THE PENTECOSTAL ASSEMBLY SCHOOL

School management system

Streamlining School Operations and Enhancing Educational Efficiency

Presented by - Shreya Gupta

Class - 12/C
Roll - 22
Reg no. - 202337
Guide By - Mohan Misha Sir
 THE PENTECOSTAL ASSEMBLY SCHOOL

CERTIFICATE

This is to certify that Shreya Gupta, a student of class XII/C has successfully completed the project on the topic “
School Management system” during academic session 2024-2025.

She has prepared the project under my guidance and as per the norms by the CBSE board.

Subject Teacher
 ACKNOWLEDGEMENT

In the accomplishment of this project successfully, many people have best owned upon me their blessings
and the heart pledged support, this time I am utilizing to thank all the people who have been concerned
with this project.

I would like to express my special thanks of gratitude to my teacher Mr. Mohan Mishra. As well as or
principal Dr Karuna Prasad who gave me the golden opportunity to do this wonderful project on the topic
“ School Management System”, which help me to learn a lot in the research and course of completion of
this project.

I’m also indebted to my friends for their valuable support, advise and love which helped me to do this
project with the given time frame.
Introduction
• A school management system is a comprehensive software platform designed to
facilitate the management of school operations. It integrates various
administrative and academic functions into one unified system.
What is School Management System?
A school management system is an integrated platform designed to facilitate and streamline
the administration and management of school operations.

Purpose
•The main purpose of a school management system is to centralize and automate various administrative tasks,
improving efficiency and reducing manual work.

Importance
•Enhances communication between teachers, students, and parents.
•Ensures accurate and secure record-keeping.
•Simplifies complex processes such as attendance tracking, grade management, and timetable scheduling
•Implements programs to address diverse learning needs.
•Enhances communication and collaboration.
•Promotes a safe and supportive learning environment.
•Facilitates curriculum development.
•Monitors and supports student academic progress.
 Objective of school management system

 Improves Administrative Efficiency

Automates routine tasks, reducing manual effort and errors.

 Enhance Communication
Facilitates seamless communication among students, teachers and administration.

 Streamline Academic Process

Manages attendance, grading, timetables and exams efficiency.

 Better Data Management

Centralizes data storage with easy access and analytical capabilities.
 Key Features Of School Management System

 Attendance Management
Tracks daily attendance and provides reports.

 Grade Book And Report Card

Digital record of student grades and automated report card generation.

 Timetable Scheduling
Creates and manages class schedules.

 Fee Management
Handles billing, invoicing and online payments.

 Library Management
Manages books issuance and returns.

 Transport Management
Oversees school transport logistics.
 User Role In School Management System
 Administrators
Oversees school operations and manage user access.

 Teachers
Manage classes, grade, students and communicate with parents.

 Students
Access assignments, grades and school announcements.

 Parents
Monitor their ward’s progress and communicate with teachers.

 Support Staff
Manage logistical and administrative tasks.
 Key Features of School Management System
 Attendance Management
Tracks daily attendance and provides reports.

 Gradebook And Repot Cards

Digital record of student grades and automated report card generation.

 Time Table Scheduling

Creates and manages class schedules.

 Fee Management
Handles billing, invoicing and online payments.

 Library Management
Manages book issuance and reports.

 Transport Management
Oversees school transport logistics.
 Fee Management
 Online Payment System
Allows parents to pay fees online.

 Automated Billing
Generates invoices and reminders.

 Financial Reporting
Provides comprehensive financial reports for administration.

 Payment Reminders
Sends automated reminders and notifications to parents.

 Discount And Scholarship Management

Manages and applies discounts, scholarships and financial aids to students accounts.
 Transport Management
 Route Planning
Optimizes bus routes for efficiency, ensuring the shortest and safest paths for student.

 Real-time Tracking
Monitors the location of school buses in real-time using GPS technology, allowing parents and school
administrators to track buses.

 Parent Notifications
Sends alerts to parents about bus arrivals, departures and delays.

 Driver Management
Maintains records of bus drivers, including their credentials and schedules.

 Maintenance Scheduling
Manages routine maintenance and inspections of school buses.

 Student Safety Measures

Implements safety protocols such as onboard cameras, emergency contact systems and designated
pick-up/off points.
 Library Management

 Online Cataloguing
Digital records of all library books and resources.

 Issue And Return Tracking

Manages book issuance and returns efficiently.

 Overdue Alert
Sends notification for overdue books.

 Library Usage Analytics

Tracks and analyzes library usage data.

 Resource reservation
Allows user to reserve books online.
 Examination Management
 Exam Scheduling
Plans and organizes exam dates and times.

 Online Test Creation

Facilitates creation of digital exam.

 Automated Grading
Automatically grades online tests.

 Results Analysis
Provides detailed performance reports.

 Exam Notifications
Sends alerts about upcoming exams.

 Secure Exam Environment

Ensures exam integrity with secure platforms.
 Parent Portal
• Student Information Access
View child’s academic records and attendance.

• Teacher Communication
Direct messaging with teachers.

• Progress Tracking
Monitor student’s academic progress.

• Fee Payments
Pay school fees online.

• Event Participation
Sign up for school events and activities.

• Feedback Submission
Provide feedback to school administration.
 Future Trends In School Management System
 AI Integration
Implementing artificial intelligence for personalized learning.

 IoT Connectivity
Utilizing internet of things for smart classrooms.

 Advanced Analytics
Enhanced data analytics for predictive insights.

 Mobile-first Solutions
Development of mobile-centric features and apps.

 Cloud Based Systems

Increasing adoption of cloud computing for scalability.

 Enhanced Cybersecurity
Strengthening data protection and privacy.
 conclusion
Implementing a School Management System (SMS) significantly enhances school operations, driving
administrative efficiency, streamlined academic processes, and better communication. Schools
adopting SMS report a 30% increase in productivity and a 20% improvement in parent-teacher
engagement, leading to more effective education. Data shows that digital gradebooks reduce errors
by 25% and expedite report generation by 40%. Additionally, centralized data storage and analytics
facilitate data-driven decisions, improving performance tracking by 20%. Increased parental
engagement through SMS correlates with a 15% boost in student attendance and performance.
Furthermore, SMS helps schools save 10-15% on administrative costs, allowing resources to be
redirected to educational initiatives. Overall, SMS is a crucial tool for modernizing education,
ensuring a more organized, efficient, and supportive learning environment for students.
 BIBLIOGRAPHY

For successfully completing my presentation on the topic “ School Management System “.

I have taken help from the following website links

www.youtube.com
www.bing.com
www.google.com