Contents

CONTENTS ...................................................................................................... 0
Chapter One System Configuration ....................................................................................... 2
Assets System Parameters ...................................................................................................... 3
Assets Documents Types ....................................................................................................... 14
Assets Locations Types ......................................................................................................... 15
Asset Maintenance Statuses .................................................................................................... 16
Other Transactions Types ....................................................................................................... 17
Assets Intermediary Accounts ................................................................................................... 19
Chapter Two System Inputs ............................................................................................... 22
Assets Locations ................................................................................................................ 23
Assets Groups .................................................................................................................. 25
Assets Classifications ........................................................................................................... 31
Assets Definition ................................................................................................................ 32
Assets Opening Balances ....................................................................................................... 42
Chapter Three System Transactions .................................................................................... 44
Assets Activation ................................................................................................................ 45
Assets Additions ................................................................................................................ 47
Assets Disposals ................................................................................................................ 51
Assets Transfer ................................................................................................................. 56
Receiving Assets ................................................................................................................ 60
Assets Adjustments ............................................................................................................. 63
Assets Valuation ................................................................................................................ 66
Assets Merging .................................................................................................................. 69
Assets Deactivation ............................................................................................................. 71
Assets Depreciation ............................................................................................................. 73
Assets Counting ................................................................................................................. 76
Production Units ................................................................................................................. 80
Stocktaking Adjustments ........................................................................................................ 82
Assets Disassembly ............................................................................................................. 85
Other Transactions .............................................................................................................. 87
Chapter Four Reports ....................................................................................................... 89
Fixed Assets Management System (Onyx ERP)

Introduction
The Fixed Assets-Onyx Pro ERP system is one of the most
prestigious systems specialized in asset management that covers
various types of assets, and it is one of the key Onyx Pro ERP
systems. This system tracks the asset starting from the phase of
defining it until its disposal. This user guide covers the working
mechanism across the system stages, starting with the setup, settings,
and inputs required for system transactions. This manual also covers
the multiple transactions made on fixed assets, including activation,
additions, disposal, transfer, and depreciation, which is one of the key
transactions that the system helps in carrying it accurately, flexibly, and
quickly, saving the organization a great deal of time and effort.
Moreover, this system allows to generates various reports that
organization management needs.
It should be noted that the Fixed Assets system integrates with the
other Onyx Pro systems, which means that users may need to configure
some of the required inputs in the other Onyx Pro system to run the
Fixed Assets system properly, such as coding accounts, linking
intermediary accounts of assets, and coding employees’ data to link
assets to the related employee.

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Fixed Assets Management System (Onyx ERP)

Chapter One System

Configuration

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Fixed Assets Management System (Onyx ERP)

Assets System Parameters

Usage: This screen includes so many options, and the users select the most suitable ones
for the organization. It is one of the key system screens that need to be configured carefully
by the system administrator as it affects the different sections and screens of the fixed
assets system; noting that some of these configurations cannot be modified while using the
system during the active period. The system administrators shall not select any of the
options or activate any parameter related unless they know their entailed results and
effects. In addition to the tab of assets’ general parameters, this screen contains tabs
related to depreciations, linking cost centers, activities, and projects.

How to Use the Screen

The screen is used after clicking on the Modify button as follows:
General Parameters Tab
- Decimal Places: This parameter determines the number of digits that appear after the
decimal point.
- Level of Linking Assets to Groups: In this parameter, the user determines the level
of linking the assets to the groups. Therefore, if the organization policy states linking
assets to a specific level, users select the required one; otherwise, users select Any
Level option.
- Asset Number Type: In this field, users determine the method of handling the field of
Asset Number in the Assets Definition screen using one of the following options:
• Numeric: Users select this option if the organization’s policy requires numbering
the assets using numbers only.

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Fixed Assets Management System (Onyx ERP)

• Alphanumeric: Users select this option if the organization’s policy requires

numbering the assets using numbers and letters.
- Asset Number Sequence: In this field, users determine the sequence method using
one of the following options:
• By Branch: When users select this option, the system numbers the assets
according to the branch, which allows repeating the asset number across the
branches.
• By All Branches: When users select this option, the system sets one sequence for
asset numbers across all branches.
- Assets Numbering: In this field, users determine the method of numbering the fixed
assets in the Asset Number field on the Assets Definition screen by selecting one of
the following options:
• Automatic Can Be Modified: Users select this option if the organization’s policy
mandates granting automatic sequences to the assets and granting the user the
privilege to modify them. This parameter cannot be used unless the Asset Number
Type is Numeric.
• Automatic Cannot Be Modified: Users select this option If the organization's
policy mandates using automatic asset numbering and prevents users from
modifying them. This parameter is only applicable when selecting the Numeric
option in the Asset Number Type field.
• Manual: Users select this option if the organization’s policy mandates entering the
assets’ sequences manually by the users.
- Asset Number Starts with Group Number: This parameter determines the method of
the fixed assets sequence as follows:
• Activating this parameter (✓) entails starting the asset number with the group
number. In other words, the system mandates including the asset group number in
the asset number. For example, if the asset will be linked to asset group number
01, the asset number will begin with this number as follows (01-001).
• Not Activating this parameter entails not including the group number in the asset
number.

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- Separation Mark: This field allows determining the mark that separates the group
number from the asset number such as (/, ., -). For example, if users enter the slash
“/”, the previous asset number will appear separated as follows: (01/001).
- Asset Number Minimum Length: In this field, the user sets the minimum length of the
asset number so that the system prevents entering asset numbers shorter than the
length entered in it.
- Asset Number Maximum Length: In this field, the user sets the maximum length of
the asset number so that the system prevents entering asset numbers longer than the
length entered in it.
- Use VAT: Activating this parameter entails using the VAT in the system and displaying
the Tax tab on the Assets Definition screen, in this tab, users determine the tax rate
for the taxable assets. Moreover, it entails handling taxes in both Assets Additions
and Assets Disposals screens to calculate the tax when users add or sell (dispose)
an asset.
- Numbering Assets Transferred to Branches: In this field, user determines the
method of numbering the assets that will be transferred from one branch to another.
The asset can be transferred using the same asset number or by using a new asset
number.
- Using Components: This parameter affects the method of handling assets’
components on the Assets Definition and the system’s transactions screens. In this
field, users select one of the following options; Quantity and Value, Quantity, Value
and Depreciation, or Quantity Only.
- Document Date: In this field, user determines the method of handling the date across
the system screens by selecting one of the following options:
• Automatic Can Be Modified: Users select this option if the organization policy
mandates showing the date automatically and grants the user the privilege to
modify it.
• Automatic Cannot Be Modified: Users select this option if the organization policy
mandates showing the date automatically and prevents users from modifying it.
• Manual: Users select this option if the organization policy mandates entering the
date manually by the user.

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Fixed Assets Management System (Onyx ERP)

- Document Number: In this field, user determines the method of handling the
numbering of both documents and transactions across the system’s screens by
selecting one of the following options:
• Automatic Can Be Modified: Users select this option if the organization policy
mandates numbering documents and transactions automatically and grants users
the privilege to modify it.
• Automatic Cannot Be Modified: Users select this option if the organization policy
mandates numbering documents and transactions automatically and prevents users
from modifying it.
• Manual: Users select this option if the organization policy mandates entering the
document number manually.
- Assets Transfer Sequence: In this field, users select the sequence method -of
numbering the assets that are being transferred- from the following:
• Accumulative: When users select this option, the system generates one
(accumulative) sequence for each transfer type.
• By Type: When users select this option, the system generates a separate
sequence for each transfer type.
- Allow Adding Depreciation: This parameter determines how the organization will
handle the accumulated depreciation of the added assets. Users activate this
parameter if the organization decided to enter the accumulated depreciation of the
added assets. Consequently, a column appears on the Assets Additions screen in
which users enter the value of the accumulated depreciation.
- Allow Adding Reserve: This parameter determines how the organization will handle
the depreciation reserve of the added assets. Users activate this parameter if the
organization needs to enter this reserve. Consequently, a column appears on the
Assets Additions screen in which users enter the value of the depreciation reserve.
- Record Values in Assets Definition is Mandatory: Users activate this parameter if
the organization needs to mandate entering asset’s values and quantity upon defining
the asset in the Assets Definition screen. It should be noted that the system will not
generate entries for recording the assets cost and users will need to record these
entries in the Accounting System. Meanwhile, if this parameter is not activated, users

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will be able to define the asset without entering a value. Thus, users will enter the
asset value using an asset addition transaction. As a result, the accounting entries of
the asset's cost will be created automatically.
- Assets Automatic Activation: Users activate this parameter if the organization’s
policy states activating the fixed assets and entering them into service automatically
upon defining them on the Assets Definition screen. If this parameter is not activated,
users will need to activate the assets manually on the Assets Activation screen.
- Use Inactive Assets: Activating this parameter allows using inactive assets in the
system if the organization’s policy sets using inactive assets across the transactions
screens of the system. Consequently, users can add, dispose, and transfer assets,
however, these assets will not be depreciated. If this parameter is not activated, users
will not be able to use inactive assets.
- Enter New Value for Assets Upon Transfer among Branches: When users activate
this parameter, a flag called Asset New Value appears on the Assets Transfer
screen -provided that users select the From Branch to Branch option in the Mode of
Dispatch field- by ticking this flag, Asset New Value column appears in the detailed
data section, where users enter the new value of the asset that will be transferred to
the branch, and then, the profit or loss that results from the discrepancy between the
new value and book value is calculated.
- Select Employee from Any Branch: When this parameter is activated, users can
select any employee from any branch to handle a transaction without checking the
branch linked to that employee.
- Show Additional Fields at Details Level: When users activate this parameter, a
column called Additional Fields will appear on the Assets Transactions screen. In
this column, the data entered in the Additional Data tab on the Assets Definition
screen appears.
Depreciation Tab

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In this tab, the user configures the parameters of assets’ depreciation and determines the
depreciation periods that fit the organization, as well as selects the methods of handling
depreciation when suspension or expiration.
- Depreciation Periods: In this field, users select the period on which the depreciation
of the assets will be calculated. It is one of the key fields as it cannot be modified
while using the system. It includes the following options:
• Monthly: Users select this option if the organization’s policy mandates calculating
the depreciation of fixed assets every month. Consequently, the depreciation and
its effect on the accounting ledgers and financial statements will be calculated and
rendered monthly.
• Quarterly: Users select this option if the organization’s policy mandates calculating
the depreciation of fixed assets every quarter. Consequently, the depreciation and
its effect on the accounting ledgers and financial statements will be calculated and
rendered quarterly.
• Semi-annual: Users select this option if the organization’s policy mandates
calculating the depreciation of fixed assets every six months. Consequently, the
depreciation and its effect on the accounting ledgers and financial statements will
be calculated and rendered every six months.
• Annual: Users select this option if the organization’s policy mandates calculating
the depreciation of fixed assets every year. Consequently, depreciation and its
effect on accounting ledgers and financial statements will be calculated and
rendered annually.
- Deprecation to Nearest: In this field, users select how the depreciation of the assets
will be calculated by selecting one of the following options:
• Day: Users select this option when the organization’s policy mandates calculating
depreciation on a daily basis. Consequently, the depreciation will be calculated
starting from the day of asset activation until the day of depreciation.
• Month: Users select this option when the organization’s policy mandates
calculating depreciation on a monthly basis, and the depreciation calculation
transaction will round the days of the month. Therefore, if the asset is acquired
before the 15th of a certain month, the depreciation calculation starts from this

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Fixed Assets Management System (Onyx ERP)

month; otherwise, it will begin from the following month, and the remaining days of
the previous month will not be included. It should be noted that by selecting this
option, the monthly depreciation will be calculated evenly regardless of the number
of days in each month unless there are any changes made to the asset.
- Depreciation Upon Deactivation: In this field, the user determines the organization’s
policy regarding depreciating the deactivated assets from the following options:
• Depreciate: Users select this option if the organization’s policy mandates
depreciating deactivated assets during the deactivation period. Consequently, the
system activates a field on the Assets Groups and Assets Classifications
screens in which users determine the depreciation rate that the system will use in
calculating the depreciation of the deactivated assets.
• No Depreciation: Users select this option when the organization policy does not
mandate calculating depreciation for the asset during the deactivation period.
- Depreciate Fully Depreciated Assets: In this field, the user determines whether the
organization will calculate depreciation for the fully depreciated assets or not by
selecting one of the following options:
• Depreciate: Users select this option if the organization policy mandates calculating
depreciation for fully depreciated assets. Consequently, the system activates a field
in the Assets Groups and Assets Definition screens in which users enter the rate
that the system will use in calculating the depreciation of the fully depreciated
assets.
• No Depreciation: Users select this option if the organization’s policy does not
mandate calculating depreciation for fully depreciated assets.
- Stop Depreciating Reserve Upon Reaching Reserve %: When users activate this
parameter, the system stops depreciating the reserve when the accumulated
depreciation amount reaches the reserve percentage of the asset value. Otherwise, the
reserve will be depreciated constantly.
- Transaction Day Depreciation: When the organization makes a transaction on an
asset, users determine, in this field, how to handle the depreciation for the transaction
day by selecting one of the following options:
• To Transaction Day: When users select this option, the depreciation will be
calculated until the day of carrying out the transaction.

