Revision/Редакция U

TENGIZCHEVROIL / ТЕНГИЗШЕВРОЙЛ

CONSTRUCTION MASTER CONTRACT CW1947065

PROJECT TITLE:
CW1947065 МАСТЕР КОНТРАКТ НА СТРОИТЕЛЬСТВО
НАЗВАНИЕ ПРОЕКТА:

PROJECT No / № ПРОЕКТА: CP-22-3076

AFE No / № ПОЗ: 9423116317

DOCUMENT TITLE: PROCEDURE FOR SUB-CONTRACTOR MANAGEMENT

НАЗВАНИЕ ДОКУМЕНТА:

НОМЕР ДОКУМЕНТА / №
ДОКУМЕНТА:
TEKFEN TEKFEN TEKFEN GATE BRANCH BRANCH
CONTRACTOR / ПОДРЯДЧИК:
BRANCH
SUPPLIER / ПОСТАВЩИК: N/A
PURCHASE ORDER (PO) / ЗАКАЗ НА
N/A
ПОКУПКУ:
SUPPLIER DOCUMENT No /
N/A
№ ДОКУМЕНТА ПОСТАВЩИКА:
SUPPLIER DOCUMENT REVISION /
РЕДАКЦИЯ ДОКУМЕНТА N/A
ПОСТАВЩИКА:
DOCUMENT’S PRIMARY LANGUAGE / ENGLISH ✘

ОСНОВНОЙ ЯЗЫК ДОКУМЕНТА: РУССКИЙ ✘

THIS IS A CONTROLLED DOCUMENT, NO UN-AUTHORISED MODIFICATIONS

ДАННЫЙ ДОКУМЕНТ ЯВЛЯЕТСЯ КОНТРОЛИРУЕМЫМ
НЕ ВНОСИТЬ НЕУТВЕРЖДЕННЫХ ИЗМЕНЕНИЙ

IF THE DOCUMENT IS DRAFTED IN MULTIPLE LANGUAGES, ENSURE ALL VERSIONS ARE MODIFIED
В СЛУЧАЕ СОСТАВЛЕНИЯ ДОКУМЕНТА НА НЕСКОЛЬКИХ ЯЗЫКАХ,
УБЕДИТЕСЬ, ЧТО ИЗМЕНЕНИЯ ВНЕСЕНЫ ВО ВСЕ ВЕРСИИ

K01

CONST/ OPS/
REV/ DATE/ CHK/ APP/ PROJ/ MAINT/
BY / ПОДГ. СТРОИТ ПРОИЗВ.
РЕД. ДАТА ПРОВ УТВЕРДИЛ ПРОЕКТ ТЕХ. ОБСЛ.
ОТДЕЛ ОТДЕЛ

REVISIONS PROJECT APPROVALS TCO APPROVALS

РЕДАКЦИИ ДОКУМЕНТ УТВЕРЖДЕН ПРОЕКТОМ ДОКУМЕНТ УТВЕРЖДЕН ТШО

Страница 1из 15
 Revision/Редакция U

REVISION DESCRIPTION SHEET

ПЕРЕЧЕНЬ ОПИСАНИЯ РЕДАКЦИЙ
REV. PARA. REVISION DESCRIPTION
РЕВ. ПАРАГ. ОПИСАНИЕ РЕДАКЦИЙ
K01 ALL/ВСЕ TCO REVIEW/РАССМОТРЕНИЕ СПЕЦИАЛИСТАМИ ТШО

Страница 2из 15
 Revision/Редакция U

SIGNATURE PAGE: СТРАНИЦА ПОДПИСЕЙ:

Approved: Утверждено:
Project Manager Талгат Кенжекулов /Talgat Kengzhekulov Менеджер проекта

Checked/Reviewed: Проверено/Рассмотрено:
QA/QC Manager Дипу Наир / Deepu Nair Менеджер по КК

