Microsoft Office Word

EXERCISE 1:

CREATING A DOCUMENT FORMATING THE TEXT AND SAVE THE DOCUMENT

AIM:

Create a word document, Format text in the document and save the document in new file name

PROCEDURE:

Step 1: To create a new document. Use any one of the folioing methods. When MS word is
loading, a blank window will be displayed with the name document1. To create a document, start
typing the text in the blank window when you are using an existing document. First close the
existing document by click on file >CLOSE. Then click on FILE >NEW SELECT BLANK
DOCUMENT in general category and click OK. And start typing the text in the window.

Step 2: To make the first two words of this document in to Bold face and underline and to
increase the font size into 36 - Block the given text- To formal the given text into Boldface,
Underline, changing the font size etc, click on appropriate icon in the Formatting Tool Bar click
on Format > Font dialog box will be displayed on the Screen. Choose and click on the
appropriate option (font type style, font size, font color character spacing, font effects etc) and
finally click on ok

Step 3: To change the font type as Arial Font type to the whole document.- Block the whole
document by click on EDIT> SELECT Alto change the font type, click on the appropriate icon
in the Formatting Tool Bar or click on FORMAT> Font and then choose the font type as ARIAL
and click on OK

Step 4: To change the text color to red for the entire document.- Block the entire document by
click on EDIT> SELECT ALL. To change the text color to red. Either click on the appropriate
icon in the Formatting tool bar Font color and choose the red color and finally click on Ok

Step 5: To save the document in a new file name-Click on FILE >SAVE (or) Press Ctrl+S (or)
click on File Save icon in the standard tool bar. Immediately SAVE AS Dialog box will be
shown in the screen here you can type any name that you wish to give to your fire and click on
SAVE the file will be saved with the extension. Doc

Result:

Anew document is created. The text in the document is formatted and finally it is saved in a file.
Output:
EXERCISE 2:

CREATING A DOCUMENT, FORMATING THE PARAGRAPH AND SAVE

THE DOCUMENT

AIM:

Create a word document, Format paragraph in the document and save the document in a
new file name

PROCEDURE:

STEP1: To create a new document, use any one of the following methods. When MS Word is
loaded, a blank window will be displayed with the name document1. To create a document,
start typing the text in the blank window(or)When you are using an existing document, first close
the existing document by click on FILE > CLOSE. To create a new document, click on FILE >
NEW >BLANK DOCUMENTION > OK. And start typing the text in the blank window.

STEP2: To change the alignment of first paragraph to left alignment, Block the first paragraph,
Click on FORMAT > PARAGRAPH. Paragraph dialog box will be displayed on the screen.
Choose and click on left alignment option from the alignment dropdown box and click on O.K.
button.

STEP 3: To change the alignment of second paragraph center alignment: Block the second
paragraph. Click on FORMAT > PARAGRAPH. Paragraph dialog box will be displayed on the
screen. Choose and click on center alignment from the alignment dropdown box and click on OK
button.

STEP 4: To change the alignment of third paragraph to right alignment: Block the third
paragraph. Click on FORMAT > PARAGRAPH. Paragraph dialog box will be displayed on the
screen. Choose and click on right alignment from the alignment dropdown box and click on OK.
Button.

STEP 5: To change the alignment of last paragraph to justify alignment: Block the last
paragraph. Click on FORMAT > PARAGRAPH. Paragraph dialog box will be displayed on the
screen. Choose and click on justify alignment from the alignment dropdown box and click on
OK button.
STEP 6: To set double line space between lines in all paragraph: Block all the paragraph. Click
on FORMAT > PARAGRAPH. Paragraph dialog box will be displayed on the screen. Choose
and click on Double line spacing from the line spacing drop down box and click on OK button.

STEP 7: To save the document in a new file name. Click on FILE > SAVE (Or) press Ctrl + S.
(or) click on File Save Icon in the standard Tool Bar. Immediately SAVE AS Dialog box will be
shown in screen. Type the file name as you click and them click on SAVE button.

NOTE:
For procedure (ii), (iii), (iv), (v), & (vi), you can even use the appropriate icon in the
Formatting Tool Bar.

Result:

A new document is created. The paragraphs in the document are formatted. And finally it is
saved in a file.
Output:

EXERCISE 3:
 CREATING A TABLE CONVERT THE REGULAR PARAGRAPHS
TO COLUMNS TEXT

AIM:

Converting the regular paragraphs into 2 columns text.

PROCEDURE:

STEP1: Create a new document by click on File > New > Blank Documentation > Ok and type
the given text in the blank window.