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• To One Day before Transaction: When users select this option, the depreciation
will be calculated until the day before the transaction is carried out. This option is
recommended.
- Modify Depreciation Percentage by Asset: Activating this parameter allows users to
enter a depreciation rate for an asset -in the Assets Definition screen- which is
different from the depreciation rate that has been set -in the Asset Groups screen-
for the group that this asset belongs.
- Depreciate Not Activated Assets: This parameter determines the organization's policy
for handling the depreciation of assets that have been purchased but not activated or
used. Users activate this parameter if the organization needs to depreciate them;
otherwise, the assets will not be depreciated, and users need to navigate to these
assets and activate them in order to be depreciated.
- Adjust Assets without Calculate Depreciation: When users activate this parameter,
a flag called Without Calculating Deprecation on the Assets Adjustments screen
appears. When users tick this flag, the depreciation of the asset -during the active
period- will be calculated based on the new value, not the old one. Noting that the last
accumulated depreciation calculated in the Asset Data screen will not be changed.
- Valuing Assets without Calculate Depreciation: When users activate this parameter,
a flag called Without Calculating Deprecation on the Assets Evaluation screen.
When users tick this flag, the depreciation of the asset -during the active period- will
be calculated based on the new value, not the old one. Noting that the last
accumulated depreciation calculated in the Asset Data screen will not be changed.
- Not Calculate Depreciation Upon Addition: When users activate this parameter and
an asset is added, the system starts calculating the depreciation after the end of the
active period.
Accounts Tab

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Fixed Assets Management System (Onyx ERP)

This tab is used to set how the organization will handle cost centers, activities, and projects,
noting that this depends on how the cost centers, activities, and projects are configured in
the system’s general parameters. This tab includes the following:
- Linking Cost Centers Level: In this field, users determine the linking level of cost
centers by selecting one of the following options:
• Unused: Users select this option if the organization does not use the cost centers
in the assets system. Consequently, users will be able to carry out transactions
without the need to use cost centers, and no effect will be rendered on them.
• Branch: Users select this option if the organization needs to use cost centers at
the branch level. This means that each branch of the organization will be
considered a cost center, and users will need to link the cost center to the branch
in the Assets tab on the Intermediary Accounts screen in the General System
Configuration.
• Location: Users select this option if the organization needs to use location-based
cost centers. This means that each location in the system represents a cost center,
users will have to determine the locations when coding the cost centers.
• Asset: Users select this option if the organization needs to use the cost centers at
the asset level, which entails linking the asset to the cost center when defining the
asset on the Assets Definition screen. This option also allows for transferring
assets between the cost centers.
Hint: Using the cost centers in the assets system, basically, depends on
the configurations set for the cost centers in the General Parameters
screen. Therefore, if the selected option in the Cost Center parameter
is Mandatory or Profits and Losses Account, using the cost centers
in the assets system becomes mandatory either at the center, location,
or asset level.
Both the Linking Activities Level and Linking Projects Level parameters are handled in
the same way as the Linking Cost Centers Level.
- Create Depreciation Entry Per Transaction: When users activate this parameter, the
system creates a depreciation entry for the assets per each transaction, such as
transfers, disposals, additions, etc., and the depreciation is recorded until the
transaction date.

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- Create Depreciation Entry Per Asset: When users activate this parameter, the
system creates the entry of the depreciation for each asset individually. Otherwise, the entry
created for the depreciation period will be created for the assets’ group.
- Post to Subledgers: This parameter includes the following options:
• Single Account: When users select this option, the system displays one cost
center, one activity, and one project on the Accounts tab on the Assets Definition
screen, and therefore, only one center, one activity, or one project will be affected.
• Multiple Cost Centers: When users select this option, the system displays multiple
cost centers in the Accounts tab on the Assets Definition screen to distribute
depreciation among them.
• Multiple Activities: When users select this option, the system displays multiple
activities in the Accounts tab on the Assets Definition screen to distribute
depreciation among them.
• Multiple Projects: When users select this option, the system displays multiple
projects in the Accounts tab on the Assets Definition screen to distribute
depreciation among them.
- Debit Account for Other Transactions: In this parameter, users select the debit
account, which will be used to record the expenses of other transactions, from the
following options:
• Single Account: When users select this option, the system displays a field in
which users determine the debit account that will be used to record all other
transactions, and another field to enter the detail account if it is used in the
General Parameters screen.
• By Group: When users select this option, the system displays Debit Account for
Other Transactions column in the Accounts tab on the Assets Groups screen to
link the account to the group.
• By Transaction Type: When users select this option, the system displays a field in
which users determine the debit account that will be used for the transactions type,
and a detail account field, if it is used in the Other Transactions Types screen.
• By Transaction Type and Group: When users select this option, the system
displays Expenses Transactions Types tab on the Assets Groups screen to link
the transaction type and the debit account to the group.

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- Debit Account for Other Transactions: This field appears when users select the
Single Account option in the Debit Account for Other Transactions field. In this
field, users select the debit account for other transactions from the chart of accounts
list after pressing F9.
- Detail Account: This field appears when users select the Single Account option in
the Debit Account for Other Transactions field. In this field, users select the detail
account of the debit account from the chart of accounts list by pressing F9.
- Perform Transactions on Assets Account: Activating this parameter allows users to
make transactions on the assets accounts recorded in the assets groups across all the
system transactions. Otherwise, the system prevents making transactions on these
accounts.
First Period Tab
This tab is used if the first period during which the system will be used is not the first period
of the asset on the Assets System.

- Save: Users click on this button to save data after completing data entry.

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Fixed Assets Management System (Onyx ERP)

Assets Documents Types

This screen is used to code various documents related to fixed assets, such as ownership
documents, guarantee documents, etc. to archive them. This screen also allows tracking
documents that have expiry dates and send an alert when needed.

How to use the screen

This screen is used after clicking on the Add button as follows:
- Document Number: In this field, the system generates a sequence number
automatically for the documents’ types.
- Document Type/ Foreign Name: In these fields, users enter the name of the
document type in the system’s default and foreign languages, respectively.
- Save: Users click on this button to save data.
Hint: Document types are used in the Assets Definition screen.

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Assets Locations Types

Usage: This screen is used to code the types of fixed assets’ locations. This is an optional
screen through which asset locations can be divided into similar types so that each location
is linked to its specific type. This classification is also used to generate reports on the
assets by location type.

How to use the screen

This screen is used after clicking on the Add button as follows:
- Type Number: In his field, the system generates a sequence number automatically for
the assets locations types.
- Type Name/ Foreign Name: In these fields, users enter the name of the location type
in the system’s default and foreign languages, respectively.
- Save: Users click on this button to save data.
Hint: Locations types are used in Assets Definition screen.

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Asset Maintenance Statuses

Usage: This screen is used to code the statuses of the fixed asset maintenance according
to the business nature of the organization. It should be noted that these statuses are used
in the other transactions, and they are related to maintenance data in the Assets Data
screen.

How to use the screen

This screen is used after clicking on the Add button or pressing the F6 button as follows:
- Status Number: Here, the system generates a sequence number automatically for
assets maintenance status.
- Case Description/ Foreign Description: In these fields, users enter the description of
the assets' maintenance status in the system’s default and foreign languages
respectively.
- Save: Users save data after completing data entry.

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Other Transactions Types

Usage: This screen is used to code the types of other transactions based on the work
requirements in the organizations; such as fuel expenses transactions, Maintenance, or
sending assets for maintenance.

How to use the screen

This screen is used after clicking on the Add button or pressing F6 as follows:
- Type Number: In this field, the system generates a sequence number automatically for
the other types of transactions.
- Transaction Name: In this field, users enter the name of the transaction that will be
defined.
- Activation: The activation status of the other transaction type is selected from the
following:
• Active: Users select this option if the transaction type is used in the Other
Transactions screen.
• Inactive: Users select this option if the transaction type is no longer used in the
Other Transactions screen.
- Screen Number: In this field, the system displays the screen number of the
transaction type defined in this screen as the system creates a screen for each other
type of transaction within the system tree.
- Transaction Name/ Foreign Name: These fields are used to enter the name of the
transaction type in the local and foreign languages, and the name may vary from one
organization to another.

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- Has Values: When users tick this flag, a column called Value appears in the other
transactions screen.
- Has Entry: When Has Value flag is activated, this flag can be ticked to create an entry
by the system for the amounts entered.
- Works on Specific Maintenance Status: Users tick this flag when the transaction
type is used for the assets that have a specific maintenance status. Consequently, the
Current Maintenance Status field is activated, and in which users can select the
required status.
- Maintenance Status Resulted from Process: In this field, users select one of the
listed options if they need to set one maintenance status for the stated maintenance
transaction type on the maintenance transactions screen.
- Select Maintenance Status Manually at Process: Users tick this flag if they need to
set more than one maintenance status for the transaction. In the table below, users
select the maintenance status from the statuses previously added in the Assets
Maintenance Status screen.

- Debit Account for Other Transaction: This field appears when users select the By
Transaction option in the Debit Account for Other Transactions field in the
Accounts tab on the Assets System Parameters screen. In this field, users
determine the account that will be used to record the amounts spent on the asset
based on the transaction.
- Detail Account: In this field, users determine the detail account of the debit account
for other transactions determined in the previous field.
- Save: Users save data after completing data entry.
Hint: After completing system definition procedures and saving data, the
system creates a new screen for each type of transaction that is defined
in this screen, the new created screen appears within the system’s tree
of the other transactions.

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Assets Intermediary Accounts

Usage: This screen is used to enter intermediary accounts for the fixed assets system at
the branch level, noting that these accounts can also be entered using the Intermediary
Accounts screen within the System's General Configuration.

How to use the screen

This screen is used after clicking on the Add button or pressing the F6 button as follows:
- Branch Number: In this field, users select the branch for which the intermediary
accounts will be entered.
- Capital Profits/ Loss: These accounts are created in the chart of accounts to handle
the discrepancies arising from the asset disposal transaction. The disposal transaction
results in a profit or loss as the asset could be sold at a price less or greater than the
asset’s book value. Consequently, the system creates an automatic entry as follows:
• First: In case of generating profit, the system creates the following entry:
Transaction Debit Credit
From/ Cash, Bank, or Customer Account
x
Accumulated Depreciation Account
To/ Asset Cost Account
x
Capital Profits Account

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• Second: In case of incurring a loss, the system creates the following entry:
Transaction Debit Credit
From/ Cash, Bank, or Customer Account
Accumulated Depreciation Account x
Capital Loss Account
To/ Asset Cost Account x

- Asset Additions Intermediary: In this field, users enter the intermediary account that
will be mediated when adding assets within the fixed assets system. This account will
be on the credit side of the entry, and the asset account to which assets will be added
will be on the debit side.
- Asset Disposal Intermediary: In this field, users enter the intermediary account that
will be mediated when disposing assets within the fixed assets system. This account
will be on the debit side of the entry, and the account of the disposed asset will be on
the credit side.
- Asset Transfer Intermediary: This field is used to enter the intermediary account that
will be affected by the asset transfer and it will use the book value. This account will
be on the debit side in the branch from which the asset has been transferred and will
be on the credit side in the branch that will receive the asset.
Accounting entry of the source branch/ location:
Transaction Debit Credit
From/ Assets Transfer Intermediary Account
Accumulated Depreciation Account
To/ Asset Cost Account
• Second: Accounting entry of the recipient branch/ location:
Transaction Debit Credit
From/ Asset Cost Account
To/ Assets Transfer Intermediary Account
Accumulated Depreciation Account

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- Maintenance Intermediary Account: In this field, users enter an intermediary account

that will be affected by the maintenance process as a credit side in the other
transactions that have an accounting entry, and it appears in the other transactions
screen.
Transaction Debit Credit
From/ Asset Cost Account x
To/ Maintenance Intermediary Account x

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Chapter Two System

Inputs

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Assets Locations
Usage: This screen is used to define places where the assets will be located during their
service whether these places are within the administrative structure of the organization or
not. The locations are coded at the level of each branch from the higher to the lower level
of management.

