CLASS XII (Typography and Computer Applications)

MS EXCEL EXERCISE SOLUTION

I. Fill in the blanks:

a) Formulas in Excel start with =.
b) The intersection of a row and column is called cell.
c) An Excel workbook can have number of worksheets.
d) The function AVERAGE is used for calculating average.
e) A selected cell in Excel is called ACTIVE CELL
f) A range is a group of cells.
g) In absolute_referencing, the cell reference does not change while copying formulas.
h) A spreadsheet is also called worksheet.

II. Answer in brief:

1) What is the method of copying formula?
a. Using Fill Handle
 b. Copy Paste

2) How do you add data to the chart?

1. Click the worksheet that contains your chart.

2. Right-click the chart, and then choose Select Data.
The Select Data Source dialog box appears on the worksheet that contains
the source data for the chart.

3. Leaving the dialog box open, click in the worksheet, and then click and drag to
select all the data you want to use for the chart, including the new data series.

The new data series appears under Legend Entries (Series) in the Select Data
Source dialog box.

4. Click OK to close the dialog box and to return to the chart sheet.

3) What do you understand by AutoFormat feature?

Automatic formatting can make entering certain kinds of text faster and easier. The specific
options that are available depend on the program that you are using. To see and modify
automatic formatting options : Excel Options, Excel Options Window opens. Click the Proofing
button atSelect Office button select AutoFormatleft bar. In AutoCorrect Options section, click
AutoCorrect Options button as you type option
4) What are the different types of Charts?

Column Charts : They compare distinct items. In this chart category axis is horizontal (X-axis)
and value axis is vertical (Y-axis).
Bar Charts : Compare different items or show single items at different intervals. It is similar to
column chart except that the chart value axis is horizontal (X-axis) and category axis is vertical
(Y-axis).
Area Charts : They show the relative contributions of each value to a total over time.
Line Charts : These charts are useful to compare the trends over time.
Pie Charts : The chart show the proportion of each part value to the total value in a data series.
They are used to show proportional sales figures or representation of different categories of
population like workers/non-workers, male/female, adults/children, etc

5) Differentiate between the SUMIF() and COUNTIF() functions.

COUNTIF() Function – It is used to count the number of cells within a range that meet the given
criteria. The Syntax is =COUNTIF (range, criteria) Where range is the location of all the values
from which the COUNTIF will choose and criteria are the expressions, text, or values that define
which cells will be counted. For example, Find the number of students who have scored more
than 80 with the formula: =COUNTIF (A1:A10, “>80”) in quotes using comparison operator.
(g) SUMIF() Function – It is used to add the numbers in the range that meet the given criteria.
The Syntax is =SUMIF(Range, Criteria) For example, Find the total marks of students who have
scored more than 80 with the formula: =SUMIF (A1:A10, “>80”)
In this formula the range A1:A10 is the range of marks of 10 students and the criteria is
specified in quotes using comparison operator.

6) What is the function of Autofill feature?

Autofill is used to fill automatically ie., fill a series of numbers, numbers and text combinations,
dates or time periods, based on the pattern established. Select cells and drag the fill handle

7) Differentiate between relative and absolute referencing?

Relative Referencing: Calling cells by just their column and row labels (such as “A1”) is called
Relative Referencing. When a formula has Relative Referencing and it is copied from one cell to
another, exact copy of the formula is not created. It will change cell addresses relative to the
row and column to which they are moved to
Absolute Referencing: To prevent the cell addresses to change, a dollar sign “$” is placed before
column and row location in the formula. The references become absolute and they will not
change when copied
8) What are the uses of operators in Excel?
An operator is a special symbol that tells a program what action to take on a series of numbers.
There are two kinds of operators: (a) Mathematical operators and (b) Comparison or logical
operators.
Mathematical Operators

Comparison operators

Q.9.

Using Formulas

a) Calculate Total for each month and display them in cells B7, C7, D7, E7, F7, G7 respectively.

Use formula =SUM(B2:B6) in cell B7 drag it in row till G8.

Or Use formula =SUM(B2:B6) in cell B7, =SUM(C2:C6) in cell C7, =SUM(D2:D6) in cell D7, =SUM(E2:E6) in
cell E7, =SUM(G2:G6) in cell G7.
b) Calculate Average for each month and display them in cells B8, C8, D8, E8, F8, G8 respectively.

To calculate average for each month, apply forumula=AVERAGE(B2:B6) in cell B8 and drag it in the row
till G8.

c) Calculate Highest for each month and display them in cells B9, C9, D, E9, F9, G9 respectively.

=MAX(B2:B6) in cell B9
=MAX(C2:C6) in cell C9
=MAX(D2:D6) in cell D9
=MAX(E2:E6) in cell E9
=MAX(F2:F6) in cell F9
=MAX(G2:G6) in cell G9

d) Calculate Lowest for each month and display them in cells B10, C10, D10, E10, F10, G10
respectively.

To calculate lowest for each month, apply forumula=MIN(B2:B6) in cell B10 and drag it in the row till
G10.

e) Create a column graph on a new sheet showing the heading Monthly sales for six months.

Select the range of cells containing data, Insert Chart> Charts group> Column drop-down list select the
desired column type.

To add title , select the chart, in Charts tools>Layout tab>Labels group>Chart Title dropdown list>

Edit the title.

To add axis titles, Chart tools, >Layout tab> Axis Titles dropdown list> Primary Horizontal Axis Title> Title
Below Axis and then edit the horizontal axis title.