System Librarian’s

Guide - Items
Version 20
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System Librarian’s Guide - Items 2

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 Table of Contents

1 LIBRARIES ..........................................................................................................5

2 COLLECTIONS ...................................................................................................5

3 COLUMN HEADINGS........................................................................................5

4 DROP-DOWN MENUS .......................................................................................6

5 HOLDINGS RECORD ........................................................................................8

6 CALL NUMBER FIELD .....................................................................................8

7 ITEM HISTORY RECORD..............................................................................12

7.1 Setting up Item History Record ...............................................................12

7.2 Viewing Item History in GUI ..................................................................14

8 SORT ORDER FOR LIST OF ITEMS ............................................................15

9 CLIENT SETUP (CATALOG.INI) ..................................................................16

9.1 Print.ini.....................................................................................................16

10 ITEMS TABLES .........................................................................................16

11 ITEMS-RELATED ENTRIES IN TAB100 ..............................................19

12 ITEM STATISTIC OPTIONS ...................................................................22

13 PRINT TEMPLATES .................................................................................23

13.1 Available Templates ................................................................................23

14 ITEMS VALUES OF PC_SERVER_DEFAULTS...................................24

15 CHECKSUM OF ITEM BARCODE ........................................................25

16 COMPLETE VOLUME REPORT............................................................26

17 ITEMS VALUES OF ALEPH_START ....................................................27

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18 ITEM CALL NUMBER – AUTHOR NUMBER AND CHRONOLOGY
NUMBER....................................................................................................................27

18.1 The Special "852 Form" (Call Number Form - Type 6)..........................28

The Special "852 Form" (Call Number Form - Type 7).......................................28

18.2 tab_author_num.conf ...............................................................................31

18.3 Author Number and Chronology Number: Methods and Algorithms .....34
18.3.1 Author Number by Cutter Three Figure Method ..................................................34
18.3.2 Author Number by Cutter Three Figure Without Caret Mark Method .................35
18.3.3 Author Number by Cutter Sanborn Method..........................................................35
18.3.4 Author Number by Lee Jai Chul Method..............................................................35
18.3.5 Author Number by Elrod ......................................................................................35
18.3.6 Author Number by Jang Il Sei...............................................................................37
18.3.7 Chronology Number Algorithm ............................................................................38

18.4 Other Related Tables................................................................................41

19 BARCODE CHECKSUM ROUTINES FOR KEIO................................41

19.1 Item Barcode Algorithm - checksum_valid_item_bar_keio....................41

19.2 Patron Barcode Algorithm - checksum_valid_bor_id_keio ....................46

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1 Libraries
To define the administrative libraries to which the user may connect in the Items
function, follow these steps:

1. Define the ADM libraries related to the BIB library in the library_relation
table of the $alephe_root/tab directory.

2. Go to the CATALOG/TAB directory of the client and open the catalog.ini

file. In the [ADM Library] section define the default ADM library.
3. From the ALEPH menu, select the appropriate ADM library from the "Select
ADM Library" submenu.

2 Collections
In order to define Collections, edit tab40 using UTIL G/4/40 in an ADM library.
Following is a sample from the table:
! 1 2 3 4
!!!!!-!!!!!-!-!!!!!!!!!!!!!!!!!!!!!!!>

REF UEDUC L Reference

SHL ##### L Short Loan
WIDEN ##### L Widener Collection
GEN ##### L General Collection

Column 1 is the code identifying the collection. Enter up to five characters.

Column 2 is the sublibrary to which the collection belongs. You may use the #
character as a wildcard. In the above example, ##### means that the collection is
common to all sublibraries.
Column 3 is the code for the character set of the menu choice. Insert L for Latin.
Column 4 is the name of the collection as it will appear in the menu in the GUI.

3 Column Headings
pc_tab_col.lng defines the columns of information that are displayed in list
windows in the GUI clients.

In order to define column headings, edit the bibliographic library (USM01) table
pc_tab_col.lng using UTIL I/9 or the ALEPHADM module.

The following is a list of the Items panes which use pc_tab_col.lng for formatting
data and their identifiers (Column 1 in pc_tab_col.lng).

Identifier ITEMS GUI PANES

PC_ITEM_ITEM_LIST Items List Pane
PC_COM_HOLD_H_LIST All Items History/Hold Requests
PC_COM_HOLD_H_LIST Item History/Hold Request

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Identifier ITEMS GUI PANES
Item Circulation History - Hold Request List in ACQ
PC_COM_HOLD_H_LIST_1
and CAT if ITEM-BOR-INFO-CIRC-ONLY=Y
PC_COM_LOAN_H_LIST All Items History/Loans
PC_COM_LOAN_H_LIST Item History/Loans
Item History - List of Loans in ACQ and CAT if
PC_COM_LOAN_H_LIST_1
ITEM-BOR-INFO-CIRC-ONLY=Y
PC_ALL_ITEM_HISTORY All Items History/Item Changes
PC_ITEM_HISTORY Item History/Changes
PC_ITEM_BIND Items List for Binding
PC_ITEM_HOL_LIST Item Information/Hol Links

4 Drop-down Menus
You may add or delete choices for some of the menus of the Item Form by editing the
following ADM library tables:
1. pc_tab_exp_field_extended.lng using UTIL L/1.

2. pc_tab_exp_field.lng using UTIL L/2.

3. ALEPH ADM tables:
o tab40.lng
o tab25.lng
o tab15.lng
pc_tab_exp_field_extended.lng
The drop-down menus defined here are for Item Inventory Counter, Item Call No,
Item 2nd Call No., Item Call No.'s prefix and suffix.

The following list shows the pc_tab_exp_field_extended.lng entries for drop-

down menus which appear in various forms in the Items function.

In contrast to pc_tab_exp_field.lng, all menus that are defined in

pc_tab_exp_field_extended.lng are sublibrary sensitive (Column 2).

pc_tab_exp_field_extended.lng
GUI Fields
entries
INVENTORY-NUMBER Inventory Number
ITEM-LOCATION Call Number
ITEM-LOCATION-2 2nd Call Number

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pc_tab_exp_field_extended.lng
GUI Fields
entries
LOCATION-GR Call Number/2nd Call Number
LOCATION-PREFIX Call Number/2nd Call Number
LOCATION-SUFFIX Call Number/2nd Call Number
LOCATION-SOURCE Call Number/2nd Call Number
LOCATION-USIG 2nd Call Number/2nd Call Number
Call Number/2nd Call Number –
ITEM-PART-1 Author Number (special 852 Form -
types 6 and 7)

pc_tab_exp_field.lng
The drop-down menus defined here are for Item Call No. Type, Item Process Status,
Item List Sort Type, Item Gap Indicator, and Item Statistic, etc.

pc_tab_exp_field.lng entries GUI Fields

ITEM-LOCATION-TYPE Call Number Type
ITEM-PROCESS-STATUS Item Process Status
ITEM-SORT-TYPE Items List/Sort Options
ITEM-GAP-INDICATOR GAP Indicator
ITEM-STATISTIC Statistic
ITEM-STATISTIC-1 Statistic
ITEM-STATISTIC-2 Statistic
ITEM-STATISTIC-3 Statistic
ITEM-STATISTIC-4 Statistic
ITEM-DEPOSITORY-ID Remote Storage ID
ITEM-PART-2 Call Number/2nd Call Number – Chronology
Number (special 852 Form -type 6)
ITEM-PART-1-TAG Call Number/2nd Call Number – Author
Number field-Alternative BIB tags (special 852
Form - types 6 and 7)

ALEPHADM Tables

tab40.lng - used to define the drop-down menu of Item Collection.

tab25.lng - used to define the drop-down menu of Material Type.

tab15.lng - used to define the drop-down menu of Item Status.

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5 Holdings Record
You can determine whether or not a Holdings Record controls the location field of the
item record. To do so, follow these steps:

1. Edit tab100 in your Administrative library. In that table, the relevant line is:
X852-ITEM-OVERRIDE=Y

If you want the Holdings Record to control the location information, enter Y in
column 2 as shown above. If you do not want the Holdings Record control, enter
N, instead.

2. Edit library_relation. Make sure that a line similar to the following line
appears in that table:
HOL USM50 USM60

You should replace "USM50" with the name of your ADMinstrative library. and
"USM60" with the name of your HOLdings library.

6 Call Number Field

This discussion refers to the "Call No." and "Second Call No." fields of the Item Form
(and the Subscription Form in the Serials module). The following explanations are
relevant if you have decided NOT to use the holdings record for control of the call
number. It is up to you, the System Librarian, to determine how these fields "behave."
You can enable your staff to assign a call number in each field by typing in text,
choosing from a drop-down menu, filling in a form, or activating a counter by typing
? and the code of the counter.

To define which method will be used by your staff, go to the ALEPHCOM/TAB

directory and open the ALEPHCOM.INI file. Go to the section labeled
[ExpandField]. An example of this section is shown below:

[ExpandField]
ItemLocation1Field=4
ItemLocation2Field=3
SerialLocation1Field=4
SerialLocation2Field=3

Use "ItemLocation..." for the Items function and "SerialLocation..." for the Serials
function. You may enter 1, 2, 3, 4, 5, 6 or 7 to the right side of the equal (=) sign. The
meaning of each value is listed below:
• 1 - a drop-down menu will be available whose choices you must define
in pc_tab_exp_field_extended.lng (UTIL L/1 in an Administrative
library) under the IDs ITEM-LOCATION and ITEM-LOCATION-2.
The choices may include counters that have been defined using UTIL
G/2.