Author: Разработано:
QA/QC Engineer Инженер по КК

Страница 3из 15
 Revision/Редакция U01

Содержание

1 SCOPE........................................................................................................................................... 5
2 PURPOSE...................................................................................................................................... 5
3 DEFINITIONS AND ACRONYMS................................................................................................... 5
3.1 Project Definitions........................................................................................................................ 5
3.2 Acronyms..................................................................................................................................... 6
4 REFERENCE DOCUMENTS.......................................................................................................... 6
4.1 Codes and Standards...................................................................................................................... 6
4.2 RESPONSIBILITIES AND OBLIGATIONS......................................................................................6

Page 4 of 15
 Revision/Редакция U

1 SCOPE

This procedure applies to the contracting/acquisition of contractors/services by the company, whether on

a long- or short-term basis. All contractors/subcontractors must adhere to the company Quality, Safety
and Environmental Management Systems and applicable legislation.

2 PURPOSE
This procedure defines the means to ensure that contractors conform to company requirements. The type
and extent of control exercised by the company over the contractors is dependent upon the effect on the
quality activities of the company and the subsequent results. The ultimate responsibility for the service
provided by our contractor’s rests with the company. The company’s objective is for contractors to be
working to a satisfactory standard meeting all company requirements and current legislative requirements
in the execution of Master Contract CW1947065 Scope of work.

This document is to describe the Process of Selection and Assessment of Sub-Contractors for TEKFEN
GATE BRANCH’s project.

3 DEFINITIONS AND ACRONYMS

3.1 Project Definitions

COMPANY Tengizchevroil (TCO)

BUSINESS PARTNER TEKFEN GATE BRANCH
SUBCONTRACTOR All Subcontractors and Vendors of TEKFEN GATE BRANCH
MAIN CONTROCTOR Contract awarded to Construction CONTRACTOR- TEKFEN GATE BRANCH
Contract signed by SUBCONTRACTOR and MAIN CONTRACTOR for the
SUBCONTRACT
performance of the portion of the WORK within the Project.
All incoming and outgoing correspondence (letters and faxes), and technical
DOCUMENTS
documents related to execution of project.
A systematic, independent, and documented process for obtaining audit
AUDIT evidence and their objective assessment aimed at determining the compliance
level to agreed audit criteria.
COMPETENCE Ability to apply knowledge and skills to achieve intended results.
Outcome of an audit or surveillance, after consideration of the objectives and
CONCLUSION
audit findings.
CONFORMITY Fulfillment of a requirement.
Set of policies, procedures or requirements used as a reference against which
CRITERIA
audit, or surveillance evidence is compared.
MANAGEMENT
System to establish policy and objectives and to achieve those objectives.
SYSTEM
An Observation is a formal, documented comment, suggestion, or opportunity
OBSERVATION for improvement. Action taken because of observations is at the discretion of
the auditee.
PLAN Description of activities and arrangements for an audit or surveillance.
RISK Effect of uncertainty on objectives.
An organization to supply, fabricate or manufacture products or services
SUPPLIER/VENDOR
pursuant to the relevant scope of work.
The systematic monitoring of activities to ensure that processes are properly
SURRVEILANCE
implemented, and requirements are met.

Страница 5 из 15
 Revision/Редакция U
3.2 Acronyms

RoK Republic of Kazakhstan

KPI Key Performance Indicator
PQMP Project Quality Management Plan
QA Quality Assurance
QC Quality Control
QMS Quality Management System

4 REFERENCE DOCUMENTS

4.1 Codes and Standards

ISO 9000 Quality Management System – Glossary

ISO 9002-2015 Guidelines for Application of ISO 9001 -2015
ISO 9001: 2015 Quality management system – Requirements
ISO 19011 Guidelines for Management Systems Audit
ISO 9004:2018 Guidance to achieve sustained success
ISO 10005 Enterprise management. Guidelines for quality planning.
ISO 31000 Risk management. Principles and guidelines.
ISO 31010 Risk management. Risk assessment techniques.
General requirements for the competence of testing and
ISO/IEC 17025
calibration laboratories
ISO 10005:2005 Quality Management Systems- Guidelines for Quality Plans
Petroleum, petrochemical and natural gas industry. Sector
ISO 29001 specific Quality Management system. Requirements of
products and service supply organizations.

