Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 ABOUT US

At ATE G Event Services & Production, is a company based in Pozorrubio, Pangasinan.

It was founded on April 26, 2017 as a freelance coordinator and now is behind major events
in Region I. We believe that every event tells a story, and it’s our passion to make yours
unforgettable. With years of experience in the event industry, we specialize in transforming
your visions into seamless, memorable experiences. From intimate gatherings to grand
celebrations, we handle every detail with precision, creativity, and care.

Our team of dedicated professionals is committed to delivering exceptional service at every

stage—from initial planning to flawless execution. We offer a wide range of services,
including event coordination, stage production, lighting, sound, and decor, ensuring that
every element of your event reflects your unique style and goals.

Let us bring your vision to life. With ATE G Event Services & Production, your event will
be in expert hands, ensuring a stress-free experience and memories that last a lifetime.

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 Vision & Mission

Mission

To create extraordinary and memorable events by providing exceptional service, innovative

solutions, and personalized experiences. We strive to bring our clients' visions to life
through meticulous planning, creativity, and a commitment to excellence, ensuring that
every event we produce exceeds expectations and leaves a lasting impact.

Vision

To be a leading event services and production company known for delivering transformative
and seamless event experiences. We aim to set the standard for innovation,
professionalism, and customer satisfaction in the event industry, creating moments that
inspire, engage, and bring people together.

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 Swot Analysis

Strengths: Weaknesses:

 Experienced Team  High Competition with more offering

 Diverse Service Offerings  Seasonality
Opportunities:
 Strong Network /Favorable Business Threats:
 Timescales, deadline and pressure
Connection
 Additional initiative in the future  Uncertain weather condition
 Technology Integration/Quality Facilities
 More experiences  Strong Competition
and Equipment
 Corporate Partnerships/More clients  Technological Changes/Technical difficulty
 Globalization /International events

Event Brief
Name of Event: LEVI 21ST BIRTHDAY
Client Name: MARTHA DE LUIS
Event Type: 21ST BIRTHDAY/DEBUT
Date/s: DECEMBER 8, 2024
Aim of Event: The aim of the event is to celebrate a significant milestone in the celebrant's
life with a fun and memorable gathering of loved ones. It seeks to create a
joyful atmosphere, honoring the celebrant’s journey into adulthood while
ensuring everyone enjoys the special occasion.

Theme: GATSBY GLAMOUR (MODERN CLASSIC)

Guest Profile: FAMILY, FRIENDS AND RELATIVES
No. of attendance: 100 persons
Venue: SOHU BEACH CLUB (EVENTS HALL)
Venue Pace: SAN FABIAN, PANGASINAN

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 Event Needs
Venue Capacity: 150-200
Program: 1DAY (SUNDAY 8TH)
Speaker/Host: ANGEL
Photobooth: CAPTURE CORNER
Photography &
Videography: CAPTURE CORNER (will be photography all the pictures needed from
the photoshoot up to the end of the event)

Catering: ALDANA’S CATERING SERVICES will be handling the buffet section

Technical: ANGEL’S BAND (will be handle Soundsystem and music)
Security: BOHU BEACH CLUB personnel will be the one to handle the security
of the guest due to preventing accidents that will happened in the
event.
Permits/Insurance: A mayor’s permit is required for the event for the whole purpose of the
event being held because of using the fireworks display and fountains
Other Needs: Our medical team will be on standby in the event in case emergency
and for the safety protocols.

EVENT CONCEPT

ELEMENTS DETAILS OF THE EVENT CONCEPT

(WHAT)
EVENT: 21st Birthday/Debut
(WHY)
PURPOSE: To celebrate a significant milestone in a person's life, marking
their transition into adulthood.

