

Buildings of exceptional character and complexity of plan / design

which shall include but not be limited to the following:

Aquariums Laboratories/ Testing Facilities

Nuclear Facilities Marinas and Resort Complexes
Auditoriums Medical Arts Offices &
Clinics Airports/Wet & Dry Ports & Terminals Mental
Institutions Breweries Mortuaries
Cold Storage Facilities Observatories
Telecommunication Buildings Public Health
Centers Convention Facilities Research
Facilities
Gymnasiums Stadia
Hospitals & Medical Buildings Theaters & Similar
Facilities Hotels Veterinary Hospitals
Transportation Facilities & Systems Other buildings of similar
nature or use

3.4 Group 4

Residences (single-detached, single-attached or duplex; row-

houses or shop- houses), small apartment houses and townhouses

3.5 Group 5

Monumental buildings and other facilities

Exposition & Fair Buildings Specialized decorative

buildings Mausoleums, Memorials, Museums
& Monuments Buildings of similar nature or use
3.6 Group 6

Projects where the plan / design and related Contract Documents

are re-used for the repetitive construction of similar buildings
without amending the drawing and the specifications

3.7 Group 7
 Housing Project involving the construction of several residential
units on a single site with the use of one (1) set of plans / design,
specifications and related documents

3.8 Group 8

Projects involving extensive detail such as designs for built-in

components or elements, built-in equipment, special fittings,
screens, counters, architectural interiors (AI), and development
planning and/or design

3.9 Group 9

Alterations, renovations, rehabilitations, retrofit and expansion /

additions to existing buildings belonging to Groups 1 to 5

3.10 Group 10

The Architect is engaged to render opinion or give advice,

clarifications or explanation on technical matters pertaining to
architectural works.

4.METHOD OF COMPENSATION

The Architect’s compensation is based on the Architect’s / architectural

firm’s talents, skill, experience, imagination, and on the type and level
of professional services provided. Compensation for Regular Design
Services may be based on one or more of the following:

4.1 Percentage (%) of Project Construction Cost (PCC)

The Architect’s Fee based on the PPC shall be detailed in the

Architect’s Guidelines.
4.2 Multiple of Direct Personnel Expenses

This cost-based method of compensation is applicable only to

non-creative work such as accounting, secretarial, research, data
gathering, preparation of reports and the like. This method of
compensation is based on technical hours spent and does not
account for creative work since the value of creative design
cannot be measured by the length of time the designer has spent
on his work. The computation is made by adding all costs of
technical services (man hours x rate) and then multiplying it by a
multiplier to cover overhead and profit.
 The multiplier ranges from 1.5 to 2.5 depending on the office set-
up, overhead and experience of the Architect and the complexity
of the Project.

Other items such as cost of transportation, living and housing

allowances of foreign consultants, out-of-town living and housing
allowances of the local consultants and the like, are all to be
charged to the Client. At the start of the commission, the
Architect shall make known to the Client the rate of professionals
and personnel who will be assigned to the Project and the
multiplier that has to be applied before agreeing on this method
of compensation.
FORMULA
Assume:
A= Architect’s rate /
hour C = Consultant’s
rate / hour
T= Rate per hour of Technical Staff, Researchers and others involved in
the Project AN, CN, TN = No. of hours spent by Architect, Consultants
and Technical Staff
M = Multiplier to account for overhead and reasonable profit. The value
may range from 1.5 to 2.5 depending on the set-up of the Architect’s
office and the complexity of the Project.
R = Reimbursable expenses such as transportation, housing and living
allowance of Consultant, transportation, per diem, housing and living
allowance of local consultants and technical staff if assigned to
places over 100km. from area of operation of the Architect.
Cost of printing of extra set of drawings, reports, maps, contract
documents, etc. over the seven (7) copies submitted to the Client,
overseas and long distance
calls, technical and laboratory tests, licenses, fees, taxes and
similar cost items needed by the Project.
Direct cost = AN + CN
+ TN Fee = Direct Cost
xM
Total Cost of Service charged to Client = Fee + R
 1.1 Professional Fee Plus Expenses

This method of compensation is frequently used where there is

continuing relationship involving a series of Projects. It
establishes a fixed sum over and above the reimbursement for
the Architect’s technical time and overhead. An agreement on the
general scope of the work is necessary in order to set an
equitable fee.