4.2 RESPONSIBILITIES AND OBLIGATIONS

Project Director

 Monitors the execution of work scope in all phases.

 Monitors/Ensures projects are on schedule and within the allocated budget.

Foreseeing any discrepancy in Schedule and Budget.

 Monitors/Ensures coordination between TEKFEN GATE BRANCH’s Departments.

 Monitors/Ensures selection and performance Process of subcontractor’s,

supplier/vendor’s

Project Manager

 The Project Manager has the overall responsibility to ensure that the procurement
and sub-contractor management process works suitably to meet the requirements of
the project.

Страница 6 из 15
 Revision/Редакция U
 The Project Manager is responsible for assuring the overall implementation of this
procedure and in compliance with the requirements of this procedure by the
Subcontractor / Vendor.

 Implements and maintains methods and necessary work instructions for the
systematic execution of the Project including sub-contractors.

 Detects, analyses and channels any technical issues that require assistance from
external resources.

 Directs and coordinates dependent departments in the project by establishing the

program of activities and ensuring the satisfactory fulfilment of the activities.

 Establish and facilitate relations with the Company

Project Control Manager

 Project Control Manager is responsible for preparing and controlling the approved
sub-contract list

 Is responsible for establishing sub-contract with Main contractor and Sub-contractor

 Is responsible for coordinating with all related department managers to collect the
feedback on subcontractor’s / vendor’s performance prior to finalizing the subcontract
with them.

 Is responsible for arranging the annual performance evaluation of the sub-contractors

and vendors along with other related department managers.

Procurement Manager

 Procurement Manger is responsible for preparing and controlling the approved

Vendor’s list

 Is responsible for coordinating with all related department managers to collect the
feedback of vendor’s performance (if it’s in the previous approved vendor’s list) prior
to finalizing the subcontract with them.

 Is responsible for arranging procured material transferring to construction work site

with the co-ordination of Logistic / Warehouse Manager.

QA/QC Manager

 QA/QC Manager is responsible for closely evaluating the Quality performance of sub-
contractors on the project

 Is responsible for performing periodical audits on sub-contractors to make sure that

they are following Main Contractor’s QMS effectively.

 Is responsible to provide the QA/QC coverage on subcontractor’s work execution in

project.

 Is responsible to make sure that subcontractor’s delivering works are meeting the
project requirements.

Страница 7 из 15
 Revision/Редакция U

HES Manager
 HES Manager is responsible for closely evaluating the safe work performance of sub-
contractors on the project

 Is responsible for performing periodical audits on sub-contractors to make sure that

they are following with all HES guidelines and requirements established in the
project.

 Is responsible to provide the HES supervision coverage on subcontractor’s work

execution in project.

 Is responsible for making sure that subcontractor’s personnel are completed and
certified for the minimum required HES training prior to mobilizing them to project and
all of them are required to have PPEs after their mobilization to site.

Construction Manager
 Construction Manager is responsible for closely watching and managing sub -
contractor’s personnel mobilization as per plan.

 Is responsible to ensure subcontractor’s execution works meets project requirements

and following strictly the guidelines / requirements in HES.

 Is responsible for the overall site supervision of assigned sub-contractors.

 Is responsible to guiding and monitoring sub-contractors work execution at site

Sub-contractor Selection Process

As the selection of highly qualified subcontractors stimulates the overall quality of projects, the
incorporation of value creation initiatives into the subcontractor selection model of an organization is
paramount to achieve success for the projects. TEKFEN GATE BRANCH detailly assesses its
subcontractors to ensure that selected subcontractors meet Technical, Schedule, Quality and HSE
requirements of Client.

