Government of West Bengal

Office of the Superintending Engineer (P.W.D.)

Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan

Memo no. 1684 Date: 29.08.2022

(Through Pre-qualification)
The Superintending Engineer, Western Electrical Circle, Public Works Directorate, invites e-tender for the work
Sl. Name of Work Estimate Earnest Cost of Period of Name of Eligibility of
No. d Money (₹) Documents completi concerned Bidder
Amount( (₹) on Division
₹)
1. Annual ITEM ₹12750.00 Cost of 14 days Bardhaman Bonafide,
Comprehensive RATE (During tender Electrical resourceful,
Submission) document Division experienced and
maintenance of all
Please see and Form
AC machines (Split/ reliable EI
Annexure-I 2911 is to
Window, Tower , be contractors having
for Online experience in
Concealed Split ) deposited
deposit of by the similar nature of
installed at Burdwan EMD lowest work conforming to
Medical College , Bidder at all major
Nurshing Training Tender will be the time of
components of
School & College disqualified if formal
agreement work as mentioned
under the jurisdiction EMD is not
in the BOQ eligible
of B.M.C. Electrical deposited and
through pre-
Sub - Division (Sec- uploaded.
qualification.
II)
No bidder will
be allowed
without EMD

detailed in the table below. (Submission of Bid through online)

@
1. In the event of e-filling, intending bidder may download the tender documents from the website: https://wbtenders.gov.in
directly with the help of Digital Signature Certificate and Bidder should follow the guide line provided in the
Government Memorandum with respect to online submission of EMD. The related document is annexed herewith
(Annexure-I).Bidder should submit an online EMD through Fund Transfer or NEFT / RTGS for an amount of
₹12750.00
2. Both Technical bid and Financial Bid are to be submitted concurrently duly digitally signed in the
websitehttps://wbtenders.gov.in.
3. The Technical Bid and Financial Bid submitted online on or before 07.09.2022 upto 15-00 HOURS.
4. The FINANCIAL OFFER of the prospective tenderer will be considered only if the TECHNICAL
Documents of the tenderer found qualified by the ‘Superintending Engineer, Western Electrical Circle,

WBPWD/SEWEC /BED /NIQ-54/2022-2023

 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan
Public Works Directorate. The decision of the Superintending Engineer, Western Electrical Circle, Public Works
Directorate will be final and absolute in this respect. The both list of Qualified Bidders will be displayed
in the website and also in the Notice Board of the office of the Superintending Engineer, Western Electrical
Circle, Public Works Directorate on the scheduled date and time.

5. Eligibility criteria for participation in the tender.

i. The prospective bidders shall be the manufacturer of original product / authorised dealer and bonafide
resourceful Electrical Contractor (Not a member of joint venture or sub-contractor) and intending bidder
should have following credential criteria.

(a) Intending tenderers should produce credentials of a similar nature (conforming to all major
components of work as mentioned in the BOQ) of completed work, of the minimum value of 40 %
of the estimated amount put to tender during 5(five) years prior to the date of issue of the tender
notice
or
(b) Intending tenderers should produce credentials of 2(two) similar nature (conforming to all major
components of work as mentioned in the BOQ) of completed work, each of the minimum value of
30 % of the estimated amount put to tender during 5(five) years prior to the date of issue of the
tender notice
or
(c)Intending tenderers should produce credentials of one single running work of similar nature
(conforming to all major components of work as mentioned in the BOQ) which has been completed
to the extent of 80 % or more and value of which is not less than the desired value at (a) above
In case of running works, only those tenderers who will submit the certificate of satisfactory running
work from the concerned Executive Engineer or equivalent competent authority will be eligible for the
tender. In the required certificate it should be clearly stated that the work is in progress satisfactorily
and also that no penal action has been initiated against the executed agency i.e. the tenderer.

Other terms and condition of credential

WBPWD/SEWEC /BED /NIQ-54/2022-2023
 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan

(i)Payment certificate will not be treated as credential.

(ii)Credential certificate issued by the Executive Engineer or equivalent or competent authority of a State /
Central Government, State / Central Government undertaking, Statutory / Autonomous bodies constituted
under the Central / State statute, on the executed value of completed / running work will be taken as
credential.

