[

Technical Specification

For
SAP Implementation
Project S4 HANA@MIND

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Motherson Sumi Infotech & Designs Limited.

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Technical Specification
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Signatures
By signing this section, the individuals listed below acknowledge that they have reviewed and approved the Technical
Specification (TS) for <Change Request #>. The signatures below represent the approval and acceptance by MIND
management for user requirements to be implemented as part of the change request.

Dikshita Naik 27.02.2022

Author
Printed Name Signature Date

The following people have reviewed and approved the contents of this document.

SAP Consultant
(Peer Review)
Printed Name Signature Date

Vijay Kumar Gupta

Team Lead
Printed Name Signature Date

Project/Delivery
Manager
Printed Name Signature Date

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Revision History
This document has been revised as follows:

Change History

Date Modified Initials CCR Number Brief Description of Change

[Date modified format [SAP [Change Request [Description of change should

Consultant] Number] include the actual activities which
DD-MMM-YYYY]
were changed and why they were
changed]

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1.0 General Information

Type of Anticipated Solution: [Select appropriate ‘X’]

Report
Forms Form (SAP Script, Adobe Form, Smart
Forms)
Inbound Interface Bolt-On
Outbound Interface Any High Risk Development included?
(Non-Standard Changes, etc.)
Enhancement Update Program
SAP Implementation X
Conversion Program Report to hire employee and update their
infotype

2.0 Technical Specifications:

2.1 Final Resolution and Justification:

Requirement – The Gate Entry Management is the process of movement of materials to and from the
premises and to keep track of all inward and outward movement of materials.

2.2 Development Objects changed/created:

Object Name Object type Transaction Code Description

Z_GATEIN_GATEOUT Module pool ZGATE_TOKEN Gate-In and Gate-Out Token
Z_GATEIN_GATEOUT Module pool ZGATE_IN Vehicle Gate-In
Z_GATEIN_GATEOUT Module pool ZWB Weight Bridge IN & OUT Entry
Z_GATEIN_GATEOUT Module pool ZBAGGING Loading/Unloading Data Entry
Z_GATEIN_GATEOUT Module pool ZDISPATCH Gate-In and Gate-Out Dispatch
Z_GATEIN_GATEOUT Module pool ZGATE_IN Vehicle Gate-In

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2.3 Risky Development Components:

N/A

Non-standard Changes, Enhancements

Development Type DWO type DWO name Risk Factor for Owner of DWO
(Non-standard, non-standard
Enhancements) changes
N/A N/A N/A N/A N/A

2.4 Process:

1. Report should be triggered after the invoice.

2. Details report of dispatch which includes delivery document, Sales order, Sales invoices & shipment
details.
2.4.1 Data Flow Diagram

Process Flow for Gate Entry Management

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Process Descriptions: The Gate Entry Management is the process of movement of materials to and from
the premises and to keep track of all inward and outward movement of materials.
It goes from Token creation to gate -in to gate-out cycle.
T-codes included:
1. ZGATE_TOKEN - To generate Token
2. ZGATE_IN - To get in with Vehicle
3. ZWB - 3.1 -to get Vehicle weight without load

4.1 - to get Weight of loaded Vehicle

4. ZBAGGING - For vehicle loading

5. ZDISPATCH - to Invoicing & Dispatching/Delivery
6. ZGATE_OUT - to allow Vehicle to gate-out after verification

2.4.1.1 Terminology

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2.4.1.2 Input File Layout

2.4.1.3 Output File Layout

Item Input Details Result / Additional Information

Gate Token Delivery Order Token will be generated

Gate In Screen Tab Token Number Generation upon

Save
Search Button Search of all tokens with input of
Historical data & Status Delivery/Vehicle Number/Token
(Real time Report) Creation Date/Truck Status