STEP2: In order to convert he regular paragraphs into 2 columns text, do the following steps:
Block the entire document. Click on Format > Columns. Immediately your computer displays
columns dialog box in the screen. Choose and click on appropriate options and finally click on
Ok. Now the blocked paragraphs are converted into 2 column text.

STEP3: To save the document, click on File > Save. And type the filename and click on save
button.

Result:

A new document is created. It shows the regular paragraphs in two columns.

Output:

EXERCISE 4:
 CREATING INVITATION CARD USING WORD ART

Output:

EXERCISE 5:
 CREATING A MAIL MERGE

AIM:

Create a main Document, which contains the intimation letter. Create a Data file which contains
5 different addresses. Merging of Main Document and Data file and finally save the result in a
new document.

PROCEDURE:

STEP1: Creating Data Source:

The given addresses must be stored in a data file named ADDRESS.DOC. To create
ADDRESS.DOC, click on the FILE > NEW BLANK DOCUMENT > ICON > OK and type the
given 5 addresses in an inserted table as shown below. The typed word in each cell of first row
indicates FIELD NAME. The data in the remaining rows indicates addresses of 5 persons.

NAME STREET PLACE PIN

Mr. Murugaih 225, Gandhi road New Delhi 110011
Mr. Singh 189, Vila street Mumbai 400021
Mr. Vimal 34, Bharathi road Chennai 600013
Mr. Zeth 45, Budda road Kolkatta 200123
Mr. Appas 355, Jain road Bangalore 505050
Save the above data in a file named ADDRESS.DOC.

STEP2: First open a new document to create a main document by clicking on FILE > NEW
BLACK DOCUMENT > ICON >OK and type the given intimation letter and save it in a
document file name MAIN.DOC and continue in the same document.

STEP3: Then Click on TOOLS > MAIL MERGE. The mail merge Helper dialog box will be
displayed on the screen.

STEP4: Then Click on the butter CREATES. It display from letter, Mailing ladles, Envelope
and Catalog as pull down options. From the options, click on FROM LETTERS. Than a dialog
box will be display prompting where to create the main document (whether in the Active
Window (or) in a new document). Click on ACTIVE WINDOW button to create the main
document in the active window. Now the EDIT button will be displayed to the right of CREATE
button.
STEP5: To open the data file click on GET DATA button in the mail merge helper dialog box. It
displays Create Data Source, Open Data Source, Use Address Book and Header Options as pull
down options. From the options, click on OPEN DATA SOURCE. It display Open Data Source
Dialog Box in the screen and double click on the desired data source file (ADDRESS.DOC).
Immediately it displays another Microsoft World Dialog Box and asks you to edit the Main
Document by click on EDIT MAIN DOCUMENT button. Now you see the main document
named MAIN.DOC in your computer screen.

STEP6: In order to insert the Mail merge fields in the main document: Move the cursor position
to a column where you to insert the first Mail Merge Field.Then Click on INSERT MERGE
FILED Icon availed in Mail Merge Toll Bar. It displays NAME, STREET, PLACE, and PIN as
Mail Merge Filed. From the listed fields click on first field named NAME and click on ENTER
KEY. Do the above procedure to insert the remaining mail merge fields.

STEP7: Merge the above two named MAIN DOC (contains main document) and ADDRESS-
DOC (contains addresses of various persons) and save the result in a new document name
MERGE. DOC.Click on TOOLS > MAILMERGE. It displays the mail merge Helper Dialog
Box. Click on MERGE button. It displays merge Dialog Box. Choose New document as an
option from merge to and click on MERGE button. Now mail merge Document is ready in a new
document save this new document in a new document file named MERGE.DOC.

Result:

Alter merging main document (named MAIN>DOC.) and data source file (named
ADDRESS.DOC).the merged letters are shown in a new document the new document is saved in
a file. (Named MAIN>DOC).
Output:
From
P.Selva Kumar
IST B.COM [CA]
Vivekananda College
Tiruvedakam West
Madurai.

To
Mr. Murugaih
225, Gandhi road
New Delhi
110011

Respected Sir/Madam,

As, I am suffering from fever. I am unable to attend the classes. So, I kindly

request you to grand me leave for only one day (04-10-2022) Tuesday

Thanking You

Date: 03-10-2022 yours faithfully

Place: Tiruvedakam West. Selva Kumar
From
P.Selva Kumar
IST B.COM [CA]
Vivekananda College
Tiruvedakam West
Madurai.

To
Mr. Singh
189, Vila street
Mumbai
400021

Respected Sir/Madam,

As, I am suffering from fever. I am unable to attend the classes. So, I kindly

request you to grand me leave for only one day (04-10-2022) Tuesday

Thanking You

Date: 03-10-2022 yours faithfully

Place: Tiruvedakam West. Selva Kumar
From
P.Selva Kumar
IST B.COM [CA]
Vivekananda College
Tiruvedakam West
Madurai.