To create a memorable celebration that honors the honoree's

OBJECTIVE:
journey into adulthood, fosters meaningful connections with
loved ones, and provides an enjoyable and festive experience
for all attendees.
(WHO)
EVENT ATE G EVENTS SERVICES & PRODUCTION
COORDINATOR:
Ms. Angel
HOST:

LIGHTS & SOUNDS:

Angel’s Band

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 PHOTOGRAPHY Capture Corner Photograph

(WHERE)
VENUE 1: SOHU BEACH CLUB (EVENT HALL)
- Located at San Fabian, Pangasinan
- Venue Capacity of 150-200 person
VENUE 2:
THE GARDEN RESORT (EVENT HALL)
- Located at Bolinao, Pangasinan
- Venue Capacity of 150-200 person
(WHEN)
DATE: DECEMBER 8,2024
TIME OF EVENT: The event starts at 7pm

Proposal Letter

Mrs. Martha De Luis

567 Sta. Maria Street,
San Pablo, Nueva Ecija

Dear Mrs. De Luis,

Thank you for reaching out and considering our services for your son’s 21st birthday
celebration. I am delighted to assist in planning this special milestone and appreciate the
opportunity to bring your vision to life.

Based on your request, I will work on organizing the event with a focus on the Gatsby
Glamour (Modern Classic) theme, ensuring the venue setup, decorations, catering, and
entertainment align with your preferences. I will also provide additional recommendations to
make the event as memorable and seamless as possible.

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
Attached, you will find an outline of our proposed services and a cost estimate for the event.
Please feel free to review the details and let me know if there are any adjustments or
specific preferences you would like to incorporate.

I look forward to collaborating with you and ensuring that this 21st birthday celebration is a
truly special occasion. If you have any further questions or ideas, do not hesitate to reach
out. Please feel free to call us at (075) 567 8901 or 09876543210 or log in to
[email protected]

Thank you again for choosing us for this event. I am excited to begin planning and making
this celebration a success!

Sincerely,

Glaiza A. Salagubang
Owner/Manager

Poster

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 The objective of
our event is to
Thomas Building, New York Street,
Pozorrubio, Pangasinan
09876543210
honor the
[email protected]
 celebrant's 21st

Propose Program
Event: LEVI @ 21ST BIRTHDAY (DEBUT)
Theme: GATSBY GLAMOUR (MODERN CLASSIC)
Date: DECEMBER 8, 2024

TIME & DATE ACTIVITY PEOPLE INVOLVED

DECEMBER 8,2024 Ingress Events Team
6:00am-3:00pm Set-up design/decorations Aldana’s Catering Services Team/
& Catering Angel’s Band Team
Set-up Sound system
3:00pm-5:00pm Final set-up decorations, Events Team
Sound system/music Aldana’s Catering Team
Catering and all needs Angel’s Band Team

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 of the event Family
Preparing the debutant Hair and make-up artist
Hair & Make-up Capture Corner Photography
Gates Open Security

5:30pm-5:45pm Start program The debutant

Welcoming Guest Family/Relatives
Ushering the guest to their Guest
designated seats Angel’s band and team
Angel (Emcee/Host)
5:45pm- 6:00pm Grand entrance of Debutant Capture Corner Photographer
/Lights & spotlight Technical Angel’s band / lights,
OPENING PRAYER music’s
Events Team
Security

6:00pm-6:30 pm 21st Roses The Debutant

Parents dance Family, relatives
/ Lights and spotlight Friends and guest
Angel’s music band and team
Angel (Emcee/Host)
6:30pm-7:00pm Prayer Dining Capture Corner Photography
Dinner time Aldana’s catering
Hair and make-up artist
Events Team

7:00pm-7:15pm Audio -Video Presentation Technical/Angel’s band

Capture Corner Photography
Emcee/Host
Debutant change his Guest, Family & relatives
attire/retouch Debutant change his attire
Make-up artist
Security

7:15pm -8:30pm 21st gift Debutant

st
21 bluebills Guest
21st candles Emcee/host
/ Message to the debutant CAPTURE CORNER
PHOTOGRAPHY
Events Team
8:30pm-9:00pm Birthday message from his Debutant
Parents Family, Relatives & Friends
BIRTHDAY SONG Guest
Blowing Cake Events Team
Cake cutting Emcee/Host
CAPTURE CORNER
PHOTOGRAPHY
TECHNICAL TEAM
9:00pm -10:00 pm Dance presentation Debutant
Thomas Building, New York Street,
Pozorrubio, Pangasinan
09876543210
[email protected]
 (Close friends) Guest
Games EVENTS TEAM
Fireworks Display and Fountains Emcee/Host
J&C PHOTOGRAPHY
TECHNICAL/MEDICAL TEAM
SECURITY
10:00pm-10:20pm Debutant thank you Speech Debutant
PICTURE TAKING SESSION Family, Relatives’ friends
CLOSING PRAYER Guest
Emcee/Host
Capture Corner Photography
Technical Team
10:20pm-12:00 pm PACK UP/WRAP UP Capture Corner Photography
Technical Team
Aldana’s catering
Hair and make-up artist
Security