TEKFEN GATE BRANCH prioritizes working with subcontractors that exist in Client’s approved
subcontractor list/database. If there is no subcontractor in the Client’s approved subcontractor
list/database for specific scope or the Client doesn’t have such database, Client approval for selected
Subcontractors will be sought if they’re required for the project.

When subcontracting a service, which is a new scope for TEKFEN GATE BRANCH, detailed global market
research is carried out by paying ultimate attention to finding out the potential and preferably local
candidates. In case the service is already within the previous experiences of TEKFEN GATE BRANCH, per
work-country conditions such as customs, transportation, etc., Local or International subcontractors
existed in TEKFEN GATE BRANCH BRANCH’s qualified subcontractor list/database are chosen to request
proposal. Local Subcontractors have priority.

The Project Control Manager is responsible for market research and keeping TEKFEN GATE BRANCH’s
qualified subcontractor, list/database including supporting documents which are described below.
Candidate Subcontractors will undergo an assessment to determine their due diligence, adequacy and
suitability. This assessment will be based on objective evidence and documented information provided
by candidate subcontractors. Prequalification of each subcontractor is a must to determine

Страница 8 из 15
 Revision/Редакция U
subcontractor’s eligibility to bid by considering but not limited to the following selection criteria:

- Availability of Valid ISO 9001, ISO 14001, OHSAS 18001 Certification.

- Effective Quality Management System and documented information in place.

- Realization of Quality Targets and Satisfactory Audit Performance.

- Sufficient Infrastructure such as Manpower, Machinery-Equipment, etc.

- Qualification, certification and experience of personnel

- Competitive Price.

- Financial Strength

- Technical Capacity, Organizational Knowledge.

- Product delivery time.

- HSE Statistics.

- Compliance with Local Rules and Regulations.

- References.

- Previous Experiences with Subcontractor if available.

In the selection of subcontractors for special processes such as NDE, Civil testing laboratory, Calibration
service laboratory, etc., the selection criteria below are also important:

- Available test/calibration equipment

- Past achievements and performance

- Calibration status and certification of the monitoring and measuring equipment by Nationally/
Internationally accredited companies.

- Required special approvals or accreditations as per RoK Laws or Project requirements.

Candidate Subcontractors are provided questionnaires which are prepared as per applicable section of
project scope and requirements to obtain objective evidence about their due diligence, and to
determine their adequacy and suitability.

In accordance with contractual requirements or were deemed necessary, TEKFEN GATE BRANCH may
audit/do site visit the subcontractor facilities for prequalification purposes. Based on the evaluations
carried out by Project Manager, Project Control Manager, Construction Manager, Quality Manager, HES
Manager. The meeting is held when deemed necessary at the request of any of the above-mentioned
managers to improve coordination. Only, upon the approval of all mentioned managers and
endorsement of Projects Director, Subcontractor, is considered as qualified. All qualification information

Страница 9 из 15
 Revision/Редакция U
shall either be on or referred to in the Subcontractor Qualification Form. Then the subcontractor is
added to the Qualified Subcontractor List. The Project Control Manager is responsible and accountable
for updating and managing the approved sub-contractors list.

Sub - Contract

At least three (if available) Qualified Subcontractors are requested for proposal. Selection is made
amongst previously qualified subcontractors by the subcontracting committee composed of Project
Control Manager, Project Manager, Construction Manager, Quality Manager & HES Manager. The
Responsibility of the Committee is to determine and reason the most suitable subcontractors that will
be qualified for request for proposal. The Decision of the committee is recorded by Project Control
Manager on Short-Listed Subcontractor List and Selection Strategy/Basis Form and signed by all
committee members. Shortlisted Subcontractors are then contacted via letter. All applicable
requirements and rules are to be stated in the request for proposal.

Based on the responses and clarifications, firstly Technical Bid Evaluation is realized. Those having
satisfactory technical response/strategy are further shortlisted. These Subcontractors are then assessed
commercially. Having completed this process, Subcontractors with highest technical capacity, effective
project vision and lowest price is selected, and Company approval is sought.