• 2 - the user must type a call number in the field, or activate a counter
by typing ? and the code of the counter that is defined in UTIL G/2.

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 • 3 - for use with closed stacks (where the library "counts" rather than
"classifies" items in order to assign the item's call number`). The user
must fill in the Build Call No. Field form to "build" the call number
from three components known (in German nomenclature) as NR
(number), USIG (prefix/suffix) and GR (format or size). The choices
available for the GR and USIG fields in the Build Call Number Field
form are defined in pc_tab_exp_field_extended.lng. You must
define the rules for combining the three components in
tab_acc_location (in the tab directory of an Administrative library).
In addition, this option activates a counter that you must define using
UTIL G/2.

• 4 - by clicking the right-arrow in the Call Number field, the user

accesses a browse list of call numbers. He can select a call number
from the list. The selected call number may then be modified. To
support this option, there is no need to set up an Index of call numbers;
the system automatically does this, if the ADM library includes Z311
in its file_list.

This option 4 and the Z311 record have additional functionality for automatic
assignment of sequential call numbers. This is dependent on assigning call
number type "i" when creating an item record. The Z311 is used to register the
last sequence number assigned for a sublibrary+prefix, so that the next highest
number can automatically be assigned when an item record is created. Prefixes
do not have to be set up beforehand; when a new sublibrary+prefix
combination i is detected, a new Oracle record is created.

So, if the call number type is set to "i" and if the user enters a prefix code
followed by "?" (for example, ABD ?) in the call number field, the system
assigns the next number in sequence. The sequence is set according to
sublibrary+prefix. (NOTE: a suffix may be added, but it is not taken into
account when assigning a sequence number).

o If the user enters a prefix code followed by a sequence

number, and the sequence number is higher than the
Oracle sequence number, this higher number is assigned
to the Oracle record, and sequence numbers proceed
from there.

o If the user enters a prefix code followed by a sequence

number, and the sequence number is lower than the
Oracle sequence number, the Oracle record is not
updated.

This functionality is supported by tab_z311 of the ADM library. tab_z311 is

used to define the z311 programs used by the system for the creation of the
Z311 counters for the z30-call-no, z30-call-no-2 and z30-inventory-number
fields.

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 The following is a sample of the table:
! 1 2 3
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!-!-!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
z30-call-no 0 create_z30_location_i
z30-call-no-2 0 create_z30_location_i
z30-inventory-number 1 create_z30_inv_number

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 Key to the tab_z311 table:
o Column 1 - Item field name
Available for: z30-call-no, z30-call-2-no, z30-
inventory-number.

o Column 2 - Z311 Record type;

ƒ 0 - location

ƒ 1 - inventory-number
o Column 3: Program name

• 5 - the user may define the call number by filling in a form that has
standard 852 subfields. The form also includes a Browse button to
select a call number from a Browse List of Call Numbers. The user can
copy a line from the Browse list and the information will be copied
into the form, in the proper subfields.
• 6 - the user may define the call number by filling in a special 852 form.
This form includes the option to calculate Author number and
Chronology Number based on various methods. For example, for Latin
material, Cutter Sanborn and Cutter Three Figure methods and for
Korean material (Hangul and Hanja), Lee Jai Chul, Jang Il Sei, and
Elrod methods. The form also includes a Browse button to select a call
number from the Browse List of Call Numbers. The user can copy a
line from the Browse list and the information is copied into the form in
the proper subfields. For more details, see the Item Call Number-
Author Number and Chronology Number section of the Aleph 20.01
System librarian's Guide – Items.
• 7 - the user may define the call number by filling in a special 852 form.
This form includes the option to calculate Author number based on
various methods. For example, for Latin material, Cutter Sanborn and
Cutter Three Figure methods and for Korean material (Hangul and
Hanja), Lee Jai Chul, Elrod, and Jang Il Sei methods. The form also
includes a Browse button to select a call number from the Browse List
of Call Numbers. The user can copy a line from the Browse list and the
information is copied into the form in the proper subfields. For more
details, see the Item Call Number- Author Number and
Chronology Number section of the Aleph 20 System Librarian's
Guide – Items.

Defining Counters With UTIL G/2

Counters may be defined for options 1 and 2 above using any string of characters.
However, the counters that may be defined for option 3 (NR/USIG/GR) follow very
specific guidelines.

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Three types of counters may be defined for option 3 and you may have an unlimited
number of each type:
• Sublibrary plus GR (format) (examples of counter IDs are "USM1-2",
"USM1-4")
• Sublibrary only (for example, "USM1")
• GR (format) only (e.g, "2")

When the librarian uses the Build Call No. Field form to enter the GR (format) and
the USIG (prefix/suffix), the system checks the counters in UTIL G/2 to determine
which counter should be used for assigning the NR (number). The system first
searches for a counter that is Sublibrary+GR. If one is not available, the system will
then search for a counter that is defined for the Sublibrary. If that is not found, the
system will search for a counter defined for the GR (format) only.

The rules for combining the three components (NR/USIG/GR) for display in the
location field are defined in tab_acc_location (in the tab directory of an
Administrative library). This table also defines the delimiters that should be used
when displaying the three components. However, in case the librarian does not
provide information about the GR (format) or USIG (prefix/suffix), the system will
not display irrelevant delimiters. Unnecessary delimiters that may not be displayed
are:
• hyphen -
• slash /
• bracket ()
• period .

7 Item History Record

A log file of all changes made to an item record can be created and viewed in the
GUI-Item List-History window.
7.1 Setting up Item History Record
If your library is interested in having a log file of changes made to an item record, set
the value to "Y" in the CREATE-Z30H flag of ./xxx50/tab/tab100 and define the
fields that when updated will trigger the creation of an Item History record in
./xxx50/tab/tab_item_history.lng .

tab_item_history.lng list the actions and items fields that create an Item History log
record. The following is a list of possible values that can be set in column 1 of
tab_item_history.lng:
• ITEM-LOCATION
• ITEM-CALL-NO-2
• ITEM-COLLECTION

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 • ITEM-SUB-LIBRARY
• ITEM-PROCESS-STATUS
• ITEM-BARCODE
• BIND
• DELETE
• ITEM-STATUS
• SHELF-REPORT-NUMBER
• ITEM-MATERIAL
• ITEM-DESCRIPTION
• ITEM-CIRC-NOTE
• ITEM-INT-NOTE
• ITEM-OPAC-NOTE
• ITEM-LOCATION-TYPE
• ITEM-CALL-NO-2-TYPE
• ITEM-COPY
• ITEM-ENUM-A
• ITEM-ENUM-B
• ALL-NON-CIRC
• ALL-FIELDS

Use "ALL-FIELDS" in order to register a change in any other field. When using
ALL-FIELDS, list it last in tab_item_history.lng.
If ALL-FIELDS is listed before the specific field, changing a listed field will register
both "ALL-FIELD" and the specific field.

Use "ALL-NON-CIRC" in order to register all changes except item (Z30) changes
caused as a result of the following item circulation activities:

z30-date-last-return
z30-hour-last-return
z30-ip-last-return,
z30-no-loans
z30-maintenance-count

When using ALL-NON-CIRC, list it last in tab_item_history.lng.

Make sure to NOT set both "ALL-FIELDS" and "ALL-NON-CIRC" in the table.

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If ALL-NON-CIRC is listed before the specific field, changing a listed field will
register both "ALL-NON-CIRC" and the specific field.
7.2 Viewing Item History in GUI
Item history actions can be viewed in GUI-Item list-History-Item Information
(available in the following modules: Cataloging, Circulation, and
Acquisitions/Serials).

The item information history fields are set in HTML display which is defined in the
server file: ./xxx50/pc_display_lng/item-history-expand.

The Change Info tab can include item information "before and after" the change (to
do this; refer to the sample demo file ./usm50/pc_display_lng/item-history-expand).

NOTES:
1) The "Change Details" section includes ALL changed field. This means that each
updated field will be reported, regardless of whether it triggers an item history record
or not.

2) If you set ALL-NON-CIRC in ./xxx50/tab/tab_item_history.lng and you are not

interested in viewing the item's circulation related changes, edit item-history-expand
to NOT include a call to the following fields:
z30h-date-last-return
z30h-hour-last-return
z30h-ip-last-return,

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z30h-no-loans
z30h-maintenance-count

8 Sort Order for List of Items

The BIB library's tab_z30_sort table sets the sort order for a list of items in Web
OPAC and GUI Search. The ADMinistrative library's tab_z30_sort table sets the
order for a list of items in ADM functions. The order is set separately for the various
modules and functions. The table sets both the sort order and whether the order is
ascending or descending, separately for "ISSUE" items and other items. Note: If the
sort routine uses chronological or enumeration fields and these fields are empty, the
item's description field (z30-description) will be used instead.

The sort order options available to the librarian are displayed in a drop-down list in
the panes displaying: Item List, Check-In List and Group List. The text in the drop-
down list and the link to the relevant sort option in tab_z30_sort is defined in the
following menus of the pc_tab_exp_field.lng table of the Administrative library:

ITEM-SORT-TYPE
For the Item List displayed by selecting the Item List root, or the List of Items root in
the Cataloging, Acquisitions/Serials and Circulation modules.

SERIAL-CHK-SORT-TYPE
For items displayed in the Check-In List in the Acquisitions/Serials module.

SERIAL-GRP-SORT-TYPE
For items displayed in the Group List in the Acquisitions/Serials module.

SERIAL-SORT-TYPE
For the Items List of a particular subscription displayed by selecting the Items node
under the Subscription root in the Acquisitions/Serials module.