1.2 Lump Sum or Fixed Fee

This method may be applied to government projects since they

entail more paper work and time-consuming efforts.

1.3 Per Diem, Honorarium Plus Reimbursable Expenses

In some cases a Client may request an Architect to do work which

will require his personal time such as:

1.3.1 attending project-related meetings, conferences or trips;

1.3.2 conducting ocular inspection of possible project sites; and
1.3.3 conferring with others regarding prospective investments
or ventures and the like.

For these particular activities, the Architect as agent of the Owner

may be paid on a per diem and honorarium basis plus out-of-pocket
expenses such as but not limited to travel, accommodations and
subsistence.

1.4 Mixed Methods of Compensation

The SPP provides for more than one method of compensation on

a project. Each project should be examined to determine the
most appropriate method of compensation.
5.OWNER’S RESPONSIBILITIES

5.1 Provide full information as to his requirements for the Project.

5.2 When necessary, designate a representative authorized to act on

his behalf.

5.3 Promptly examine and render decisions pertaining to documents

submitted by the Architect to avoid unreasonable delay in the
progress of the Architect’s work. The Owner should issue orders
 to the General Contractor only through the Architect.

5.4 Furnish or direct the Architect to obtain at his expense, a certified

survey of the site, giving, as may be required, topographical
and/or relocation surveys covering grades and lines of streets,
alleys, easements, encroachments and related information,
boundaries, with dimensions and complete data pertaining to
existing buildings, structures, trees, plants, water bodies, wells,
excavations / pits, etc. and other improvements and full
information as to the available utility / service lines both public
and private; zoning compliances, clearances, deed/s of
restrictions, encumbrances and annotations to titles, association
guidelines and standards, and soil investigations / tests, borings
and test pits necessary for determining soil and sub-soil
conditions.

5.5 Promptly pay for architectural and all other engineering and allied
services required for the project.

5.6 Pay for the design and consulting services on acoustic,

communication, electronic, and other specialty systems which
may be required for the project.

5.7 Arrange and pay for such legal, auditing, insurance, counseling
and other services as may be required for the project.

5.8 Pay for all reimbursable expenses incurred in the project as called
for in Section 7: “Other Conditions on Services” and all taxes
including VAT (but not including income tax) that the government
may impose on the Architect as a result of the services rendered
by the Architect on the project, whether the services were
performed as a natural person i.e. an individual practitioner or as
a juridical entity i.e. as a sole proprietorship, partnership or
corporation.

5.9 If the Owner observes or otherwise becomes aware of anything

that may impair the successful implementation of the project, he
shall give prompt written notice to the Architect.
6.OTHER CONDITIONS ON SERVICES

6.1 Conditions for the Architect’s Fee

The Architect’s Fee is based on the Project Construction Cost.

Where the Architect has to render additional services, additional
compensation shall be required.
6.2 Other Services

Other services that may be needed in order to complete the

project such as services of acoustic and illumination engineers /
specialists, mural painters, sculptors, and other service providers
are to be recommended by the Architect for the Owner’s
approval. Costs for these services are to be paid for separately by
the Owner and shall be subject to a coordination fee payable to
the Architect.

6.3 Scale Models, 3D Models and Walk-Thru Presentations

Should a scale model, 3D models and/or walk-thru presentation of

the architect’s design be necessary, they are to be recommended
by the Architect for the Owner’s approval. Costs for these
services are to be paid for separately by the Owner and shall be
subject to a coordination fee payable to the Architect.

6.4 Per Diem and Traveling Expenses

A per diem plus traveling and living expenses shall be chargeable

to the Owner whenever the Architect or his duly authorized
representative is required to perform services at a locality beyond
50.0 kilometers (air, straight line or radial distance) from his
established office as it appears in the Architect’s letterhead.

