0% found this document useful (0 votes)
82 views26 pages

D81485_RFP_Scope_of_Work_PMC_ADA_Package_6_and_7

Uploaded by

stkska
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
0% found this document useful (0 votes)
82 views26 pages

D81485_RFP_Scope_of_Work_PMC_ADA_Package_6_and_7

Uploaded by

stkska
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 26

THE METROPOLITAN TRANSPORTATION AUTHORITY

ACTING BY
MTA CONSTRUCTION AND DEVELOPMENT COMPANY

Contract No: D81485

Project Management Consultant Services for ADA Accessibility


Upgrades and Station Renewal (A37806 - Package 6, and A37811-
Package 7)

APPENDIX A: SCOPE OF WORK

August 2024

1
Table of Contents
1.0 ACRONYMS USED HEREIN ....................................................................................................... 3
2.0 INTRODUCTION ......................................................................................................................... 4
3.0 PMC SERVICES – CONSULTANT SHALL: .................................................................................. 8
A. GENERAL .........................................................................................................................................................8
1. Records Management .........................................................................................................................8
2. Reporting ............................................................................................................................................9
3. Meetings .............................................................................................................................................9
4. Presentations ......................................................................................................................................9
5. Coordinate with MTA internal and external stakeholders to mitigate impacts between this Project
and other MTA C&D projects. ...........................................................................................................10
6. Key Performance Indicators ..............................................................................................................10
7. Scheduling .........................................................................................................................................10
8. Budgeting and Cost Containment .....................................................................................................11
9. MTA C&D Supplied Services ..............................................................................................................11
10. Community Outreach and Stakeholder Communications .................................................................12
11. Other Project Agreements ................................................................................................................12
12. Emergency Response Management ..................................................................................................12
B. Procurement of Design-Build Contracts ............................................................................................12
1. Develop a design management plan and construction phasing/staging plan..................................13
2. Safety ................................................................................................................................................13
3. Environmental ...................................................................................................................................14
4. Quality...............................................................................................................................................14
5. ATC and Constructability Reviews .....................................................................................................15
6. Risk Assessment, Mitigation, and Monitoring ..................................................................................16
7. Technical Reviews .............................................................................................................................17
8. Partnering .........................................................................................................................................17
11. Payments ..........................................................................................................................................19
12. Changes ............................................................................................................................................19
21. Field Activity Inspections ...................................................................................................................21
D. COMMISSIONING AND SPECIAL INSPECTIONS ........................................................................................................22
1. General .............................................................................................................................................22
2. Elevator Commissioning ....................................................................................................................23
3. Communications System Commissioning ..........................................................................................23
4. HVAC Commissioning ........................................................................................................................23
5. Special Inspections ............................................................................................................................23
E. SUBSTANTIAL COMPLETION, FINAL COMPLETION, AND CLOSE-OUT ..........................................................................24
4.0 PERSONNEL – CONSULTANT SHALL: ..................................................................................... 25
A. PROVIDE A LISTING OF ALL CONSULTANT PERSONNEL FOR MTA C&D REVIEW AND APPROVAL. ......................................25
B. REMOVE OR REPLACE KEY PERSONNEL ONLY WITH THE PRIOR WRITTEN APPROVAL OF THE PROJECT CEO AND APPROVAL OF A
SATISFACTORY REPLACEMENT. ......................................................................................................................................... 25
C. CONSULTANT PERSONNEL TRAINING ...................................................................................................................25
D. TIMEKEEPING AND ATTENDANCE ........................................................................................................................25

2
1.0 Acronyms Used Herein

ADA .................................................................................... Americans with Disabilities Act


AHJ ......................................................................................... Authority Having Jurisdiction
ANSI …………………………………………… ...... … American National Standards Institute
ASITE ....................................................... MTA’s Electronic Project Management System
ASTM.............................................................. American Society for testing and Materials
CPM ................................................................................................... Critical Path Method
DBE .............................................................................. Disadvantaged Business Enterprise
E&E ..................................... NYCT Maintenance of Way Elevator and Escalator Division
EMD ....................................................................... MTA Electronics Maintenance Division
FTA.......………………………………………………….………………..Federal Transit Authority
GCR........................................................... MTA C&D Government Community Relations
GO................................................................................................................. General Order
HVAC ..............................................................Heating, Ventilation, and Air Conditioning
KPI ............................................................................................. Key Performance Indicator
MOW ................................................................................................. Maintenance of Way
MPT ....................................................................... Maintenance and Protection of Traffic
MTA C&D .............................................. MTA Construction and Development Company
NCR………………………...………………………………………….Nonconformance Reports
NTP ......................................................................................................... Notice to Proceed
O&M ........................................................................................ Operations & Maintenance
OSHA .....................................................Occupational Safety and Health Administration
OSS ....................................................................................... NYCT Office of System Safety
PESH............................................................................Public Employee Safety and Health
PEXP ................................................................................................. Project Execution Plan
PMC .............................................................................. Project Management Consultant
PMG ......................................... MTA C&D Design-Build Project Management Guideline
PMIS ..................................................................Project Management Information System
PMP ...........................................................................................Project Management Plan
PMS................................................................................... Project Management Schedule
PMT……………………………………………………… ...... ……. Project Management Team
Project CEO ................................................... MTA C&D's Project Chief Executive Officer
PRDC ................................................................ Project Requirements and Design Criteria
RFI ................................................................................................... Request for Information
RFP ....................................................................................................... Request for Proposal
QA/QC....................................................................... Quality Assurance/Quality Control’
QMP ........................................................................................ Quality Management Plan
QWP ......................................................................................................... Quality Work Plan
RA ................................................................................................................ Risk Assessment
RFI ................................................................................................... Request for Information
SI Agency................................................................................. Special Inspection Agency