The last sort option selected by the user is saved, and serves as the default the next
time the list is displayed.

UTIL F/2/23 (of the ADM library) can be used to check item sort. This utility enables
you to view the Z30 text according to which the item is sorted.

Enter the sort type as defined in tab_z30_sort - 00,01,02,03,...

Enter item key (doc number + sequence).
The result is the type of item (issue/non-issue) and the sort text of this item.

For example: to view sorting routine 07 of ADM record 55675 sequence 30:
Enter values as defined in Col. 3 or 5 of tab_z30_sort: 07
Enter z30 key (number+seq) (Q to quit) : 000055675000030
IN -000055675000030-
<<<connect directly no listener
TYPE -ISSUE-
OUT -3 UEDUC GEN 000000001 0000011 2005-

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9 Client Setup (catalog.ini)
The catalog.ini file includes settings for the Items function.

[ADM Library]
This section determines the default ADM library of the connected library.

For example:
usm01=usm50

[CatalogItemBar]
FgColorDescript
This setting determines the color of the text displayed in the item bar.

[ItemTree]
BKColor
This setting determines the color of the Item Tab.

Note: Additional entries in the ItemTree must not be modified.

9.1 Print.ini
The print.ini file of the Catalog/Tab directory is used to determine which form is
used for printing labels. The forms are determined in the ItemLabel and
ItemLabelPrint lines as follows:

ItemLabel 00 N P label.prn
ItemLabelPrint 00 N P itemlbl.prn

10 Items Tables
LIBRARY TABLES
1. pc_tab_exp_field_extended.lng
pc_tab_exp_field_extended.lng defines the Item form drop-down menus
(in Items, Acquisitions/Serials and Cataloging). This table is similar to
pc_tab_exp_field.lng except that it has a column for a sublibrary (you may
use #) which allows for sensitivity to sublibraries.

2. tab_export_03
This table is used in the ADMinistrative library to set the data of the item
records for the barcode labels' output file. When constructing the
tab_export_03 table, you may combine fields. For example, in the table
below, the sublibrary, a comma, and the collection together will take up only
11 spaces in the export file and will be cut off if too long so that the
title/author will always start at position 34 of the output file.

!1 2 3 4
5
!!-!!!!!!!!!!!!!!!!!!-!!!!!!!!!!-!!!!!!!!!!!!!!!!!!-!!!!!!!!!!
20 Z30-BARCODE

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 01 " "
00 Z30-SUB-LIBRARY
00 ","
11 Z30-COLLECTION
01 " "
00 245## a 2#### a
00 "/"
40 1#### a 245## b
01 " "
00 PST## bchij

The above table construction will produce an output file (in table format) like
this:

1579-10 UEDUC,GEN Computers and literacy/

XEDUC GEN LC149.5 C65 1985

2385-10 UEDUC,GEN Human sexuality. --/McCary, James Leslie.

XEDUC GEN ZQ 21 M123 1967

2592-10 ULINC,GEN Natur und Sittlichkeit bei Fichte //Boehm, Max

Hildebert,

XLINC GEN B2849 E7 B6 1981

3. tab100
tab100 is the central configuration table for system-level, server-level and
library-level variables. See Items-related Entries in tab100 on page 19 and the
tab100 table header.

4. tab15.lng
Defines the item statuses and various parameters connected to these statuses.

5. tab25.lng
This table defines the list of possible values for Z30-MATERIAL (item
material type). The list must also be defined in UTIL L/2, so that it will be
available as a pull-down menu option for the registering item data.

6. tab40.lng
tab40.lng defines collection codes and names. This table defines the
expansion of the collection code as entered in the Z-30-COLLECTION FIELD
in items, to the expanded form to be displayed in the OPAC.

7. tab_filing_call_no

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 This table is used for defining filing procedures that can be used when
building the filing key for item records, which is stored in Z30-CALL-NO-
KEY and Z30-CALL-NO-2-KEY.

8. tab_item_history.lng
tab_item_history.lng defines in which cases a field change or an action
will cause an item history record to be written. In addition, the table defines
the fields displayed in the Item History screen and their description. This
information is accessible via the "History" button in the Items module.

9. tab_label.lng
tab_label.lng defines the prefixes that will be printed on the spine label.
This table can contain up to 2000 lines.

10. tab_label_parse
tab_label_parse specifies the routines used to parse (split apart) the call
number and item description when generating item labels. The definitions in
this table are used to create the raw XML data. The relevant template should
be checked to make sure it includes elements for printing this data.

11. tab_z30_sort
tab_z30_sort defines sort options for items. Different sort routines can be
used in different parts of the system.

12. tab42
tab42 controls automatic updating of the processing status field in the item
record. Automatic updating is triggered by various actions or changes in the
Acquisitions, Serials and Items modules. List of the various triggers
(processing actions) that can affect the item process status can be found in the
tab42 header.

13. tab_checksum
tab_checksum is used for defining the checksum programs. The programs can
be used for creation, validation and correction of item barcode, patron
barcode, budget code prefix, vendor/supplier code prefix, and vendor/supplier
additional code. The relevant programs for checksum of item barcode are:

1. codabar

2. patron/item barcode - site-specific UEA

3. patron/item barcode - site-specific Newcastle

4. patron/item barcode validation - site-specific Keio

14. tab_events.lng

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 1. tab_events.lng defines which transactions will write a record to the
Z35 or Z69 Oracle tables.

While tab_event.lng in the administrative library defines which transactions

write a record to the Z35 Oracle table, the tab_event.lng table in the
bibliographic library defines which transactions write a record to the Z35
Oracle table (types 10,11,12) or Z69 oracle table (types 20-35). While the
transactions in the Administrative library relate to Circulation, the transactions
in the bibliographic library relate to Web OPAC and to Z39_server.

If the tab_event.lng table in the bibliographic library does not exist in the
database then the events will not be created. This is not a problem.

15. form_print_method
This table defines the print methods for XML-based printouts. The default
method is XML_XSL.

16. tab_z311
This table is used in the ADM library to define the Z311 programs used by the
system for the creation of the Z311 counters for the z30-call-no, z30-call-no-2
and z30-inventory-number fields.

ALEPHE TABLES
1. library_relation
library_relation defines the relation between libraries by library type.

2. tab_sublibrary
tab_sublibrary is used to define the drop-down menu of the sublibrary field
on the Item Information form.

11 Items-related Entries in tab100

This section details all the variables which are relevant to Items and set in tab100 of
the Administrative library. Most of this information also appears elsewhere in this
System Librarian chapter.

BIND-USE-DESCRIPTION
This variable is used to define what information ALEPH will return to external
binding preparation software packages.
Possible values are: Y or N.
Y - Return Z30-DESCRIPTION in case Z30-CALL-NO is empty.
N - Always return the Z30-CALL-NO.

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CHANGE-ITM-STS-LOAN
This variable enables the blocking of item status changes if the item is on loan. It is
relevant for both online and offline item updates.
ITEM-BARCODE-OR-CALL-NO
Disables or enables item retrieval by call number when using the Item Bar
(Circulation and Cataloging GUIs).
Possible values are: Y or N.
Y - Item retrieval by call number is enabled (in the Item Bar in Circulation or
Cataloging GUI).

N - Item retrieval by call number is disabled (i.e. there is an attempt to retrieve the
item by barcode; if it fails, no further attempt is made to retrieve by call number).

The default value is Y.

ITEM-BOR-INFO-CIRC-ONLY
Determines whether or not patron information will be hidden when item information
is displayed in the Catalog and Acquisitions modules.
Possible values are Y and N.
Y = Patron Information (such as Patron Name, ID) is only shown in the Circulation
module, and not in the Acquisitions and Cataloging modules.
N = Patron Information (such as Patron Name, ID) is shown in all modules.
The default value is N.
INVENTORY-NUMBER - Z52 Z311 Z313
This variable defines how the item's inventory number is handled.
The default value is Z52.
Z52 - The inventory number is not mandatory and can be left blank. However, if it is
used it can be assigned from a system counter. If ? followed by a Z52-sequence is
entered (for example ?inventory-number or ?inventory-number-2), an inventory
number is allocated by using the relevant Z52-sequence (for example, inventory-
number inventory-number-2). If text is entered into this field, the text will be used as
the inventory number.
Clicking the Refresh button in the Item Form (Cataloging / Items tab / Items List root
/ lower pane) can be used to allocate a new inventory number.
Z311 - The inventory number is not mandatory and can be left blank. If it is used then
it is based on Z311 and on the table tab_z311.
Clicking the Refresh button in the Item Form can be used to allocate a new inventory
number.
Z313 - The inventory number is not mandatory and can be left blank. If it is used then
it is based on Z313 in the following manner :
If a mere question mark (?) is entered in the Inventory Number field, a Z313 record
with Z313-USED = N, a blank Z313-SUB-LIBRARY and a blank Z313-SERIES is