6.5 Extra Sets of Contract Documents

6.6 The Owner shall pay the Architect for additional sets of Contract
Documents Change/s Ordered by the Owner

If the Architect renders additional professional services due to

changes ordered by the Owner after approval of the Architect’s
outputs, the Owner shall pay the Architect for extra time,
resources/ drafting, or other office expenses.

6.7 Work Suspended or Abandoned

If the work of the Architect is abandoned or suspended in whole

or in part, the Owner shall pay the Architect for the services
rendered corresponding to the amount due at the stage of
suspension or abandonment of the work.
 The primary service of the Architect is the preparation of
architectural plans/designs, specifications and other building
construction documents. These are sets of detailed instructions
that shall serve as the basis for the General Contractor to
implement the project. Once the Architect has prepared all these
documents, the Architect has completed the Detailed Design and
Contract Documents Phase of his services, which is equivalent to
Ninety percent (90%) of his work.

When the Owner therefore fails to implement the plans and

documents for construction as prepared by the Architect, the
Architect is entitled to receive as compensation the sum
corresponding to ninety percent (90%) of the Architect’s fee.

6.8 Different Periods of Construction

If portions of the building/s are erected at different periods of

time, thus increasing the construction period and Architect’s
burden of services, charges pertaining to services rendered
during the Construction Phase shall be adjusted proportionately.
When the suspension of construction exceeds a period of six (6)
months, the fee for the remaining works shall be doubled.

6.9 Services of Specialist Consultants

If the Owner requires the services of specialist consultants, they

shall be engaged with the consent of the Architect. The cost of
their services shall be paid for separately by the Owner and shall
not be deducted from the Architect’s fee.
6.10 Separate Services

Should the Owner require the Architect to design movable or

fixed pieces of cabinets and other architectural interior (AI)
elements, site development plan (SDP) components, urban design
elements, and other items of similar nature, the Owner shall pay
the Architect in addition to the Architect’s fee. The compensation
shall be based on the Project Construction Cost as provided for
under SPP Document 203.

6.11 Fulltime Construction Supervision

Upon recommendation of the Architect and with the approval of

the Owner, full-time construction supervisors as will be deemed
necessary shall be engaged and paid by the Owner. If no Project /
Construction Manager is present, the full-time construction
 supervisor shall be under the technical control and supervision of
the Architect and shall make periodic reports to the Owner and to
the Architect regarding the progress and quality of the work done.

6.12 Estimates

Any SPPCC or any Cost Estimate submitted by the Architect can

attain only a certain degree of accuracy. As the Architect has no
control over the cost of labor and materials, or the many factors
that go into competitive bidding, he does not assume any
professional responsibility for such cost estimates, unless glaring
errors or discrepancies are clearly evident.

6.13 Government Taxes and Services

The Architect’s Fee is a net amount. Any tax (exclusive of income

tax) that the national and/or local government/s may impose on
the Architect as a consequence of the services performed for the
project shall be paid by the Owner.

6.14 Ownership of Documents

All designs, drawings, models, specifications and other contract

documents and copies thereof, prepared, duly signed, stamped
and sealed and furnished as instruments of service, are the
intellectual property and documents of the Architect, whether the
work for which they were made is executed or not, and
are not to be reproduced or used on other work except with a
written agreement with the Architect (Sec. 33 of R.A. No. 9266).

6.15 Cost Records

During the progress of work, the Owner shall furnish the Architect
a copy of the records of expenses being incurred on the
construction. Upon completion of the project, the Owner shall
furnish the Architect a copy of the summary of all cost of labor,
services, materials, equipment, fixtures and all items used at and
for the completion of the construction.