N.B.:- Estimated amount, Date of Completion of project and detail communicational

address of client must be indicated in the credential certificate, similar nature of work.
ii.
a) Any intending bidders who have failed to execute more than one works contract under any
Directorate of this Department and was terminated by any sub rule under clause 3 of Tender
Form No. 2911 or terminated under any clause of Standard Bidding Document by the Engineer-
in-charge / Employer during last 3(three) years will not be eligible to participate in any
Directorate under this Department for another 2(two) years from the date of imposition of last
termination notice by the Engineer-in-Charge / Employer.
iii. The contractors who have been delisted of debarred by any government department shall not be
eligible in any way.
iv. The prospective bidders shall have in their full time engagement experienced Engineers both
(graduate and diploma)and technical supervisor etc .Documentary certification in respect of
qualification and engagement shall be furnished for Technical Evaluation.)[Non statutory
Documents]

v. The prospective Bidder must have Trade licence and Electrical Contractor licence
issued from Licensing Board Govt. of West Bengal with Supervisor’s Certificate of
Competency in parts 1, 2, 11 or Equivalent National Supervisor’s Certificate of
Competency.

vi. Valid upto date clearance of Income Tax return (last three years) / Professional Tax Clearance
Certificate / P.T. (Deposit Challan) / Pan Card / GST Registration Certificate & GST Challan for
Return submission / Voter ID or Aadhar Card for self-identification to be accompanied with the
Technical Bid Documents, Income Tax Acknowledgement Receipt for latest assessment year to be
submitted. [Non statutory Documents]
vii. The prospective bidders or any of their constituent partner shall neither have abandoned any work
nor any of their contract have been rescinded during the last 5 (five) years. Such abandonment or
rescission will be considered as disqualification towards eligibility. (A declaration in this respect
through affidavit has to be furnished by the prospective bidders without which the Technical Bid
shall be treated nonresponsive.)
viii. The available Bid capacity (to be calculated on the basis of prescribed format) of the prospective
applicant shall not be less than the estimated amount put to tender.
WBPWD/SEWEC /BED /NIQ-54/2022-2023
 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan
ix. In case of Proprietorship, Partnership Firms and The Company Tax Audit Report in 3CB Form are
to be furnished along with the balance sheet and profit and loss account, and all the schedules
forming the part of Balance Sheet and Profit & Loss Account in favour of applicant. No other name
along with applicant name, in such enclosure will be entertained. (Non-Statutory documents)
x. The prospective bidders should own/ lease/ arrange the required plant and machinery. Conclusive
proof of machinery in working condition shall have to be submitted. (Non-Statutory documents)
xi. Partnership Deed (for Partnership Firm only) along with Power of Attorney to be submitted along
with application. (Non-Statutory documents)
xii. Declaration regarding Structure and Organisation duly signed by the applicant to be submitted
along with application.
xiii. Registered Unemployed Engineers’ Co-operative Societies are required to furnish valid Bye Law,
Current Audit Report, Current N.O.C. from A.R.C.S., Minutes of last A.G.M. and also submit
documents of the society consists at least 10 (ten) members out of which at least 60% should hold
degree or diploma in any branch in Engineering as per memo no 44-A/4M-11/2002 dt. 09.01.2004
of Deputy Secretary-III, P.W.D.
xiv. A prospective bidder participating in a single job either individually or as partner of a firm shall not
be allowed to participate in the same job in any other form.
xv. A prospective bidder shall be allowed to participate in a single job either in the capacity of
individual or as a partner of a firm. If found to have applied severally in a single job, all his
applications will be rejected for that job.
xvi. Where there is a discrepancy between the unit rate & the line item total resulting from multiplying
the unit rate by the quantity, the unit rate quoted shall govern.
xvii. Prevailing safety norms has to be followed so that LT I (Loss of time due to injury) is zero.
xviii. The intending bidder shall positively mention one telephone number, one mobile phone number and
‘e-mail ID’ for easy communication as and when required. This should be uploaded as Non-
Statutory Document.
xix. The intending bidder shall have to follow the instruction mention hereunder –“Where an individual
person holds a digital certificate in his own name duly issued to him by the company or the firm of
which he happens to be a director or partner, such individual person, either belonging to an appropriate
cadre officer of the company or an authorized partner of a firm, having a power of attorney empowered
by the Board or by the firm, shall invariably upload a copy of power of attorney showing clear
authorization in his favour, to upload such tender. [vide notification no. 09-W(C)/1M-286/15dtd.
23.09.2015 of Secretary,PWD]
xx. The power of attorney shall have to be in accordance with the provisions of the Registration Act 1908.
xxi. Intending bidder must have thorough knowledge about the sites where actual execution of work
will be done. No excuse will be entertained later.
xxii. Tender will be evaluated item rate basis.