How to use the screen

This screen is used after clicking on the Add button as follows:
- Branch Number: In this field, users select the branch in which the locations will be
coded.
- Location Number: This field is used to enter the location number, and the system
allows the use of numbers and letters.
- Location Name/ Foreign Name: In these fields, users enter the location name in the
system’s default and foreign languages respectively.
Location Data
- Parent Location: This field is used to define the main location above the location that
is being coded. For example, General Management can be the main location when
coding the departments' locations and the location of the department can be the main
location when coding the divisions, and so on.
- Level: This field automatically displays the level of the location and it appears based
on the determined location in the previous Parent Location field.
- Location Type: This field is used to determine the type of the location and whether it
is a department, room, lounge, and other available types.

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- Administrative Structure: This field is used in case the user wants to link the location
to the administrative structure of the organization.
- Cost Center: This field is used to determine the cost center that will be linked to the
location. This center will be affected by the transactions if the level of linking the cost
centers is determined at the location level. The center’s number is entered directly or
selected from the list of cost centers after pressing F9. It should be noted that this field
only appears when selecting the Location option in the Linking Cost Centers Level
field in the system Accounts tab on the Parameters screen.
- Activity: This field is used to determine which activity will be linked to the location and
will be affected by the transactions if the level of linking the activity is determined at the
location level. The activity number is entered directly or selected from the list of
activities shown after pressing F9 It should be noted that this field only appears if the
Location option is selected in the field of Linking Activities Level in the Accounts
tab on the Parameters screen.
- Project: This field is used to determine which project will be linked to the location and
will be affected by the transactions if the level of linking the project is determined at the
location level. The project number is entered directly or selected from the list of
projects after pressing F9. It should be noted that this field only appears if the
Location option is selected in the field of Linking Projects Level in the Accounts tab
on the Parameters screen.
- Save: Users click on this button to save data.
Hint: The coded locations on this screen are used on the Assets
Definition screen where the asset is linked to the location, and also
used when transferring assets from one location to another.
Linked Assets
This tab automatically displays the assets linked to the location as information. These
assets appear based on the link between the asset and the location on the Assets
Definition screen or based on the asset's transfers from one location to another.

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Assets Groups
Usage: This screen is used to classify fixed assets into similar groups, such as cars group,
furniture group, heavy machinery group, etc. The user can code the asset groups in a
hierarchy with various levels according to the need of the organization. The assets groups
are important basic inputs in the system as the entered data of each group will be reflected
on the assets linked to this group. In addition to the general data of the group, the group's
depreciation options, method, and rate will be determined, as well as the accounts to be
linked to the group, and will be affected by movements made on the assets linked to the
group.

How to use the screen

This screen is used after clicking on the Add button as follows:
First: Main Data
- Group Number: This field is used to enter the number of the asset group.
- Group Name/ Foreign Name: In these fields, users enter the name of the asset group
in both system’s default and foreign languages respectively.
- Parent Group: This field is used when the organization management decides to create
a hierarchy for the asset's groups containing main groups and sub-groups. For
instance, users can code a main transportation group that has subgroups, such as
workers' transport and cargo transport, and then, code sub-subgroups for the sub-
groups, such as in-town transport and out-of-town transport, and so on according to
the organization’s size and activity. Thus, when the organization management decides

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to create subgroups for a main group, users determine the main parent group in this
field.
Hint:
- The parent groups need to be coded before subgroups, and the group
number is determined from the groups that appear which were
previously coded and saved.
- The number 0 is determined for the first-level groups or if the
organization needs to make all groups in one level.
- Level: This field automatically displays the level of the asset group based on the group
determined in the previous Parent Group field.
- Allow Decimal Places in Quantities: If this flag is activated, the system allows using
decimals in the quantities of assets linked to this group.
- Custodies In-hand: This flag is ticked if the organization does not handle the assets
belonging to this group as fixed assets but as custody, for example, mobile devices
that are given to employees. Thus, the organization records these assets as expense
not an asset and does not create deprecation accounts or calculate depreciation for
them, consequently, they do not appear in deprecation reports. These assets are
added to the asset system to appear under the employees’ custodies and to allow
users to carry out certain transactions like additions, transfers, exclusion, and counting.
Second: Deprecation Data
This tab is used to determine whether this group of assets will be depreciated or not. If the
group is depreciated, the method of depreciation, depreciation rate, and depreciation rate
upon asset deactivation or expiration are determined:

- Deprecation Method: This field is used to determine whether the group will be
depreciated or not by selecting the deprecation method from the following:

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• No Depreciation: This option is selected if this group of fixed assets is not subject
to deprecation.
• Straight Line: When this option is selected, the system distributes the asset cost
evenly to the estimated number of years of the useful life which means that the
value of the annual depreciation will not change from one to another.
• Declining Balance: This option is selected if the organization decides to
depreciate the assets group in an accelerated way which means the depreciation
starts with higher values in the earlier years and then decreases annually.
• Units of Activity: This option is selected if the organization will use the production
units to calculate the depreciation of the assets group.
- Depreciation Rate: This field is used to determine the rate at which the depreciation of
the assets belonging to this group is calculated.
- Depreciation Upon Deactivation: This field is used to determine the rate that will be
used to calculate the depreciation of the deactivated assets that belong to this group. It
should be noted that the rate in this field is a percentage of the depreciation rate
specified for the asset. Therefore, if the depreciation rate of the asset is 20%, and the
user entered 50% in this field as a rate of the asset depreciation during its
deactivation, the system will depreciate the asset during the period of deactivation by
10%.
- Depreciate Fully Depreciated Assets: This field is used to determine the depreciation
rate for the assets that are fully depreciated and have zero book value. This rate is a
percentage of the depreciation rate determined for the asset and will be used to
calculate the depreciation of the assets belonging to this group after they are
depreciated fully. In other words, if the depreciation rate is 10% and the depreciation
rate for fully-depreciated assets is 50%, the depreciation rate of the fully-depreciated
assets will be 5%.
Third: Special Fields Configuration
This tab is used if the organization decides to name special fields for the assets belonging
to the group, which may vary from one group to another. These fields can be used to name
car models, property areas, etc. and they will appear on the Assets Definition screen
within the Additional Data tab to enter the data related to each asset.

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Pass to Children: This button is used when the user needs to apply the special
configuration data of the group to the subgroups.
Fourth: Accounts
This tab is used to determine the accounts that will be financially affected by the
movements that will be made on the assets of this group.

- Branch Number: Since it is possible that the chart of accounts is coded at the branch
level, the user can record the accounts that will be affected by the asset group at the
branch level. And in this case, users need to select, in this column, the branch(es) of
which the accounts will be affected by transactions that will be carried out on the asset
group.
- Cost Account: This column is used to determine the number of the cost account for
the asset group and will represent the asset group in the Chart of Accounts. This
account will be on the debit side when receiving the group assets as well as in the
case of increasing the asset value. Meanwhile, it will be on the credit side when the
group's assets are disposed.
- Depreciation Expense Account: This column is used to determine the account
number of depreciation expense of the asset group. This account will be on the debit
side when recording the amount that will be decreased from the asset upon carrying
out the depreciation transactions.

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- Accumulated Depreciation Account: This column is used to determine a separate

account for the accumulated depreciation of assets group in which the amounts
decreased from the assets are summed until the asset is fully depreciated.
- Accumulated Reserve Account: Some fully-depreciated assets, whose book values
are zero, stay in service and are being re-evaluated. In this column, users select the
account that will be used to handle the new depreciation allocation and it is closed in a
separate account from the fixed asset accumulated depreciation and is used to refund
the various assets of the organization.
- Debit Account for Other Transactions: This column appears if the By Group option
is selected in the Debit Account for Other Transactions parameter in the Accounts
tab on the Fixed Assets Parameters screen in order to link the related account to the
asset group.
- Save: After completing data entry, users save data.
Hint: The accounts of asset sales, capital profits, and capital losses are
coded on the Intermediary Accounts screen within the inputs of the
general configuration.
Fifth: Expenses Transactions Types
When selecting the By Transaction Type and Group option in the Debit Account for
Other Transactions parameter in the Accounts tab on the Fixed Assets Parameters
screen, this tab appears in order to link the account to the transaction type of the asset
group.

Sixth: Linked Assets

The assets in the group appear automatically in this tab as information and they appear
after making a search for the group by the link between the asset and the group on the
Assets Definition screen.

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Seventh: Advanced Procedures

This tab facilitates the system’s usability. In this tab, when users click on the button shown
in the tab, all groups' accounts of the current branch can be copied to the rest of the
branches rather instead of entering them manually at each branch level.

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Assets Classifications
Usage: An optional screen used to code specific classifications for assets according to the
organization’s criteria, for example, tangible and intangible, local and foreign, productive and
supportive, etc. This screen helps with generating reports according to assets’ classification.

How to use the screen

This screen is used after clicking on the Add button as follows:
- Classification Number: This field automatically displays a sequence number for the
classification with the possibility of replacing it with a new number that has not been
used before.
- Classification Name/ Foreign Name: In these fields, users enter the classification
name in the system’s default and foreign languages respectively.
- Save: After completing entering data, users save data.
Hint:
- Assets linked to the classification on the Assets Definition screen
appear in the table at the bottom of the screen, moreover, through this
screen, assets can be linked to the classifications.
- An asset classifications report can be printed using the “Report” button.

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Assets Definition
Usage: This screen is the main one in the system, as it is used to define fixed assets, by
entering their various data, and affects the different movements including depreciation.
Besides entering the basic asset data and linking the asset to the asset group, this screen
allows entering the asset's financial data, assets’ purchase and depreciation data, linking
the asset to the location, defining the asset recipient, and determining the method of getting
the asset. In addition, this screen enables displaying the data of the movements made on
the asset on other screens, such as depreciation data, and calculating the asset's current
balance. The assets definition phase comes after configuring the system and coding the
basic inputs needed to use the system.

How to use the screen

First: Master Data
This screen is used after clicking on the Add button as follows:
- Branch: This field is used to determine the branch in which the asset will be defined.
- Group: This field is used to determine the asset group to which the asset belongs
either directly or by pressing F9 and selecting one of the groups coded on the Assets
Groups screen.
Hint: Once the asset group is determined, its data appears on the
screen fields, such as group accounts, group depreciation rate,
depreciation rate at deactivation or full depreciation, and the additional
fields.
- Asset Number: This field is used to enter the number of the asset.

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- Asset Name/ Foreign Name: In these fields, users enter the asset name in the
system’s default and foreign languages respectively.
- Reference Number: This field is used to enter the reference number for the
transaction, if any.
- Barcode Number: This field is optional and it is used to enter the asset’s barcode, if
any.
- Item Number: This field is used to link between the asset and the item when receiving
it in the Assets Receipt screen by issuing a goods-out note in the Warehouse
Management System.
- Main Asset Number: This field is used to enter the main number of the asset if this
asset belongs to another one. For example, when coding a computer lab that includes
20 devices, the main asset will be named “lab devices” and given one number, which
is the main asset number.
- Purchase Date: This field is used to enter the date on which the organization got the
asset, whether it falls in the current period or a prior one.
- Activation Date: This field automatically displays the activation date of activating the
asset based on the activation movement carried out on the Asset Activation screen.
- Asset Status: In this field, the asset status appears as New, Active, Deactivated,
Disposed, etc., based on the transactions made on the asset. It is a read-only field.
- Book Value: This field displays the status of the asset's book value, whether as Not
Ended or Zero Book Value.
Second: Financial Data
This tab is used to determine and enter the asset's financial data, including quantity, cost,
location, recipient, depreciation method, depreciation rate, and other data. It should be
noted that some of these data appear automatically from the determined asset group with
the ability to modify them, and some of these data are entered manually.

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Depreciation Information
- Depreciation Method: In this field, the method of asset depreciation appears based on
the determined group of assets in the Group field.
- Depreciation Upon Deactivation: The rate of depreciating the asset upon deactivation
appears automatically in this field based on the group of assets determined in the
Group field, and it is a percentage of the asset’s depreciation rate as explained before
in the Assets Groups screen.
- Depreciation Rate: The depreciation rate of the asset appears automatically in this
field based on the group of assets determined in the Group field.
- Depreciate Fully Depreciated Asset: The depreciation rate for the assets that have
zero book value appears in this field automatically based on the determined assets
group in the Group field, and it is a percentage of the asset’s depreciation rate.
- Residual Value: This field is used if the user needs to determine a value for the asset
when it is expired (residual value). Consequently, the depreciation of the asset stops
when the asset value reaches the residual value.
- Custodies In-hand: This flag appears automatically ticked for the asset groups
defined as custodies in-hand on the Assets Groups screen to indicate that these
assets are Expenses, not fixed assets, and they do not appear in the asset
depreciation.
Miscellaneous Information:
- Location: In this field, users determine the location where the asset will serve by
entering the location number directly or pressing F9 to select the required location from
the ones defined on the Assets Locations screen.
- Recipient: This field is used to determine who will receive the asset or will be
responsible for it.
Production Units Information:
The fields of this section are activated when the Depreciation Method is Activity Units.
- Unit: In this field, users select the production activity unit, according to which the
depreciation will be calculated, from the list.
- Units to Be Produced: In this field, users manually enter the units expected to be
produced by the asset.