3
SOGR................................................................................................. State of Good Repair
SSPC .................................................................................. Society for Protective Coatings
TA................................................................................................................. Transit Authority
UL ................................................................................................... Underwriters Laboratory

2.0 Introduction
A. Pursuant to this Project Management Consultant contract (“PMC Contract”),
Project Management Consultant (“PMC” or “Consultant”) shall provide
procurement, design, construction, compliance, commissioning management,
and special inspection services (the “PMC Services”) on behalf of MTA
Construction and Development Company (“MTA C&D”) for the American with
Disabilities Act (“ADA”) accessibility upgrades and related station renewal at
seven (7) stations in the Boroughs of Brooklyn and the Bronx (each a “Station,” and
collectively, the “Stations” or the "Project").

B. The seven different Stations are bundled into two separate Projects for contract
packaging purposes (each such group a “Package”).

C. MTA C&D anticipates awarding two separate design-build contracts (each a


“Design-Build Contract”), one for each Package, to two different design-builders
(each a “Design-Builder”) in Q2, 2025.
D. The duration of this PMC Contract is anticipated to be Sixty (60) months.
E. The duration of this PMC Contract for Package 6 will be Fifty-six (56) months
following the PMC Contract notice to proceed (“NTP”), including two (2) months
of services prior to the award of the Design-Build Contract, forty-seven (48) months
of services during design and construction of the Project, and six (6) months of
services during close-out of the Project.
F. The duration of this PMC Contract for Package 7 will be Fifty-six (56) months,
including two (2) months of services prior to the award of the Design-Build
Contract, forty-eight (48) months of services during design and construction of the
Project, and six (6) months of services during close-out of the Project.
G. The Project includes the installation of ADA-compliant elevators and related
accessibility improvements at the Stations set forth in Table 1 and Table 2 and the
Maps on the following pages.

4
No. Table 1: Package 6 - Stations
1A A37808: Burnside Avenue Station on Jerome Line in Borough of Bronx.
1B A37809: Platform Components State of Good Repair (“SOGR”) modifications at
Burnside Avenue Station on Jerome Line in the Borough of Bronx.
2 A37806: Myrtle Avenue Station on the Jamaica Line in the Borough of Brooklyn.
3 A37807: Norwood Avenue Station on the Jamaica Line in the Borough of Brooklyn.
4 A37193: Middletown Road Station on the Pelham Line in the Borough of Bronx.
5 A37143: Avenue I on Culver Line in the Borough of Brooklyn.

5
Table 2: Package 7 - Stations

No. Station Station Type MR# Borough Line Train Type of Work

1 167 Street Underground 218 Bronx Concourse B,D ADA Accessibility


2 Kingsbridge Road Elevated 381 Bronx Jerome 4 ADA Accessibility

6
H. Consultant Project Field Offices.
1. The Design-Builders will provide fully furnished field office for Consultant’s use
(the “Field Offices”) during construction phase, which shall include:
a. Heating, Ventilation and Air Conditioning (“HVAC”).
b. Telephone Services.
c. Internet Service.
d. Fire Extinguishers.
e. First Aid Kits.
f. Potable Water.
g. Copiers.
h. Refrigerator and Microwave.
i. Desks, tables, chairs, file cabinets, and shelving.
2. Consultant shall locate its Project staff in the Field Offices within thirty (30) days
of Notice to Proceed of the applicable Design-Build Contract.
3. Consultant shall be responsible for furnishing, installing, and maintaining all
other equipment, furniture, and appliances necessary in the Field Offices,
including but not limited to cell phones.
4. Consultant shall be responsible for field office during the pre-construction/RFP
stage.
I. Elements of the Design-Build Contracts are expected to include:
1. General:
a. Installing ADA accessible elevators.
b. Performing structural and excavation work for expanding Station envelopes
and mezzanines to accommodate the elevators.
c. Extending and re-framing platforms and mezzanines for new elevator
machine rooms, elevator shafts, expanded fare control areas, and
displaced station facilities.
d. Upgrading electrical power.
e. Upgrading station communications systems to support fire alarm, intercom,
and CCTV systems incorporated into new elevators.
f. Relocating existing public utilities in the street and transit utilities in the
platforms and mezzanines.
g. Reconstructing platform edges and ADA boarding areas.
h. Re-aligning tracks with new platform edges.
2. Additional SOGR work at Burnside Station:
a. Reconstructing platforms and stairs.

7
b. Replacing windscreens and canopies.
c. Replacing architectural finishes.
d. Repairing structural steel and concrete.
e. Waterproofing.

