H&S/PRO/006

NEWMAN UNIVERSITY

FIRST AID PROCEDURE

1. Introduction

1.1 The Health and Safety (First Aid) Regulations 1981, along with its Approved
Code of Practice and Guidance require employers to ensure that there is
adequate First Aid provision for employees who are injured or become ill at
work. First Aid provision must be adequate and appropriate in all
circumstances with appropriate First Aid personnel and facilities available.

1.2 In accordance with the regulations First Aid should be applied:

• In cases where a person will need help from a medical practitioner or nurse;
treatment for the purpose of preserving life and minimising the consequences
of injury and illness until such help is obtained, and to summon an ambulance
or other professional help.

• For treatment of minor injuries, which would otherwise receive no

treatment or which do not need treatment by a medical practitioner or
nurse.

1.3 First Aid at Work covers the management of First Aid in the workplace and
does not include treating ill or injured people at work with medicines (with the
exception of treatment of anaphylaxis which can be administered by trained
First Aiders at Work who have received specific training).

1.4 It is the policy of Newman University to provide and maintain sufficient staff
qualified in First Aid, in accordance with the requirements of current
legislation.

2. Legislation

2.1 Newman University has a duty to provide First Aid cover for all employees in
accordance with the following:

• The Health and Safety (First Aid) Regulations 1981

• The Management of Health and Safety at Work Regulations 1999
• The Health and Safety at Work etc Act 1974

The Regulations do not require the University to provide First Aid for anyone
other than its own members of staff. However, due to the very nature of its
activities, the University makes provision for First Aid for students and visitors.

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3. Assessment of First Aid Needs

3.1 The level of First Aid cover is determined by an assessment of First Aid needs,
which in turn will need to take the following points into consideration:

• Workplace hazards and risks

• The size of the University
• The University history of accidents.
• The nature and distributions of the workforce.
• The needs of lone workers.
• Annual leave and other absences of First Aiders and appointed
persons.

3.2 Higher risk areas at Newman University have been identified below where a
greater requirement for First Aid is considered necessary:

• The Catering Department —With the inherent hazards associated with a

large and busy kitchen environment, the head of department should
develop a departmental First Aid Procedure and is advised to have
members of the catering staff qualified in First Aid.

• PESS Department — With a fully functional gymnasium and Human

Performance Lab. The Head of Subject should develop a departmental
First Aid Procedure and is advised to have members of staff qualified in
First Aid

• The Housekeeping Department — With manual handling hazards

associated with housekeeping activities and the use of hazardous
substances (requiring compliance with COSHH regulations,) the Head
Housekeeper should develop a departmental First Aid Procedure and is
advised to have members of the Housekeeping Department qualified in
First Aid.

• Estates Department— With all the hazards associated with the use of
machinery, electrical plant and the occasional hazardous chemicals and
substances as well as other hazardous processes. The Director of Estates
should develop a departmental First Aid Procedure and is advised to have
members of the Estates staff qualified in First Aid.

• Science Department— With the inherent hazardous procedures associated

with science laboratories. The Head of Subject should develop a

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departmental First Aid Procedure and is advised to have members of staff

qualified in First Aid.

• The Art Department —With the use of various art materials, tools and
kilns, the Head of Subject should develop a departmental First Aid
Procedure and is advised to have members of staff qualified in First Aid.

3.2.1 It is the responsibility of the Head of Department/Subject to ensure the risk

assessments are completed with in their area of responsibility. The University
Health and Safety Officer will assist and give guidance in the risk assessment
process as necessary.

4. Summoning First Aid Assistance

4.1 Signage detailing the names of trained First Aiders are displayed on all
University Health and Safety notice—boards alternatively, dial Ext. 3333
(Security) and Security staff will contact one of the University trained First
Aiders.

4.2 In addition, emergency telephones are available in the majority of teaching

rooms.

4.3 In the event of someone suffering from anaphylactic shock, e.g. as a result of
a severe nut allergy, the member of Security staff shall notify an anaphylaxis
trained First Aider and telephone for an ambulance IMMEDIATELY.

5. First Aider Responsibilities

5.1 Only persons who have received appropriate First Aid training approved by
the University and who possess a valid certificate of competence may
undertake First Aid responsibilities.

5.2 Only First Aid at Work trained staff who have received training in the
treatment of anaphylaxis approved by the University and who possess a valid
certificate of competence may undertake First Aid anaphylaxis treatment
responsibilities.

5.3 First Aiders will assess and give immediate medical aid to any injured
employee following an accident at work.

5.4. Minor injuries will be treated by the First Aider; more serious injuries must be
referred to the local Accident &Emergency Hospital.

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5.5 First Aiders are required to attend First Aid Meetings when requested to do so
by the Health and Safety Officer. (All First Aiders are required to attend one
First Aid meeting per year.)

5.6 First Aiders are required to undertake a three monthly (minimum) check on
their First Aid kits and replenish supplies as soon as possible if used. First
Aiders are to contact the First Aid Champion for First Aid supplies.

Q Appointed Persons

6.1 In addition to trained First Aiders there is also the facility to useAppointed
Persons', to supplement the University First Aid resource.

6.2 An appointed person is an individual who takes charge of First Aid

arrangements for the area including looking after the facilities and equipment
and calling the emergency services when required.

6.3 The use of anAppointed Person', without First Aid training, is the minimum
requirement for the First Aid cover permitted in the work place under the
Health and Safety (First Aid) Regulations 1981. They may be used in low risk
environments where aFirst—Alder is considered unnecessary but where an
accident or illness may still occur.