6.16 Design and Placement of Signs

All signboards of the General Contractor, sub-contractors, jobbers

and dealers that shall be placed at the project site during the
progress of construction shall be approved by the Architect as to
size, design and contents. After the completion of the project, the
 Owner or his building lessee shall consult the Architect for the
design, size of all signboards, letterings, directories and display
boards that will be placed on the exterior or public areas attached
to the building project in order to safeguard the Owner’s interest.
Nothing should be installed inside or outside of the building that
would compromise its safety and aesthetics.

6.17 Project Construction Cost (PCC)

Project Construction Cost (PCC) as herein referred to, means the

cost of the completed building to the Owner, including the
structure, plumbing/sanitary and electrical fixtures, mechanical
equipment, elevators, escalators, air- conditioning system, fire
protection system, alarm and clock system, communications and
electronic system, elements attached to the building and all items
indicated in the plans, designs, drawings and specifications
prepared by the Architect and his consultants. The construction
cost of other items planned and designed by the Architect, such
as architectural interiors (AI) and site development plan elements
and other items of similar nature, additionally planned / designed
by the Architect are also part of the PCC.

The cost of materials used and the labor for their installation are
part of the PCC. If these items are furnished by the Owner below
its market cost, the cost of the material and labor shall
nonetheless be computed on the basis of the current (and fair
market value) costs.
The PCC does not include any of the fees for the Architect, the
Engineer, the Specialist Consultants or the salaries of the
construction inspectors.

6.18 Project Development Cost

Project Development Cost shall include cost of the construction as well as all
professional fees, permits, clearances and utilities and cost of acquiring the project
site / lot, cost of money, etc

STANDARD OF PROFESSIONAL PRACTICE (SPP)

 ON SPECIALIZED ARCHITECTURAL
SERVICES
(Part of the IRR of R.A. No. 9266)

SPP Document 203

(replacing the 1979 UAP Doc. 203)
1.INTRODUCTION

1.1 Time and technology have evolved to a level where specialized

architectural services are needed to complete, complement or
supplement the necessary work for the totality of a project.

1.2 Apart from the legal definition/s supplied under R.A. No. 9266,
Architecture may also be defined as the blending of aesthetics,
functions, space, materials and its environment resulting from the
application of various technologies and skills in different fields.

1.3 Specialized Architectural Services deals with specific expertise for

further enhancement of the architectural interior and exterior
components of a project.

1.4 The Architect’s responsibility to man and society is to make sure

that both the building and its physical environment enhance the
lives of people by strictly adhering to national and international
standards with regard to public health, safety and welfare.

1.5 The architectural plan and design of the building properly falls
under the Architect’s Regular Design Services (SPP Document No.
202).

1.6 Design services needed within and outside the building which fall
under Specialized Architectural Services as listed under the
pertinent provisions of
R.A. No. 9266 and its 2004 IRR, include but are not limited to the
following:

1.6.1 Architectural Interiors (AI)

1.6.2 Acoustic Design

1.6.3 Architectural Lighting Layout and Design

1.6.4 Site Development Planning (SDP)

 1.6.5 Site and Physical Planning Services (including Master
Development Planning, Subdivision Planning and
Urban Design)

1.6.6 Comprehensive Development Planning

1.6.7 Historic and Cultural Heritage Conservation and Planning

1.6.8 Security Evaluation and Planning

1.6.9 Building Systems Design

1.6.10 Facilities Maintenance Support

1.6.11 Building Testing and Commissioning

1.6.12 Building Environmental Certification

1.6.13 Forensic Architecture

1.6.14 Building Appraisal

1.6.15 Structural Conceptualization

1.6.16 Preliminary Services

1.6.17 Contract Documentation and Review

1.6.18 Post-Design Services (including Construction

Management Services)

1.6.19 Dispute Avoidance and Resolution

1.6.20 Architectural Research Methods

1.6.21 Special Building/ Facility Planning and Design

1.6.22 Building Components

1.6.23 Management of Architectural Practices

1.7 The term Consulting Architect (CA) shall refer only to a RLA who
may also be a separately Registered and Licensed Professional
(RLP) i.e. a natural person under Philippine law and jurisprudence
with a valid certificate of registration and a valid professional
 identification card (representing the renewable license) for the
lawful practice of one or more State-regulated profession other
than architecture.