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- Unit Depreciation Rate: The system automatically calculates the depreciation rate of
the unit in this field.
- Produced Units Total: The user manually enters the total of the produced units from
the asset in this field.
Purchase Information
- Getting Method: This field is used to determine the method of getting the asset by
selecting one of the following options; Purchase, Gift, Aid, or Transfer from Another
Branch.
- Transfer Date: The system automatically displays the date of asset transfer according
to the Assets Transfers screen in transactions.
- Currency: This field is used to determine the currency -in which the asset was
acquired- from the currencies that appear based on what has been coded in the
Currencies Setup screen within the General Configuration of the system.
Hint: If the Record Values in Assets Definition is Mandatory
parameter is not activated, the user can enter the quantity of the asset
without entering their values for control purposes.
- Foreign Amount: This field is used to enter the cost of the asset if the currency, in
which the asset is acquired, is foreign.
- Exchange Rate: This field automatically displays the rate of exchanging the foreign
currency to the local currency of the system.
- Quantity: This field is used to enter the amount of the asset, and it is mandatory if the
Record Values in Assets Definition is Mandatory parameter is activated on the
parameters screen in the system configuration. Otherwise, this field can be ignored
and the quantity is entered using an asset addition transaction on the Assets
Additions screen if users want to generate an automatic accounting entry for the
asset's cost
- Total Cost: This field is used to enter the total cost of the asset quantity determined in
the previous Quantity field, not the cost per item-unit if the asset quantity is more than
one. This field is handled as the Quantity field regarding the activation of the Record
Values in Assets Definition is Mandatory parameter.

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- Previous Accumulated Reserve: This field is used when defining assets that have
been acquired before the use of the system to enter the accumulated depreciation
value for the previous years based on the manual records. Then, the system will
continue calculating the depreciation and add it to this value until the end of the asset's
age.
- Previous Reserve: This field is used when defining assets that have zero book value
before the organization uses the fixed assets system, but they are still in service, have
been reevaluated, and have an accumulated depreciation reserve. The value of this
reserve is recorded here, and the system will continue calculating the accumulated
depreciation reserve and add it to this value.
- Book Value: This column automatically displays the asset's book value, which equals
the difference between the asset's cost and depreciation.
- Opening Balance: In this section, these fields automatically display the asset's status
when defining it for the first time, or at the beginning of each period after carrying out
the depreciation. The opening balance appears at the beginning of the period to
compare it to movements carried out during the period.
- Current Balance: In this section, these fields automatically show statistical data on the
asset displaying its current status based on the movements made on the asset and the
result of the asset's depreciation transactions.
Third: Accounts
In this tab, once the asset group is identified in the Group field, the system automatically
displays the accounts that have been linked to the group on the Assets Groups screen and
are affected by movements made on the group's assets and depreciation. The cost centers,
activities, and projects are used based on the configuration of the system parameters as
using them becomes mandatory if they are linked at the asset level.

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Fourth: Tax
This tab appears if the Use VAT parameter is activated on the Assets System Parameters
screen. Here, the user determines whether the asset is taxable or not with determining the
tax rate and amount.

Fifth: Additional Data

This tab is used to add any additional data for the asset other than the data determined in
the previous fields. The fields that appear here reflect the ones that are defined in the
Special Fields Configuration tab on the Assets Groups screen.

Sixth: Asset Movements

This tab displays the various movements made on the asset during the financial period
based on the movements that are carried out across the transactions’ screens for
information.

Seventh: Depreciation Data

This tab automatically displays the asset's depreciation data that result from depreciating the
asset based on the transaction or the period as follows:

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- Period: This column automatically displays the period during which the assets were
depreciated, which can be monthly, quarterly, semi-annual, or annual period, based on
what has been set in the System Parameters screen.
- Value: The value of the asset subject to depreciation appears in this column.
- Posted Depreciation: This column displays the total depreciation of the asset up to
the end of the previous period.
- Added Depreciation: This column displays the value of the depreciation that has been
calculated for the asset before defining it in the system. This value can be the
previous accumulated depreciation entered in the Assets Definition screen or
Assets Addition screen, or the depreciation transferred from another branch.
- Day: This column displays the number of days that will be considered during the
depreciation period.
- Percentage: Here, the system automatically displays the depreciation rate determined
for the asset.
- Depreciation: This column displays the value of the asset's depreciation during the
period.
- Disposal Depreciation: This column displays the depreciation value related to the
asset disposed during the period. This value will be reduced from the accumulated
depreciation due to the disposal.
- Posted/ Added Reserve: In these columns, the depreciation reserve data appear.
- Disposal Reserve: This column displays the reserve value related to the asset
disposed during the period.
Eighth: Assets Components
This tab is used if the asset consists of more than one component to enter and record the
components of the asset, their quantities, and the value of each component. For example,
the Head Office may contain several computer devices, each device consists of a case, a
monitor, and a keyboard. If these components are coded and defined as one asset, this tab
is used to enter the components of this asset, including the quantity and value of each,
provided that the total cost in this tab equals the total cost of the asset in the financial data.

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Ninth: Other Transactions

Through this tab, the various movements made on the asset during the financial period can
be displayed here as information.

Tenth: Purchase Information

This tab displays the information on purchasing recorded in the addition's transactions.

Eleventh: Asset Classifications

This tab is used if the asset is linked to previously-defined classifications to allow the user
to select the classification from the ones that are coded on the Assets Classification
screen after pressing F9.

Twelfth: Documents Archive

This tab is used if the user needs to archive the asset documents, such as ownership
documents, insurance, or any other related documents. Here, users determine the
document, enter the expiry date, if any, define the alert period before the expiration, and
upload a copy of the document.
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The archiving process is carried out as follows:

- Document Number: This column displays the document number, which is the serial
number given by the system to the asset documents.
- Document Name: This column is used to enter the document name.
- Document Type: In this column, users select the type of document from the ones
coded in the Asset Document Types screen from the drop-down menu.
- Expiry Date: This column is used to enter the document expiry dates if any.
- Alert Before: This column is used if the previous Expiry Date column is used to enter
the alert period before the expiry date, in days.
- Remarks: This column is used to enter remarks on the document, if any.
- Image Path: When the user needs to archive a copy of the document in the system,
users press the image path button to import the image from its path, and the system
displays the image in the corresponding box, and the image path appears in the Image
Path column.
Thirteenth: Asset Image
The box that appears on the top right of the screen is used to display the image of the
asset once it is selected.
Fourteenth: Accounting Effects of Assets Definition
There are no accounting effects for this screen as it is developed to code and define the
assets only. And to render the financial effects of the asset, the users select the proper
method that suits the organization’s policies from the following:
- Assets that are acquired before the use of the system and have accumulated
depreciation are coded here with their various data, including depreciation data. Assets
opening balances can also be entered from the Assets Opening Balances screen,
and these assets will have no accounting effects.

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- New assets -acquired during the use of the system- are handled financially according
to one of the following cases:
• Activating the Record Values in Assets Definition is Mandatory parameter on
Assets Parameters screen; therefore, the recording transactions will be done in
the General Ledger System using journal entries or payment vouchers, and, there,
users enter the assets’ various data, including the quantity and cost. This does not
require making any accounting transactions in the asset system because it will be
considered a duplication.
• Not activating the Record Values in Assets Definition is Mandatory parameter
on Assets Parameters screen. In this case, the asset is defined in the Asset
System without quantities or cost, and then users carry out a movement of addition
to the asset in the Assets Additions screen. And there, the quantities and cost of
the asset will be determined and then posted, whereby the system will generate an
accounting entry for the asset's cost.
• Recording the financial effect of the asset using the Purchases System if the
asset is purchased following the purchase steps in the Accounting System, and
then the asset is automatically fetched to the asset system. In this case, the journal
entry of the asset's cost will be generated using an asset receipt transaction from
Goods-Out Order.
- Save: After completing entering data, users save data.

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Assets Opening Balances

Usage: This screen is used when using the system for the first time (First Period) to enter
opening balances of the fixed assets that are owned and operated by the organization
before using the system. This screen is used after defining the assets to enter the quantity,
cost, accumulated depreciation, and accumulated depreciation reserve –if any- of each
asset. This screen facilitates entering and reviewing the opening balances of the assets,
based on the group or the location, or entering them all at once. It should be noted that
users can enter the opening balances at each asset level when defining the asset in the
Assets Definition screen, consequently, there will be no need to enter them again in this
screen, but they can be displayed, and modified here unless there is a movement made on
the asset.
Very Important Note, opening balances can be entered in this screen if only the Record
Values in Assets Definition is Mandatory parameter is deactivated.

How to use the screen

The screen is used after clicking the Add button as follows:
First: Master Data
- Branch Number: This field is used to determine the branch that owns the fixed asset
for which the opening balances will be entered.
- From Group Number/ To: These fields are used to fetch assets from a specific
group(s).
- From Location Number/ To: These fields are used to limit fetching assets to a
specific location(s).

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- From Asset Number/ To: These fields are used to limit fetching to a particular
asset(s).
Hint: Previous fields are used to filter and limit the assets that will be
fetched to the screen in order to be displayed and modified if required.
- Fetch Data: Once users click this button, the system fetches the data of the assets
filtered using the previous fields in the table at the bottom of the screen.
Second: Detailed Data
The system automatically displays the data of this section with the possibility of modifying
them as follows:
- Asset Number/ Name: In these columns, fixed assets appear when the user clicks on
the Fetch Assets button.
- Branch Number: In this column, the system automatically displays the branch number
entered in the master data section.
- Group/ Group Name: In these columns, the asset groups filtered in the master data
section appear once the user clicks on the Fetch Assets button.
- Location/ Location Name: In these columns, the locations determined in the master
data section appear when the user clicks on the Fetch Assets button.
- Recipient/ Recipient Name: In these columns, the recipient's data appear next to
each asset fetched in the detailed data.
- Quantity: This column automatically displays the quantity of each asset with the
possibility of modifying it.
- Value: This column automatically displays the value of the asset upon acquiring with
the possibility of modifying.
- Depreciation: This column is used to display the depreciation of the asset until the
period that precedes using the system.
- Reserve: This column is used to display the asset's depreciation reserve -if any- until
the period that precedes using the system, and it can be modified.
- Book Value: This column automatically displays the asset's book value, which equals
the difference between the asset's cost and depreciation.
- Save: After completing entering data, users save data.

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Chapter Three System

Transactions

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Assets Activation
Usage: This screen appears when users do not activate the Assets Automatic Activation
parameter on the Assets System Parameters screen, otherwise, the asset will be activated
automatically starting from the date of getting it with no need to use this screen. Here, users
determine the start date of using the asset and entering it into service, consequently, the
depreciation transaction starts from this date. Assets’ activation transaction is carried out for
all assets, whether the ones obtained during using the system or the old ones that were
defined on the Assets Definition screen.

How to use the screen

First: Activation Options
In this section, users determine the proper options for activating the asset and determine
the method of setting the assets’ activation dates:
- Activate: Users tick this flag to activate the asset.
- Cancel: Users tick this flag to deactivate the asset when there are errors in the
activation date or the organization decides not to activate and depreciate the asset.
This flag is activated when users activate the Allow Depreciation with Inactive
Assets parameter on the Assets System Parameters screen.
Hint: The system does not allow deactivating the asset if there are
transactions, movements, and/ or depreciations made on it.
- Purchase Date: When the organization will use the purchase date of the asset as the
activation date, users tick this flag. Therefore, once users click on the cell next to the
asset, the system displays the purchase date of the asset in the Activation Date
column to be used as an activation date of the asset.

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- Optional: Users tick this flag when the organization will use a specific date, to be
entered in the Date field, as an activation date of the asset.
Second: Fetching Options
This section allows filtering the data of the assets required to be fetched to the screen.
- Branch Number: In this field, users select the branch in which the assets will be
activated.
- From Group Number/ To: These fields are optional and are used when users need to
fetch assets of specific groups in order to be activated. In these fields, users manually
enter the required groups’ numbers or press F9 to select the required groups from a
list.
- From Asset Number/ To: These fields are optional and are used when users need to
fetch specific assets to be activated. In these fields, users manually enter the required
assets’ numbers or press F9 to select the required assets from a list.
- From Location Number/ To: These fields are optional and are used when users need
to fetch assets of specific location(s) to be activated. In these fields, users enter the
required location(s) or press F9 to select the required assets from a list.
- Fetch Data: When users click this button, the system displays the assets, which are
not activated on the table at the bottom of the screen, according to the data entered in
the fields in the fetching options tab.
- Activation Date: In this column, once users click on the cell next to the asset, the date
appears according to the method determined in the Activation Option tab whether it is
the date of obtaining the asset or the date entered in the Date field. Users also can
directly enter the activation date of each asset. Noting that the activation date is the
start date of the asset depreciation in the system.
Hint: The old assets purchased during periods before using the system
need to be activated starting from the day of using the system.
- Save: Users click on this button to save data.