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searched for. Once found, only the field Z313-INVENTORY-NUMBER is copied to
Z30-INVENTORY-NUMBER.
If a question mark (?) followed by a series name is entered in the field Inventory
Number, a Z313 record with Z313-USED = N, Z313-SUB-LIBRARY = Z30-SUB-
LIBRARY and Z313-SERIES = <Series> is searched for. Once found, the
combination Z313-SUB-LIBRARY + Z313-SERIES + Z313-INVENTORY-
NUMBER is assigned to Z30-INVENTORY-NUMBER.
For example, if ?SER1 is entered in the field Inventory Number for an item of
sublibrary UEDUC, and a Z313 record with Z313-USED = N, Z313-SUB-LIBRARY
= UEDUC, Z313-SERIES = SER1 and Z313-INVENTORY-NUMBER = 000000095
is found, Z30-INVENTORY-NUMBER will receive the value "UEDUCSER1
000000095".
When clicking on the Refresh button in the Item Form (Cataloging / Items tab / Items
List root / lower pane), an inventory number is not assigned, in order not to use a
Z313 record in vain (for example if Cancel is used later on).
It is important to note that once an inventory number has been assigned to an item it
can not be changed or reverted.
When an item that has a Z313 based inventory number is deleted, the behavior of the
Z313 record depends on the contents of the item's internal note.
If one of the values "recover", "RECOVER" or "Recover" is found there, the Z313
record will be freed. This means that the Z313-USED field will revert to N and the
item related fields will be cleared, making this Z313 record re-assignable to any other
item.
If none of these values are found in the internal note field, the Z313 record will
remain "in use", and only the withdrawal date that will be added to the record will
mark that the record's item no longer exists. The Z313 will not be assignable to
another item.
Note that in order to allow the correlation of the item record and its related Z313
inventory record, one of the following pairs of triggers should be defined in the ADM
library file_list:
• Z313_TRIGGER_1 and Z313_TRIGGER
OR
• Z313_TRIGGER_1 and Z313_TRIGGER_2.
Make sure the triggers are enabled and created (using UTIL A/17/6/2 and UTIL
A/17/6/1).
Z313_TRIGGER – Enables the updating of the inventory record each time item data
is updated.
Z313_TRIGGER_2 - Directs the system to 'lock' inventory records whoser assign date
is up to the defined 'lock' date (inclusive). The 'lock' date parameter (YYYYMMDD)
is defined in column 3 of the ADM's library file_list (in the same row that
Z313_TRIGGER_2 is set). Note that a library should decide which trigger to enable:
Z313_TRIGGER or Z313_TRIGGER_2.

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Z313_TRIGGER_1 – Handles the inventory record when the item is deleted. This
action depends on the content of the item's internal note field. It supports the option to
recover an inventory number of a deleted item or to record the deletion of the item
within the inventory record by populating the inventory data, withdrawal date and
withdrawal. Z313_TRIGGER_1 can be set with either one of the above triggers,
Z313_TRIGGER or Z313_TRIGGER_2.
UPDATE-BARCODE
This variable is used to define whether the item barcode can be updated by the user in
the GUI.
Y = Default. Enable barcode data update in GUI.
N = Disable barcode data update in GUI.
UPDATE-Z30-COPY
Determines how the system behaves when an item record is opened from a serials
schedule record.
Possible values are: Y or N.
Y = Z16-COPY-SEQUENCE is copied to Z30-COPY-ID when an item record (Z30)
is opened for the subscription.
N = Z16-COPY-ID is copied to Z30-COPY-ID when an item record (Z30) is opened
for the subscription.
The default value is Y.
X852-ITEM-OVERRIDE
Determines whether or not to update the item location subfields from the 852 field of
the linked HOL record.
Possible values are: Y or N.
Y = item location subfields (sublibrary, collection, call no.) are updated from the 852
field of the linked HOL record. The line setenv correct_852_subfields in aleph_start
controls which 852 subfields update the Z30 (item) location fields. "Y" must be set in
both the xxx50 and xxx60 libraries.
The default value is Y.
Z30-PRICE-FROM-ORDER
Determines how the estimated and invoiced acquisition price is updated from the item
price field.
Possible values are: Y or N.
Y = the item price field is controlled by and automatically updated from the
acquisition price (estimated and invoiced).
The default value is N.

12 Item Statistic Options

The Item Statistics information field is included in the General Information (2) tab of
the Item Expand pane.

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There are three options for entering data in the Item Statistic fields, depending on the
client setup:
1. Simple Edit (default) - No arrow on field.

2. Regular - Opens pc_tab_expand_field menu.

3. Special Form - Opens a special four-part form, each part of which can
have a pc_tab_expand_field menu (ITEM-STATISTIC-1 to ITEM-
STATISTIC-4). The parts are separated by the delimiter defined in
ItemStatisticDelimiter.

The available option is determined in your client's alephcom/tab/alephcom.ini

file:
ItemStatisticField=3
SerialItemStatisticField=3
ItemStatisticDelimiter=/
ItemStatisticField refers to the Statistic field in the Item Form.

SerialItemStatisticField refers to the Item Statistic field in the Subscription

Information Form.

The digit to the right of each line refers to the three options listed above.

The ItemStatisticDelimiter determines the delimiter that separates the parts of the
special form (option 3).
13 Print Templates
13.1 Available Templates
The names of the Items template files are listed below (where nn is a number
identifying the version).

Note: When nn is in the range 00 - 19, inside labels will be produced. When nn is in
the range 20 - 99, spine labels will be produced.

Items Templates
print.ini
Template Purpose
function name
Copy Label Generated from the Cataloging GUI: Items
item-copy- tab/Items List pane, Label button or from ItemLabel
label-nn the service b-item-03
Copy Label
Generated from the Cataloging GUI: Items
item-copy-
Menu: Print Item Labels ItemLabelPrint
label-nn
Issue Label Generated from the Cataloging GUI/Items
ItemLabel
item-issue- tab:Items List pane, Label button or from

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 print.ini
Template Purpose
function name
label-nn the service b-item-03
Issue Label
Generated from the Cataloging GUI: Items
item-issue-
Menu: Print Item Labels ItemLabelPrint
label-nn
Completed
Volumes
item- Completed volumes - ready for Binding
CompletedVolumsPrint
completed-
volumes-nn

Note that libraries can share the same forms by adding a definition to the path_convert
table under the library's tab directory. Your ADM library is probably linked to your
BIB library:
$usm50_dev/usm50/form_eng $usm01_dev/usm01/form_eng

Services Templates
Items Services
Service Form
Report of Missing Items (ret-item-02) missing-items-report.xsl
Shelf Reading Report (item-04) shelf-reading-report.xsl
Shelf List (item-05) shelf-list.xsl

14 Items Values of pc_server_defaults

pc_server_defaults is an ALEPH configuration table located under $alephe_root.
It defines the default value for the pc server. Following are the relevant entries for
GUI-Items:

default_lock_period
Locked item records are automatically unlocked after a period defined in this entry.
The variable is defined in seconds.

Note: The value entered in setenv default_lock_period is shared also by Acquisitions,

Circulation and ILL records.

item_label_restore
This entry works together with the GUI-Circulation utility Change Item Information.
Possible values:

Y - When the user changes item information (using the Change Item Information

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utility in GUI-Circulation) and the Permanent Change field is not checked, as soon as
the item label is printed, the original item information will be restored and it will
replace the non-permanent information. The item label will also include the original
item information.

N - The original item information will not be restored when the item label is printed.

serial_bind_period
The maximum number of days for serial issues to arrive after the Expected Arrival
Date, after which a volume containing them will be considered complete to appear in
the Completed Volume Report.

15 Checksum of Item Barcode

The ADM table, tab_checksum, is used for defining the checksum programs. The
programs can be used for the creation, validation and correction of item barcodes,
patron barcodes, budget code prefixes, vendor/supplier code prefixes and
vendor/supplier additional-codes.

The relevant programs for checksum of item barcode are:

• checksum_create_z30_by_seq - for creating item barcode, using UTIL

G/2 last-barcode-number

• checksum_create_z30_by_doc_no - for creating item barcode using

Z30-REC-KEY
ADM record number + item sequence number

• checksum_create_codabar - for creating codabar compatible item

barcode

• checksum_create_z30_icl - site-specific procedure for the Danish

libraries, which uses barcode sequence counter in UTIL G/2 barcode-
sequence counter in UTIL/G/2)

• checksum_valid_item_bar_uea and checksum_valid_bor_id_uea - site-

specific procedures for an application in the UK, for validation of item
and patron barcodes

• checksum_valid_bar_newcast and checksum_valid_bar_newcast - site-

specific procedures for an application in the UK, for validation of item
and patron barcodes

• checksum_valid_z30_bar_nlc - site-specific procedure for an

application in China, for validation of item barcodes

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 • checksum_valid_item_bar_keio and checksum_valid_bor_id_keio -
site-specific procedures for an application in Keio-Japan, for validation
of item and patron barcodes

• checksum_valid_z30_bar_nlc - site-specific procedure for an

application in China, for validation of item barcodes
• checksum_correct_z30_bar_seri - site-specific procedure for an
application in Korea, for validation of item barcodes. The following
manipulation is done when barcodes are inserted:

If the barcode is 12 characters length or more, no manipulation is performed.

If it is less than 12 characters, it is processed according to the following

algorithm before actual retrieval:

(a) If the barcode starts with a digit, it is left-padded with zeros, e.g.
"1234" --> "000000001234".

(b) If the barcode starts with "C", "M" or "S" (see (c) below for "S" with
specific prefixes) followed by digits, zeros are added between the alpha prefix
and the digits, e.g. "M4567" --> "M00000004567".

(c) If the barcode starts with one of the following prefixes - "S96", "S97",
"S98" or "S99", zeros are added between the prefix and the remaining digits,
e.g "S981123" --> "S98000001123".

(d) Otherwise, no manipulation is performed.

The following example shows how to perform the UEA Item Barcode (valid)
Checksum:
1 2
!!!!!!!!!!!!!!!!!!!!!!!!!!!!-
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!>
CSV-LOAN-ITEM-BARCODE chksm_valid_item_barcode_uea

16 Complete Volume Report

A parameter defines a maximum number of days for issues to arrive after their
Expected Date of Arrival (EDA), after which the volume containing them is
considered complete despite their unavailability in the library, and appears in the
report.