LEVI @21st Birthday

5:30pm-5:45pm
 GUEST
 WELCOMING GUEST
 USHERING GUEST TO
THEIR DESIGNATED
SEATS
5:45pm-6:00pm
 GRAND ENTRANCE OF
THE DEBUTANT
 OPENING PRAYER
6:00pm-6:30pm
 21st ROSES
Thomas Building, New York Street,6:20pm-7:00pm
Pozorrubio, Pangasinan  PRAYER DINING
09876543210  DINNER TIME
[email protected] 7:00pm-7:15
 AUDIO-VIDEO
 ANNEX

SOHU BEACH
CLUB
(EVENTS HALL)

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 EVENT BUDGET PROPOSAL
Event: LEVI 21ST BIRTHDAY (DEBUT)
Theme: GATSBY GLAMOUR (MODERN CLASSIC)
As you have requested, I am furnishing you a copy of your proposed 21st Birthday. There
will be two different venues to pick from, BOHU BEACH CLUB and THE GARDEN
RESORT.

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 Package A Package B

Popular

Venue Sohu Beach Club The Garden Resort

- Located at San Fabian, - Located at Bolinao,
Pangasinan Pangasinan
Light & Sounds Angel’s Band Angel’s Band
Photography & Capture Corner Capture Corner
Videography
Entertainment Random Style/Host Random Style/Host
Event Coordinator Ate G Ate G
Food Catered by: Aldana’s Catering Catered by: Aldana’s Catering
Beef Caldereta Pork Lechon
Chicken Inasal Fish Fillet
Fish Fillet Honey Garlic Chicken Breast
Cream of Mushroom Serloin Steak with Garlic & Butter
Plain Rice Cream of Mushroom Soup
Macaroni Salad Ceasar Salad
Softdrinks/ Softdrinks/
Bottled Water Bottled Water
Cake Cake

Total Event Cost Php 243,800.00 Php 309,350.00

Amount per person Php 1050.00 Php 1550.00

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 SET B

Rate Php: 1550.00

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 SET
A

Rate Php: 1050.00

EXIT

Floor Plan
ENTRANCE

BASIC SOUND
SYSTEM
FIREWORKS SET UP

BACK STAGE
TECHNICAL
GIFT LED screen Lightning AREA
ROUND
Thomas Building, TABLE
Spotlights StageNewBday
YorkCouch
Street,
Pozorrubio, Pangasinan
09876543210
[email protected]
 SOUV
ENIRS

CAKE

FOOD
ROUND TABLES Dance Floor ROUND TABLES
BUFFET

FOOD
BUFFET

R
E
D
C
A
R
Spotlights P
E
WATER
T
STATION BASIC SOUND
COCKTAIL TABLE WATER
SYSTEM STATION

CR Standee

PHOTOBOOTH
BASIC SOUND
SYSTEM

REGISTRATION

PARKING AREA PARKING AREA

ENTRANCE EXIT

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 EVENTS REQUIREMENTS/NEEDS

Item Description Quantity Unit

Foods (Dinner Buffet) 100 Pax

Registration Book 1 Pc.
Host 1 Person
Long Table
(Guest Table Buffet) 15 Pcs.
Registration Table
(Short Table) 1 Pc.
Debutant
(Short Table) 1 Pc.
Parents Tables of
Debutant
(Short Table) 2 Pcs.
Cocktail Tables
(Short Table) 3 Pcs.
Table for Gifts
(Short Table) 1 Pc.
Table for Cake
(Short Table) 1 Pc.

Table for Souvenirs

(Short Table) 1 Pc.

Tiffany Chairs 100 Pcs.