3.0 PMC Services – Consultant shall:


A. General
1. Records Management
a. Utilize the MTA C&D uniform filing and records management system
procedure to provide a reliable method for coordinating, handling,
tracking, storing, retrieving, transmitting, receiving, and distributing Project
documentation, including but not limited to:
1) Contract Documents.
2) Drawings.
3) Specifications.
4) Shop drawings.
5) Catalog cuts.
6) As-built drawings.
7) Operating and maintenance (“O&M”) manuals.
8) Letters.
9) Reports.
10) Requests for Information (“RFIs”).
11) Minutes of meetings.
12) Requests for change orders.
13) Proposals.
14) Schedules.
15) Records of approvals from Authorities Having Jurisdiction (“AHJs”).
16) Invoices.
17) Other Project related documentation.
b. Manage and require the Design-Builders to upload all deliverables and
documentation to ASITE and ProjectWise.
c. Assign document numbers to all documentation in ASITE.
d. Identify and produce relevant documents in response to Freedom of
Information Law requests, subpoenas, and as directed by MTA C&D.
e. Direct, monitor, and maintain files of still photographs and videos obtained

8
by the Design-Builders in a format specified by MTA C&D.
f. Take “before and after” photos of all Project work, upload them to ASITE.
g. Maintain current copies of all Design-Build Contract drawings,
specifications, schedules, shop drawings, catalog cuts, as-built drawings,
samples, and O&M manuals at the Stations’ work sites.

2. Reporting
a. Prepare and submit for review and approval a Project Management Plan
(“PMP”) and Project Execution Plan (“PEXP”) within thirty (30) days after
PMC Contract NTP.
b. Create update, and distribute monthly Project reports, such as Project
progress Dashboard, Project Performance Reports, Project Status Report
Updates, executive summary presentation, Contract Change Order Log,
Station Milestones Reports.
c. Prepare any other reports and/or presentations as requested by the Project
CEO that shall include but not limited to, Project (Budget versus
expenditure, construction schedule versus baseline includes any
anticipated delay or issues, milestones by phase, risks, quality, safety,
community outreach, stakeholder coordination, customer impact
information, Disadvantaged Business Enterprise (“DBE”) requirements and
compliance, Key Performance Indicators (“KPIs”).
d. Prepare weekly Project update reports for the Project CEO.
e. Prepare daily field observation and inspection reports during the Design-
Build Contract work showing total labor forces by specific trade, location
of the construction activities, hours of work, special conditions, equipment
used, daily construction progress photos, safety and quality performance,
and actual work being performed.
f. Prepare a comprehensive DB work performance quarterly report for the
Project CEO, including but not limited to quality, safety, cost expenditure,
schedule status, any anticipated risk, issues or problems, and PMC
recommendation or corrective of action to correct any deficiency.
g. Prepare any required Federal Transit Authority (“FTA”) Reports.
3. Meetings
a. Upon request by Project CEO, schedule and conduct meetings, prepare
agendas, materials, and presentations for meetings, as required.
b. Prepare minutes of all meetings, clearly documenting all directions from
MTA C&D and action items.
c. Circulate the minutes to meeting attendees for review within three (3)
business days after the meeting.
d. Track and report the status of action items at subsequent meetings.
4. Presentations

9
a. Provide ongoing Project status, analysis, and critical issues Presentations as
required by Project CEO, which shall include at a minimum the following:
1) Agendas.
2) Talking points.
3) Narratives.
4) Tables.
5) Large-size color plans, sketches, and infographics.
6) PowerPoint presentations.
7) Interactive graphics.
8) 3D visualizations.
9) Renderings.
10) Photographs.
11) Videos.
5. Coordinate with MTA internal and external stakeholders to mitigate impacts
between this Project and other MTA C&D projects.
6. Key Performance Indicators
a. Define KPIs, including:
1) Submittals.
2) Costs.
3) Schedule.
4) Customer impacts.
5) Force account resources.
6) Safety issues.
7) Number and dollar amount of change orders.
b. Track and measure KPIs monthly.
c. Include KPI data in the quarterly reports submitted to the Project CEO.
7. Scheduling
a. Develop a Project Schedule baseline within four (4) weeks after PMC
Contract NTP with Project milestones.
b. Review and comment on Design-Builders monthly schedules updates.
c. Track all Project milestones by phase and responsibility.
d. Track and measure variances to Project milestones and deadlines on a
monthly basis.
e. Review and update the Project Management Schedule (“PMS”) on a
monthly basis.

10
f. Verify that the Design-Builders upload their PMS monthly and confirm the
transfers to the MTA C&D P6 Cloud.
g. Prepare detailed progress metrics and graphics showing percentages of
completion, broken down by major Project components.
h. Scrutinize the sequence of construction and advise on duration and
potential advancements for the Project.
i. Evaluate activities in the Design-Builders’ Critical Path Method (“CPM”)
Schedules and two (2) and six (6) week look-ahead schedules, to assess
whether the Design-Builders will meet Substantial Completion and Final
Completion dates.
j. Determine the adequacy and availability of the Design-Builders’ personnel,
equipment, materials, and supplies to the meet Project schedule.
8. Budgeting and Cost Containment
a. Develop and monitor an effective system of Project cost control.
b. Monitor Project budgets, expenditures, Project progress percentage
completion, and drawdowns.
c. Prepare monthly budget and cash flow analyses.
d. Review monthly forecasts and variance analyses.
e. Validate, approve, or reject monthly DB progress payment against Project
progress percentage completion reports and provide the proper
justification for the disposition.
f. Prepare independent cost estimates to validate budgets or costs for
potential changes to the Design-Build Contract.
9. MTA C&D Supplied Services
a. Coordinate, manage, process, and monitor Design-Builders’ field activities
and requests for force account services, including flagging, General Orders
(“GOs”), work trains, access, and protection, using qualified trained
personnel available on an as-needed basis, during day, night, and
weekend shifts.
b. Evaluate and advise whether the Design-Builders’ requests for services are
reasonable and in conformance with the Design-Build Contract.
c. Provide monthly reporting of force account work activities and progress.
d. Reconcile costs of these services with the Design-Builders on a monthly
basis.
e. Verify and advise of any erroneous charges by the Design-Builders for these
services.
f. Coordinate the timing and durations of diversions of service with other
railroad-supplied services so that they are fully utilized and do not extend
beyond scheduled time periods.