That parameter is in alephe/pc_server_defaults:

setenv serial_bind_period
The default is set at 50 days.

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17 Items Values of aleph_start
aleph_start is an ALEPH configuration file located under $alephe_root. This
configuration file defines default values when starting the system. Following is the
relevant entry for the Items module:

hvd_call_no_type (site-specific)

This entry determines whether or not there will be a correction of the item's call
number type "7" when the call number contains subfield 2 with special characters.
This correction is not valid for the database but only for the call number filing
procedure (in order to take the correct line from tab_filing_call_no and build
z30_call_number_key). When hvd_call_no_type is set to Y: If the call number type
is "7" and the call number field contains subfield 2 (selected uppercase) then the call
number type will be overridden to "a" for filing purposes only. When
hvd_call_no_type is set to N: the call number type will remain "7" in any case.

Note: The hvd_call_no_type parameter is a site-specific feature and is usually set to

"N".
18 Item Call Number – Author Number and Chronology
Number
This chapter refers to the Call No. and Second Call No. fields of the GUI-Cataloging-
Item Form and their relevant setup and functionality for special "852 Form" (type 6).

The Call No. and Second Call No. fields can be opened in various modes/forms as
explained in the Call Number Field section of Aleph 20.01 System Librarian's Guide –
Items. To activate the special 852 Form that includes Author Number and Chronology
Number, set the value 6 in ItemLocation1Field and or ItemLocation2Field parameters
of the PC file 'alephcom.ini'
[ExpandField]
ItemLocation1Field=6
ItemLocation2Field=6

852 Form of type 6 allows the assigning of "Author Number" and "Chronology
Number" for Item Call Number. This is in addition to the other Call number fields:
Prefix, Call, Number, Suffix, and Source.

To activate the special 852 Form that includes Author Number (and not Chronology
Number), set the value to 7 in the ItemLocation1Field and or the ItemLocation2Field
parameters of the PC file 'alephcom.ini'
[ExpandField]
ItemLocation1Field=7
ItemLocation2Field=7

852 Form of type 7 allows the assigning of "Author Number" for Item Call Number.
This is in addition to the other Call number fields: Prefix, Call, Number, Suffix, and
Source.

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 • Author Number Field – Offers a list of methods according to which the Call
Number's Author Number value (852$$i) can be calculated. The methods that
are avail for Korean titles (Hangul and Hanja) are Lee Jai-Chul (various
types), Elrod, and Jang Il Sei. The methods that are avail for non- Korean titles
(e.g. Latin material) are Cutter Sanborn, Cutter Three-Figure, and Cutter Three
Figure without Caret Mark.

• Chronology Number – Allows the option to calculate the Call Number's

Chronology Number ($$i) that contains the year Number part and a sequence.

18.1 The Special "852 Form" (Call Number Form - Type 6)

At GUI-Cataloging-Item Form; clicking the button next to the Item Call Number field
displays the following form:

The 852 Form is one of the options for recording location (call number) information
in the Item record. The six fields which make up this form are based on the MARC21
Standard for Holdings Records as follows (in brackets: tag subfield name in
MARC21): Prefix, Call Number, Author Number, Chronology Number, Suffix, and
Source.
The Special "852 Form" (Call Number Form - Type 7)
From GUI-Cataloging-Item Form, click the button next to the Item Call Number field
to display the following form:

Note that this form is the same as form type 6, except of the Chronology Number field
which is disabled.

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The following is a description of each field of the 852 form:

Prefix
Call number prefix ($$k) can be manually assigned by the staff user. Users may select
the relevant value from a drop-down list which is set in the LOCATION-PREFIX
menu of ./xxx50/tab/pc_tab_exp_field_extended.lng.

Call Number
Item classification number ($$h). The Item Call Number can be automatically
assigned by the system based on BIB information or manually assigned by the staff
user. For more details, see tab_author_num.conf.

Author Number
The Call Number's Author Number part ($$i). This field is a combo-box containing
the Author Number calculation methods. The content of the combo-box list is driven
from ITEM-PART-1 menu of./xxx50/tab/pc_tab_exp_field_extended.lng.
When the 852 Special Form is opened, the Author Number field can be
automatically generated by the system or manually assigned by the staff user. This
behavior is depended on ./xxx01/tab/tab_author_num.conf (see details in
"tab_author_num.conf" section).
If the Author number value is already filled-in, the user may re-select one of the
methods. The recently calculated value overrides the current value.
Note that user may activate the button which is located to the right of the Author
Number field and override the default system behavior which is defined in
tab_author_num.conf. Clicking this button displays a list of BIB tags for calculating
Author Number and can be used if the operator decides to use an alternative tag for
calculation the Author Number field (not the tags defined in tab_author_num.conf).
The Author Number field may also be left blank. The following are the available
Author Number Methods:

• Lee Jai-Chul – Lee Jai Chul method that can be applied for Korean material
(Hangul and Hanja). The algorithm that is used to calculate the Lee Jai Chul
author number consults the setup table: in ./xxx01/tab/tab_lee_jai_chul. The
Lee Jai Chul method can have multiple entries in the Author Number combo-
box (as defined in ITEM-PART-1 menu of
./xxx50/tab/pc_tab_exp_field_extended.lng).

• Elrod – Elrod method that can be applied for Korean material. For more
details, see the Author Number by Elrod section.
• Jang Il Sei – Jang Il Sei method that can be applied for Korean material. For
more details, see Author Number by Jang Il Sei on page 37.
• Cutter Sanborn – Cutter Sanborn method that can be applied for Latin and
non-Korean material. The algorithm that is used to calculate the Cutter
Sanborn author number consults the setup table: in ./xxx01/tab/tab_cutter.

• Cutter Three-Figure – Cutter Three Figure method that can be applied for
Latin and non-Hangul/Hanja material. The algorithm that is used to calculate
Cutter Three Figure author number consults the setup table in
./xxx01/tab/tab_cutter_three. Note that if the cutter-three-figure is calculated

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 by the system (either by automatically assignment or by selecting the routine
from the drop-down list) and the chronology number is automatically assigned
by the system the system adds a ^ sign to the end of the cutter-three-figure
value. This is done for display purposes so that a space is displayed between
the two $$i fields (Author Number by cutter-three-figure and Chronology
Number).
• Cutter Three-Figure without Caret Mark – the same as a regular cutter
three figure, without a caret mark at the end of the field.

Chronology Number
The Call Number's Chronology Number part ($$i). This field is a combo-box
containing one option, Chronology Number. The content of the combo-box list is
driven from ITEM-PART-2 menu of./xxx50/tab/pc_tab_exp_field.lng. When the '852
Special Form' is opened, the 'Chronology Number' field can be automatically
generated by the system or manually assigned by the staff user. This behavior is
depended on ./xxx01/tab/tab_author_num.conf (see details in "tab_author_num.conf"
section). If the Chronology Number value is already filled-in, the user may select the
Chronology Number from the list; the value just calculated overrides the current
value. The Chronology Number field may also be left blank. The Chronology
Number field is cleared if one or more of the following 852 Form fields are changed,
Prefix, Call Number, and Author Number. For technical reasons related to the Call
Number sorting routine, the original year (the year value before calculating the
chronology number) are recorded in $$9 of Z30-CALL-NO/ Z30-CALL-NO-2. If
both fields Author Number and Chronology Number are filled-in, two $$i entries
are created in the Z30-CALL-NO/ Z30-CALL-NO-2. For more details, see the
section, Chronology Number Algorithm.

Suffix
Call number suffix ($$m). Can be manually assigned by the staff user. Users may
select the relevant value from a drop-down list which is set in LOCATION-SUFFIX
menu of ./xxx50/tab/pc_tab_exp_field_extended.lng.

Source
Call number source ($$2). Can be manually assigned by the staff user. Users may
select the relevant value from a drop-down list which is set in LOCATION-SOURCE
menu of ./xxx50/tab/pc_tab_exp_field_extended.lng.

NOTES:
Note 1:
When the 852 Form is opened for an item which has no value in the Call Number
field (Z30-CALL-NO or Z30-CALL-NO-2 is empty), the system fills in values as
defined in the relevant configuration settings (see tab_author_num.conf for
configuration information).
When a filled 852 Form is opened, the system displays the current values without
automatic recalculating the empty fields. If you want to update or re-calculate the
values, type or select a relevant scheme. If the prefix, call number, or author number
is changed, the chronology number is cleared.
Note 2:

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To support the GUI drop-down list for the Author Number field, set the following in
ITEM-PART-1 menu of ./xxx50/tab/ pc_tab_exp_field_extended.lng: ITEM-PART-1:

ITEM-PART-1 ##### L Lee Jai Chul 1 LEE-JAI-CHUL-1

ITEM-PART-1 ##### L Lee Jai Chul 2 LEE-JAI-CHUL-2
ITEM-PART-1 ##### L Lee Jai Chul 3 LEE-JAI-CHUL-3
ITEM-PART-1 ##### L Lee Jai Chul 4 LEE-JAI-CHUL-4
ITEM-PART-1 ##### L Lee Jai Chul 5 LEE-JAI-CHUL-5
ITEM-PART-1 ##### L Lee Jai Chul 6 LEE-JAI-CHUL-6
ITEM-PART-1 ##### L Lee Jai Chul 7 LEE-JAI-CHUL-7
ITEM-PART-1 ##### L Lee Jai Chul 8 LEE-JAI-CHUL-8
ITEM-PART-1 ##### L Elrod ELROD
ITEM-PART-1 ##### L Jang Il Sei JANG-IL-SEI
ITEM-PART-1 ##### L Cutter Sanborn CUT-SANBORN
ITEM-PART-1 ##### L Cutter Three Figure CUT-THREE
ITEM-PART-1 ##### L Cutter Three without ^ CUT-THREE-CM

ITEM-PART-1 menu for: LEE-JAI-CHUL-<N> can have few entries depending on

the procedure type that the library uses: LEE-JAI-CHUL 1 thru LEE-JAI-CHUL-8.
Those types must be defined in ./xxx01/tab/tab_lee_jai_chul table.