1.8 For this SPP, the term Architect refers to the Consulting Architect
(CA) who may be the holder of a valid Specialist Certificate that
may be issued by the Board and/or the Commission, upon due
qualification or accreditation by the IAPoA.

203.1 ARCHITECTURAL INTERIOR (AI) SERVICES

1.INTRODUCTION

1.1 Architectural Interiors (AI), specifically mentioned under Secs. 3

(4) (g) and 14 (3) of R.A. No. 9266, involves the detailed planning
and design of the indoor / enclosed areas of any proposed
building / structure, including retrofit, renovation, rehabilitation or
expansion work which shall cover all architectural and utility
aspects, including the architectural lay-outing of all building
engineering systems found therein.

1.2 Depending on the complexity of the Project, the Architect

undertaking professional AI services must be sufficiently
experienced in the planning, design and detailing of AI elements.

2.SCOPE OF SERVICES

2.1 In the design of a building, the Architect works on a development

concept. To realize this, the Architect develops the design by
determining the size and interrelationship of interior spaces,
laying out the furniture, movables, equipment, built-ins and
fixtures to support the required activities, thus making both the
exterior and interior spaces contribute to the total concept.

2.2 The Architect plans and designs the architectural interiors (AI) of
buildings such that they contribute to the physical, visual,
intellectual and emotional comforts of the intended end-users.

2.3 As such a specialist, the Architect:

2.3.1 Prescribes space plans, stacking diagrams/ sections and

computations of areas for the different activities and spaces
to be integrated in a building Project.
 2.3.2 Lays out and prescribes furniture/ built-ins/ equipment for
the project and prepares specifications of AI components
including all floor / wall / ceiling finishes, doors and partition
systems, hardware, modular or ready-assembled furniture
pieces/ systems, equipment, furnishings, built-ins, fixtures,
signages and graphic devices, etc.

2.3.3 Assists the Client in conducting bids or negotiations with

General Contractors, sub-contractors and suppliers of
building materials, furniture, equipment, fixtures, etc.

2.3.4 Checks and approves samples of materials and shop

drawings of AI
components.

2.3.5 Reviews and approves billings of AI components.

2.3.6 Conducts final inspection and approves installed AI

components and related items.

3.MANNER OF PROVIDING SERVICES

The Architect may enter into contract with the Owner in two possible
ways:

3.1 Working in a dual capacity as Architect-of-record and as

Consulting Architect for AI services.

3.2 Working as Consulting Architect for AI services only.

4.METHOD OF COMPENSATION

4.1 For projects involving extensive detailing of AI components such as

custom floor, wall, ceiling construction and finishes, cabinet
design, built-in components, equipment and special fittings, the
Architect’s Fee shall be a percentage of the cost of the AI work.
This excludes the fee of any Engineering and / or Specialist
Consultants (SCs) working with the Architect

203.3 ARCHITECTURAL LIGHTING LAYOUT AND DESIGN

1.INTRODUCTION

1.1 Architectural Lighting Layout and Design Services involves the

detailed planning and design of light transmission, timing and
 control for compatibility with the architectural design concept.

1.2 One of the limiting criteria in building design has been the need
to control light in an enclosed or defined space. The continuing
evolution of products and techniques in lighting has provided a
wider flexibility in the design of the building’s interior and exterior
environments. This allows the Architect to build an environment
that answers the lighting demands of varied activities within and
outside a building.
2.SCOPE OF SERVICES

2.1 The Architect is the prime professional commissioned by the

Owner/Client to plan and design the building/ structure and all its
utilities and to coordinate the works of all allied design
professionals involved in the project including all inter-disciplinary
and specialized works. He shall make certain that these inputs
comply with the requirements of the project and are compatible
with the architectural design concept.
2.2 As a specialist for lighting layout and design, the Architect :

2.2.1 Prepares the drawings and specifications for lighting

design, illumination, fixture placement, efficiency,
energy considerations, etc.