Sofa chair 1 Pc.
Waiter/Waitress 15 Person
Photographer
Videographer 4 Person
Sound System 2 Pcs.
Giveaways 100 Pcs.
Bouquet 10 Pcs.
Cake 1 Pcs.
Invitation 100 Pcs.
Center Flower of the Table 18 Pcs.
Roses 21 Pc.

Candles 21 Pcs.
LED Screen 1 Pc.
Table cloth 20 Dozen
Pins and Thumbtacks 20 boxes

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 EVENT CHECKLIST

Quantity Item Description Remarks

16 Pcs. Long Table Guest, Debutant, Parents table

8 Pcs. Short Table Buffet Table, Registration of
Guest
150 Pcs. Tiffany Chair
3 Pcs. Sound System
1 Pc. Standee
1 Pc. LED Screen
150 Pcs. Plate
150Pcs. Soup Bowl
150 Pcs. Utensils Spoon, Fork & Knife
150 Pcs. Glassware Water Goblet
30 Doz. Table Cloth For Table & Decor

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
PROPOSED DETAILED BUDGET
Event: 21st Birthday (Gatsby Glamour theme)
PARTICULARS Package A Package B

Venue (1 Day) ₱15,000/DAY ₱15,000 ₱20,000/DAY ₱20,000

Souvenirs ₱9,000/150 ₱9,000 ₱9,000/150 ₱9,000
(In glass dome) PCS. PCS.
Lights-Sounds ₱25,000/HIRE ₱25,000 ₱25,000/HIRE ₱25,000
Entertainment
(Angel’s Band)
Angel (Emcee) ₱8,000/HIRE ₱8,000 ₱10,000/HIRE ₱10,000
Photography ₱20,000/HIRE ₱20,000 ₱20,000/HIRE ₱20,000
Videography
Up to Photoshoot
with album
Stage ₱30,000/HIRE ₱30,000 ₱30,000/HIRE ₱30,000
(Ate G
PRODUCTION)

Food ₱100,000 ₱100,000 ₱150,000 ₱150,000

Cake ₱5,000 ₱5,000 ₱5,000 ₱5,000
Catering
(Catered by
Aladana’s
catering)
Total Event Cost: ₱212,000 ₱269,000

Contingency Fund ₱10,600 ₱13,450

(5%)
Service Charge ₱10,600 ₱13,450
(5%)
Professional Fee ₱10,600 ₱13,450
(5%)

TOTAL: ₱243,800 ₱309,350

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 VENUE MAP/LOCATION

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 ORGANIZATIONAL CHART

GLAIZA A. SALAGUBANG
OWNER

SHANE VADEZ ALFRED SMITH

Finance Coordinator Event Coordinator

MAY DELA CRUZ

IVAN KHO Thomas Building,
MAINE New York Street,
PASCUAL Food Coordinator
Marketing Coordinator Pozorrubio, Pangasinan
Event Planner
09876543210
[email protected]
 COMPANY DETAILS

(075) 567 8901

0987 654 3210

[email protected]

Thomas Building, New York Street,

Pozorrubio, Pangasinan

Ate G EVENTS SERVICES &

PRODUCTION
Thomas Building, New York Street,
Pozorrubio, Pangasinan
09876543210
[email protected]
Thomas Building, New York Street,
Pozorrubio, Pangasinan
09876543210
[email protected]
 SUCCESFUL EVENTS
WEDDING

DEBUT

BIRTHDAY PARTY

GENERAL EVENT DIRECTORY

Event: 21st Birthday

Date: December 8, 2024

SUPPLIER CONTACT PERSON CONTACT INFO

Caterer Aldana’s Catering Services 09206289611
Photography Capture Corner 09206289611

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 Venue Coordinator Bohu Beach Club 09757565452
Security Bohu Beach Club Security 09171374139
Team
Technical Operation Angel’s Band 09206289611

ROLE NAME CONTACT INFO

Host Ms. Angel 09956551744

MEMORANDUM OF AGREEMENT

This Memorandum of agreement made and entered into this 5th day
of November 2024 of Bohu Beach Club

Ate G Events Services & Production a company registered at the Securities and
Exchange Commission (SEC Registration Number 2341) with office address located of
Thomas Building, New York Street, Pozorrubio, Pangasinan, represented here in of its
Manager/Owner Glaiza A. Salagubang hereinafter referred to on the
"PLANNER/COORDINATOR" and