11
g. Call the Rail Control Center for any diversions of service at the start of work
and call off diversions of service at the end of work.
h. Provide inspectors for diversions of service.
10. Community Outreach and Stakeholder Communications
a. Develop and maintain a matrix of Project public and private stakeholders’
contact information and stakeholders’ primary issues and concerns.
b. Coordinate and maintain ongoing communication with community
stakeholders to keep them informed of the status of the Project through the
MTA C&D Government Community Relations (“GCR”) group.
c. Coordinate, attend, and prepare materials for local Community Board
meetings to provide updates on construction phase activities.
d. In conjunction with the Design-Builders and MTA C&D, develop Project
advisory notices of likely direct and indirect impacts to service for
passengers, stakeholders, and the local community.
11. Other Project Agreements
a. Review, comment on, and recommend provisions for Project-related
agreements, including cooperative agreements, third-party utility
agreements, property and real estate agreements, and amendments.
b. Assist in negotiation of such agreements.
c. Evaluate and advise on the reasonableness of any proposed costs or fees
related to such agreements.
d. Review invoicing and payments associated with such agreements.
12. Emergency Response Management
a. Upon notification from MTA C&D, PMC field personnel or DB personnel,
dispatch proper personnel to the site to assess and address any
emergencies or unforeseen critical impacts to MTA service, operations, or
customer use.
b. Provide notifications required by MTA C&D safety directive SFD 22-01 and
PRO 23-02, Emergency Management-Management Notifications.
B. Procurement of Design-Build Contracts
1. Assist in setting schedules for procurement activities and bidding.
2. Prepare Transit Authority (“TA”) Labor forms and Train Diversion Forms (“Forms
B/C”).
3. Prepare Division 1 General Requirements.
4. Review and provide comments on Project Requirements and Design Criteria
(“PRDCs”).
5. Review existing archive drawings and verify that they align with PRDCs and
Design-Build Contract Drawings.

12
6. Conduct the Design-Build Contract pre-proposal site tour and pre-proposal
conference.
7. Assist in preparing bidder requests for qualification.
8. Review and provide comments regarding bidder statements of qualification.
9. Prepare responses to written inquiries from prospective proposers.
10. Prepare addenda.
11. Conform adopted changes into the Design-Build Contract prior to award.
12. Participate as technical advisor and non-voting member of the MTA C&D
selection committee for selection of the Design-Builders.
C. Design-Build Contract Administration
1. Develop a design management plan and construction phasing/staging plan.
2. Safety
a. Provide all Consultant personnel with required personal protective
equipment.
a. Establish common safety protocols and procedures for the Project, utilizing
standard MTA C&D safety processes, rules, and regulations.
b. Provide qualified resources to conduct safety inspections, including reviews
of the Project, to verify that the Design-Builders consistently monitor safety.
c. Review and approve the Design-Builders’ safety related submissions,
including the Accident Prevention Program, Hazard Communication
Program, Safety Management Program, Safe Work Plans, and key safety
personnel, in collaboration with MTA C&D Safety Management,
d. Monitor and enforce the Design-Builders’ compliance with all safety related
requirements of the Design-Build Contract.
e. Verify that the Design-Builders’ approved full-time safety personnel are at
the Project site daily in accordance with the Design-Build Contract
requirements.
f. Maintain a log of all Safe Work Plans.
g. Conduct periodic safety walkthroughs with the Design-Builders.
h. Develop and implement a program to verify that no work starts without an
approved Safe Work Plan.
i. In the event that an unsafe condition that is considered a “near miss” (i.e.,
a condition or event that could lead to imminent personal injury or property
damage) has already resulted in injuries or accidents to personnel, or has
already resulted in damage to property, direct the Design-Builders to
implement an immediate corrective action plan, promptly notify MTA C&D
of the incident, and order a stoppage of work if and as appropriate.
j. In the event of an emergency condition, promptly notify NYPD, FDNY, and
other emergency response teams, and MTA C&D, and order a stoppage