WBPWD/SEWEC /BED /NIQ-54/2022-2023

 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan
xxiii. Intending bidder must mention item wise manufacturers / OEM’s name on the basis of whose
product (with cat no.& datasheet) rate has been quoted at the time of uploading Technical bid.
Otherwise same will be treated as informal
xxiv. No deviation of product range towards lower version which is mentioned in technical bid will be
allowed at the time of execution.
xxv. If any bidder does not quote any rate against any particular item, it will be considered that the bidder is bound to
execute the work up to stipulated quantity free of cost i.e. no amount will be claimed against that item for execution
up to stipulated quantity mention in the BOQ.
xxvi. Intending bidder / OEM is requested to attend ‘Pre-bid Meeting’ as per given schedule either in person or by
sending any authorised officer / Partner (in case of Company or Partnership Farm) along with write up for seeking
any modification / addition / alteration in tender document. If any bidder is unable to attend above mentioned Pre-
bid Meeting, then it is requested to send write up directly to this office or by e-mail: [email protected], positively
before commencement of Pre-bid Meeting so that same may be considered for discussion with the bidders / OEMs
present in the meeting. No write up or no bidder seeking modification / addition / alteration in tender document, will
be entertained after the meeting..
6. The prospective tenderer shall establish field testing laboratory equipped with requisite instruments and technical
staff according to the requirements of works to be executed.
7. Running payment for work may be made to the executing agency as per availability of fund. The executing agency
may not get a running payment unless the gross amount of running bill will be 30% of the tendered amount.
Provisions in Clause(s) 7, 8 & 9 contained in W.B. Form No.2911 so far as they relate to quantum and frequency
of payment are to be treated as superseded.
8. Conditional bid or bid with clause of price variation / escalation will be rejected.
9. No mobilisation /secured advance will be allowed.
10. Agencies shall have to arrange land for erection of Plant & Machineries, storing of materials, labour shed,
laboratory etc. at their own cost and responsibility if required.
11. Constructional Labour Welfare Cess @ 1(one) % of cost of construction will be deducted from every Bill
of the selected agency.
12. Rate should be quoted inclusive of all Taxes. No Tax will be pay extra.
13. In connection with the work, Arbitration will not be allowed. The Clause No. 25 of 2911 is to be
considered as deleted clause vide gazette notification no 558/SPW-13th December, 2011.
14. In no case permission will be accorded to any firm for more than 1 (one) job.

WBPWD/SEWEC /BED /NIQ-54/2022-2023

 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan
15. Bids shall remain valid for a period not less than 180(one hundred eighty) days after the dead line
date for Financial Bid submission. Bid valid for a shorter period shall be rejected by the SEWEC, PWD
as non-responsive.
15. A. Important Information

DATE AND TIME SCHEDULE:

CC Particulars Date & Time

Sl. No. Particulars Date & Time
1 Date of uploading of N.I.T. Documents (Online) 29.08.2022 at 6-00 P.M.
(Publishing Date)
2 Documents download/sale start date (Online) 29.08.2022 at 6-00 P.M.

3 Date & time of Pre Bid Meeting (Only bidders are 30.08.2022 up to 3-00 P.M.
allowed)

4 Documents download/sale end date (Online) 07.09.2022 at 3-00 P.M.

5 Bid submission start date (On line) 31.08.2022 at 1-00 P.M.

6 Bid Submission closing (On line) 07.09.2022 up to 3-00 P.M.

7 Bid opening date for Technical Proposals (Online) 09.09.2022 at 3-00 P.M.

N.B.: In case of any non-scheduled holiday / bandh / strike on any of the date of opening the next working day will be
treated as schedule date for the purpose.