Mrs. MARTHA DE LUIS hereinafter referred to as the "CLIENT

WITNESSETH THAT

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 WHEREAS, the PLANNER/COORDINATOR, is a duly registered event management
company who provides all needed services and supplies as event planners undertake
continuous conduct of consultancy training courses, periodic, seminars, technical studies
and other developmental activities, primarily do small scales industries;

WHEREAS, Mrs. Martha De Luis is in need of the services to plan the activities for 21 st
Birthday(debut)
WHEREAS, the CLIENT expressed their need for the professional to handle the planning,
management and coordination of birthday

WHEREAS, the PLANNER/Coordinator has the capability to plan, manage and coordinate
the birthday.
NOW THEREFORE, for and in consideration of the foregoing premises and other mutual
premises hereinafter set forth, the parties have agreed, as they agree to bind themselves to
the following Terms and Conditions:

That the responsibilities of the parties involved are as followed:

1. Planner

o Provide professional management consultancy services

o Provide Mrs. Martha De Luis all services and assistance required during the debut

Provide supplies and materials needed during the debut

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 o Provide Eight (8) event staff who will manage and coordinate the Debut
o Provide on-the day coordination services from 6:00 am to 12:00 am of the following
days, during the days of the event
o Assign an event coordinator who will act on the lead contact person for
administrative, technical and other details of the program;
o Co-sign the supplier and contractor contracts; and
o Prepare liquidation report and submit supplier and contractor invoices and official
receipts, within one week after the event

2. Mrs. Martha De Luis

 Issue cash or check payments to catering, photo and video suppliers on the debut
and the remaining Balance on DECEMBER 8, 2024
 Provide PLANNER with a signed event brief and proposal
 Brief PLANNER on schedule of the birthday
 Provide the EVIENTRY PLANNER
 Assign on event coordinator who will act on the contact person of the CLIENT for
administrative, technical and other details of the program;
 Make the check Payable to EVIENTRY PLANNER in the amount of TWO
HUNDRED SEVENTEEN THOUSAND PESOS (Php.217,000) only which shall cover
payment for the Professional Event Management Services of the Planner. Fill
payment under this agreement shall be subject to the CCA accounting and auditing
rules and regulations.

This Memorandum of agreement shall become effective upon signature of both parties’
written notice is given by either party or prior to the date of program completion.

IN WITNESS WHEREOF, the parties affixed their signatures to this Memorandum of

Agreement this 5th day of November 2024 in the Thomas Building,New York Street,
Pozorrubio, Pangasinan.

MRS. MARTHA DE LUIS GLAIZA A. SALAGUBANG

Client Manager/Owner
WITNESS

ALFRED SMITH RIZA ALDANA

ANGEL LOCSIN SHANE REYES

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 EVENT PROTOCOL

1. Pre-Event Preparation

 Guest List: Confirm the guest list, including VIPs or special guests.
 Venue Setup: Ensure the venue is appropriately decorated and everything is in place (seating, sound
system, stage if needed, etc.).
 Program Flow: Finalize the program and designate key people such as an emcee, ushers, and speakers.
 Catering: Ensure the food and beverages are prepared and served in a timely manner.

2. Arrival and Registration

 Welcoming Team: Assign people to greet guests upon arrival and guide them to their seats.
 Registration Table: If needed, have a table for guests to sign in or leave gifts.
 VIP Treatment: Make sure any VIP guests are escorted and seated in the best spots.

3. Opening of the Event

 Welcome Remarks: The emcee should welcome everyone, introduce the celebrant, and set the tone for
the event.
 Prayer/Invocation: If appropriate, have a short prayer to bless the event.

4. Main Program

 Introduction of the Celebrant: Have a designated person introduce the celebrant with a short speech
or a video presentation.
 Special Performances: Depending on the type of birthday, there might be performances, speeches, or
a slideshow of the celebrant’s life.
 Messages from Family and Friends: Close relatives and friends may give short messages or birthday
wishes.
 Games and Entertainment: Include any games, performances, or other entertainment, based on the
tone and theme of the event.