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Assets Additions
Usage: This screen is used to record the additions made to fixed assets, whether these
assets are new ones defined but their financial data have not been recorded, or a quantity
or value added to an existing asset. The user can add quantity or cost to one or several
assets, which entails adding new costs to the asset's cost and recalculating the depreciation
based on the data of the additions, provided that the asset's depreciation rate and default
age are not affected. This screen can also be used to create entries to record assets when
they are first acquired, if Record Values in Assets Definition is Mandatory parameter is
not activated on the parameters screen within the system configuration. Therefore, the asset
is defined on the Assets Definition screen without entering quantities and costs, and then,
users make an asset addition transaction on this screen to record the quantities and costs,
finally, the transaction is posted.

How to use the screen

First: Main Data
This screen is used after clicking the Add button as follows:
- Branch Number: This field is used to determine the branch where the transaction of
asset addition will be carried out.
- Document Number: This field handles the transaction number according to the
selected option in the Document Number parameter on the Assets System
Parameters screen; Automatic Can Be Modified, Automatic Cannot Be Modified, or
Manual.

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- Date: This field handles the transaction date according to the selected option in the
Document Date parameter on the Assets System Parameters screen; Automatic
Can Be Modified, Automatic Cannot Be Modified, or Manual.
- Account Number: This field automatically displays the account that will appear on the
credit side in the Asset Addition transaction based on the account determined in the
Asset Addition Intermediary field in the Assets tab on the Intermediary Accounts
screen in the system configuration. This account will be temporarily affected by the
value of the asset addition until it is rendered on the account of the Cash, Bank, or
Vendor in the transactions of the general ledger. This account can also be selected to
affect the Cash, Bank, or Vendor account when carrying out the asset addition
transaction.
- Currency: In this field, users determine the credit account currency from the list that
appears once the user moves from the account field.
- Exchange Rate: This field automatically displays the rate of the currency determined
in the previous Currency field based on the currency exchange rate set on the
Currencies Setup screen within the system configuration. The exchange rate can be
modified within the maximum and minimum limits previously set.
- Detail Account: This field is used to determine the detail account of the account
determined in the previous Account Number field if any. For example, users enter the
Cash or Bank number when determining a Cash or Bank account.
- Period: The system automatically displays the active depreciation period as a number
based on the selected option (Monthly, Quarterly, Semi-Annual, or Annual) in the
Depreciation tab on the Assets System Parameter screen. For example, if the period
is monthly and the month of depreciation is April, this field will display (4).
- Reference Number: This field is optional and it is used to enter the transaction
reference, if any.
- Getting Method: This field is used to determine the method of acquiring the asset
addition from the list that appears.
- Description: This field is used to enter a description on the transaction.

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Second: Detailed Data

The bottom section of the screen is used to determine the asset(s) on which an addition
transaction will be carried out, and the Addition Type whether a Quantity or Value, and
enter the quantities and costs that will be added.

- Asset Number: This column is used to determine the fixed asset(s) on which the
addition transaction will be carried out either by entering it directly or by pressing F9
and selecting it. Once the number is selected, the asset name appears in the related
field.
- Addition Type: This column is used to determine the type of addition from the
following:
• Quantity: This option is used if a new quantity is required to be added to the
existing asset quantity, provided that the new quantity has the same specifications
is acquired for the same purposes and functions, and has a purchase date close to
the date of purchasing the asset. For example, adding a computer device to a
computer laboratory or training hall. Otherwise, the new assets will be added using
the Assets Definition screen.
• Value: This option is used to add a new value and cost to the existing asset cost,
provided that the quantity of the asset remains the same. For example, adding a
wall to a building.
- Added Quantity: This column is used to enter the quantity that will be added to the
existing asset quantity and is used when selecting the Quantity option in the previous
Addition Type column. If the Value option is selected, this column is skipped.
- Added Value: This field is used to enter the additional cost of the asset whether this
cost results from added quantities or not.
- Added Depreciation: This column appears upon activating the Allow Adding
Depreciation parameter on the Assets System Parameters screen. This column is
used if there is an accumulated depreciation for the added asset. Usually, the added

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asset is new and has no previous accumulated depreciation but this column has been
added to face any probability.
- Description: This field is used to enter a description on the asset addition transaction.
- Total: This field displays the sum of asset addition costs that are entered in the Cost
column within the detailed data and indicates the total of the credit side.
Third: Fetching Data
This tab is used to automatically fetch all assets' data into detailed data section by filtering
them instead of fetching the data at the level of each asset.

Fourth: Purchase Information

This tab is used to record the data of the asset purchase information manually.

- Save: After completing entering data, users save data.

Hints
- The transaction of adding to the assets entails creating accounting
entries where the accounts of the asset's cost will be on the debit side
and the account determined in the main data will be on the credit side.
This entry is created when posting the asset addition transaction using
the Posting screen in the Auditing and Posting Management
System.
- Additions to the asset increase the asset's book value on the date of the
addition. In other words, the system will calculate the depreciation of the
asset until the date of addition and then add the cost of added asset to
the book value of the asset on the date of addition. Then, the system
will continue to depreciate the asset using the same previous
depreciation data.

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Assets Disposals
Usage: This screen is used to record the disposal transactions made on fixed assets,
whether the disposal was fully or partially, and whether the partial disposal results in
decreasing the quantity, or cost. Moreover, the disposal transaction can be made for one or
several assets and may result in depreciating the full asset -in case of full disposal- or
depreciating the disposed quantity or value -if the disposal is partial-. In partial disposal,
the system deducts depreciation costs from the asset's cost and the asset is devalued, and
the depreciation of the asset is then recalculated according to the disposal data without
affecting the asset's depreciation rate and default age. Disposals may also entail a profit or
loss, and the system thus records the profit/ loss in the intermediary accounts designated to
profits and losses.

How to use the screen

First: Main Data
This screen is used after clicking the “Add” button as follows:
- Branch Number: This field is used to determine which branch in which the asset
disposal transaction will be made.
- Document Number: This field handles the transaction number according to the
selected option in the Document Number parameter on the Assets System
Parameters screen; which can be Automatic Can Be Modified, Automatic Cannot
Be Modified, or Manual.
- Date: This field handles the transaction date according to the selected option in the
Document Date parameter on the Assets System Parameters screen; which can be
Automatic Can Be Modified, Automatic Cannot Be Modified, or Manual.

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- Account Number: This field automatically displays the account that will appear on the
debit side in the Asset Disposal transaction based on the account determined in the
Asset Disposal Intermediary field in the Assets tab on the Intermediary Accounts
screen in the system configuration. This account will be temporarily affected by the
value of the asset disposal until it is reversed to the relevant account in the
transactions of General Ledger based on the selected option in the Disposal Reason
field; which can be Gifting, Sell, Loss, Damage, etc. Moreover, users can select the
account that will be directly affected without the need to use the intermediary account.
- Currency: This field is used to determine the currency of the debit account, and it is
selected from the list of currencies that appear once the user moves from the account
field.
- Exchange Rate: This field automatically displays the exchange rate for the currency
determined in the previous Currency field based on rate determined in the Currencies
Setup screen in the system configuration. The exchange rate can be modified within
the set maximum and minimum limits.
- Detail Account: This field is used to determine the detail account of the account
determined in the previous Account Number field if any. For example, users enter the
Cash or Bank number when determining a Cash or Bank account.
- Period: The system automatically displays the active depreciation period as a number
based on the selected option (Monthly, Quarterly, Semi-Annual, or Annual) in the
Depreciation tab on the Assets System Parameter screen. For example, if the period
is monthly and the month of depreciation is April, this field will display (4).
- Reference Number: This field is optional and it is used to enter the transaction
reference, if any.
- Disposal Reason: This field is used to determine why the asset was disposed by
selecting the appropriate option from the list.
- Description: This field is used to enter a description that explains the transaction.
- Taxable: Activating this flag indicates that the asset is taxable when it is disposed by
being sold. This entails displaying the amount of tax in the Tax column in the detailed
data according to the calculation method selected in the Tax tab within the Assets
Definition screen.

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Second: Detailed Data

The bottom section of the screen is used to determine the asset(s) that will be disposed
fully or partially, the type of disposal whether it is Quantity or Value, and the quantities and
values that will be disposed.

- Asset Number: This column is used to determine the fixed asset(s) that will be fully or
partially disposed either by entering it directly or by pressing F9 and selecting it. Once
the number is selected, the asset name appears in the related field.
- Disposal Type: This column is used to determine the type of disposal that will be
performed on the asset from the following:
• Quantity: This option is used if a quantity of the asset is required to be disposed,
such as disposing one computer device of the devices’ quantity (partial disposal of
the asset's quantities).
• Value: This option is used if a value will be disposed of the asset's cost, while the
quantity of the asset remains the same (partial disposal of the asset's cost).
• All: This option is used if the asset will be fully disposed (quantity and cost).
• Components: This option is used if a component quantity or value of the asset is
required to be disposed.
- Quantity: This column is used if the Quantity option is selected in the previous
Disposal Type column to enter the asset quantity that will be disposed, and it should
be less than the actual quantity of the asset. Meanwhile, upon selecting All option in
the previous column, the quantity appears automatically, however, if the Value option is
selected, this column will be skipped.
- Decrease Value/ Percentage: In the case of selecting the Quantity or Value option in
the Disposal Type column, users can directly enter the value that will be disposed
from the asset cost in Reduction Value column, and, automatically, the disposal
percentage will appear. Or users can enter the reduction percentage and directly the

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value will appear. If the disposal is partial, the disposed value must be less than the
asset's cost, but when selecting the Total option in the Disposal Type column, the
value automatically appears and the percentage will be 100% and cannot be modified.
It should be noted that this value will be on the credit side of the asset cost.
- Book Value Reduction: The system automatically displays the reduction that occurred
to the book value based on the Reduction Value field.
- Selling Price: This column is used to enter the asset's selling price, which will be on
the debit side, and based on it, the system will the profit or loss that will result from the
disposal. If the selling price is equal to the disposed book value, there will be neither
profit nor loss and if the selling price is greater than the disposed book value, the
disposal will result in a profit. Meanwhile, if the selling price is less than the disposed
book value, it results in a loss.
Hint: The asset will be depreciated during the disposal transaction.
- Tax: The column displays the value of the tax calculated on the disposed asset
according to the calculation mechanism specified in the Tax tab within the Assets
Definition screen.
- Description: In this column, users enter a description about the disposal transaction
that was carried out on the asset.
- Disposal Depreciation: This column displays the depreciation value related to the
disposal movements made on the asset during the period. This value is reduced from
the accumulated depreciation as a result of the disposal.
- Disposal Reserve: This column displays the value of the reserve movements made on
the disposed asset during the period.
- Profit and Loss: This column displays the word profit if the selling price is greater
than the asset's book value; meanwhile, it displays the word loss if the selling price is
less than the asset’s book value.
- Profit and Loss: The value of the profit or loss that results from selling the asset
appears in this column.
- Total: This field displays the total cost of asset disposal, which is included in the cost
column of the detailed data and represents the total of the debit side.

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Third: Fetching Data

In his tab, when making a disposal transaction on more than one asset within the same
group, users can automatically fetch all assets' data to detailed data instead of entering the
data of each asset manually according to the determined data in the tab fields.

- Save: After completing entering data, users save data.

Hints
- Once data is saved, the value of the asset depreciation, until the
disposal date, appears in the Depreciation column, and the value of
profit or loss also appears in the related columns.
- The transaction of disposing an asset entails creating accounting entries
where the accounts of the asset's cost will be on the credit side and the
account determined in the main data will be on the debit side. This entry
is created when posting the asset disposal transaction using the
Posting screen in the Auditing and Posting Management System.

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Assets Transfer
Usage: This screen is used to record the transactions related to transferring fixed assets
whether the transfer is from one branch to another, from one location to another, from one
employee to another, from a cost center to another, from one project to another, or from
one activity to another, or from one group to another if the organization’s policy requires a
changing the asset group. Recording transfer transactions enables users to follow the asset
movement among branches, locations, and employees, and it may result in accounting
impacts and journal entries. For example, when transferring an asset from one branch to
another and the usage of the cost centers is at the branch level, or if the asset is
transferred from one location to another and the usage of the cost centers is at the location
level, in this case, the cost centers are affected by assets transfer transactions.