15.B LOCATION OF CRITICAL EVENT

Pre Bid Meeting Purta Bhavan (1st. Floor), P.O.- Sripally,

Dist- Burdwan, PIN-713103

Bid Opening -Do-

16. The Agency will be liable to maintain the work at working portion at the appropriate service level to
the satisfaction of the Engineer-in-Charge at his own cost for a period of 3 (Three) years from the
date of completion of the work. If any defect/damage is found during the period as mentioned above
contractor shall make the same good at his own cost expense to the specification at par with instant
project work. Failure to do so, penal action against the Agency will be imposed by the Department as
deem fit. The Agency will have to quote his rate considering the above aspect.
WBPWD/SEWEC /BED /NIQ-54/2022-2023
 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan
Also the Prospective Bidders shall have to execute the work in such a manner so that appropriate
service level of the work is kept during progress of work and a period of 1(one) year from the date of
successful completion of the work to the entire satisfaction of the Engineer-in-Charge may be
considered towards release of full Security Deposit.
A retention towards Performance Security amounting to 10 (ten) percent (including 2% Earnest
money) of the billed amount shall be made by the Executive Engineer from 1st R.A. bill to Final bill.
In cases of Refunding and Releasing of 100% Security Deposit held with the Government, arising out
from works contract, Security Deposit will be released after issuance of Completion Certificate on
submission of unconditional BANK GUARANTEE by the Contractor for the Security Deposit subject
to the conditions laid in Government of West Bengal, Public Works Department, CRC Branch
notification no. 52-CRC/2M-06/2014 dtd. 27.10.2014 issued by Principal Secretary to the Government
of West Bengal, Public Works Department.
No interest would be paid on the Performance Security Deposit.

17. All Bidders are requested to present in the office of the SEWEC, PWD, during opening the financial
bid Superintending Engineer, P.W.D,Western Electrical Circle.P.W.D, may call Open Bid/Seal Bid
after opening of the said bid to obtain the suitable rate further, if it is required. No objections in this
respect will be entertained raised by any Bidder who will present during opening of bid, or from any
Bidder who will absent at the time of opening of Financial Bid. No informal tenderer will be
entertained in the Bid further.
18. Site of work will be handed over to the agency phase wise. Copy of the layout drawing shall be
submitted by the contractor to the deptt. for approval. No claim in this regard will be entertained.
19. Earnest Money: Bidder should follow the guide line provided in the Government Memorandum
with respect to online submission of EMD.(Annexure-I).
20. The Bidder, at his own responsibility and risk is encouraged to visit and examine the site of works and
its Surroundings and obtain all information that may be necessary for preparing the Bid and entering
into a contract for the work as mentioned in the Notice Inviting Tender, before submitting offer with
full satisfaction, the cost of visiting the site shall be at his own expense.
21. The intending Bidders shall clearly understand that whatever may be the outcome of the present
invitation of Bids, no cost of Bidding shall be reimbursable by the Department. The Superintending
Engineer, P.W.D ,Western Electrical Circle reserves the right to reject any application for purchasing

WBPWD/SEWEC /BED /NIQ-54/2022-2023

 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan
Bid Documents and to accept or reject any offer without assigning any reason whatsoever and is not
liable for any cost that might have incurred by any Tenderer at the stage of Bidding.
22. Prospective applicants are advised to note carefully the minimum qualification criteria
as mentioned in ‘Instructions to Bidders’ before tendering the bids.
23. Conditional/ Incomplete tender will not be accepted.
24. The intending tenderers are required to quote the rate on line.
25. Contractor shall have to comply with the provisions of (a) the contract labour (Regulation Abolition)
Act. 1970 (b) Apprentice Act. 1961 and (c) minimum wages Act. 1948 of the notification thereof or
any other laws relating thereto and the rules made and order issued there under from time to time.
26. Tender inviting authority reserve the right to cancel incumbency of the bidder in case of shortfall of
uploading of non-statutory document. Illegible document will not be counted as valid document.
27. During the scrutiny, if it come to the notice to tender inviting authority that the credential or any other
paper found incorrect/ manufactured/ fabricated, that bidder would not allowed to participate in the
tender and that application will be out rightly rejected without any prejudice.
The Superintending Engineer, P.W.D, Western Electrical Circle. reserves to right to cancel the N.I.T.
due to unavoidable circumstances and no claim in this respect will be entertained.
28. Suspension and Debarment of contractor, Supplier and Consultant participating in the e-Tender process will be
taken up as per PWD Work Branch’s memo number under No.547-W(C)/1M-387/15 dt. 16.11.2015 issued by
the Jt. Secretary, PWD [for detail please see PWD website “www.pwdwb.in”]
29. In case if there be any objection regarding prequalifying the Agency that should be lodged to the SEWEC, PWD
within 24 hours from the date of publication of list of qualified agencies and beyond that time schedule no
objection will be entertained by the SEWEC,PWD.
30. Before issuance of the WORK ORDER, the tender inviting authority may verified the credential and other
documents of the lowest tenderer if found necessary. After verification if it is found that the documents
submitted by the lowest tenderer is either manufactured or false in that case work order will not be issued in
favour of the said Tenderer under any circumstances.
31. If any discrepancy arises between two similar clauses on different notification, the clause as stated in later
notification will supersede former one in following sequence :-
i) Form No. 2911

