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Day 2 - Entering and Editing Text and Formulas - Notes

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pavanmattapalli9
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7 views

Day 2 - Entering and Editing Text and Formulas - Notes

Uploaded by

pavanmattapalli9
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Day 2 (Basic): Entering and Editing Text and Formulas

Topic: Entering Text

1. Entering Text into a Cell:


○ Click on the cell where you want to enter text.
○ Simply start typing the text (e.g., "Employee Name", "Sales Report").
○ Press Enter to move to the cell below or press Tab to move to the next cell on
the right.
2. Editing Existing Text:
○ Double-click the cell to edit directly in the cell, or select the cell and edit the text
in the Formula Bar (located above the column letters).
○ Press Enter to confirm the changes.

Topic: Entering Numeric Data

1. Entering Numbers into a Cell:


○ Click on the cell where you want to enter a number.
○ Type the numeric value (e.g., 100, 2000.50) and press Enter.
○ Excel will automatically align numbers to the right of the cell.
2. Correcting Mistakes:
○ If you make a mistake, click the cell and type the correct number. You can also
edit it in the Formula Bar.

Topic: Entering Date Values

1. Entering a Date:
○ Click the cell where you want to enter the date.
○ Type the date using one of the following formats (depending on your region
settings):
■ MM/DD/YYYY (e.g., 10/13/2024)
■ DD/MM/YYYY (e.g., 13/10/2024)
○ Press Enter. Excel will recognize it as a date and format it accordingly.

Topic: Cell References

1. Understanding Cell References:


○ A cell reference tells Excel which cell’s data you want to use in a formula.
○ Each cell is identified by its column letter (e.g., A, B, C) and row number (e.g.,
1, 2, 3). For example, cell A1 refers to the intersection of column A and row 1.
2. Using Cell References in Formulas:
○ Instead of typing numbers into formulas, you can reference the cell that contains
the number.
○ Example: If cell A1 contains 10 and cell B1 contains 20, the formula =A1 + B1
will result in 30.

Topic: Entering Basic Formulas

1. Creating Basic Formulas:


○ To create a formula, start by typing the equal sign (=) into a cell.
○ Type the formula using cell references and operators:
■ Addition (+): =A1 + B1
■ Subtraction (-): =A1 - B1
■ Multiplication (*): =A1 * B1
■ Division (/): =A1 / B1
○ Press Enter to calculate the result.

Topic: Relative vs. Absolute References

1. Relative Cell References:


○ By default, Excel uses relative references, meaning when you copy a formula to
another cell, the cell references will adjust based on the new location.
○ Example: If you copy the formula =A1 + B1 from cell C1 to C2, it will
automatically change to =A2 + B2.
2. Absolute Cell References:
○ An absolute reference does not change when the formula is copied. You lock
the reference by adding $ symbols.
○ Example: $A$1 is an absolute reference. If you copy a formula using $A$1, the
reference will always point to cell A1.
3. Mixed references (partially absolute) can lock either the row or the column:
○ $A1: Locks the column but not the row.
○ A$1: Locks the row but not the column.
4. Switching Between Relative and Absolute References:
○ To quickly toggle between relative and absolute references, select the reference
in the formula and press F4 on your keyboard.
Topic: Order of Operations

1. Understanding the Order of Operations (BODMAS):


○ Excel follows the order of operations when calculating formulas:
■ Brackets ( )
■ Orders (^)
■ Division (/) and Multiplication (*)
■ Addition (+) and Subtraction (-)
○ Example: The formula =5 + 2 * 3 will result in 11, because Excel multiplies
first (2 * 3 = 6) and then adds (5 + 6 = 11).
2. Using Parentheses to Control Operations:
○ You can use parentheses to change the order of operations.
○ Example: =(5 + 2) * 3 will result in 21 because Excel adds first (5 + 2 = 7)
and then multiplies (7 * 3 = 21).

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