5. Meal or Snacks

 Food Service: Coordinate the serving of food, whether it’s a buffet or plated service. Ensure VIPs are
served first.
 Toast or Cake Cutting: The emcee or a family member can initiate a birthday toast followed by the
cake-cutting ceremony.

6. Closing the Event

 Thank You Speech: The celebrant or the family should give a thank-you speech to express gratitude to
the guests.
 Farewell: As guests leave, ushers or the family can thank them personally.

7. Post-Event Activities

 Distribution of Souvenirs: If there are giveaways or souvenirs, make sure guests receive them before
they leave.
 Cleanup and Settling: After the event, ensure proper cleanup and that any unsettled payments with
vendors are finalized.

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 Protocol for Event at Bohu Beach Club Event Hall

1. Pre-Event Preparations

 Reservation Confirmation: Confirm the booking and ensure the event hall is properly
reserved for the specified date and time.
 Site Visit: If necessary, conduct a pre-event visit to familiarize yourself with the layout of the
venue, sound system, lighting, and seating arrangements.
 Coordination with Staff: Meet with the Bohu Beach Club staff to confirm:
o Event schedule
o Catering services (menu, timing)
o Sound system setup and any technical requirements
o Decorations (either provided by Bohu Beach or brought in by event organizers)
 Guest List: Finalize the guest list and arrange seating plans, especially for VIP guests if
needed.

2. Event Setup

 Arrival Time: Ensure all organizers, staff, and vendors (e.g., decorators, sound technicians,
and caterers) arrive at least 2 hours before the event to set up.
 Seating and Table Arrangements: Arrange tables and chairs based on the expected number
of attendees. Ensure VIP areas are properly labeled.
 Sound and Lighting Check: Test microphones, sound system, and lighting to ensure they are
functioning properly.
 Decoration: Make sure the venue is decorated according to the theme and style agreed
upon, ensuring a cohesive look for the event.

3. Guest Arrival

 Welcome Team: Have a team of ushers greet guests at the entrance, direct them to the
registration area (if needed), and guide them to their designated seating.
 VIP Management: Ensure VIP guests are escorted to the appropriate seats. If there are
special services for VIPs (e.g., separate lounge, drinks), make sure those are ready.
 Parking Assistance: If required, arrange for parking assistance to help guests arriving in
vehicles, especially for large events.

4. Event Opening

 Emcee Introduction: The event begins with the emcee welcoming everyone and outlining
the schedule of activities.
 Invocation/Prayer: Start with a prayer or invocation to bless the event (optional, depending
on the type of event).
 Welcome Remarks: An official welcome speech is given by the event organizer, the host, or
a representative of Bohu Beach Club.

5. Main Program

 Introduction of Key Personalities: Introduce any VIPs, sponsors, or notable guests in

attendance.

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
  Keynote Speakers or Performances: Proceed with the scheduled speakers, presentations, or
performances. Ensure smooth transitions between segments.
 Games or Activities: If applicable, organize games, raffles, or other interactive activities for
the guests.

6. Dining or Refreshments

 Meal Service: Coordinate the serving of food based on the event type (buffet or plated
meal). Ensure the service is well-timed, with drinks served continuously.
 Cake Cutting or Toast: If the event includes a birthday or special celebration, initiate the
cake-cutting ceremony or a toast at the appropriate time.

7. Event Closing

 Closing Remarks: The emcee or event host gives closing remarks, thanking the guests,
sponsors, and Bohu Beach Club for their support.
 Token or Souvenirs: Distribute any tokens or souvenirs to guests as they exit the venue.
 Music and Farewell: Light background music may play as guests begin to leave, with the
organizing team thanking them personally on their way out.

8. Post-Event Wrap-Up

 Clean-Up and Breakdown: Coordinate with the Bohu Beach Club staff to handle cleanup,
ensuring the venue is restored to its original condition.
 Vendor Settlements: Finalize payments with any third-party vendors (e.g., decorators,
entertainers).
 Feedback Collection: If applicable, gather feedback from guests or staff for future
improvements.