13
of work if and as appropriate.
k. During any emergency condition, act prudently and promptly to prevent
damage to property and injury to persons.
l. Review and check for accuracy the Design-Builders’ daily logs and
accident reports.
m. Prepare and obtain all reports on all near misses, personnel injuries,
accidents, property damage, and emergencies within 24 hours of the
incidents.
n. Coordinate lost time accident hours and submit hours monthly to MTA C&D.
o. Keep documentation on all safety activities, inspections, and accidents.
3. Environmental
a. Monitor and enforce the Design-Builders’ compliance with all
environmental related requirements, including those specified in PRDC 12
of the Design-Build Contract.
b. Conduct periodic environmental walkthroughs with the Design-Builders.
c. Verify that environmental submittals are reviewed and are in compliance
with the Design-Build Contract prior to submitting to MTA C&D
Environmental Engineering for review and approval.
d. Liaise with MTA C&D Environmental Engineering to manage and schedule
asbestos abatement, hazardous material handling, and noise and dust
monitoring performed by MTA C&D’s on-call services contractor.
e. Monitor the Design-Builders’ handling of all hazardous materials, including
lead paint.
f. Promptly notify MTA C&D of upcoming hazardous waste disposals, and
schedule dates and times for MTA C&D to sign off on hazardous waste
manifests.
g. In the event of an environmental violation, direct the Design-Builders to
implement an immediate corrective action plan, promptly notify MTA C&D,
and order a stoppage of work if and as appropriate.
h. Review and approve Design-Builders’ corrective action plans.
i. Prepare and obtain all reports on environmental violations within 24 hours
of the incidents.
j. When so instructed by MTA C&D, inspect prospective hazardous material
detected at site.
4. Quality
a. Establish quality protocols and procedures.
b. Identify, plan, and conduct testing, inspection, and monitoring necessary
to verify the Design-Builders’ Quality Assurance/Quality Control (“QA/QC")
procedures and compliance with the Design-Build Contract documents.

14
c. Perform regular audits for QA/QC compliance.
d. Prepare and utilize quality management checklists.
e. Prepare and submit nonconformance reports (“NCRs”) logs.
f. Submit NCRs to MTA C&D within 24 hours of the nonconformance condition
being discovered.
g. Verify that the Design-Builders achieve prompt closure of all NCRs.
h. Notify MTA C&D if NCR items are not timely corrected.
5. ATC and Constructability Reviews
a. Utilizing the constructability review checklist in MTA C&D Design-Build
Project Management Guideline (“PMG”) 319 or other designated MTA C&D
policy or procedure, perform value engineering and constructability
reviews for the Project, including:
1) Scope of work verification.
2) Construction boundaries constructability approach .
3) Construction methods.
4) Equipment and materials.
5) Job phasing.
6) Logistics plans and access.
7) Schedule.
8) Security issues.
9) Construction staging.
10) Storage availability.
11) Impact on traffic.
12) Material availability.
13) Manpower resources and availability.
14) Utilities verification.
15) Maintenance and protection of the work site.
16) Placement of field offices.
17) Available historical information for Stations sites.
18) Hours of work.
19) Design-Build Contract document inconsistencies.
20) Problems.
21) Delays.
22) Change orders.

15
23) Conflicts among the Design-Builders and subcontractors.
24) Temporary facilities that may be required.
b. Prepare and conduct a presentation on findings of reviews and
recommendations for changes, including time and cost impacts.
6. Risk Assessment, Mitigation, and Monitoring
a. Perform qualitative Risk Assessment (“RA”) on a monthly basis in
accordance with MTA C&D Risk Management Guidelines, including risk
identification, mitigation, allocation, and controls.
b. Prepare a Risk Register for review and comment in MTA C&D standard
format within thirty (30) days after NTP.
c. Update the Risk Register on a monthly basis.
d. Perform quantitative cost and schedule RAs (Monte Carlo Simulations) on
a quarterly basis.
e. Present the findings thereof and facilitate a related risk workshop with MTA
C&D each quarter.
f. Collaborate with stakeholders to develop risk mitigation plans and actions.
g. Assign mitigation tasks to risk owners for appropriate action.
h. Record all plans and actions in the Risk Register.
i. Verify that the Risk Register remains current and accurate.
j. Measure effectiveness of risk mitigations and report findings to MTA C&D.
k. Ascertain and provide a checklist of which codes, standards, procedures,
and guidelines apply to the Project work, and the jurisdiction from which
approval is needed, including but not limited to:
1) Uniform Fire Prevention and Building Code of New York State.
2) Energy Conservation Construction Code of New York State.
3) Code of Federal Regulations – Occupational Safety and Health
Administration (“OSHA”), Title 29, Parts 1900-1910.999.
4) Americans with Disabilities Act – Accessibility Guidelines for “Buildings
and Facilities,” Final FTA ADA Circular C4710.1, dated November 4, 2015.
5) Applicable MTA C&D Design Guidelines.
6) Applicable MTA C&D Master Technical Specifications.
7) Structural Inspection Policy Instruction for Department of Subways.
8) MTA C&D Design-Build Project Management Guideline, PMG 346.
9) New York City Transit-Office of System Safety (“OSS”).
10) MTA C&D Policy Instructions P/I 10.17 Painting Safety Project, 10.27
Environmental Management, Chapter 2 – Hazardous Waste
Management and 10.33 Lead Particulate Management.