6.4 Appointed persons are not First Alders —and therefore should not be called
upon to administer First Aid. However, Line Managers may consider it prudent
to encourage appointed persons to become First Aid trained.

6.5 Appointed persons cannot replace First—Alders who are on annual leave.

6.6 The University Health and Safety OfFicer is to be informed by the Head of
Department/Subject of personnel nominated as an `Appointed Person' and will
maintain a central data base of First Aid personnel and Appointed Persons.

7. Legal Indemnity of First Aid Personnel

7.1 The compulsory element of Employers' Liability Insurance does not cover
litigation resulting from First Aid to non-employees. However, the University's
Public Liability insurance policies do cover this aspect, though it does stipulate
"as a result of the action of the University's registered qualified First Alders on
University business only "and recommends that all First Aid personnel take
out additional cover for liability outside of University premises.

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8. Training and Monitoring

8.1 The University Health and Safety Officer will monitor and co—ordinate the First
Aiders and ensure they are offered the appropriate training which will comply
with the requirements of the Health &Safety Executive.

8.2 The University will request a First Aid Champion from the cohort of First Aid
personnel with the purpose of supporting the co-ordination of First Aid activity
and monitoring. This is a voluntary role with a tenure of twelve months, for
which an honorarium payment will be made on a monthly basis. (Refer to
Appendix 1 for a list of First Aid Champion duties.)

8.3 The Health and Safety Officer will hold a list of qualified First Aid personnel
and ensure notice—boards are kept up to date.

9. First Aid Equipment

9.1 It is responsibility of the Health and Safety Officer to ensure that suitably
stocked and properly identified containers are easily accessible, and placed, if
possible, near to hand washing facilities.

9.2 All First Aid containers must be identified by a white cross on a green
background.

9.3 First Aid Container Contents

9.3.1 The Health and Safety (First Aid) Regulations recommends that standard First
Aid kits contain the following:

First Aid Guidance Note 1

Adhesive plasters (sterile) 20
Eye Pads 2
Triangular Bandages 4
Safety Pins 6
Medium Dressing 6
Large Dressing 2
Individually Wrapped
Wipes 6
Disposable Gloves (pair) 2

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This above list is not exhaustive; other items may be required depending on
the nature of the hazards present, e.g. Burns Kits may be required for
Catering Department.

9.4 Automatic External Defibrillators(AEDs)

9.4.1 An AED is a sophisticated, reliable and safe computerised device that delivers
electric shocks to a casualty in cardiac arrest by analysing a casualty's heart
rhythms and delivering a shock.
By using an AED a casualty's condition cannot be made worse since the
device will only discharge a shock if the casualty has a heart rhythm that will
lead to death if they do not receive a shock.
AED's are very easy to use; once switched on there are clear and concise
"voice prompts" advising what to do at each step.

There are three AEDs located at Newman University; these are located in the
Sport Centre, Security Office and Halls of Residence.
It is the responsibility of the Health and Safety Officer to ensure that the
AEDs are maintained.

Any First Aid trained member of stafF can use an AED. However, any member
of staff may use an AED if a person collapses and there is no first cider
readily available.
Research shows that for every minute that the first shock is delayed, the
chances of the patients survival diminishes by 10%. The Resuscitation Council
(UK) advises the administration of an AED should not be delayed while
waiting for more highly trained personnel to arrive.

10. Recording Accidents

10.1 All accidents must be recorded, however minor. A University

Accident/Incident Report must be completed as soon as possible after the
injury has occurred. Where the injured person is unable to complete the form,
First Aid personnel, or another responsible person, must complete it on behalf
of the member of staff, student or visitor, ensuring that full details of the
accident / incident have been documented and witness details and
statements) have been recorded.

10.2 For the purpose of maintaining First Aid supplies, First Aid personnel should
keep a record of those supplies that are used, by whom and for what reason,
and inform the First Aid Champion accordingly so that supplies may be
replenished.

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11. Transportation of Casualties

11.1 First Aid personnel are not expected to accompany a casualty to hospital, or
transport them to another location off campus -including to their home
address. If a situation arises where an individual is incapable of making their
own decisions related to this, or any other issues, then a taxi or ambulance
must be arranged.

11.2 Where an individual is too ill to make their way home, First Aid personnel will
ensure that the individual is transported home safely, either by contacting the
casualty's next of kin etc., on their instruction or if the next of kin is unable to
transport the individual by making alternative arrangements. Alternative
transportation will usually take the form of a taxi, which is likely to prove the
most cost effective option since this will not involve the absence of another
member of staff. The cost of this will be met by the University. If the
individual has a vehicle parked on the University premises the Estates
Department will be notified and arrangements made for security of the
vehicle.

This First Aid Procedure supersedes all previous First Aid Procedures and
shall be reviewed at no less than 3 yearly intervals

Authorised By: Signature: Issue Date:

Chair of Health &Safety Committee December

2017

Review Date: December 2020

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Appendix 1

Duties of First Aid Champion

The role of a First Aid Champion is a voluntary position and will be selected from
existing First Aiders.

The duties of a First Aid Champion are as follows:

• Shall attend meetings with First Aiders as required, to support the Health &
Safety Officer

• Shall assist the Health &Safety Officer with the co-ordination of First Aid
training requirements

• Shall ensure the First Aid cupboard/Welfare Room is suitably stocked with
First Aid materials.

• Shall issue First Aid supplies as requested by First Aid trained staff

• Shall be responsible for informing the H&S Officer the type and quantity of
First Aid supplies required

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