WBPWD/SEWEC /BED /NIQ-54/2022-2023

 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan
ii) NIT
iii) Special terms & conditions
iv) Technical Bid
v) Financial Bid
32. Qualification criteria:
The SEWEC and T.A. to SEWEC will determine the eligibility of each bidder, the bidders shall have to meet all
the minimum criteria regarding:-
a) Financial Capacity
b) Technical Capability comprising of personnel & equipment capability
c) Experience/Credential
The eligibility of a bidder will be ascertained on the basis of the self-attested documents in support of the
minimum criteria as mentioned in a, b, c above and the declaration executed through prescribed affidavit in non-
judicial stamp paper of appropriate value duly notarized. If any document submitted by a bidder is either
manufactured or false, in such cases the eligibility of the bidder/ tenderer will be out rightly rejected at
any stage without any prejudice.

Sd/ Sawapan Kr Biswas

Superintending Engineer,
Western Electrical Circle, PWD

WBPWD/SEWEC /BED /NIQ-54/2022-2023

 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan

Memo No. : 1684 Date: 29.08.2022

Copy forwarded for information and circulation to the: -

(1) Chief Engineer, Electrical Planning, P.W.D /Khadya Bhavan, Kolkata.

(2) Superintending Engineer, P.W.D, Northern / Planning & Monitoring / Presidency / Health / Kolkata /

Central / Southern/ South Western Electrical Circle.

(3) Executive Engineer, P.W.D, Bardhaman /Birbhum / Hoogly Electrical Division

(4) Assistant Engineer, Burdwan / Asansol / Bolpur/ Suri/Hooghly Electrical Sub Division.

(5) Estimating Branch.

(6) Notice Board.

(7) M/s. Eastern Regional Electrical Contractors’ Association (India) Ltd.

(8) Kolkata Circle P.W.D Electrical Contractors’ Progressive Welfare Association.

(9) Director of Information, I & C. A Department, Govt. of West Bengal.

Sd/ Sawapan Kr Biswas

Superintending Engineer,
Western Electrical Circle, PWD

WBPWD/SEWEC /BED /NIQ-54/2022-2023

 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan

SECTION A
INSTRUCTION TO BIDDERS
SECTION – A
1. General guidance for e-Tendering
Instructions/ Guidelines for tenders for electronic submission of the tenders online have been annexed for assisting
the contractors to participate in e-Tendering.

1. Registration of Contractor
Any contractor willing to take part in the process of e-Tendering will have to be enrolled & registered with the
Government e-Procurement system; through logging on to https://etender.wb.nic.in (the web portal of public
works department) the contractor is to click on the link for e-Tendering site as given on the web portal.
2. Digital Signature certificate (DSC)
Each contractor is required to obtain a class-II or Class-III Digital Signature Certificate (DSC) for submission of
tenders, from the approved service provider of the National Information’s Centre (NIC) on payment of requisite
amount details are available at the Web Site stated in Clause-2 of Guideline to Bidder DSC is given as a USB e-
Token.
3. The contractor can search & download NIT & Tender Documents electronically from computer once he logs onto
the website mentioned in Clause 2 using the Digital Signature Certificate. This is the only mode of collection of
Tender Documents.
4. Participation in more than one work
A prospective bidder shall be allowed to participate in the job either in the capacity of individual or as a partner of
a firm. If it is found that the bidder has applied severally in a single job all his applications will be rejected for
that job.
A prospective bidder (including his participation in partnership) shall be allowed to participate in a single work as
mentioned in the list of schemes.
5. Submission of Tenders.
General process of submission, Tenders are to be submitted through online to the website stated in Cl. 2 in two
folders at a time for each work, one in Technical Proposal & the other is Financial Proposal before the prescribed
date &time using the Digital Signature Certificate (DSC) the documents are to be uploaded virus scanned copy
duly Digitally Signed. The documents will get encrypted (transformed into non readable formats).
WBPWD/SEWEC /BED /NIQ-54/2022-2023
 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan
A. Technical proposal
The Technical proposal should contain scanned copies of the following in two covers (folders).
A-1. Statutory Cover/ Technical file Containing
i. Prequalification Application (Sec-B, Form – I)
ii. EMD - ₹ 12750.00
iii. Affidavits (Ref:- format for general affidavit shown in “Y” Part “B”.
iv. Tender form No. 2911 & NIT (Properly upload the same digitally Signed).The rate will be quoted
in the BOQ. Quoted rate will be encrypted in the B.O.Q. under Financial Bid. In case quoting any rate
in 2911 the tender liable to summarily rejected).
v. Special Terms, condition & specification of works.
Vi The prospective Bidder must have Trade licence and Electrical Contractor licence
issued from Licensing Board Govt. of West Bengal with Supervisor’s Certificate of
Competency in parts 1, 2, 11 or Equivalent National Supervisor’s Certificate of
Competency.