Note 3:
To support the GUI drop-down list for 'Chronology Number' field, set the following
in ITEM-PART-2 menu of ./xx50/tab/ pc_tab_exp_field.lng
ITEM-PART-2 L Chronology Number CHRON

Note 4:
To support the GUI drop-down list of BIB tags which are used as an alternative tags
for Author Number calculation, set ITEM-PART-1-TAG menu of ./xxx50/tab/
pc_tab_exp_field.eng. For example:
ITEM-PART-1-TAG L 600 600
ITEM-PART-1-TAG L 610 610
ITEM-PART-1-TAG L 111 111

18.2 tab_author_num.conf
The bib library tab_author_num.conf (./xxx01/tab/tab_author_num.conf) defines the
library's policy for assigning the following Item Call Number fields of the special
852 Form: Item Cal Number, Author Number and Chronology Number.

Different policies can be set per sublibrary. This can be achieved by setting the
sublibrary code as the extension of the table file name. For example, to define

System Librarian’s Guide - Items 31

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 policy for sublibrary code “law", the following file name should be set:
tab_author_num.conf.law.
The relevant table is called by the system according to the item's sublibrary code. If
there is no table with the relevant sublibrary code OR the item is not assigned yet
with sublibrary, the default table, tab_author_num.conf, is used.

Sample of tab_author_num.conf

[CALL-NO]
LAW = 090##,a,1,056##,a,1,082##,a,2
WID = 050##,a,2,052#1,a,1,090##,a,3
##### = 050##,a,2,052#1,a,1,090##,a,9

[AUTHOR-NAME]
fields = 100,110,111,245

[LATIN-TYPE]
type = 1

[HANGUL-TYPE]
type = 8

[COMMON-KOREAN]
common_words = ae40,c774,bc15,cd5c,c815,c870,ac15,c7a5,d55c,c724

[SPECIAL-LETTER-VALUE]
special_letter = 3131

[CHRON-TYPE]
type = 1
sequence = korean

[CALL-NO] section
Define the BIB fields that are applied in order to build the Call Number ($$i of Z30-
CALL-NO / Z30-CALL-NO-2) and Call Number type (Z30-CALL-NO-TYPE/
Z30-CALL-NO-TYPE-2). For example:

WID = 050##,a,2,052#1,a,1,090##,a,9

“WID” is the item sublibrary code, BIB tag 050##$$a is a first candidate tag to
populate $$i of the item call number. If 050##$$a is used for populating the call
number, then the value "2" is set in the Call Number type. If the BIB record has no
050##$$a, the system will keep checking the next option: 052#1,a,1 and so on.

Note that in case you define of tab_author_num per sublibrary (e,g :

tab_author_num.wid) or in case where all sublibrary use the same algorithm; you may
set "match all" line. For example:

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 ##### = 050##,a,2,052#1,a,1,090##,a,9

[AUTHOR-NAME] section
Define the BIB fields that are applied in order to determine whether the BIB record
is Korean (Hangul or Hanja) or Else. For example:

AUTHOR-NAME = 100,110,111,700,710,711

The system first looks for 100, then for 110, and then 111, and so on, until it finds a
matching field.

Note that user may override the BIB value defined in AUTHOR-NAME of
tab_author_num.conf by activating the button which is located at the most right side
of the Author Number field (at the "852 Form"). This button offers list of alternative
BIB tags for calculating the Author Number.

[LATIN-TYPE] section
Use for generating Author Number field for non-Korean material (e.g.: Latin). For
example:
type = 1

Values can be:

0 = Author Number of Item Part fields is displayed null (it is not automatically
generated by the system). User may select the relevant Author Number method from
the Author Number drop-down list or manually type in a value.
1= upon opening the "852 Form" the Author Number field is populated with Cutter
Sanborn method. User may override the automatically filled value.
2= upon opening the "852 Form" the Author Number field is populated with Cutter
three-figure method. User may override the automatically filled value.
3= upon opening the "852 Form" the Author Number field is populated with Cutter
three-figure without caret mark method. You can override the automatically filled
value.

[HANGUL-TYPE] section
Use for generating Author Number field for Korean (Hangul and Hanja) material. For
example:
type = 4

Values can be:

0 = Author Number of Item Part fields is displayed null (it is not automatically
generated by the system). User may select the relevant Author Number method from
the Author Number drop-down list or manually type in a value.
1 thru 8 = upon opening the 852 Form, the Author Number field is populated
according to the Lee Jai-Chul method according to the routine type as defined in
./xxx01/tab/tab_lee_jai_chul. User may override the automatically filled value by
selecting other method from the combo-box list or by manually type in a value.
9 = upon opening the 852 Form, the Author Number field is populated with Elrod
method. User may override the automatically filled value.

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a= upon opening the 852 Form, the Author Number field is populated with Jang Il Sei
method. User may override the automatically filled value.

[COMMON-KOREAN] section
Used by the system in case where the Author Number is assigned using one of the
Lee Jai Chul types.
It is used to define the commonly used Korean names. For example:
common_words = ae40,c774,bc15,cd5c,c815,c870,ac15,c7a5,d55c,c724

[SPECIAL-LETTER-VALUE] section
Used by the system in case where the Author Number is assigned using Lee Jai
Chul types 5 or 6 or 8. It is used to define the exception letter that should be
handled differently. For example:
special_letter = 3131

[CHRON-TYPE] section
Used by the system to to define policy for assigning the Chronology Number. This
section has two parameters: "sequence" and "type". For example:
type = 1
sequence = korean

The parameter type defines whether the library wishes the Chronology field to be
automatically populated when the 852 Form is opened.
Types values can be "0" or "1".
0 – Chronology Number is displayed null (it is not automatically generated by the
system). User may manually select the "Chronology Number" option from the drop-
down list or type it in.
1 – Upon opening the 852 Form, the Chronology Number field is automatically
populated based on the Chronology Number algorithm. User may override the
automatically filled value.
The sequence parameter defines according to which sequence list the chronology
number sequence part is set: Korean sequence list or Latin sequence list.
Values can be "korean" or "latin".

18.3 Author Number and Chronology Number: Methods and

Algorithms
18.3.1 Author Number by Cutter Three Figure Method
The cutter three figures method is applied for non-Korean titles using the table:
./xxx01/tab/tab_cutter_three table.
To set the automatic assignment of cutter three figures to non-Korean titles, set the
following in table ./xxx01/tab/ tab_author_num.conf:

[LATIN-TYPE]
type = 2

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18.3.2 Author Number by Cutter Three Figure Without Caret Mark
Method
The cutter three figures without caret mark method is applied for non-Korean titles
using the table: ./xxx01/tab/tab_cutter_three table.
To set the automatic assignment of cutter three figure without caret mark to non-
Korean titles, set the following in table ./xxx01/tab/ tab_author_num.conf:

[LATIN-TYPE]
type = 3

18.3.3 Author Number by Cutter Sanborn Method

The cutter sunburn method is applied for non-Korean titles using the table:
./xxx01/tab/tab_cutter.
To set the automatic assignment of cutter sanborn to non-Korean titles, set the
following in table ./xxx01/tab/ tab_author_num.conf:

[LATIN-TYPE]
type = 1

18.3.4 Author Number by Lee Jai Chul Method

The Lee Jai Chul method is applied for Korean titles using the table:
./xxx01/tab/tab_lee_jai_chul.
Each library can define according to which of the eight existing mapping tables the
Lee Jai Chul number will be automatically calculated. The definition is specified in
HANGUL-TYPE section of the table ./xxx01/tab/ tab_author_num.conf. For example:

[HANGUL-TYPE]
type = 5
type 1 thru 8 are dedicated to Lee Jai Chul various types.

18.3.5 Author Number by Elrod

The Elrod method is applied to Korean titles, regardless of MARC formats
KORMARC or MARC21 and material types Book, Serials, etc.
To set the automatic assignment of the Elrod method for Korean titles, set the
following in table ./xxx01/tab/tab_author_num.conf:

[HANGUL-TYPE]
type = 9

Elrod author number consists of two parts delimitated by a single space: the Author
Number part and the Title Number part. For example, if Author number part is
XXX and Title number part is Y, the author number by Elrod is 'XXX Y'.
Author Number part of Elrod
Author Number part is up to three Korean syllables which are extracted from the
$$a of the following author heading fields in the BIB record. If an author name is

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 less than 3 syllables, the system extracts it as it is. If an author name consists of 2
Korean syllables only in length, just the 2 syllables should be extracted.

The BIB record is checked for Author heading fields as defined in AUTHOR-
NAME section of tab_author_num.conf.
For example:
AUTHOR-NAME = 100,110,111,700,710,711
The system first looks for 100 and then for 110 and then 111, and so on, until it
finds a matching field.