To
Mr. Vimal
34, Bharathi road
Chennai
600013

Respected Sir/Madam,

As, I am suffering from fever. I am unable to attend the classes. So, I kindly

request you to grand me leave for only one day (04-10-2022) Tuesday

Thanking You

Date: 03-10-2022 yours faithfully

Place: Tiruvedakam West. Selva Kumar
EXERCISE 6:

DROP THE FIRST CHARACTER OF A PARAGRAPH TO SPREAD OVER

THAN ONE LINE AND SPECIFY A BORDER FOR THE PARAGRAPH

AIM:

Type the given paragraph in normal view, Make drop caps the first character of the paragraph,
and specifies a border for the paragraph.

PROCEDURE:

STEP1: Create a now document by click on FILE>NEW>BLANK DOCUMENTION>OK and

type the paragraph in blank window.

STEP2: To drop cap the first character of the above paragraph to spread over 3 lines.

- Block the paragraph.

- Click on FORMAT>Drop Cap.
- Select the position of Drop Cap as Dropped or In Margin.
- Select the font of word to be dropped.
- Specify the number of lines (3 lines) to drop.
- Specify the distance to be maintained between the dropped text and the remaining text in
the paragraph. and
- Click on OK.
- Block the paragraph.
- Click on FORMAT> Border and Shading dialog box will be displayed. In border settings,
choose any border (Box or Shadow or 3-D or Custom)
- Select the style of border.
- Select the line color of border.
- Select the width of the line and
- Click on OK.

When MS word in loaded, a blank window will be displayed with the name document. To create
a document, start typing the text in the blank window.
STEP3: When you are using an existing document, first close the existing document by click on
FILE> CLOSE. To create a new document, click on FILE> MEW> BLANK DOCUMENTION>
OK and start typing the text in the blank window.

i. To change the alignment of second paragraph center alignment:

- Block the second paragraph.
- Click on FORMAT> PARAGRAPH. Paragraph dialog box will be displayed on
the screen. Choose and Click on left alignment option from the alignment
dropdown box and click on OK button.
ii. To change the alignment of Second paragraph to Center alignment:
- Block the Second paragraph.
- Click on FORMAT> PARAGRAPH. Paragraph dialog box will be displayed on
the screen. Choose and click on Center alignment from the alignment dropdown
box and click on OK button.
iii. To change the alignment of third paragraph to right alignment:
- Block the Third paragraph.
- Click on FORMAT> PARAGRAPH. Paragraph dialog box will be displayed on
the screen. Choose and click on right alignment from the alignment dropdown
box and click on OK button.
iv. To change the alignment of Last paragraph to justify alignment:
- Block the last paragraph.
- Click on FORMAT> PARAGRAPH. Paragraph dialog box will be displayed on
the screen. Choose and click on justify alignment from the alignment dropdown
box and click on OK button.
v. To set double line space between lines in all paragraph:
- Block all the paragraphs.
- Click on FORMAT> PARAGRAPH. Paragraph dialog box will be displayed on
the screen. Choose and click on double line spacing from the line spacing
dropdown box and click on OK button.
vi. To save the document in a new filename:
- Click on FILE> SAVE (or) press Ctrl + S (or) Click on File Save
- Icon in the standard Tool Bar. Immediately SAVE AS Dialog Box will be shown
in screen. Type the filename as you click and them click on SAVE button.

Result:

A new document is created. The paragraphs in the document are formatted. And finally it is
saved in a file.
Output:
EXERCISE 7:

CREATE A BULLETED OR NUMBERED LIST FROM A

SELECTED LIST OF ITEMS

AIM:

Create a bulleted and numbered list from a selected list of items.

PROCEDURE:

STEP1: Create a new document by click on FILE> NEW> BLANK DOCUMENT ICON> OK
and type the given test in the blank window.

STEP2: To create a bulleted list for the typed list namely Ms Windows, MS Word, MS Excel,
MS FoxPro, and MS Access.

 Block the list of items,

 Click on FORMAT> BULLETS AND NUMBERING. Immediately, Bullets and
Numbering dialog box will be displayed in the screen,
 Choose and click on appropriate style of bullet from bulleted tab,
 Click on OK.

STEP3: To create a numbered list for the given items at the end of this document.

 Block the list of items.

 Click on FORMAT> BULLETS AND NUMBERING. Immediately, Bullets and
Numbering dialog box will be displayed in the screen.
 Choose and click on appropriate style of number from numbered tab.
 Click on OK.