Then a Contract covering all specific characteristics and requirements of the assigned scope is signed
with the selected Subcontractor. By signing the Contract, the Selected Subcontractor commits to accept
the below noted as a minimum.

 Sub Contractors shall comply the QMS of TEKFEN GATE BRANCH which established to
project.

 Ensure that only competent people who are fit and capable of the assigned work under the
anticipated conditions and provide evidence of that competency to TEKFEN GATE BRANCH
as part of their normal activities. The subcontractor personnel may be guided by TEKFEN
GATE BRANCH to ascertain the compliance.

 Ensure that the employees will be provided with well-maintained and where applicable,
certified tools and equipment suitable for the work to be done. All tools and equipment and
vehicles of subcontractors shall be inspected by TEKFEN GATE BRANCH as part of the regular
inspection.

 Nominate and appoint qualified personnel responsible for managing the QA/QC and HSE
issues.

 Promptly report any nonconformity, injury, site incident/accident, or failure of the safety
management system and, if required, participate in any subsequent investigation or
corrective/preventive action plan.

 Comply with and implement all project QA/QC and HSE plans, procedures and instructions.

 Participating in the TEKFEN GATE BRANCH in carried out of Risk Assessments, preparation of
Safe Systems of Work and preparation of Method Statements as appropriate.

 Maintain the correct level of management and supervision on site and forward the
organization charts to TEKFEN GATE BRANCH for approval before working on site. The

Страница 10 из 15
 Revision/Редакция U
subcontractors shall all be trained in accordance with the project specific QA/QC and HSE
requirements.

 Use the site facilities of TEKFEN GATE BRANCH and if required additional facilities shall be
provided by TEKFEN GATE BRANCH to maintain the Health and Welfare of the
subcontractors.

 Audit all heavy equipment transportation and cranes to ensure that equipment meets the
site requirements before arrival to site.

 Ensure that all equipment, plant, machinery and apparatus brought onto or used on site is
safe and without risk to health, safety, or the environment and is maintained to an
acceptable standard.

 Ensure the availability of all necessary test and examination certificates.

 Accept that TEKFEN GATE BRANCH retains the right to stop any operation, activity or
erection of plant/equipment, etc. if it is considered that there is a hazard to safety and
health of site personnel (or others) or the possibility of environmental or ecological damage.

 Work in compliance with all legal, contractual and corporate requirements.

 Confirm that TEKFEN GATE BRANCH shall not accept any responsibility for any increased
cost arising out of the scope of contract.

 Ensure that its employees and lower tier subcontractors will obey any reasonably written or
verbal instructions given by TEKFEN GATE BRANCH or in the case of an emergency by Client
Representative in respect of health, safety and environmental controls.

 Ensure that its site representative shall engage QC and HSE Inspectors inadequate quantity
as per Contract.

 Confirm that its HSE Officer shall liaise with TEKFEN GATE BRANCH’s HSE Staff to ensure that
all necessary HSE precautions are adhered to and that everyone properly follows any
information or instruction on health, safety and environment issued by TEKFEN GATE
BRANCH or Client.

 Monthly report on QA/QC and HSE performances to TEKFEN GATE BRANCH.

Subcontractor Site Management

TEKFEN GATE BRANCH holds regular meetings and maintains a close liaison with its Subcontractors to
ensure understanding of full work scope, QA/QC and HSE requirements. Prior to working on the Site,
each subcontractor personnel shall attend the induction training which is provided by TEKFEN GATE
BRANCH to ensure correct understanding and implementation of project specific quality policy, targets
and HSE Program. It is forbidden to enter the site without getting induction training.

TEKFEN GATE BRANCH applies the same QA/QC and HSE requirements to subcontractors as it does to its
own employees. Project requirements shall strictly be followed by each subcontractor. To ensure the
quality of work, in addition to qualification process, inspections are done by TEKFEN GATE BRANCH QC

Страница 11 из 15
 Revision/Редакция U
inspectors as per approved inspection and test plans and approved work procedures. Moreover,
inspections, audits and surveillances take place to monitor conformity to project requirements.