16
11) The Society for Protective Coatings (“SSPC”), Steel Structures Painting
Manual, Volumes 1 and 2.
12) Underwriters Laboratories (“UL”).
13) American Society for Testing and Materials (“ASTM”) D5064 Standard
Practice for Conducting a Patch Test to Assess Coating Compatibility.
14) AISC Manual of Steel Construction, Allowable Stress Design.
15) AISC Seismic Provisions for Structural Steel Building.
16) ASCE 7-10- Minimum Design Loads for Buildings and Other Structures.
17) American Welding Society.
18) MTA C&D Station Planning and Design Guidelines.
19) MTA C&D Trackwork Installation Guidelines.
20) MTA C&D Track Switch Guidelines.
21) MTA C&D Elevator and Escalator Guidelines.
22) MTA C&D Specification Section 2SR – Survey Requirements.
23) NYC Department of Buildings Technical Policy Procedure Notice 10/88.
24) NYC Department of Parks Regulations.
25) NYC Dept. of Environmental Protection Regulations.
26) NYC Dept. of Transportation Regulations.
7. Technical Reviews
a. Conduct thoroughly technical reviews for request for proposal (“RFP”)
documents including but limited to (all PRDC’s and associated drawings,
Division 1, general condition, and DB agreement) for compliance with MTA
requirements, guidelines and applicable codes. Provide input, feedback,
and comments as necessary.
b. Perform in-depth technical reviews of all design submissions for compliance
with Design-Build Contract requirements.
8. Partnering
a. Within one (1) month after award of the Design-Build Contract, host a
partnering session with MTA C&D and the Design-Builders, to foster a
collaborative working environment, leading to better outcomes, higher
satisfaction among stakeholders, and enhance the overall success of
Projects. The primary purposes of a partnering session include:
1) Enhancing Teamwork and Collaboration
2) Defining a mission statement, aligning Goals and Expectations
3) Setting Performance Standards and common goals
4) Problem solving and Conflict Resolution

17
5) Effective scheduling.
6) Improving communication skills among partners.
7) Establishing an atmosphere of trust and cooperation.
8) Avoiding confrontation and litigation.
9) Developing an action plan.
10) Goal of zero defects for construction and zero safety incidents.
11) Facilitating Innovation and Improvement.
12) Project QA/QC.
13) Invoicing procedures.
a) Host bi-annual sessions with MTA C&D to illustrate an assessment
review for Design-Builder performance during Project progress. The
assessment presentation shall include, but not limited to: Objectives
and scope,
b) Project progress overview / executive summary,
c) Performance Metrics review including,
i. Schedule adherence
ii. Budget performance
iii. Quality of work
iv. Safety performance
v. Compliance and risks
d) Performance Evaluation,
e) Discussion, Feedback, and recommendations:
f) Action Items and Next Steps:
9. Meetings
a. Schedule, conduct, and coordinate regular meetings with the Design-
Builders and MTA C&D to discuss:
1) Project progress.
2) Safety performance
3) Quality control
4) MTA Procedures.
5) Project Schedule, budget, submittals, RFIs
6) Shop drawing review, priority, and coordination.
7) Trade coordination.
8) Environmental issues.

18
9) Commissioning.
10) Special Inspections and Testing.
10. Submittals, Shop Drawings, and RFIs
a. Review, coordinate, manage, and track all design and construction
submittals, RFIs, and shop drawings.
b. Verify that deadlines for reviewing, commenting on, and approving
submittals, shop drawings, and RFIs are on schedule.
c. Screen shop drawings submittals, shop drawings, and RFIs for quality and
correctness before transmitting to MTA C&D.
d. Coordinate responses on shop drawings, RFIs, and submittals.
e. Prepare a weekly log of Design-Builder submittals, shop drawings, and RFIs
with status updates.
f. Prioritize review of submittals, shop drawings, and RFIs based on the Project
schedule.
g. Prepare a list of required submittals and shop drawings.
h. Identify Consultant and MTA C&D disciplines responsible for review of
submittals and shop drawings.
11. Payments
a. Review and evaluate payment requisition from the Design-Builders.
b. Prepare certification letters for payment with appropriate supporting
documentation, which shall constitute a representation to MTA C&D that
based on Consultant’s determination, the Design-Build Contract work has
progressed to the point indicated, and the quality of the work is in
accordance with the Design-Build Contract.
c. Prepare monthly Design-Builder Earned Value Reports.
d. Process the Design-Builders’ invoices promptly.
e. Follow-up with MTA C&D as necessary for prompt payment of invoices.
12. Changes
a. Manage and process changes to the Design-Build Contract.
b. Review, evaluate, and validate all proposed changes to the Design-Build
Contract.
c. Inform the Project CEO of notices of change order submitted by the Design-
Builders.
d. Develop, coordinate, estimate, process, and assist in negotiating change
orders.
e. Review Design-Builder change order cost estimates.
f. Incorporate approved changes into budget revisions.

19
g. Advise Project CEO whenever projected costs exceed budgeted costs.
13. Design Development
a. Provide design development support from design start through
construction completion.
b. Evaluate Design-Builder proposals for deviations and substitutions.
c. Verify the Design-Builders comply with all Design-Build Contract
requirements.
d. Verify design documents for interdependencies/coordination among
Project disciplines, including civil, structural, electrical, mechanical,
plumbing, communications, traction power, track, signals, architecture,
and vertical transportation systems.
e. Address historical landmark or archaeological issues (if any).
14. Construction
a. Take appropriate action to prevent installation of work, materials, or
equipment that has not been approved or failing to conform to the Design-
Build Contract documents.
b. Reject work that does not conform to the requirements of the Design-Build
Contract documents.
c. Immediately provide written notification to MTA C&D and the Design-
Builder of such rejection.
d. Monitor, assist, and coordinate with the Design-Builders and MTA C&D the
delivery and installation of any owner-furnished equipment.
e. Check “red-line marked” full-size drawings on a regular basis and verify that
the Design-Builders are inserting all changes in timely fashion.
15. Insurance
a. Periodically review and report to Project CEO whether the Design-Builders’
insurance complies with the Design-Build Contract requirements.
b. Require the Design-Builders to provide updated and renewed insurance as
required.
16. DBE Requirements
a. Monitor the Design-Builders’ compliance with the Design-Build Contract
DBE requirements.
b. Advise MTA C&D in writing promptly of any discrepancies in compliance
with Design-Build Contract goals.
17. Permitting
a. Verify that Design-Builder requests for permits are timely.
b. Monitor and confirm that all required permits are valid and current.
c. Where MTA C&D is the AHJ, provide support for the review of permit