A-2. Non statutory / Technical Documents

i. Up-to-date Professional Tax (PT) deposit receipt challan, Pan Card, IT Return of last three years, IT Return
Acknowledgement Slip, GST Registration Certificate, Up-to-date GST Return challan.
ii. Registration Certificate under Company Act. (if any).
iii. Registered Deed of partnership Firm/ Article of Association & Memorandum
iv. Power of Attorney (For Partnership Firm/ Private Limited Company, if any)
v. Tax Audited Report in 3 CB Form along with Balance Sheet & Profit & Loss A/c for the last three
years(year just preceding the current Financial Year will be considered as year – 1)
vi. Clearance Certificate for the Current Year issued by the Assistant Register of Co-Op(S) (ARCS) bye laws
are to be submitted by the Registered labour Co-Op(S) Engineers’ Co.- Opt.(S)
vii. List of Technical staffs along with structure & organization (Section – B, Form – III).
viii. Credential for completion of at least one similar nature of work under the authority of State/ Central Govt.
statutory bodies under State/Central Govt. constituted under the statute of the State/ State Govt. as stated in
5(i) of NIT during the last 5(five) years prior to the date of issue of this NIT. Scanned copy of Original
Credential Certificate.
Note:- Failure of submission of any of the above mentioned documents (as stated in A1 and A2) will render the
tender liable to summarily rejected for both statutory & non statutory cover.
WBPWD/SEWEC /BED /NIQ-54/2022-2023
 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan

THE ABOVE STATED NON-STATUTORY/TECHNICAL DOCUMENTS

SHOULD BE ARRANGE IN THE FOLLOWING MANNER
Click the check boxes beside the necessary documents in the My Document list and then click the tab
“Submit Non Statutory Documents’ to send the selected documents to Non-Statutory folder. Next Click the
tab “Click to Encrypt and upload” and then click the “Technical” Folder to upload the Technical
Documents.
Sl. No. Category Name Sub Category Description Details
A. CERTIFICATES CERTIFICATES 1. GST REGISTRATION CERTIFICATE & Up-to-date
Challan
2. PAN
3. P TAX (Latest)
4. IT Return for last three years
5. IT return Acknowledgement Slip(latest)
B. COMPANY DETAILS COMPANY DETAILS 1 1. PROPRITORSHIP FIRM
(TRADE LICENCE)
2. PARTNERSHIP FIRM
(PARTERNERSHIP DEED,
TRADE LICENCE)
3. PRIVATE LTD. COMPANY
(INCORPORATIONCERTIFICATE/MOA,
TRADELICENCE)
4. SOCIETY (SOCIETY
REGISTRATION COPY,
TRADE LICENCE)
5. POWER OF ATTORNEY
C. CREDENTIAL CREDENTIAL1 1. SIMILAR NATURE OFWORK DONE &
CREDENTIAL2 COMPLETION CERTIFICATE
WHICH IS APPLICABLE FOR
ELIGIBILITY IN THISTENDER

D. FINANCIAL WORK IN HAND 1. AUTHENTICATED

(INFO)

2020-2021 P/L AND Audited BALANCE SHEET PROFIT & LOSS AND BALANCE SHEET
(WITHANNEXTURE AND 3CB FORM IN CASE OF
TAX AUDIT)
2019-2020 P/L AND Audited BALANCE SHEET PROFIT & LOSS AND BALANCE SHEET
(WITHANNEXTURE AND 3CB FORM IN CASE OF
TAX AUDIT)
2018-2019 P/L AND Audited BALANCE SHEET PROFIT & LOSS AND BALANCE SHEET
(WITHANNEXTURE AND 3CB FORM IN CASE OF
TAX AUDIT)
E. MAN POWER TECHNICAL PERSONNEL LIST OF QUALIFIED ENGINEERS FROM
RECOGNIZED INSTITUION &TECHNICAL STAFFS
ALOGNWITH STRUCTURES & ORGANZATION
(ASPER NIT)
2. Provident Fund Certificate
3. Employees State Insurance
Certificate