Example (the Capital letters represent Korean syllables):

When 100 and 700 fields exist

100 1^ $$aABCD Æ “ABC”
700 1^ $$aEFG

When an author name is less than 3 characters

100 1^ $$aAB Æ “AB”

When no IXX fields exist

710 1^ $$aABCD Æ “ABC”

(An example of the real Korean letters)

100 1^ $$a모현주 Æ “모현주”

If the relevant author name in the BIB record is in Chinese letters, the systems
extracts three letters as an Author Number part from the AUTHOR-NAME field
and then transliterate it to Korean letters. The transliteration from Chinese to
Korean, uses the fix_doc program named “fix_doc_transliteration” with the
program argument “HANJA_TO_HANGUL”.

If the Chinese author name is XXX and its translation into Korean is YYY; the
result is YYY.

100 1^ $$a三浦綾子 Æ “삼포능”, instead of “三浦綾”

Title Number part of Elrod

Title number part is one Korean letter which is extracted from the 245 $$a in the
BIB record.

Examples (the capital letters represent Korean syllables):

100 1^ $$aABCD
245 1^ $$aEFG /$$c by ABCD Æ “E”

An example of the Korean letters:

100 1^ $$a모현주
245 1^ $$a한국경제 /$$d 모현주 저 Æ “ 한”

If 245 $$a main title starts with a pre-title put in parentheses, the system ignores the
pre-title with parentheses and then take the very next letter.

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 245 1^ $$a(ABC)DEFG Æ “D”

If 245 $$a main title is in Chinese letters, the system transliterates it to Korean
letters.
If the Chinese main title starts with X and its translation into Korean is Y, the result
is Y.

245 1^ $$a韓國經濟Æ “ 한” , instead of “ 韓”

245 1^ $$a(韓國)經濟Æ “ 경” , instead of “ 經”

If 245 $$a main title starts with in Roman or Numeric characters, the system takes it
as it is. Staff users change it to the correct number.
Note:
Elrod algorithm uses a special entry in column 1 of tab_character_conversion_line:
CALL_NO_ELROD. The library may define in column 5 of
tab_character_conversion_line any character conversion table that should be used for
CALL_NO_ELROD.
For example: It is possible to set a special character conversion table for
CALL_NO_ELROD including the values from hanja_to_hangul and values from
kana2hangul.
The following is an example of ./alephe/unicode/tab_character_conversion_line that
defines cjk_to_hangul table for CALL_NO_ELROD:
CALL_NO_ELROD ##### # line_utf2line_utf cjk_to_hangul
The ./alephe/unicode/cjk_to_hangul table must be set to define the Unicode values to
be used by CALL_NO_ELROD routine.
18.3.6 Author Number by Jang Il Sei
The Jang Il Sei method is applied to Korean titles, regardless of MARC formats
KORMARC or MARC21 and material types Book, Serials, etc.
To set the automatic assignment of the Jang Il Sei method for Korean titles, set the
following in table ./xxx01/tab/tab_author_num.conf:

[HANGUL-TYPE]
type = a

Jang Il Sei Author Number consists of two sequential parts: the Author Number part
and the Title Number part. For example, if the Author Number part is XXX and Title
Number part is Y, the Author Number by Jang Il Sei is 'XXXY'.

Author Number Part of Jang Il Sei

The Author Number part consists of the first Jamo (consonant) of the first syllable of
the Author (defined in AUTHOR-NUMBER of xxx01/tab/tab_author_num.conf)
and the corresponding numbers of the author. The system consults only the
xxx01/tab/ tab_jang_il_sei table in order to calculate the two parts.

Title Number Part of Jang Il Sei

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The Title Number part is taken from the first Jamo (consonant) of the first character
(syllable) of the Title field(245$$a). The system consults ./alephe/unocode
tab_hangul_syllable_to_letters in order to break the Hangul syllable into two or
three "atom" letters.

Note:
The Jang Il Sei algorithm uses a special entry in column 1 of
tab_character_conversion_line: CALL_NO_JANGILSEI. The library may define in
column 5 of tab_character_conversion_line any character conversion table that should
be used for CALL_NO_JANGILSEI.
For example: It is possible to set a special character conversion table for
CALL_NO_JANGILSEI including the values from hanja_to_hangul and values
from kana2hangul.
The following is an example of ./alephe/unicode/tab_character_conversion_line that
defines cjk_to_hangul table for CALL_NO_JANGILSEI:
CALL_NO_JANGILSEI ##### # line_utf2line_utf
cjk_to_hangul
The ./alephe/unicode/cjk_to_hangul table must be set to define the Unicode values to
be used by CALL_NO_JANGILSEI routine.

18.3.7 Chronology Number Algorithm

Chronology number consists of two parts: the Year Number part and the Sequence
Number part. There is no space between the two parts.
Year Number Part of Chronology
Based on the publication year in the BIB record tag 008 positions 07-10 (or tag 100
positions 09-12 in UNIMARC), the system assigns the Year Number as follows.
• If the publication year is 1900 or before 1900, “00” are assigned.
1900 Æ 00
1854 Æ 00

• If the publication year is between 1901 and 1999, the last two numbers of the
year are assigned.
1901 Æ 01
1902 Æ 02
1970 Æ 70
1999 Æ 99

• If the publication year is 2000 or after 2000, the last three numbers of the year
are assigned.
2000 Æ 000
2001 Æ 001
2007 Æ 007
Sequence Number Part of Chronology
The numbering for the sequence part of the Chronology Number can be
differentiated depending on the library preferred sequence language counter, Latin

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 or Korean. In order to determine to which sequence list to apply, the system
consults the parameter “sequence” of the CHRON-TYPE section in
tab_author_num.conf.
The parameter “sequence” can be "korean" (system applies to the Korean sequence
list) or "latin" (system applies to the Latin sequence list).

In case where:
sequence = latin
The sequence number should be assigned in alphabetical order basically. The first
turn is from a to z, the second turn is from za to zz, the third turn is from zza to zzz,
and then the following tune is in the same way.

In case where:
sequence = korean
The sequence number is not based on the serial number. It is assigned according to
the predefined order of Hangul syllables which consist of the Hangul consonant and
the Hangul vowel only.

Examples of the predefined order of Hangul syllables:

가 [U+AC00]
갸 [U+AC38]
거 [U+AC70}
겨 [U+ACA8]
“omitted”
히 [U+D788]

Note that there are total of 140 Hangul syllables which are set in
./alephe/unicode/tab_hangul_syllable_seq

The first tune is based on the order of the above Hangul syllables. If the order is
reached the last Hangul syllable, that is “히”, the following sequence numbers are
expanded merely based on the serial numeric number that should be attached to the
last Hangul syllable “히”, like “히1”, “히2”, “히3” ...”히n”.
Base of counting (How to check the last number)
In order to assign new Sequence Number, the system checks the last number of it. The
base of the counting of Sequence Number is not simply the Year Number. It should
be:
“Prefix (if exists) + Classification number + other item number (if exists) + Year
Number”

Example 1:
Marc format: MARC21 (Latin)
Published year in 008/07-10: 2007
Prefix: Ref
Classification number: 330
Year Number will be generated by Chronology method: 007
Sequence Number will be generated by Chronology method:
• The base of the counting of Sequence Number is “Ref 330 007” [Prefix +
Classification number + Year Number]

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 • In order to see he last number of Sequence Number, the system should check the
call number indexes starting with the above base “Ref 330 007”.
• If the last call number which has the base of “Ref 330 007” is “Ref 330 007c”,
the last Sequence Number is “c”.

The following is a sample of a call number browsing list around “Ref 330 007”:
.
Ref 330 006히
Ref 330 006히1
Ref 330 007가
Ref 330 007갸
Ref 330 007a
Ref 330 007b
Ref 330 007c
Ref 330 008a
Ref 330 008b

Therefore, new Sequence Number is “d”, based on the MARC21 way.

Eventually, the whole Chronology number will be “007d”.

Example 2:
Marc format: KORMARC (Korean)
Published year in 008/07-10: 2007
Prefix: Ref
Classification number: 330
Year Number is generated by Chronology method: 007
Sequence Number is generated by Chronology method:
• The base of the counting of Sequence Number will be “Ref 330 007” [Prefix +
Classification number + Year Number]
• In order to see he last number of Sequence Number, the system should check the
call number indexes starting with the above base “Ref 330 007”.
• If the last call number which has the base of “Ref 330 007” is “Ref 330 007갸”,
the last Sequence Number is “갸”.

Followings are Call number browsing list around “Ref 330 007”:
..
Ref 330 006히
Ref 330 006히1
Ref 330 007가
Ref 330 007갸
Ref 330 007a
Ref 330 007b
Ref 330 007c
Ref 330 008a
Ref 330 008b

Therefore, new Sequence Number is “거”, based on the KORMARC way. Eventually,
the whole Chronology number will be “007거”.

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18.4 Other Related Tables
The following is a list of Unicode tables that are consulted by the system when
applying Author Number and Chronology sequence:

• . /alephe/unicode/hanja_to_hangul_dictionary_utf8.txt
• ./alephe/unicode/hangul_to_hanja_dictionary_utf8.txt
• ./alephe/unicode/ tab_hangul_syllable_to_letters
• ./alephe/unicode/tab_hangul_syllable_seq
19 Barcode Checksum Routines for Keio
Special for Keio (Japan) - checksum algorithms can be applied for patron and item
barcode validation.
The checksums can be implemented using ./xxx50/tab/tab_checksum.
The Keio checksum routines to be set in the 2nd column of tab_checksum are:
• checksum_valid_item_bar_keio - Item validation algorithm

• checksum_valid_bor_id_keio - Patron validation algorithm

Note: When setting up the table with above algorithms, make sure there are no item
barcode creation routines defined in col.1 (routines that starts with CSCR-), such
routines lead to a conflict with the new Keio-item validation check.