20
applications and forms, design documents, special inspections, approvals
for occupancy, and overall code compliance.
18. Monitor Design-Builders work performance against PMP and/or PEXP
benchmark plan and document any deviation from the plan.
19. Maintenance and Protection of Traffic (“MPT”).
a. Direct and verify that the Design-Builders coordinate their MPT efforts with
the New York City Department of Transportation’s Office of Construction
Mitigation and Coordination.
20. Utilities and Agencies
a. Direct and verify that the Design-Builders coordinates their efforts with utility
companies, other New York City, State and Federal agencies, and MTA
C&D to minimize disruptions.
b. Secure, review, and transmit to MTA C&D all utility permits and records
required by New York City and State building codes and the Design-Build
Contract documents.
c. Obtain letters signed by responsible representatives of the Design-Builders
certifying that all pertinent drawings and documents have received the
required approval of all utility companies and New York City and State
agencies, and that they are an accurate, detailed representation of the
surface, subsurface, and overhead structures that must be maintained, or
have been relocated, built, or restored.
21. Field Activity Inspections
a. Submit daily field reports in ASITE including:
1) Activities taking place.
2) Location of work.
3) Weather.
4) Subcontractor activities.
5) Equipment used.
6) Name and pass numbers of flaggers.
7) Shifts worked.
8) Visitors.
9) Pictures and sketches (if necessary).
b. Verify at the close of each work-day that:
1) Design-Builders have secured barricades at street level.
2) There are no loose items.
3) No gas bottles are stored on site.
4) Equipment is safe and secured at track level.

21
5) Tracks are cleared of all equipment, debris, and any other items that
could cause accidents.
22. Miscellaneous
a. Develop and manage an issues escalation process with the Design-Builders
to resolve issues quickly at the lowest level possible, and to promptly
escalate issues that cannot be resolved at lower levels.
b. Forward all transfer of title documents for construction materials to MTA
C&D for review.
c. Report any strikes or delays by the Design-Builders’ workers and maintain
records of same.
d. Verify implementation and execution of requirements of Buy America and
New York Buy American Acts.
e. Request test trains before station platforms are placed into service.
D. Commissioning and Special Inspections
1. General
a. Establish processes and procedures with the Design-Builders for
commissioning, component acceptance, and final acceptance.
b. Provide the following reports to the Project CEO for review:
1) Commissioning Plan.
2) Commissioning Activities Matrix, showing the equipment to be
commissioned, and the commissioning stakeholder roles and
responsibilities (lead, approve, support, verify, sign-off).
3) Bi-weekly deficiency lists.
4) Resolution Reports.
5) Commissioning meeting agendas and minutes.
6) Design and Submittal comments.
7) Field Observation, Deficiency, and Resolution Reports.
8) Monthly Test and Inspection reports.
9) Test Approvals.
10) Photograph Reports of proper installation and deficiencies of each
commissioned system.
11) Commissioning Status Reports.
c. Meet with relevant parties to address commissioning issues, including MTA
C&D, the Design-Builders, NYCT’s Maintenance of Way (“MOW”) Elevator
and Escalator Division (“E&E”), MTA C&D’s Office of Code Compliance,
and MTA C&D’s Electronics Maintenance Division (“EMD”).
d. Prepare testing and commissioning documentation and flow charts.

22
e. Timely coordinate with MTA C&D user groups and disciplines responsible for
observation of testing and acceptance.
f. Coordinate, schedule with, and assist the Design-Builders to perform initial
start-up and all pre-final testing.
2. Elevator Commissioning
a. Support validation, testing, and documenting of elevators, integrated
components, and systems performance.
b. Review, comment, and approve all elevator test procedures.
c. Identify any critical safety and code related deficiencies that would
prevent the elevators from going into service.
d. Coordinate with the Design-Builders’ elevator installers and testers and E&E
to schedule hold point inspections, final acceptance tests, and 6-hour /24-
hour operating tests.
e. Work with the Design-Builders and MTA’s Office of Code Compliance to
resolve any code compliance issues.
f. Obtain required concurrence letters.
3. Communications System Commissioning
a. Manage the Design-Builders’ communications commissioning and system
integrator for compliance with Design-Build Contract requirements.
b. Review and comment on equipment submittals, drawings, and
specifications.
c. Coordinate with the Design-Builders and the NYCT Communications
Engineer, MOW Engineering System, and Integration or OSS Fire Safety.
d. Witness all testing per approved test procedures.
4. HVAC Commissioning
a. Review and comment on equipment submittals, drawings, specifications,
and O&M Manuals.
b. Coordinate with the Design-Builders and NYCT’s MOW HVAC division.
c. Manage development and performance of pre-functional and verification
checks and startup testing.
d. Witness and comment on testing, adjusting, and balancing.
e. Manage development and performance of functional performance
testing and system integration testing.
f. Issue test approvals.
g. Submit a final commissioning report.
5. Special Inspections
a. Retain the services of a Special Inspection Agency approved by MTA C&D