WBPWD/SEWEC /BED /NIQ-54/2022-2023

 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan

B. Tender evaluation committee (TEC)

i. Tender will be evaluated by Superintending Engineer, Western Electrical Circle, PWD and the Executive
Engineer of the concerned Division, TA to SE Western Electrical circle, PWD, DAO/DA of concerned
Division Electrical Division .
ii. Opening of Technical proposal: -Technical proposals will be opened by the Superintending Engineer,
Western Electrical Circle, P.W. Directorate and his authorized representative electronically from the web site
stated using their Digital Signature Certificate.
iii. Intending tenderers may remain present if they so desire.
iv. Cover (folder) statutory documents (vide Cl. No. 5.A-1) should be open first & if found in order, cover
(Folder) for non-statutory documents (vide Cl. No. – 5.A-2) will be opened. If there is any deficiency in the
statutory documents the tender will summarily be rejected.
v. Decrypted (transformed in to readable formats) documents of the non-statutory cover will be downloaded
&handed over to the tender evolution committee.
vi. Uploading of summary list of technically qualified tenderers
vii. Pursuant to scrutiny & decision of the evaluation committee the summary list of eligible tenders & the serial
number of work for which their proposal will be considered will be uploaded in the web portals.
viii. While evaluation the committee may summon of the tenders & seek clarification / information or additional
documents or original hard copy of any of the documents already submitted & if these are not produced
within the stipulated time frame, their proposals will be liable for rejection.
C. Financial proposal
i. The financial proposal should contain the following documents in one cover (folder) i.e. Bill of quantities
(BOQ) the contractor is to quote the rate (Presenting Above/ Below/ At per / Item Rate) online through
computer in the space marked for quoting rate in the BOQ.
ii. Only downloaded copies of the above documents are to be uploaded virus scanned & Digitally Signed by the
contractor.
iii. The audited Balance sheet for the last three years, net worth bid capacity etc. are to be submitted
which must demonstrate the soundness of Bidder’s financial position.

6. Penalty for suppression / distortion of facts

WBPWD/SEWEC /BED /NIQ-54/2022-2023

 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan
If any tenderer fails to produce the original hard copies of the documents (especially Completion Certificates and
audited balance sheets), or any other documents on demand of the Tender Evaluation Committee within as
specified time frame or if any deviation is detected in the hard copies from the uploaded soft copies or if there is
any suppression, the tenderer will be suspended from participating in the tenders on e-Tender platform for a
3(Three) years. In addition, his user ID will be deactivated and Earnest Money Deposit will stand forfeited.
Besides, the P.W. Directorate may take appropriate legal action against such defaulting tenderer. The Employer
reserves the right to accept or reject any Bid and to cancel the Bidding processes and reject all Bids at any time
the prior to the award of Contract without thereby incurring any liability to the affected Bidder or Bidders or any
obligation to inform the affected Bidder or Bidders of the ground for Employer’s action.
7. AWARD OF CONTRACT

The Bidder who’s Bid has been accepted will be notified by the Tender Inviting & Accepting Authority through
acceptance letter.
The notification of award will constitute the formation of the Contract.
The Agreement in W.B.F.No.-2911 will incorporate all agreements between the Tender Accepting Authority and
the successful Bidder.

Sd/ Sawapan Kr Biswas

Superintending Engineer,
Western Electrical Circle, PWD

WBPWD/SEWEC /BED /NIQ-54/2022-2023

 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan

SECTION – B
FORM-I
PRE-QUALIFICATION APPLICATION
To
The Superintending Engineer,
Western Electrical Circle

Ref:- Tender
for………………………………………………………………………………..………………………………………(Name of
work)…………………………...…………… … … … … … … … … … … … … … … … … … … … … … … … … … …
… … … … … … … … … …… … … … … … … … … … … … … … … … … … … … … … … … … … … … … …
… … … … … . . . …… … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … … …
………
Dear Sir,
Having examined the pre-qualification documents (N.I.T. & Volume-I), I /we hereby submit all the necessary
information and relevant documents for evaluation.
The application is made by me / us on behalf of………………………………………………………….....
In the capacity……………………………………………………………………………………......…………..duly
authorized to submit the order.
The necessary evidence admissible by law in respect of authority assigned to us on behalf of the group of
firms for Application and for completion of the contract documents is attached herewith.
We are interested in bidding for the works given in Enclosure to this letter.
We understand that:
(a) Engineer -in-Charge/ Employer can amend the scope & value of the contract bid under this project.
(b) Engineer -in-Charge/ Employer reserves the right to reject any application without assigning any reason;
Enclo:-
1. Prescribed forms duly filled in duplicate.
2. Evidence of authority to sign.
3. Latest brochures.