Setting up tab_checksum with the Keio checksum algorithms:

COL 1. - Routine name;
COL 2. - Program name (algorithm) ;
! 1 2
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!-!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!>
CSV-Z30-BARCODE checksum_valid_item_bar_keio
CSV-LOAN-ITEM-BARCODE checksum_valid_item_bar_keio
CSV-LOAN-BOR-ID checksum_valid_bor_id_keio

19.1 Item Barcode Algorithm - checksum_valid_item_bar_keio

The following chart describes the algorithm for checking item barcode:
checksum_valid_item_bar_keio.
Note that the item barcode is expected to contain a sequence of digits. Only if the
barcode length is 10 can the last digit (checksum digit) be X. Otherwise, characters
that are not digits produce the error message "Invalid Barcode".

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The following is a description of each action shown in the chart above:
Action item 1
1. Multiply each digit starting from the left by 10-9-8-7-6-5-4-3-2-1, and add all the
sums.
2. Divide the sum from step 1 by 11 and calculate the remainder.
3. Subtract the remainder from step 2 from 10. This sum is the check digit.
(However, if the sum is 10, check digit is be 0.)

For example:
For 1040230001
1 x 10 = 10
0x 9= 0
4 x 8 = 32
0x 7= 0
2 x 6 = 12
3 x 5 = 15
0x 4= 0
0x 3= 0
0x 2= 0
1x 1= 1
------------
Sum 70
70 / 11 = 6 remainder 4
10 - 4 = 6 (10 is 0)
Check Digit = 6 (10402300016)

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If the barcode does not match the result of checksum algorithm, the following error
message is displayed: “incorrect barcode”.

Action item 2
1. Multiply each digit starting from the left by 1-2-1-2-1-2-1-2-1-2.
When the sum is a 2-digit number, divide it into each digit, and add all the sums.
2. Divide the sum from step 1 by 10 and calculate the remainder.
3. Subtract the remainder from step 2 from 10. This sum is the check digit.
(However, if the sum is 10, check digit is 0.)

For example:
For 1010050001
1 x 1 = 1 -> 1
0 x 2 = 0 -> 0
1 x 1 = 1 -> 1
0 x 2 = 0 -> 0
0 x 1 = 0 -> 0
5 x 2 = 10 -> 1 + 0 = 1
0 x 1 = 0 -> 0
0 x 2 = 0 -> 0
0 x 1 = 0 -> 0
1 x 2 = 2 -> 2
-------------------------
Sum 5
5 / 10 = 0 remainder 5
10 - 5 = 5 (10 is 0)
Check Digit = 5 (10100500015)

If the barcode does not match the result of the checksum algorithm, the following
error message is displayed: “incorrect barcode”.

Action item 3
1. Multiply each digit starting from the left by 11-10-9-8-7-6-5-4-3-2, and add all the
sums.
2. Divide the sum from step 1 by 11 and calculate the remainder.
3. Subtract the remainder from step 2 from 11. This sum is the check digit.
(However, if the sum is 10 or 11, check digit is 0.)

For example:
For 8010000007
8 x 11 = 88
0 x 10 = 0
1x 9= 9
0x 8= 0
0x 7= 0
0x 6= 0
0x 5= 0
0x 4= 0

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 0x 3= 0
7 x 2 = 14
------------
Sum 111
111 / 11 = 10 remainder 1
11 - 1 = 10 ( 10 or 11 is 0 )
Check Digit = 0 (80100000070)

If the barcode does not match the result of the checksum algorithm, the following
error message is displayed: “incorrect barcode”.

Action item 4
The barcode should match one of the following four conditions:

1. Multiply each digit starting from the left by 10-9-8-7-6-5-4-3-2, and add all the
sums.
2. Divide the sum from step 1 by 11 and calculate the remainder.
3. Subtract the remainder from step 2 from 11. This sum is the check digit.
(However, if the sum is 11, the check digit is 0, and if the sum is 10, check digit is
"X").

For example:
123456789
1 x 10 = 10
2 x 9 = 18
3 x 8 = 24
4 x 7 = 28
5 x 6 = 30
6 x 5 = 30
7 x 4 = 28
8 x 3 = 24
9 x 2 = 18
------------
Sum 210
210/ 11 = 19 remainder 1
11 - 1 = 10 (10 is X)
Check Digit = X (123456789X)

If the barcode does not match the result, perform the next check:

1. Multiply each digit starting from the left by 9-8-7-6-5-4-3-2-1, and add all the
sums.
2. Divide the sum from step 1 by 11 and calculate the remainder.
3. Subtract the remainder from step 2 from 11. This sum is the check digit.
(However, if the sum is 11 or 10 or 0, check digit is 0.)

For example:
For 123456789

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 1x 9= 9
2 x 8 = 16
3 x 7 = 21
4 x 6 = 24
5 x 5 = 25
6 x 4 = 24
7 x 3 = 21
8 x 2 = 26
9x 1= 9
------------
Sum 165
165/ 11 = 15 remainder 0
11 - 0 = 11 (11 is 0)
Check Digit = 0 (1234567890)

If the barcode does not match the result, perform the next check:

1. Multiply each digit starting from the left by 10-9-8-7-6-5-4-3-2, and add all the
sums.
2. Divide the sum from step 1 by 11 and calculate the remainder.
3. Subtract the remainder from step 2 from 11. This sum is the check digit.
(However, if the sum is 11 or 10 or 0, check digit is 0.)

For example:
For 123456789
1 x 10 = 10
2 x 9 = 18
3 x 8 = 24
4 x 7 = 28
5 x 6 = 30
6 x 5 = 30
7 x 4 = 28
8 x 3 = 24
9 x 2 = 18
------------
Sum 210
210/ 11 = 19 remainder 1
11 - 1 = 10 (10 is 0)
Check Digit = 0 (1234567890)

If the barcode does not match the result, perform the next check:

1. Multiply each digit starting from the left by 9-8-7-6-5-4-3-2-1, and add all the
sums.
2. Divide the sum from step 1 by 11 and calculate the remainder.
3. Subtract the remainder from step 2 from 11. This sum is the check digit.
(However, if the sum is 11 or 10 or 1 or 0, check digit is 0.).

For example:
For 123456789

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 1x 9= 9
2 x 8 = 16
3 x 7 = 21
4 x 6 = 24
5 x 5 = 25
6 x 4 = 24
7 x 3 = 21
8 x 2 = 26
9x 1= 9
------------
Sum 165
165/ 11 = 15 remainder 0
11 - 0 = 11 (11 is 0)
Check Digit = 0 (1234567890)

If the barcode does not match the result of the checksum algorithm, the following
error message is displayed: “incorrect barcode”.
Action item 5
1. Divide the 8-digit number into each digit and add them all to get the sum.
2. Divide the sum from step 1 by 10 and calculate the remainder.
3. Subtract the remainder from step 2 from 10. This sum is the check digit.
(However, if the sum is 10, check digit is 0.).

For example:
For 12345678
1
2
3
4
5
6
7
8
------------
Sum 36
36/ 10 = 3 remainder 6
10 - 6 = 4
Check Digit = 4 (123456784)

If the barcode does not match the result of the checksum algorithm, the following
error message is displayed: “incorrect barcode”.
19.2 Patron Barcode Algorithm - checksum_valid_bor_id_keio
The following chart describes the algorithm, checksum_valid_bor_id_keio, used for
checking patron system numbers.
.
As in all other patron barcode check routines, the patron checksum is applied to all
patron keys (Z308-KEY-TYPE) except of the patron ID (Z308-KEY-TYPE=00).

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August 2, 2010
The following is a description of the action shown in the chart above:

Action patron 1
The barcode should pass one of the following checks:

1. Multiply each digit starting from the left by 9-8-7-6-5-4-3, and add all the sums.
2. Divide the sum of step 1 by 11 and calculate the remainder.
This remainder is the check digit.
(However, if the remainder is 10, the check digit is 0.)

For example:
For 1234567
1x 9= 9
2 x 8 = 16
3 x 7 = 21
4 x 6 = 24
5 x 5 = 25
6 x 4 = 24
7 x 3 = 21
------------
Sum 140
140/ 11 = 12 remainder 8
Check Digit = 8 (12345678)

If the barcode does not match the result, perform the following check:

1. Multiply each digit starting from the left by 9-8-7-6-5-4-3, and add together all the
results.
2. Divide the result of step 1 by 11 and calculate the remainder.
3. Subtract the remainder derived in step 2 from 11. The result is the check digit.
(However, if the result is 11, the check digit is 0. If the result is 10, the check digit
is "X".)

System Librarian’s Guide - Items 47

August 2, 2010
For example:
For 1234567
1x 9= 9
2 x 8 = 16
3 x 7 = 21
4 x 6 = 24
5 x 5 = 25
6 x 4 = 24
7 x 3 = 21
------------
Sum 140
140/ 11 = 12 remainder 8
11 - 8 = 3
Check Digit = 3 (12345673)

If the barcode does not match the result, perform the following check:

1. Add the digits of the 7-digit number together.

2. Take the ones place digit from the result of step 1 and subtract it from 10. The
result is the check digit.

For example:
For 1234567
1
2
3
4
5
6
7
------------
Sum 28
ones place digit = 8
10 - 8 = 2
Check Digit = 2 (123456782)

If the barcode does not match the result of the checksum algorithm, the following
error message is displayed: “incorrect barcode”.

System Librarian’s Guide - Items 48

August 2, 2010