2.2.2 Assists the Owner/ Client in bidding out the work or in

negotiating with a specialty sub-contractor

2.2.3 Checks and approve samples of materials and fixtures

2.2.4 Conducts final inspection of work and fixtures

2.2.5 Assists Owner/ Client to evaluate the amount due the sub-
contractor

3.MANNER OF PROVIDING SERVICES

The Architect may enter into contract with the Owner in two possible
ways:

3.1 Working in a dual capacity as Architect-of-record and as

Consulting Architect for architectural lighting and layout design
services.

3.2 Working as Consulting Architect for architectural lighting and

layout design services only.
4.METHOD OF COMPENSATION

4.1 The Architect’s Fee for lighting layout and design services
shall depend on the complexity of the works to be undertaken.

4.2 Should the Owner/Client hire separately the services of Specialist

Consultants, the fee shall be for the account of the Owner/Client
and shall be paid directly to the Consultant.
4.3 “Cost of the Work” means the total cost of all fixtures and
accessories, which were either designed, specified or procured by
the Specialist Architect and/or his Specialist Consultants (SCs) for
the Owner/ Client, and that were used or installed in the project.

4.4 For this Special Service, the payment of the Architect’s services
shall be as stated in the Architect’s Guidelines

203.4 SITE DEVELOPMENT PLANNING (SDP) SERVICES

1.INTRODUCTION
1.1 The space planning, architectural lay-outing and utilization of
spaces within and surrounding a specific building/ structure in
relation with the existing natural and/or built environments have
to be a well-coordinated effort so that both the building/ structure
and the host environment shall act as one. Arising from his
concept of the total environment, the Architect is not merely
concerned with the building/structure he creates but with the
grounds and surrounding space as well. He studies the existing
environment in relation to the building/structure and
consequently lays out the areas/ grounds immediately
surrounding the building/ structure.

1.2 Ordinarily, the landscaping layout of small building projects could

be done by the Architect as part of the site development planning
(SDP) effort. However, if the project is large in scale, the Architect
must hire other State-regulated professionals (RLPs) as qualified
Specialist Consultants (SCs).

2.SCOPE OF SERVICES

2.1 The Architect, upon designing a building/ structure, complements

this with the design of the surroundings that will make the space
fit for a specific mood and for the required activities. He lays out
the open spaces in and around the structure such that they
contribute to the totality of the project.
 2.2 In order to achieve a well-balanced design of the environment
enveloping a specific building/structure, the Specialist
Architect:

2.2.1 Conceptualizes the entire site development plan (SDP)

including the generic scope of civil works and the general
scope of softscape and hardscape requirements.
2.2.2 Conceptualizes the specifications for the needed civil works
and utility lines.

2.2.3 Assists the Owner/Client in bidding out the work or

negotiating with landscape, waterscape, rock formation
contractors, etc., but mainly when no SC is available.

3.MANNER OF PROVIDING SERVICES

The Architect may enter into contract with the Owner in two possible ways:

3.1 Working in a dual capacity as Architect-of-record and as

Consulting Architect for site development planning services.

3.2 Working as Consulting Architect for site development services only.

4.MANNER OF COMPENSATION

4.1 The Architect’s Fee for site development planning (SDP) services
shall depend on the estimated cost of the civil works and
landscaping works i.e. hardscape and softscape, depending on
the magnitude and complexity of the work required by the
project. If the Architect is also certified and licensed as a separate
RLP e.g. a Landscape Architect, and is suitably experienced, the
Architect’s fee shall increase correspondingly, depending on the
magnitude and complexity of the work required by the project.

4.2 Should the Owner/ Client separately engage the services of a

Landscape Architect, the fee of the said Specialist Consultant shall
be for the account of the Owner/Client and paid directly to the SC.

4.3 For this Specialized Service, the payment of the Architect’s

services
shall be as stated in the Architect’s Guidelines.