Date :
Signature of applicant including title
and capacity in which application is made.

WBPWD/SEWEC /BED /NIQ-54/2022-2023

 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan

AFFIDAVIT- ‘Y’
(To be furnished in Non-judicial Stamp paper
of appropriate value duly notarized)

1. I, the under-signed do certify that all the statements made in the attached documents are true and correct.
In case of any information submitted proved to be false or concealed, the application maybe rejected and
no objection/claim will be raised by the under-signed.
2.The under-signed also hereby certifies that neither our firm M/S
___________________________________________________________ nor any of constituent partner
had been debarred to participate in tender by the P.W. Department during the last 5 (five) years prior to
the date of this NIT.
3. The under-signed would authorize and request any Bank, person, Firm or Corporation to furnish
pertinent information as deemed necessary and/or as requested by the Department to verify this
statement.
4. The under-signed understands that further qualifying information may be requested and agrees to furnish
any such information at the request of The Department.
5. Certified that I have applied in the tender in the capacity of individual/ as a partner of a firm &I have not
applied severally for the same job.

Signed by an authorised officer of the firm

Title of the Officer

Name of Firm with Seal

Date

WBPWD/SEWEC /BED /NIQ-54/2022-2023

 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan

SECTION – B
FORM-III
STRUCTURE AND ORGANISATION

A. 1. Name of Applicant (Firm) :

Office Address :
Telephone No. :
Mobile No. :
Fax No. :

A. 2. Office Address
Telephone No. :
Mobile No. :
Fax No. :

A. 3. Name and address of Bankers. :

A. 4. Attach an organisation chart showing :

structure of the company with names
of Key personnel and technical staff
with Bio-data.

WBPWD/SEWEC /BED /NIQ-54/2022-2023

 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer,
P.W.D/Western Electrical Circle, Burdwan, Purta Bhavan

SECTION-B
FORM-V
EXPERIENCE PROFILE

Name of the Firm :

LIST OF WORKS COMPLETED WHICH ARE SIMILAR IN NATURE AND EXECUTED DURING THE LAST
FIVE YEARS IN ANY GOVT.DEPARTMENT / GOVT. UNDERTAKING / STATUTORY BODY UP TO
AVALUE OF 40% OF THE ESTIMATED VALUE PUT TO TENDER

Name of Name, Contract Original date Original Actual date Actual date Reasons for
Employer Location & price in of Start of date of of starting of delay in
nature of Indian Rs. work completi the work completion completion
work on of the work (if any)
work

Note : a) Certificate from the Employers to be attached.

b) Non-disclosure of any information in the Schedule will result in disqualification
of the firm.

WBPWD/SEWEC /BED /NIQ-54/2022-2023

 Government of West Bengal
Office of the Superintending Engineer (P.W.D.)
Western Electrical Circle
st
Purta Bhavan (1 . Floor), P.O.- Sripally,
Dist- Burdwan, PIN-713103
Phone No.-0342-2644148
e-mail ID: [email protected]
Public Works Department, Government of West Bengal
N.I.Q. No: WBPWD/SEWEC /BED /NIQ-54 /2022-23 of the Superintending Engineer, P.W.D/Western Electrical
Circle, Burdwan, Purta Bhavan

(c) No tender will be deemed to the fit for consideration unless the tender documents are fully and completely filled in. All information
that may be asked from a tenderer must be unequivocally furnished. Any tender which is incomplete or does not comply with the
prescribed conditions or stipulations laid down herein to rejection at the time of opening or during subsequent scrutiny. Tender
received with conditional rate will be liable to rejection at the time of opening.
(d) Canvassing in connection with the tender is strictly prohibited and a tenderer who resorts to this will render his tender liable to
rejection.
(e) No alteration shall be permitted to be made by the tenderer in any tender after its submission.

TENDER FOUND TO HAVE SUBMITTED UNDER FALSE NAME:

When a Contractor, whose tender has been accepted under a given name is subsequently discovered to have given a false name,
his contract may at the discretion of the Authority accepting the tender be annulled his Security Deposit will be forfeited.

WBPWD/SEWEC /BED /NIQ-54/2022-2023