All subcontractors shall work in compliance with TEKFEN GATE BRANCH Project Specific Quality and HSE
Plans, Procedures, Inspection and Test Plans and keep the required records accordingly.

All subcontractors shall report the QA/QC and HSE performances to TEKFEN GATE BRANCH QA/QC and
HSE departments.

Each Discipline Construction Manager is responsible for the performance of a related discipline
subcontractor. The Quality Department is responsible for conveying requirements for product and
system quality, periodic and random control of subcontractors to ensure proper implementation of
work and services, sustainability and, keeping, storing, retaining required documentation.

Monitoring / Performance Assessment

Subcontractors’ performances regardless of their financial and technical scope will be monitored and
evaluated by TEKFEN GATE BRANCH in specified intervals. This will be achieved through pre-determined
inspections and testing as per Approved Inspection and Test Plans, Meetings, Surveillance, Site Visits,
Audits under responsibility of Quality Department and Subcontractor-Supplier Performance Assessment
with participation and input of all departments as indicated on Subcontractor-Supplier Performance
Assessment Form. The form is finalized via combining all the input of all departments mentioned on the
form at Subcontractor-Supplier Performance Assessment Meeting and record it in the Subcontractor-
Supplier Performance Assessment Form.

After Subcontractor-Supplier Performance Assessment all subcontractors have a “Score Card”. A score is
given to each supplier/subcontractor to determine the Contractor’s response. During the Subcontractor-
Supplier Performance Assessment Meeting required actions are determined and recorded in action
tracker. In line with the action tracker, meetings are conducted with the poor performance
Suppliers/Subcontractors with coordination of Quality Manager, the aim is to determine root cause(s) of
poor performance and improvement/action plans with due dates. The actions to prevent recurrence are
continuously followed by related disciplines using Action.

Unless satisfactory improvement on the performance of previously Poor Performed

Supplier/Subcontractor is observed and the score is still unsatisfactory as per the following performance
assessment, when deemed necessary, TEKFEN GATE BRANCH Project Director may terminate the
Contract.

The unsatisfactory scored supplier/subcontractor will be given a probation period of three months to
fulfil the required actions listed in the Action Tracker against itself. Unsatisfactory performance after the
probation period will result in termination of contract upon Project Director. Depending on the criticality
decided by Project Director supplier/subcontractor may be Blacklisted as well.

Each evaluation record is maintained confidentially by TEKFEN GATE BRANCH and reported to Client
when requested.

Supplier / Vendor Management

Approved supplier / Vendor List

Страница 12 из 15
 Revision/Редакция U
The register which includes supplier / vendor status, products and services and contact information of
suppliers / vendor’s researched and selected from various sources for material and service
procurement. This list will be updated and controlled by the Procurement Manager.

Approved Supplier / Vendor

Suppliers evaluated after procurement and found them to be suitable for further procurement.

Candidate Suppliers/ Vendor

Suppliers selected after research have not been previously procured from but found to be suitable for
future procurement.

Blacklisted Suppliers

Supplier(s) / Vendor added to TEKFEN GATE BRANCH Supplier Blacklist, barred from participating in all
TEKFEN GATE BRANCH’s procurement opportunities. Suppliers that have been previously purchased
from but have not ensured satisfaction in terms of products and services. Further procurement from
these companies can be made after written approval of the Project Director.

GENERAL RULES AND EXPLANATIONS

Vendors which TEKFEN GATE BRANCH will purchase materials from the selected Vendor List. Materials
are preferably procured from “Approved Suppliers”. If procurement is not possible from “Approved
Suppliers”, then company should be selected among the “Candidate Suppliers”, and it should be
transferred into the “Approved” group if it ensured satisfaction after evaluation of the company
following procurement. It is not required to select among vendors in the Suppliers List for materials
which are at low cost and needed urgently. This amount is identified in the procurement procedure.