How to use the screen

First: Main Data
The screen is used after clicking the Add button as follows:
- Branch Number: This field is used to determine the branch where the transaction of
asset transfer will take place.
- Document Number: This field handles the number of the transfer transaction based
on the selected option in the Document Number parameter on the Assets System
Parameters screen; which can be Automatic Can Be Modified, Automatic Cannot
Be Modified, or Manual.
- Date: This field handles the date of the transfer transaction based on the selected
option in the Document Date parameter on the Assets System Parameters screen;

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which can be Automatic Can Be Modified, Automatic Cannot Be Modified, or

Manual.
- Transfer Type: This field is used to determine the type of fixed asset transfer from the
following options:
• From Branch to Another: When selecting this option, the asset is allowed to be
transferred from one branch to another.
• From Location to Another: When selecting this option, the asset is allowed to be
transferred from one location to another, and users need to determine the new
recipient in the detailed data if the transfer results in changing the asset recipient.
• From Employee to Another: Selecting this option allows transferring the asset
from one employee to another, and users need to determine the new location of
the asset in the detailed data if the transfer entails changing the asset location.
• From Cost Center/ Activity/ Project to Another: These types appear when
linking the Cost Centers, Activities, and Projects at the asset level to allow
transferring the asset from one center to another, one activity to another, or one
project to another.
• From Group to Another: This option allows transferring the asset from one group
to another.
- Asset New Value: This flag appears when users select the From Group to Another
or From Branch to Another option in the Transfer Type field. Ticking this flag
displays New Value column in the detailed data, in which, users enter the asset’s new
value, then the system calculates the profit or loss and records the result in the sender
branch.
- From Multi: When ticking this flag, the system enables the user to transfer assets from
multiple locations to a particular location, from several employees to a particular
employee, or from several centers to a particular center.
- From Number: This field allows determining the branch, location, employee, cost
center, activity, project, or group from which the transfer will be made. The data appear
here based on the option selected in Transfer Type field, whether it is From Branch
To Another, From Location To Another, etc.
- To Number: This field allows determining the branch, location, employee, cost center,
activity, project, or group to which that asset will be transferred.

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- Period: The system automatically displays the active depreciation period as a number
based on the selected option (Monthly, Quarterly, Semi-Annual, or Annual) in the
Depreciation tab on the Assets System Parameter screen. For example, if the period
is monthly and the month of depreciation is April, this field will display (4).
- Reference Number: This field is optional, and it is used to enter the transaction
reference, if any.
- Description: This field is used to enter a description that explains the transaction.
Second: Detailed Data
The bottom section of the screen is used to determine the asset(s) that will be transferred
and their details.
- Asset Number: This column is used to determine the fixed asset(s) that will be
transferred by entering its number directly or selecting it after pressing F9. Once the
number is determined, the name of the asset appears in the related field. considering
that the assets that appear are the ones that belong to the branch, location, or
employee determined in the From Number field in the main data tab of the screen.
- Asset Quantity: This column automatically displays the quantity available of the asset
as per the records.
- Quantity to be Transferred: This column is used to enter the quantity that the user
needs to transfer and it must be less than or equal to the available quantity.
- Asset New Number: This column is used to enter the new number of the asset if a
part of the asset quantity is transferred, provided that the available quantity is more
than one. If the numbering is automatic, the system automatically generates a new
number for the asset. This field is also used when transferring the asset from one
branch to another with a new number or transferring the asset from one group to
another and the sequence is set by group.
- Value: Here, the value of the transferred quantity appears.
- Transferred Depreciation: This column displays the depreciation value of the
transferred quantity until the date of transfer in order to determine the share of each
branch, location, employee, cost center, project, or activity from the depreciation value.
Consequently, this value is added to the depreciation calculated for the asset in the
previous branch, location, employee, cost center, project, or activity and will be

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financially rendered there. As a result, the depreciation value of the upcoming period(s)
will be recorded in the new branch, location, employee, center, project, or activity.
- Transferred Reserve: The reserve value of the transferred quantity until the date of
transfer appears in this column. This value is used in calculating the share of each
branch, location, center, project, or activity from reserve value.
- New Value: This column appears when users select From Branch to Branch or From
Group to Group option in the Transfer Type field and tick the Asset New Value flag.
In this column, the user enters the new value of the asset at the level of each
transferred asset.
- Description: This field is used to explain the transaction of asset transfer.
Third: Fetching Data
The tab is used when the transfer is at the level of more than one asset in the same group
to automatically fetch all assets' data into the detailed data section by filtering them rather
than manually fetching them at the level of each asset.

- Save: After completing entering data, users save data.

Hints: Transferring assets results in accounting effects in the branch
from which the asset is transferred as the accounts of the asset cost,
accumulated depreciation, and the asset transfer intermediary accounts
are affected as follows:
Transaction Debit Credit
From/
Assets Transfer Intermediary Account x
Asset’s Accumulated Depreciation Account x

To/
Asset Cost Account x

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Receiving Assets
Usage: This screen is used for recording the transactions of receiving fixed assets -based
on a transfer transaction from one branch to another- in the new branch (recipient branch)
using asset transfer intermediary account as assets’ accounts may differ from one
branch to another. This screen is also used to record receiving new asset that is purchased
via Purchase System using a purchase invoice and following purchase steps; as the asset
will be received using a Goods-Out Order in the Inventory System, and through this
transaction, the item will be converted into an asset with recording its cost.

How to use the screen

First: Master Data
This screen is used after clicking the Add button as follows:
- Branch Number: This field is used to determine the branch where the transferred
asset will be received from another branch.
- Period: The system automatically displays the active depreciation period as a number
based on the selected option (Monthly, Quarterly, Semi-Annual, or Annual) in the
Depreciation tab on the Assets System Parameter screen. For example, if the period
is monthly and the month of depreciation is April, this field will display (4).
- Document Number: This field handles the transaction number based on the selected
option in the Document Number parameter on the Assets System Parameters
screen; Automatic Can Be Modified, Automatic Cannot Be Modified, or Manual.
- Date: This field automatically displays the date of receipt.

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- Receive from: In this field, users determine the type of receipt by selecting one of the
following options:
• Branches: This option is selected when receiving transferred assets from another
branch.
• Goods Out Order: This option is selected when receiving assets via a goods out
order.
Hint: When receiving an asset from a Goods Out order, the system
uses the goods out account instead of assets intermediary account.
- Sender’s Branch: When receiving from another branch, a list of branches appears In
this field to select the sender one.
- Transfer Number/ Goods Out Order Number: These fields appear interchangeably
based on the selected option in Receive From field. Transfer Number field appears if
the asset will be received from another branch displaying the numbers of the transfer
transactions related to the transferred-from-branch only, here, users select the transfer
number based on which the asset will be received in the transferred-to-branch.
Meanwhile, Goods Out Order Number field appears when receiving the asset from
the warehouses, displaying only the goods out orders that are determined on the
Goods Out Orders screen as related to assets.
- Description: This field is used to enter a description that explains the transaction.
- Reference Number: This field is optional, and it is used to enter the transaction
reference, if any.
Second: Detailed Data
Detailed data of the received asset(s) appear based on type of receipt, and once the
number of the asset transfer or the goods out order is determined in the master data. If the
asset is transferred from a branch, the asset data will appear as entered on the Assets
Transfer screen. If the asset is received from the warehouses, the data will appear as
entered in the Goods Out Order screen. Moreover, two more columns (Location Number
and New Recipient) appear in the detailed data to determine the asset location and the
recipient's name.
- Save: Users click this button to save data.

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Hints: Receiving assets entails accounting effects according to the type

of receipt as follows:
- If the asset is received from another branch, the following accounting
entry will be created:
Transactions Debit Credit
From/ Asset Cost Account X
To/ Assets Transfer Intermediary Account X
Asset Accumulated Depreciation Account X
- If the asset is received from the warehouses (Goods Out Order), the
following accounting entry will be created:
Transactions Debit Credit
From/ Asset Cost Account x
To/ Goods Out Account x

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Assets Adjustments
Usage: This screen is used for recording adjustments and corrections made by the
organization on fixed assets when the management finds out errors in quantities or values
(cost or depreciation values) of fixed assets. Then the system implements the necessary
financial corrections and accounting adjustments accordingly.

How to use the screen

First: Master Data
The screen is used after clicking the Add button as follows:
- Branch Number: This field is used to determine the branch in which asset
adjustments will be made.
- Period: The system automatically displays the active depreciation period as a number
based on the selected option (Monthly, Quarterly, Semi-Annual, or Annual) in the
Depreciation tab on the Assets System Parameter screen. For example, if the period
is monthly and the month of depreciation is April, this field will display (4).
- Document Number: This field handles the transaction number based on the selected
option in the Document Number parameter on the Assets System Parameters
screen; Automatic Can Be Modified, Automatic Cannot Be Modified, or Manual.
- Date: This field handles the transaction date based on the selected option in the
Document Date parameter on the Assets System Parameters screen; Automatic
Can Be Modified, Automatic Cannot Be Modified, or Manual.
- Cost Adjustment Account: This field is used to determine the account that will be
affected by the adjustment transaction either debit or credit based on the nature of the
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adjustment. Noting that the other entry side will be either the account of the asset's
cost or the account of the accumulated depreciation following the adjustment
procedures. The account number can be entered directly or selected from a list after
pressing F9 when the cursor is in the field.
- Detail Account: This field is used to determine the detail account of the determined
account in the previous Cost Adjustment Account field, if any.
- Reference Number: This field is optional, and it is used to enter the transaction
reference, if any.
- Without Calculating Deprecation: This flag appears if the Adjust Assets Without
Calculate Depreciation parameter is activated in the Depreciation tab on the Assets
System Parameters screen. Ticking this flag prevents the system from calculating
depreciation for the asset for the days before the adjustment transaction, instead, the
depreciation will be delayed until it is calculated on the Assets Depreciation screen
for the concerning period.
- Description: This field is used to enter a description that explains the transaction.
Second: Detailed Data
Detailed data for the adjustment transaction are entered as follows:
- Asset Number/ Name: Once the number of the asset, which needs to be adjusted, is
entered, the asset name appears in the related column.
- Asset Current Data: The system automatically displays the current quantity, value,
depreciation, and reserve in their related columns.
- New Quantity: This column is used to record the correct quantity when adjusting the
quantity of the asset.
- New Value: This column is used to record the correct total cost of the asset when
adjusting the asset's cost.
- New Depreciation: This column is used to record the correct depreciation value when
adjusting the asset's depreciation value.
- New Reserve: This column is used to record the correct reserve value when adjusting
the value of the asset reserve.
- Total Cost Discrepancy: This field automatically displays the discrepancy between the
asset's current cost and the new one if the adjustment is made to the asset's cost.

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- Total Depreciation Discrepancy: This field automatically displays the discrepancy

between the current and new depreciation if the adjustment is made to the asset's
depreciation value.
- Total Reserve Discrepancy: This field automatically displays the discrepancy between
the current and the new reserve if the adjustment is made to the reserve.
- Save: After completing entering data, users save data.
Hint: Adjustments can be made on more than one asset in one
transaction.

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Assets Valuation
Usage: This screen is used for recording the transaction of valuing fixed assets when the
organization needs to make a revaluation for one or more of its fixed assets for any reason
such as changes in the market value of the asset, or when liquidating a partnership of any
of the business partners, etc.

How to use the screen

First: Main Data
The screen is used after clicking the Add button as follows:
- Branch Number: This field is used to determine the branch where asset evaluation
transaction will be made.
- Period: The system automatically displays the active depreciation period as a number
based on the selected option (Monthly, Quarterly, Semi-Annual, or Annual) in the
Depreciation tab on the Assets System Parameter screen. For example, if the period
is monthly and the month of depreciation is April, this field will display (4).
- Document Number: This field handles the transaction number based on the selected
option in the Document Number parameter on the Assets System Parameters
screen; which can be Automatic Can Be Modified, Automatic Cannot Be Modified,
or Manual.
- Date: This field handles the transaction date based on the selected option in the
Document Date parameter on the Assets System Parameters screen; which can be
Automatic Can Be Modified, Automatic Cannot Be Modified, or Manual.