STEP4: To save the document, click on FILE> SAVE. Immediately FILE SAVE Dialog box
will be displayed. Type the file name and click on SAVE button.

Result:

A new document is created. The typed list of text is shown with appropriate Bullets and numbers.
Output:
Microsoft Office Excel
EXERCISE 8:

CREATE STUDENTS MARK STATEMENT

AIM:

To prepare a student’s mark statement in MS-EXCEL

PROCEDURE:

Step 1: To start Click Start > Program > Excel

Step 2: To click Ms Excel New File (or) Sheet

Step 3: Type the data in the respective cells as shown in the question.

Step 4: To find sum of marks in three subjects enter the formula on the field Total= (C2+D2+E2) and

Copy the formula to remaining cells of the same column.

Step 5: To enter the formula on the Field Average= (H2/3) and copy the formula to remaining cells

Of the same column.

Step 6: To enter the formula on Field ‘Result’ in formula bar

=IF (AND (B2>=35, C2>=35, D2>=35), “PASS”, “FAIL”) and copy the formula to remaining cells

Of the same column.

Step 7: To enter the formula on the field “Class” in formula bar type

=IF(AND(H2=”PASS”,G2>=75),”DISTINCTION”,

IF(AND(H2=”PASS”,G2>=60),”FIRST”,

IF(AND(H2=”PASS”,G2>=55),”SECOND”,

IF(AND(H2=”PASS”,G2>=35),”THIRD”,”NO CLASS”))))

And drag on down cells to copy it to other cells.

Result:

The Program Was Successfully executed.

Output:
EXERCISE 9:

CALCULATION OF INCOME TAX

AIM:

To calculate tax in MS- Excel

PROCEDURE:

STEP1: To start- click start > program > Excel.

STEP2: To click MS- Excel new File or spread sheet.
STEP 3: Type the data in the respective cells as shown in the question
STEP 4: To apply the formula in standard deduction Field = IF (B2 <=500000), 30000, 20000)
and copy the formula by drag on down fields
STEP 5: To apply the formula in Net income Field = B2-C2 and copy the formula to
remaining cells of the same column
STEP 6: To apply the formula in Tex Fields. =IF (AND (D2<=250000),"No Tax",
IF(AND(D2>250000,D2<=500000),
(D2250000)*0.05,IF(AND(D2>500000,D2<=1000000),12500+(D2-
500000)*0.2,IF(AND(D2>1000000),112500+(D2-1000000)*0.3))))
STEP 7: To apply the formula in Educational cess Field = (E2*0.04) and copy the formula to
remaining cells of the same column

Result:
The Program Was Successfully executed.

Output:
EXERCISE 10:

CALCULATION OF PAY ROLL

AIM:

To prepare a calculation of payroll in MS – Excel

PROCEDURE:

STEP1: To start click Start > program MS –Excel

STEP2: To click MS- Excel New File (or) spread Sheet
STEP3: Type the data in the respective cells as give the question.
STEP4: To Apply the formula in = C2*33.33/100 and copy the formula to remaining cells of
the same column
STEP5: To apply the formula in HRA = (C2+D2)* 15/100 and copy the formula to
remaining cells of the same column
STEP6: To apply the formula in CCA= (C2+ D2+E2)*7.8/100 and copy the formula to
remaining cells of the same column
STEP7: To apply the formula in CCA= (C2+ D2+E2 +F2)*8.99/100 and copy the formula to
remaining cells of the same column
STEP8: To apply the formula in income Tax = (C2+ D2+E2 +F2)* 10/100 and copy the formula
to remaining cells of the same column
STEP 9: To apply the formula in Net Salary = (C2+ D2+E2 +F2) – (G2+H2) and copy the
formulated remaining cells of the same column

Result:

The Program Was Successfully executed.

Output:
EXERCISE 11:

CHART

AIM:

To create a graph sheet in a MS- Excel

PROCEDURE:

STEP1: To click the start button and select program.

STEP2: To click the MS- Excel and select file
STEP3: To click the new option to create a spread sheet.
STEP4: To type year, sales, project in A1, B1 and C1 cells respectively.
STEP5: To select the sales & profit column in shift key and mouse drag.
STEP6: To click the chart wizard bottom from the slandered tool bar, to select the necessary
option chart.
STEP7: To click the next button. As soon as click on the “Next” button chart wizard “Series”
For X. and Y and title type on the wizard.

STEP8: To click the next button, sub- option is two sub-option category (x) and
value (y) in X axis type years and (y9 axis sales value and profit.
STEP9: To click on finish button to appear on the increase (or) decrease,
STEP10: End

Result:

The Program Was Successfully executed.