Entry Date & Time

Delivery Number Input Screen with Search (F4)
Material Description LIPS-ARKTX against the VBELN (Delivery)
Delivery Quantity LIPS- LFIMG against the VBELN (Delivery)
Ship to Party location LIKP- KUNNR against the VBELN (Delivery)
KNA1-KUNNR- ORT01
Ship to Party State LIKP- KUNNR against the VBELN (Delivery)
KNA1-KUNNR- Take LAND1 &
REGIO
Pass LAND1, REGIO & SPRAS
“EN” to get BEZEI
Ship to Party District LIKP- KUNNR against the VBELN (Delivery)
KNA1-KUNNR- ORT02
Ship to Party Name LIKP- KUNNR against the VBELN (Delivery)
KNA1-KUNNR- NAME1
Truck Status Gate In Status update upon Save
Vehicle Audit Check Check-Box

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Token Cancellation Check-Box

Remarks for Cancellation Text Mandatory upon selecting Token
Cancellation
Token Print Form Created for this
Driver Master Input Screen with Search (F4) Driver Master Creation / Change /
Display
Name* Driver Master Information To be Stored in Driver Master

Mobile Number* Driver Master Information To be Stored in Driver Master

License Number* Driver Master Information To be Stored in Driver Master

License Number Issue Date Driver Master Information To be Stored in Driver Master

License Number Expiry Driver Master Information To be Stored in Driver Master

Date*
Aadhar Number Driver Master Information To be Stored in Driver Master

Aadhar Number Issue Date Driver Master Information To be Stored in Driver Master

Aadhar Number Expiry Driver Master Information To be Stored in Driver Master

Date
PAN Number Driver Master Information To be Stored in Driver Master

Pan Number Issue Date Driver Master Information To be Stored in Driver Master

PAN Number Expiry Date Driver Master Information To be Stored in Driver Master

Voter Id Number Driver Master Information To be Stored in Driver Master

Voter Id Number Issue Date Driver Master Information To be Stored in Driver Master

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Voter Id Number Expiry Driver Master Information To be Stored in Driver Master

Date
Passport Number Driver Master Information To be Stored in Driver Master

Passport Number Issue Date Driver Master Information To be Stored in Driver Master

Passport Number Expiry Driver Master Information To be Stored in Driver Master

Date
Police Verification Driver Master Information To be Stored in Driver Master
Certificate Number
Police Verification Driver Master Information To be Stored in Driver Master
Certificate Number Issue
Date
Police Verification Driver Master Information To be Stored in Driver Master
Certificate Number Expiry
Date
Vehicle Master Input Screen with Search (F4) Vehicle Master Creation / Change /
Display
Vehicle Number* Vehicle Master Information To be Stored in Vehicle Master

Vehicle Type* Vehicle Master Information To be Stored in Vehicle Master

Is Dedicated* Vehicle Master Information To be Stored in Vehicle Master

RC Number Vehicle Master Information To be Stored in Vehicle Master

RC Issue Date Vehicle Master Information To be Stored in Vehicle Master

RC Expiry Date Vehicle Master Information To be Stored in Vehicle Master

PUC Number Vehicle Master Information To be Stored in Vehicle Master

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PUC Issue Date Vehicle Master Information To be Stored in Vehicle Master

PUC Expiry Date Vehicle Master Information To be Stored in Vehicle Master

Insurance Number Vehicle Master Information To be Stored in Vehicle Master

Insurance Issue Date Vehicle Master Information To be Stored in Vehicle Master

Insurance Expiry Date Vehicle Master Information To be Stored in Vehicle Master

Fitness Certificate Number Vehicle Master Information To be Stored in Vehicle Master

Fitness Certificate Issue Vehicle Master Information To be Stored in Vehicle Master

Date
Fitness Certificate Expiry Vehicle Master Information To be Stored in Vehicle Master
Date
Permit Number Vehicle Master Information To be Stored in Vehicle Master

Permit Issue Date Vehicle Master Information To be Stored in Vehicle Master

Permit Expiry Date Vehicle Master Information To be Stored in Vehicle Master

Hydraulic Test Number Vehicle Master Information To be Stored in Vehicle Master

Hydraulic Test Issue Date Vehicle Master Information To be Stored in Vehicle Master

Weighbridge In Screen Tab

Token Input Screen with Search (F4) Previous information to be auto
filled against the Token
Entry Date & Time
Weighbridge Slip No. Text
Tare Weight Input / Weighbridge Integration