23
(the “SI Agency”) with:
1. Demonstrated relative competence, experience, and training.
2. The necessary qualifications to adequately perform the inspections and
testing specified in Chapter 17 of the 2020 New York State Building Code
and in the Design-Build Contract documents.
b. Verify that the SI Agency:
1. Reviews and accepts the schedule of work requiring Design-Builder
special inspections and tests prior to their start.
2. Notifies the Design-Builders of the SI Agency’s presence and
responsibilities.
3. Timely tests and inspects all required work for conformance with the
Design-Build Contract documents and provisions of the NYS Building
Code.
4. Submits Individual signed and sealed test and inspection reports for
each inspection conducted, provided to MTA C&D and the Design-
Builders within five (5) business days after completion of the inspection
to MTA C&D and Design Builder.
5. Submits a final summary report stating findings of all Special Inspections.
c. Facilitate coordination between the Design-Builders and the SI Agency.

E. Substantial Completion, Final Completion, and Close-Out


1. Inspect in detail all the areas of the work that are completed by the Design-
Builders and become ready for pre-final and final inspections.
2. Receive, coordinate, and schedule the Design-Builders’ requests for pre-final
and final inspections and acceptance of work, including testing and training
required for acceptance of the facilities.
3. Arrange for all tests to be performed in the presence of designated MTA C&D
personnel.
4. Prepare a comprehensive list of items that must be completed by the Design-
Builders prior to final inspections.
5. Receive, coordinate, and process the Design-Builder requests for inspection
and acceptance of work by MTA C&D.
6. Document and accurately file data required for substantial completion, final
completion, and close-out as it becomes available.
7. Make recommendations to MTA C&D as to whether the Design-Builders have
achieved substantial completion and final completion.
8. Identify for MTA all remaining work and punch list items of incomplete or
unsatisfactory items with a schedule for their completion.
9. Perform a walkthrough with Design-Builders to define new punch list items.

24
10. Manage, coordinate, and confirm delivery from the Design-Builders of:
a. O&M manuals.
b. Plans and specifications.
c. Current vellum reproductions showing the work as installed, including
without limitation: structural, mechanical, electrical, communications,
track, traction power, signals, and other base building systems.
d. All spare parts.
e. All guarantees, specific warranties, affidavits, releases, bonds, and waivers
required under the Design-Build Contract.
11. Maintain systematic, retrievable records of all testing, inspections,
acceptances, and any outstanding punch lists items in ASITE.
12. Coordinate training sessions for MTA C&D personnel.
13. Maintain and compile training and demonstration attendance sheets.
14. Verify that training manuals are provided to attendees as applicable.
15. Return all Design-Builder-supplied equipment to the Design-Builders and obtain
a receipt therefrom.

4.0 Personnel – Consultant shall:


A. Provide a listing of all Consultant personnel for MTA C&D review and approval.
B. Remove or replace Key Personnel only with the prior written approval of the
Project CEO and approval of a satisfactory replacement.
C. Consultant Personnel Training
1. Provide hearing conservation and respiratory protection training to all
Consultant personnel.
2. Require all Consultant personnel attend and complete MTA C&D track safety
training.
3. Require all Consultant field staff to attend one-day MTA C&D Engineer-In-
Charge (PMG 123) training sponsored by MTA prior GO and Flagging-Under-
Traffic occasions.
4. Require Consultant personnel to obtain and maintain current OSHA-30
certificates and complete Public Employee Safety and Health (“PESH”)
training.
5. Require all Consultant field staff to attend asbestos and lead policy instruction
and awareness training.
6. Require all Consultant personnel to receive ASITE training provided by MTA
C&D.
D. Timekeeping and Attendance

25
1. Provide and maintain an electronic timekeeping system for the entire duration
of this Contract.
2. Submit a written timekeeping program and proposed timekeeping system for
approval by MTA C&D.
3. Equip all Project and field office locations to which Consultant personnel will
report with the electronic timekeeping devices.
4. Require all Consultant and sub-consultant personnel to clock in and out at the
beginnings and ends of shifts, as well as in and out at the beginnings and ends
of lunch breaks. Consultant personnel full 8-hour shifts do not include lunch
breaks. Refer to State Employment document regarding work hours and lunch
breaks.
5. Submit electronic timesheets to MTA C&D on a weekly basis, unless otherwise
specified by MTA C&D, showing the names, dates, and times of personnel in
and out of Project locations.
6. Maintain a daily attendance log of its staff and sub-consultant staff and attach
this log to Consultant’s monthly payment requisition.
7. Maintain a visitor’s log including attendance of all visitors to offices and
worksites.
8. Except for the PMC design compliance team, require all PMC staff to report to
the field offices on weekdays and weekends if they are scheduled to work.
9. Require all full-time PMC staff to work on site, and not remotely unless approved
in advance by the Project CEO.

26

You might also like