Output:
EXERCISE 12:

ELECTRICITY BILL CALCULATION

AIM:

To write programmers to prepare the “Electricity Bill”

PROCEDURE:

Step 1: click on start > program > Excel

Step 2: Type the data in the relevant cells as given the question.
Step 3: To enter the formula = C2- D2 in unit consumed column and copy the formula to
remaining of the same column.
Step 4: To apply the formula in amount field = IF (AND (B2=”Domes”, E2<=50),20+E2*0.8,IF (AND
(B2=”Domes”, E2<=100), 60+ (E2-50)*1.25,IF (AND (B2=”Domes”, E2<=200), 122.5+ (E2-100)*1,IF
(AND (B2=”Domes”, E2<=200), 272.5 + (E2-200)*2,IF (AND (B2=”Indus” ,E2<=500)100+E2*3,IF
(AND (B2=”Indus” ,E2<=1000), 1600+ (E2-500)*4.5, 3850+(E21000)*5))))))
Step 5: To enter formula – on surcharge column and copy the formula to remaining cells of the same
column.
Step 6: To enter the formula on total column and copy the formula to remaining cells of the same column.
Step 7: save the file.
Step 8: End

Result:

The Program Was Successfully executed.

Output:
EXERCISE 13:

CREATING A DATABASE AND USING SORT, AUTO FILTER AND FORM UTILITIES

AIM:

Creating a database sort the records. Using Auto Filter. Using Form

PROCEDURE:

Step 1: To start click start > program > Excel

Step 2: To click the new option create the new worksheet or spread sheet
Step 3: To sort the database in the ascending order of REG NO Click on Data > sort it displays
the sort Dialog Box and asks you to choose the name of by which you can do sort either by
ascending order or by descending order choose REG: NO as a field to sort the records in
ascending of order.
Step 4: To display then records of FEMALE.
Click on Data > Filer> Auto Filter. Immediately, pull down arrow will be show at the end of
every filed name/ now you click on the pull down arrow of SEX filed name and choose
FEMALE immediately it displays all the FEMALE records one by one as like below
A B C D E
1 REG NO AGE SEX QUALI EXP
3 12345 22 Male PG 2
5 67890 25 Female UG 4
Step 5: To delete the record which holds REG NO =10235 using Form. Click on Date > form
immediately, it displays sheet 1 Dialog Box Now you find the record which holds REG NO
=10235 after find it. Deleted it by click on Deleted button and click on close button to close the
Sheet 1 Dialog Box Now the deleted record is disappeared from the worksheet

Result:

Created database showed as per your required conditions.

Output:
EXERCISE 14:

Selection of Candidates

AIM:

To write a program to prepare the “selection of candidatures” in ms excel.

PROCEDURE:

STEP 1: To start- click start > program > Excel

STEP 2: To click MS- Excel and then select File to select new option.

STEP 3: To click new option to create a spread sheet.

STEP 4: Type the data in the respective cell as shown in the question

STEP 5: Type the formula in the result column. = IF (AND (B3> 24,B3<31, C3=”OC”,

D3=”PG”, E3>=3), “selected”, IF (AND(B3> 24,B3<33, C3=”BC”, D3=”UG”, E3>=1, E3<4),

“selected”, IF (AND(B3> 24,B3<36, C3=”MBC”, D3=”UG”, E3>=0, E3<3), “selected”, IF

(AND(B3> 24,B3<41, C3=”SC”, D3=”UG”, E3>=1), “selected”, “Not selected”)))) and copy the

formula to remaining cells of the same column.

STEP 6: to save the file Ctrl +S

STEP 7: to close the program and Excel the MS-Excel

Result:

Thus the Program: Selected of Candidate” is success fully executed.

Output:
Microsoft Office Power Point
EXERCISE 15:

HOW TO CREATE OWN PRESENTATION OF POWER POINT

AIM:

To prepare a Presentation of Power Point.

PROCEDURE:

Step 1: Create presentation from scratch or a template.

Step 2: Add text, image, art, and videos.

Step 3: Select to one drive, to get to your

Step 4: Presentation from your computer, tablet, Or phone. Share and work with others, wherever

they are.

Step 5: To use a prepared design, select one of the templates.

Step 6: To see tips for using power point, select take a tour And then select create.

Step 7: In the thumbnails on the left pane, select the slide You want your new slide to follow. In

the home tab, in the slides section, select New Slide. In the slide section, layout and then select

the layout you want from the menu. To create bulleted or numbered lists, select the text, And the

select bullets numbering.

Result:

The Power point is successfully.