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- Account Number: This field is used to determine which account will be affected by the
valuation transaction, and it can be on the debit or credit side depending on the nature
of the valuation transaction. Users can enter the account directly or select it after
pressing F9.
- Reference Number: This field is optional, and it is used to enter the transaction
reference, if any.
- Evaluation %: This field is used if the organization's management will determine a
specific rate for asset valuation and apply it to the various to-be-valued assets that will
be determined in the detailed data section at the bottom of the screen.
- Description: This field is used to enter a description that explains the transaction.
- Valuing Using Book Value: By ticking this flag, the system values the assets
specified on the screen based on their book values that result from subtracting
Accumulated Depreciation from Asset Value (Remaining Asset Value). In this
case, the system prevents valuing the asset using the valuation percentage.
- Without Calculating Deprecation: This flag appears if the Valuing Assets without
Calculate Depreciation parameter is activated in the Depreciation tab on the Assets
System Parameters screen. When ticking this flag, the system does not calculate the
depreciation for the days before the adjustment date instead postpone it until the end
of depreciation period in which the asset depreciation will be performed.
Second: Detailed Data
the detailed data of the valuation transaction are entered as follows:
- Asset Number/ Name: The Asset Number column is used to determine the number
of the asset that will be evaluated, and once the number is determined, the asset's
name, quantity, accumulated depreciation, and accumulated reserve appear, each in its
related column.
- New Value: This column is used to enter the new value of the asset that the user will
use.
- Discrepancy: The system in this field displays the discrepancy between the new asset
value and the old one.
- Description: This field is used to enter the description for each asset that will be
valued.

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Third: Fetching Data

This tab is used to filter the assets that will be revalued if the valuation will be made for
more than one asset. Therefore, instead of fetching the detailed data manually at the level
of each asset, users filter the concerning assets using the fields and the system
automatically fetches the detailed data.

Fourth: Import from Excel Sheet

The tab is used for fetching data from an Excel file by entering the path of the file that will
to be imported into the Excel Path field and then clicking the Import from Excel button.

- Save: After completing entering data, users save data.

Hint: Once the transaction is saved, the system records the accounting
effects that result from the valuation transaction as well as zeros the
accumulated depreciation.

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Assets Merging
Usage: This screen is used to merge assets into one asset provided that these assets
belong to the same asset group, exist in the same location, perform the same activity, and
affect the same cost center.

How to use the screen

First: Master Data
This screen is used after clicking the Add button as follows:
- Branch Number: This field is used to determine the branch where the merging
transaction will take place.
- Period: The system automatically displays the active depreciation period as a number
based on the selected option (Monthly, Quarterly, Semi-Annual, or Annual) in the
Depreciation tab on the Assets System Parameter screen. For example, if the period
is monthly and the month of depreciation is April, this field will display (4).
- Document Number: This field handles the transaction number based on the selected
option in the Document Number parameter on the Assets System Parameters
screen; which can be Automatic Can Be Modified, Automatic Cannot Be Modified,
or Manual.
- Date: This field handles the transaction date based on the selected option in the
Document Date parameter on the Assets System Parameters screen; which can be
Automatic Can Be Modified, Automatic Cannot Be Modified, or Manual.
- Asset: This field is used to determine the asset into which the other asset(s) will be
merged, and once the asset is identified its data appears in the related fields.
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- Reference Number: This field is optional, and it is used to enter the transaction
reference, if any.
- Description: In this field, users enter a description of the transaction.
- Merge with Any Asset: Ticking this flag allows the user to select the asset(s) that will
be merged from any place, employee, center, or activity other than the one(s) to which
the merge-to-asset belong, and the system will create an entry to record this
transaction.
- Increase Asset Quantity: By ticking this flag, the system adds the quantities of the
merged assets to the quantity of the merged-to-asset.
Second: Detailed Data
The detailed data of the merging transaction are entered as follows:
- Asset Number/ Name: In the Asset Number column, users select the asset number
after pressing F9. Consequently, the asset name appears in the Asset Name column.
- Asset Current Data: The system automatically displays the data of the Quantity,
Value, Accumulated Depreciation, and Accumulated Reserve related to the assets
that will be merged in the concerned columns.
- Save: Users click this button to save data.

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Assets Deactivation
Usage: This screen is used for recording asset deactivation transactions, whether it is for a
limited time or not. It is also used for reactivating the asset if the deactivation was not timely
limited.

How to use the screen

First: Master Data
The screen is used after clicking the Add button as follows:
- Branch Number: This field is used to determine the branch where the asset
deactivation transactions will be made.
- Period: The system automatically displays the active depreciation period as a number
based on the selected option (Monthly, Quarterly, Semi-Annual, or Annual) in the
Depreciation tab on the Assets System Parameter screen. For example, if the period
is monthly and the month of depreciation is April, this field will display (4).
- Document Number: This field handles the transaction number based on the selected
option in the Document Number parameter on the Assets System Parameters
screen; which can be Automatic Can Be Modified, Automatic Cannot Be Modified,
or Manual.
- Date: This field handles the transaction date based on the selected option in the
Document Date parameter on the Assets System Parameters screen; which can be
Automatic Can Be Modified, Automatic Cannot Be Modified, or Manual.
- Movement Type: This field is used to select the type of movement from the following
options:

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• Deactivate: This option is selected if the organization will deactivate the asset.
• Reactivate: This option is selected if the organization will reactivate an asset of the
type Unlimited Deactivation.
- Deactivation Type: This field appears when selecting Deactivate option in the
Movement Type field, and it includes the following options:
• Limited Deactivation: This option is selected if the organization's management
decides to deactivate an asset for a limited period stated between two dates.
• Unlimited Deactivation: This option is selected if the organization decides to
deactivate an asset for an unlimited period.
Hint: Unlimited deactivation requires making a reactivation movement,
while limited deactivation does not.
- Reference Number: This field is optional and used to enter the transaction reference,
if any.
- Description: This field is used to enter a description that explains the transaction.
Second: Detailed Data
Detailed data of the asset deactivation transaction are entered as follows:
- Asset Number/ Name: This column is used to determine the number(s) of asset(s)
that will be deactivated or reactivated, consequently, the asset name appears in the
related column.
- From Date: This column is used to determine the date on which the asset will be
deactivated.
- To date: This column is used to determine the date on which the asset deactivation
will end, and it is used when selecting the Limited Deactivation option in the
Deactivation Type field; otherwise, this field is skipped.
- Description: This field is used to enter the description for each asset that will be
deactivated.
- Save: After completing entering data, users save data.

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Assets Depreciation
Usage: This screen is used for recording the depreciation of fixed assets to reflect the
gradual decrease in their value that results from usage and over time. The depreciation
transaction distributes the asset's value to the asset’s useful life (default) based on the
configurations made within the screens of assets’ configurations and inputs –noting that the
depreciation period can be Monthly, Annual, Semi-Annual, or Quarterly– and following
the depreciation percentages determined for each asset group. This screen also allows
setting the method of depreciating the deactivated or fully-depreciated assets. It should be
noted that when assets are fully depreciated, this entails journal entries to record the
depreciation and its accounting effects on the concerned accounts, therefore, users can
perform a draft depreciation first to review the depreciation data for auditing purposes before
making the final depreciation transaction.

How to use the screen

The screen is used as follows:
- Branch: This field is used to determine the branch in which the assets will be
depreciated.
- Period: The system automatically displays the active depreciation period as a number
based on the selected option (Monthly, Quarterly, Semi-Annual, or Annual) in the
Depreciation tab on the Assets System Parameter screen. For example, if the period
is monthly and the month of depreciation is April, this field will display (4).
- Depreciation Date: This field automatically displays the date of the last day of the
active period on which the depreciation will be calculated and accounting entries will be
created. This field is unmodifiable if the asset depreciation is final.

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- Draft Depreciation: Users tick this flag if the organization's management considers
making a draft depreciation for the assets at first to monitor the results of the
depreciation transaction and verify the validity of the data and calculation before
creating the depreciation entries. Ticking this flag prevents the depreciation transaction
from affecting asset's data, creating financial entries, or closing the period.
- Final Depreciation: Users tick this flag if the organization's management decides to
make a final depreciation for the assets for the active period appearing in the period
field. This entails modifying asset’s data based on calculated depreciation, generating
related accounting entries that affect expenditure and accumulated depreciation
accounts, and closing the active period to move to the next period. Before performing
the depreciation transaction, the inactive assets need to be activated, as only active
assets are depreciated. It should be noted that the final depreciation transaction
depends on the following:
• The date of the asset activation or the date of the last depreciation.
• Whether the asset is deactivated during the period of depreciation and the
depreciation rate of the deactivated assets as deactivation may affect the rate.
• Depreciation transactions carried out on the asset during the active period based
on the transaction performed on the assets such as disposal and transfers, as the
system carries out the depreciation of the asset until the date of such transactions.
While, in the final depreciation, the system calculates the depreciation for the
remaining days of the active period of depreciation.
• Depreciation rate set for the fully-depreciated assets.
• Whether the rounding is for the nearest day or month if the depreciation period is
monthly.
• Whether the asset group is depreciable or not.
- Cancel Depreciation: This flag is ticked if the user needs to cancel the depreciation
transaction, open the period, and return to the previous period. This flag is used in
very specific cases, such as finding out missing data or errors in the transactions
performed on the asset during the period that user needs to cancel its depreciation.
Hints

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- Canceling depreciation results in canceling the accounting entries

generated by the system at the time of the period's depreciation.
- The user needs to be sure of the period for which the depreciation will
be canceled.
- Asset/ Group: These fields are used in case of making draft depreciation to help in
calculating the depreciation of a certain asset(s) or the ones that belong to a certain
group(s).
- Execute: When clicking this button, the system carries out the specified transaction
based on the ticked flag (Draft Depreciation, Final Depreciation, or Cancel
Depreciation) and the data of depreciation transaction appear automatically in the
detailed data.
- Save: After completing entering data, users save data.
Hint:
- When carrying out the depreciation transaction, the system takes into
account disposed depreciation and values, and the added depreciation
and values resulting from adjustments, valuation, merging, and
disassembly.
- The depreciation transaction entails generating accounting entries at the
level of each asset group as follows:
Transactions Debit Credit
From/ Depreciation Expense Account X
To/ Group Accumulated Depreciation Account x
- View: This tab is used to display the data of fixed asset depreciation for any
depreciation period. It is advised that the user review and check the depreciation data
before saving the transaction. Moreover, this tab allows reviewing the depreciation data
of a specific asset(s), all of them, ones belong to a certain group, or located at a
certain location(s).

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Assets Counting
Usage: This screen is used for entering the data of counting transaction that is made on
fixed assets at any time. Here, users enter the assets quantities based on the physical
counting and then the system compares these quantities with the available ones in order to
make the necessary adjustment(s), if any, through the Stocktaking Adjustments screen. In
addition, this screen allows the organization to count all assets, certain one(s), ones belong
to a certain group(s), ones located at a particular location, or assigned to the custody of a
certain employee(s).

How to use the screen

First: Main Data
The screen is used after clicking the Add button as follows:
- Branch Number: This field is used to determine the branch where the assets will be
counted.
- Document Number: This field handles the transaction number based on the selected
option in the Document Number parameter on the Assets System Parameters
screen; Automatic Can Be Modified, Automatic Cannot Be Modified, or Manual.
- Period: The system automatically displays the active depreciation period as a number
based on the selected option (Monthly, Quarterly, Semi-Annual, or Annual) in the
Depreciation tab on the Assets System Parameter screen. For example, if the period
is monthly and the month of depreciation is April, this field will display (4).

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- Date: This field automatically displays the date of the asset counting (the last day of
the active period). This date can be modified within the active period only and the
system prevents exceeding it.
- Reference Number: This field is optional and used to enter the transaction reference,
if any.
- Description: This field is used to enter a description that explains the transaction.
- Stocktaking Type: In this field, users determine the method of counting the fixed
assets by selecting one of the following options:
• Auto Fetch Assets: The system displays this method by default -once the user
clicks the Add button– and hides the Advanced Options tab. By selecting this
option, the system fetches the data of the asset that will be counted into the
detailed data section for the active period and until the date specified in the main
data section based on the data entered in Fetching Data tab. Therefore, if the
system found that the asset is still in its location with the assigned responsible
person, the Status column will display Exists; otherwise, the Status will display
Lost or Transferred.
• Enter Assets Manually: This method is selected if the organization’s management
decides to manually enter the data of each asset into the detailed data section,
consequently, the Fetching Data tab does not appear on the screen, and the user
will need to select whether they will count the assets based on a location, an
employee, or an employee and a location in By field. Then, in the detailed data,
users enter the assets that are actually found based on the selected option whether
these assets were linked to the selected option or not. If they are linked, Exists
option will appear in the Status column; otherwise Transferred option will appear.
• Count Non-counted Assets: This method is selected if the organization’s
management decides to fetch only the assets that are not counted during the active
period. By selecting this method, the Fetching Data tab disappears from the
screen and users use Advanced Options tab to fetch assets data. This method is
commonly used after counting assets manually, for example, it may happen that
users manually count and record all assets found with employees or at the
locations and the system found out that some assets have not been recorded

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because they had been transferred or lost, therefore, the system automatically
fetches these non-counted assets, and the user enters their quantities and Status
(Exists, Transferred, or /Lost).
Second: Detailed Data
Here, the data of the assets appear based on the selected option in Stocktaking Type field
within the main data. By selecting the Auto Fetch Assets option, these data will
automatically appear, meanwhile, by selecting the Enter Assets Manually option, users will
need to enter data manually. Generally, these data are filled in as follows:
- Asset Number: In this column, the number of the asset to be counted is recalled by
pressing F9.
- Asset Name: Here, the asset name appears automatically when determining the asset
number.
- Quantity: In this column, the system automatically displays the quantity of the asset
when determining the asset number.
- Stocktaking Quantity: In this column, the actual quantity of asset -as per the asset
stocktaking- is entered.
- Status: In this column, users select the counting statuses from the following options:
• Exists: This status automatically appears when the quantity of the asset in the
system is equal to the actual quantity in the counting.
• Lost: The user selects this status if the asset is lost. The system allows selecting
this option when the stocktaking quantity is zero or less than the quantity recorded
in the system.
• Transferred: The user selects this status when the asset is not located at the
linked location or with the assigned recipient because it was transferred to another
location or recipient. The system allows selecting this option when the quantity of
the stocktaking is zero or less than the quantity recorded in the system.
- Location: This column displays the location where the asset is located.
- Recipient: This column displays the recipient employee of the asset.
- New Location: The system allows using this column to determine the location to which
the asset is transferred if the selected status is Transferred.
- New Recipient: The system allows using this column to determine the recipient to
whom the asset has been transferred if the status is Transferred.