Vendors which are asked for quotations form the basis of the bid of evaluations are preferably selected
from the TEKFEN GATE BRANCH Vendor List.

The responsibility of creating the TEKFEN GATE BRANCH Vendor List and updating vendor information
belongs to Procurement & Logistic Management.

The TEKFEN GATE BRANCH Vendor List is kept at the Procurement Department. The Procurement
Manager has the sole authority to make amendments in this list in line with the procedure.

Preliminary selection and evaluation of suppliers which also cover craftsmanship are made in line with
this procedure. However, in situations such as when a significant part of the scope of work is comprised
of craftsmanship and the vendor also provides installation and commissioning of the supplied materials,
evaluation and preliminary selection of the supplier is made according to this procedure. Companies
found to be suitable after preliminary selection are included in the Approved Vendor/ Suppliers List.

Creating TEKFEN GATE BRANCH Vendor List

The Procurement Manager and his team search for suppliers from various sources to create and update
the TEKFEN GATE BRANCH Vendor List and to increase the number of potential suppliers. The TEKFEN
GATE BRANCH Vendor List should be comprehensive enough to meet requirements.

Страница 13 из 15
 Revision/Редакция U
If Procurement Specialists are not able to identify a suitable supplier or enough number of suppliers in
the TEKFEN GATE BRANCH Vendor List, supplier research is done in cooperation with Procurement &
Project Manager.

Companies that have been found after various research or that individually contacted TEKFEN GATE
BRANCH are included in the TEKFEN GATE BRANCH Vendor List as "recommended" by Procurement &
Project Manager. The Vendor Evaluation Form is sent to the vendor to obtain detailed information and
to make a preliminary evaluation. Companies which have filled out and delivered the Vendor Evaluation
Forms are evaluated by Procurement Manager, vendors who deemed suitable for the future TEKFEN
GATE BRANCH Procurement activities are included in the TEKFEN GATE BRANCH Vendor List as
"Candidate".

Newly selected vendors/manufacturers are visited at their own locations and/or sites to review
production facilities and processes when necessary. The review team should include a Procurement
Officer, and a Project Engineer specializing in this field. The review team can also include Quality
Engineers depending on the scope of the review. Report should be kept after the visit.

Suppliers found to be incapable are asked to update their information in various periods and those who
provided development in the meantime are allowed for re-evaluation.

All documents submitted by the vendor are archived on a company basis and kept in custody of the
Procurement Manager.

Vendor Evaluation

The Procurement Manager is responsible for keeping records and making assessments about vendors
and he is responsible for archiving the evaluation records. TEKFEN GATE BRANCH department managers
will share their opinions about Suppliers/Manufacturers with Procurement Manager.

After a company has worked few times, it is evaluated by Procurement Manager and Procurement
Specialist, the Vendor Performance Evaluation Forms filled out and vendors that score 70 and over are
included in the Suppliers List as "approved".

At the end of the guarantee period, the subject of guarantee and the performance of the vendors are
evaluated by the Core management team. The Performance and Warranty Service Evaluation Form is
filled out and vendors that score 70 and over remain in the Suppliers List as "approved". The condition
of vendors that score below 70 is determined with the decision of the Core management team.

Based on evaluation results, companies found inappropriate to be procured from are included in TEKFEN
GATE BRANCH SUPPLER BLACKLIST and all the necessary stakeholders are informed accordingly.

Impressions of the vendors on the related TEKFEN GATE BRANCH personnel and the attitude of bidder
companies in the bidding process should be shared with Procurement Manager to do vendor
evaluations effectively.

APPENDIX

 Subcontractor-Supplier Performance Assessment Form.

 Subcontractor Qualification Form

Страница 14 из 15
 Revision/Редакция U
 Qualified Subcontractor List form

 Approved Vendor List form

Страница 15 из 15