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 MEMORANDUM OF AGREEMENT

This MEMORANDUM OF AGREEMENT (MOA) is made and entered into this 5th day of
November 2024, by and between:

Mrs. Martha De Luis of legal age, residing at 567 Sta. Maria Street, San Pablo, Nueva Ecija
hereinafter referred to as the Client;

-AND-

Ate G Events Services & Production, a duly recognized business entity, located at Thomas
Building, New York Street, Pozorrubio, Pangasinan, represented by Glaiza A. Salagubang,
hereinafter referred to as the Planner/Coordinator.

RECITALS

WHEREAS, the Mrs. Martha De Luis desires to hold a 21st Birthday Celebration at the
Bohu Beach Club Event Hall on December 8, 2024;

WHEREAS, the Ate G Events Services & Production agrees to provide the necessary
venue, equipment, and services in accordance with the terms and conditions set forth below;

NOW, THEREFORE, for and in consideration of the mutual promises and covenants herein
contained, the parties hereto agree as follows:

I. Event Details

1. Event Name: 21st Birthday Celebration of LEVI

2. Date: December 8, 2024
3. Time: From 5:30pm to 10:20pm
4. Venue: Bohu Beach Club Event Hall, San Fabian, Pangasinan
5. Guests: Estimated number of attendees is 100 guests.

II. Responsibilities of the Celebrant

1. Reservation Confirmation: The CLIENT agrees to pay a reservation fee of 50% of

the total amount, which is non-refundable and will be credited toward the total
payment.
2. Full Payment: The CLIENT agrees to settle the full balance no later than December
8, 2024 before the event.
3. Decorations and Setup: Any additional decorations brought by the CLIENT must
comply with the Ate G Events Services & Production guidelines and be set up
Thomas Building, New York Street,
Pozorrubio, Pangasinan
09876543210
[email protected]
 within the agreed time frame. Setup can begin at GATSBY GLAMOUR (Modern
Classic) on December 8, 2024.
4. Compliance with Rules: The CLIENT agrees to comply with all venue rules and
regulations, including noise limitations, fire safety guidelines, and any other laws
applicable to the venue.
5. Liability: The CLIENT agrees to take responsibility for any damages caused to the
venue during the event by the guests or third-party vendors hired by the
CELEBRANT.

III. Responsibilities of the Venue Provider

1. Venue Provision: The Ate G Events Services & Production agrees to provide the
Bohu Beach Club Event Hall for the agreed date and time, including the following:
o Access to restrooms
o Setup and teardown services
o Use of sound system and lighting (if applicable)
o Basic tables and chairs as per the guest count

2. Catering Services: If catering is provided by the Ate G Events Services &

Production, the agreed menu, number of servings, and any additional beverages will
be served as per the CLIENT's selection.
3. Technical Support: The Ate G Events Services & Production will assign a
technical staff member to ensure that sound, lighting, and other equipment are
functioning properly during the event.
4. Clean-Up: The Ate G Events Services & Production agrees to handle post-event
cleaning, except for any extraordinary messes caused by the CLIENT’s party that fall
outside normal use.

1. Ate G Events Services & Production By the Venue Provider: If the Ate G Events
Services & Production is unable to provide the venue for any reason (e.g.,
unforeseen circumstances), the reservation fee and any other payments will be
refunded in full, and the Ate G Events Services & Production will not be held liable
for any further damages.

VI. Force Majeure

Neither party shall be liable for any failure to perform its obligations if such failure is caused
by an act of God, war, government order, or other unforeseen events beyond the control of
the parties.

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]
 VII. Amendments

This agreement may be amended only in writing and must be signed by both parties.

VIII. Governing Law

This MOA shall be governed by and construed in accordance with the laws of the Republic of
the Philippines.

IX. Effectivity

This Agreement shall take effect immediately upon signing by both parties.

IN WITNESS WHEREOF, the parties have hereunto affixed their signatures on the date and
at the place written below.

MARTHA DE LUIS
CLIENT
Date: NOVEMBER 5,2024

ATE G EVENTS SERVICES & PRODUCTION

Planner/Coordinator
Date: NOVEMBER 5,2024

Witnesses:

SHANE REYES
Date: NOVEMBER 5,2024

ANGEL LOCSIN
Date: NOVEMBER 5,2024

Thomas Building, New York Street,

Pozorrubio, Pangasinan
09876543210
[email protected]