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- New Cost Center/ Activity/ Project: The system allows using these columns to
determine the new cost center, new activity, and new project if the asset option is
selected in the Linking Cost Centers Level, Linking Activities Level, and Linking
Projects Level parameters on the Assets System Parameters screen.
- Description: In this column, users enter a detailed explanation for the detailed data.
- Save: After completing entering data, users save data.

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Production Units
Usage: This screen is used to enter the produced quantity for the assets that will be
depreciated based on the units of activity according to the configuration set in the Assets
Definition screen.

How to use the screen

First: Master Data
This screen is used after clicking the Add button or after pressing F6 as follows:
- Branch Number: This field displays the branch into which the user has entered, and
where the produced units by asset will be entered. Users can select another branch if
they have the privilege to access more than one branch.
- Period: This field displays the active period during which produced units by the asset
will be entered.
- Document Number: This field handles the transaction number based on the selected
option in the Document Number parameter on the Assets System Parameters
screen; which can be Automatic Can Be Modified, Automatic Cannot Be Modified,
or Manual.
- Date: This field handles the transaction date based on the selected option in the
Document Date parameter on the Assets System Parameters screen; which can be
Automatic Can Be Modified (provided that the date is within the active period),
Automatic Cannot Be Modified, or Manual.
- Reference Number: This field is optional and used to enter the transaction reference.

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- Description: This field is used to enter a description of production units at the main
data level.
Second: Detailed Data
- Asset Number: In this column, the system displays the numbers of the assets that
belong to the group of assets that will be depreciated based on the units of activity.
- Asset Name: In this column, the asset's name appears automatically when
determining the asset number.
- From Date/ To Date: These columns are used to determine the period during which
the quantity of units of activity produced by the asset, provided that the determined
dates are within the active period.
- Quantity: This column handles the quantity of the units of the activity produced within
the specified dates.
- Description: This column is used to provide a detailed explanation at the detailed data
level.
- Save: After completing entering data, users save data.

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Stocktaking Adjustments
Usage: This screen is used for processing the assets that whose counting status is Lost or
Transferred based on the Assets Counting screen.

How to use the screen

First: Master Data
This screen is used after clicking the Add button or pressing F6 as follows:
- Branch Number: This field displays the branch into which the user has entered and
where the adjustment will be made. Users can select another branch if the user has
the privilege to access more than one branch.
- Period: This field displays the active period during which the counting adjustment
transaction will be done.
- Document Number: This field handles the transaction number based on the selected
option in the Document Number parameter on the Assets System Parameters
screen; which can be Automatic Can Be Modified, Automatic Cannot Be Modified,
or Manual.
- Date: This field handles the transaction date based on the selected option in the
Document Date parameter on the Assets System Parameters screen; Automatic
Can Be Modified (provided that the date is within the active period), Automatic
Cannot Be Modified, or Manual.
- Reference Number: This field is optional and is used to enter the transaction
reference, if any.
- Description: This field is used to enter a description that explains the transaction.

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- Stocktaking Number: This field displays the list of documents numbers used in the
asset counting and users select the number of the counting for which the adjustment
transaction will be carried out.
- Status: This field displays one of the following adjustment statuses:
• All: This status appears if one adjustment document will be used to process the
status of the Lost and Transferred assets.
• Lost: This status appears if the adjustment document will be used to process the
lost assets only.
• Transferred: This status appears if the adjustment document will be used for
processing the transferred assets only.
- Without Calculating Depreciation: When users tick this flag, the system does not
calculate depreciation for the asset for the days before the date of counting adjustment
but delays it until the end of the depreciation period to be calculated from the Assets
Depreciation screen.
- Fetch: After determining the number of the counting transaction that will be adjusted
and its status, the data is fetched using this button, and the system prevents any
modifications except for the column of New Center, New Project, and New Activity
columns if their level of linking is by asset.
Second: Detailed Data
- Asset Number/ Asset Name/ Location/ Recipient/ Location/ Activity/ Project/
Status/ Quantity/ Value/ Depreciation: The system automatically displays data in
these columns when clicking on the Fetch button.
- New Location/ New Recipient: Users enter these fields’ data manually if the quantity
in the counting is less than the asset quantity, provided that the selected stocktaking
status is Transferred. Otherwise, the system will not allow saving data.
- New Cost Center/ New Activity/ New Project: Users can enter data in these
columns when the selected option in the Linking Cost Centers Level, Linking
Activities Level, and Linking Projects Level parameters is Asset if a change is
made to the center, activity, or project.

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- Asset New Number: This column is used when the selected option in the Status field
is Transferred and the asset transfer is partial (one asset or more from an asset
group).
- Description: This field is used to enter a detailed explanation for the detailed data.
- Save: After completing entering data, users save data.

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Assets Disassembly
Usage: The organization may decide to disassemble one of its fixed assets into certain
components for any reason, and this screen has been developed to handle these cases.
Here, the asset can be disassembled into more than one component and the disassembled
components are recorded as new assets to be added to the organization assets list. Then,
the system calculates the accumulated depreciation of the new assets as a proportion of the
accumulated depreciation of the main asset. The main asset may be disposed of the
organization’s asset list if the value of its disassembled components (new assets) equals
the main asset value.

How to use the screen

First: Master Data
This screen is used after clicking the Add button or pressing F6 as follows:
- Branch Number: This field is used to determine the branch in which the asset will be
disassembled.
- Period: This field displays the active period during which the assets disassembly will
be made.
- Document Number: This field handles the transaction number based on the selected
option in the Document Number parameter on the Assets System Parameters
screen; which can be Automatic Can Be Modified, Automatic Cannot Be Modified,
or Manual.
- Date: This field handles the transaction date based on the selected option in the
Document Date parameter on the Assets System Parameters screen; which can be
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Automatic Can Be Modified (provided that the date is within the active period),
Automatic Cannot Be Modified, or Manual.
- Reference Number: This field, which is considered optional, is used to enter the
transaction reference, if any.
- Asset Number: In this field, the user selects the asset number that will be
disassembled from the list that appears after pressing F9. Consequently, the system
displays the data of the master data fields.
- Description: This field is used to enter a description that explains the disassembly
transaction.
- Decrease Asset Quantity: When this flag is ticked, the system decreases the quantity
of the disassembled asset by the quantity of the assets resulted from the disassembly.
Second: Detailed Data
- Group: In this column, the assets can be disassembled into a group differs from the
one that it belongs to.
- Asset Number: In this column, the user enters the asset’s new number.
- Asset Name: Here, the user enters the name of the asset component (new asset).
- Quantity: This column is used to enter the quantity of the new asset.
- Value: In this column, the user enters the value of the new asset, which is part of the
main asset value. It should be noted that if the total value of the new assets equals the
value of the main asset, the main asset will be considered a disposed.
- Accumulated Depreciation: In this column, the system automatically displays the
value of the new asset’s accumulated depreciation as proportion of the main asset’s
accumulated depreciation.
Other Columns: The system automatically displays the data of the rest of the columns.
- Location Number: In this column, the system automatically displays the location of the
asset before disassembling and it can be changed to another location.
- Recipient: In this column, the system automatically displays the recipient of the asset
before disassembling and it can be changed to another recipient.
- Centre/ Activity/ Project: In these columns, the system automatically displays the
asset’s center, activity, and project before disassembly and they can be modified.
- Save: After completing entering data, users save data.

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Other Transactions
Usage: This screen is used to record transactions other than the ones provided by the
system, such as monitoring fuel expense, tracking maintenance, sending assets for
maintenance, determining the cost value and the number of hours spent for maintaining the
asset, or any transaction needed by the organization. It should be noted that, once a new
transaction is coded here, the system will automatically create a screen for it and display it
within the system tree.

How to use the screen

First: Main Data
This screen is used after clicking the Add button or pressing F6 as follows:
- Branch Number: This field is used to determine the branch in which a transaction
other than the ones mentioned in the system will take place.
- Period: This field displays the active period during which the other transaction will be
made on the asset, such as maintenance.
- Transaction: This field displays the list of the other transactions that are coded in the
Other Transactions Types screen –such as monitoring fuel/ oil expense, tracking
maintenance, and sending assets for maintenance– and then the user selects the
required transaction.
- Document Number: This field handles the transaction number based on the selected
option in the Document Number parameter on the Assets System Parameters
screen; which can be Automatic Can Be Modified, Automatic Cannot Be Modified,
or Manual.

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- Date: This field handles the transaction date based on the selected option in the
Document Date parameter on the Assets System Parameters screen; Automatic
Can Be Modified (provided that the date is within the active period), which can be
Automatic Cannot Be Modified, or Manual.
- Reference Number: This field is optional, and it is used to enter the transaction
reference, if any.
- Account Number: If the above transaction has accounting effects, such as the
expenses that result from the asset maintenance, this field appears and users press F9
and select the account that will be affected.
- Tax Calculation Method: If the amount spent on the asset is taxable, the user selects
the tax calculation method in this field.
- Description: This field is used to enter a description that explains the transaction.
Second: Detailed Data
- Asset Number: In this column, the user selects, after pressing F9, the asset number
on which the transaction will be made.
- Asset Name: In this column, the asset's name appears automatically once determining
the asset number.
- Description: This field is used to enter a detailed explanation at the level of the
detailed data.
- Maintenance Status: In this column, the maintenance status of the asset –resulting
from the maintenance transaction– is determined based on the configurations made in
the screen of Other Transactions Types.
- Cost: This column represents the cost of asset maintenance.
- Halt Time: This column displays the time during which the asset was stopped.
Hint: The Cost and Halt Time columns will appear if the Has Values
and Has Entry flags are activated on the Other Transactions Types
screen in the System Configuration.
Third: Fetching Data
- Group/ From Asset Number/ To/ Location/ Recipient/ Maintenance Status: These
fields are used to select the data needed to be fetched in the detailed data.
- Fetch Data: This tab is used for filtering and fetching data into detailed data.
- Save: After completing entering data, users save data.

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Fixed Assets Management System (Onyx ERP)

Chapter Four Reports

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Fixed Assets Management System (Onyx ERP)

Introduction
The Fixed Assets system allows generating various reports on the
system inputs (for example, reports on assets locations, groups, and
data, etc.) or the system transactions (for example, reports on assets
additions, disposals, transfers, depreciation, etc.).

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Fixed Assets Management System (Onyx ERP)

How to Display Reports

Users determine the report they want to display its data via the Report
screen by filling in the necessary fields, selecting the appropriate
options, and then clicking the Print button, consequently, the system
displays the required report.

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Fixed Assets Management System (Onyx ERP)

Fixed Assets Key Reports

First: Assets Data
Usage: This screen is used to display reports on the various data of the fixed assets, such
as purchase date, activation date, quantity, cost, accumulated depreciation, book value,
location, etc.

How to use the screen

Users fill in fields and select options that the report will be generated based on, and then
click the Print button, consequently, the system displays the required report.

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Fixed Assets Management System (Onyx ERP)

Second: Assets Movement

Usage: This screen is used to display reports on assets’ movement based on the report
type whether Asset Movement without Deprecation or Asset Movement with
Deprecation.

How to Use the Screen

Users fill in fields and select options that the report will be generated based on, and then
click the Print button, consequently, the system displays the required report.

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Fixed Assets Management System (Onyx ERP)

Third: Assets Depreciation

Usage: This screen is used to display reports on assets’ depreciation as the depreciation
report is one of the most important reports that any organization needs.

How to Use the Screen

Users fill in fields and select options that the report will be generated based on, and then
click the Print button, consequently, the system displays the required report.

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