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Gross Weight Input / Weighbridge Integration

Remarks Text
Bagging Screen Tab

Token Input Screen with Search (F4) Previous information to be auto

filled against the Token
Entry Date & Time
Delivery Input Screen with Search (F4)
Delivery Quantity Input Trigger a program to update
Batch Input Screen with Search (F4) Delivery Quantity, Picked Quantity
& Batch of the Delivery upon Save
Exit Date & Time
Remarks Text
Weighbridge Out Screen Tab
Token Input Screen with Search (F4) Previous information to be auto
filled against the Token
Delivery Input Screen with Search (F4)
Entry Date & Time
Weighbridge Slip No. Text
Tare Weight Input / Weighbridge Integration
Gross Weight Input / Weighbridge Integration
Net Weight Calculation (Gross Weight - Tare Check Tolerance (defined) and
Weight) display error message exceeding the
limit upon Save
Remarks Text
Dispatching
Shipment Completion BDC for
Shipment Cost Doc BDC Program ZEXE_VI01 for
Cost document creation
Create Invoice BDC for transaction VT02N
created
(Program: ZEXE_VT02N)

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Create e-way Bill Called E-way bill portal

Print Invoice
Report:
Dispatch Report Select any one option to get report Report output as per selection of the
1. Current Financial Year option (from 1 to 4).
Report
2. Current Month Report
3. Current Date Report
4. Current Shift Wise
Report (A) 06:00-14:00,
(B)14:01-22:00 &
(C)22:01-0
VMT Report Use the Below Selection criteria Vehicle Movement Report will be
to get the output displayed as per selection criteria.
▪ Start Date
▪ Start Time
▪ End Time
▪ Token Number
▪ Vehicle Number
▪ City
▪ Transporter
Gate Out Screen Tab
Token Input Screen with Search (F4) Previous information to be auto
filled against the Token
Exit Date & Time
Truck Status Gate Out Status Update upon Save
Remarks Text

2.4.1.4 Selection Criteria

1. Selection Screen for T-Code ZGate_Token.

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2. Selection Screen for T-code Zgate_IN.

3. Selection Screen for T-code ZWB.

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4. Selection Screen for T-code ZBagging

5. Selection Screen for T-code Zgate_IN

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6. Selection Screen for T-code Zdispatch

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7. Selection Screen for T-code Zgate_out

Company Code Name of Legal Entity

H001 HURL

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2.4.1.5 Logic
1. We have created a screen which includes multiple programs to record the token status.
2. The cycle of the T-Code used is
1. ZGATE_TOKEN
2. ZGATE_IN
3. ZWB
4. ZBAGGING
5. ZWB
6. ZDISPATCH
7. ZGATE_OUT
3. The process starts with ZGATE_TOKEN - To generate Token.
Following are the logic for ZGATE_TOKEN
● fetch fields from Zgate_entry where delivery = VBELN.

4. Next comes gate entry ZGATE_IN - To get in with Vehicle

Following are the logics include on ZGATE_IN
● fetch value from zgate_entry table where token is from selection screen.

5. ZWB - 3.1 -to get Vehicle weight without load

Logic: fetch FROM zgate_entry into workarea where token no. is autogenerated from function module

6. ZBAGGING - For vehicle loading.

Select query for Bagging.

● Fetch individual value vbeln, lgort, charg from lips into workarea where vbeln = input delivery.
● IF lgort is not null: wa_final-storage_loc = lgort.
● IF charg is not null: wa_final-batchno = charg.

7. The T-Code ZWB comes again in the picture - to get Weight of loaded Vehicle. with following Logic:
8. Last second to it is T-Code: ZDISPATCH - to Invoicing & Dispatching/Delivery
● Update table ZGATE_ENTRY depending upon Token no. and delivery no.

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9. Final is ZGATE_OUT: T-Code which gives the final status of the Token. ZGATE_OUT - to allow Vehicle to
gate-out after verification.
● Logic: Update table ZGATE_ENTRY depending upon Token no. and delivery no.

2.4.1.6 Maintenance and Error Handling

Generate error and success report based on input file

2.4.1.7 Specific Security/Authorization requirements: N/A

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