Slide 1: Title Slide

"Good [morning/afternoon], everyone. Today, I’ll be presenting the progress and

insights from our project on migrating an organization's AS 400 system to SAP
Finance and Control (FICO). My name is [Your Name], and I’ll take you through the
major accomplishments, challenges, lessons learned, and action items from this
project."

Slide 2: Introduction
"Let’s begin by providing some context. The goal of this project was to migrate an
organization’s legacy AS 400 system to SAP FICO, with the aim of improving
financial reporting, scalability, and ensuring regulatory compliance. The project
commenced on October 6, 2024, and is expected to conclude by November 17,
2024, with a budget of $37,595. We also had a contingency reserve of $3,145 to
manage unforeseen issues."

Slide 3: Major Accomplishments

"Moving on to the major accomplishments of the project:
1. Successful System Migration: Despite the complexity of migrating from
AS 400 to SAP FICO, the system was successfully transitioned within the
planned timeline.
2. Improved Financial Reporting: The SAP FICO system offers enhanced
financial reporting capabilities, providing a more accurate and efficient way to
track financial data.
3. User Training: Comprehensive training sessions were conducted for end-
users to ensure smooth adoption of the new system.
4. Risk Mitigation: We proactively implemented strategies to identify and
mitigate risks, ensuring minimal disruptions during the migration process."

Slide 4: Major Challenges

"Now, let’s discuss some of the major challenges faced during this project:
1. Data Quality Issues: One of the biggest hurdles was dealing with the legacy
data from the AS 400 system. There were discrepancies that required
thorough cleaning and validation before migration.
2. System Compatibility: The AS 400 system and SAP FICO are quite different
in terms of architecture, making the migration process technically
challenging.
 3. Time Constraints: With a tight timeline for testing and debugging, it was
difficult to ensure every potential issue was caught in time.
4. User Resistance: As expected, some users initially resisted the change due
to unfamiliarity with the SAP FICO system. Overcoming this resistance took
dedicated training and support."

Slide 5: Improvements Required

"While we’ve made significant progress, there are areas that need improvement:
1. Enhanced Testing Environments: Going forward, more robust testing
environments would allow us to better simulate the live conditions, ensuring
fewer surprises during migration.
2. User Involvement in Design: Early and continuous user involvement in the
design and testing phases would help in addressing issues earlier and refining
system features.
3. Scalability Planning: While the migration was successful, ensuring that the
SAP FICO system can scale as the company grows will be critical.
4. Feedback Loops: We could have incorporated more iterative feedback loops
to improve system usability and performance during key milestones."

Slide 6: Action Items for the Team

"Now let’s look at the action items for our team moving forward:
1. Finalize Project Documentation: We need to ensure that all the project
documentation is completed, including the final migration reports and system
handover documents.
2. Post-Go-Live Support: Assign a dedicated team for post-go-live support to
handle any user queries or issues that may arise after deployment.
3. Knowledge Transfer: Organize sessions for the IT and finance teams to
ensure they are equipped with the necessary knowledge for handling the new
system.
4. Performance Monitoring: We need to continuously monitor the
performance of the SAP FICO system to identify any bottlenecks or issues
that could affect efficiency."

Slide 7: Commitment and Accountability

"To ensure that the project continues to succeed, we need to maintain commitment
from all stakeholders:
 1. Data Integrity: Our team is committed to maintaining the integrity of data
throughout the system’s lifecycle.
2. User Support: We’ll continue providing strong support to the users to ensure
smooth operations and to address any post-migration issues.
3. Follow-Up Responsibilities: Clear accountability for follow-up actions is
essential to prevent any gaps or delays in the project’s ongoing activities."

Slide 8: Lessons Learned

"Let’s now turn to the key lessons we’ve learned from this project:
1. Effective Communication: Clear communication among the team members
and stakeholders helped us stay on track and mitigate potential issues early.
2. Detailed Planning: Having a detailed plan and a risk management strategy
enabled us to anticipate and address many of the challenges that arose.
3. Flexibility: We learned the importance of flexibility, especially when
unexpected challenges emerged, allowing us to adapt and keep moving
forward.
4. Stakeholder Involvement: Involving stakeholders early on, especially
during the testing phase, was critical to the project’s success."

Slide 9: Summary
"To summarize:
1. The project was successfully completed despite facing various challenges
such as data quality issues and tight timelines.
2. SAP FICO has greatly enhanced the organization’s financial processes,
providing better accuracy and reporting.
3. We have gained valuable insights, especially in terms of planning, risk
management, and stakeholder involvement, which will be beneficial for future
projects.
4. Ongoing support and improvements are necessary to ensure the system
remains effective and adaptable."

Slide 10: Timeline of the Migration

"Here is a brief overview of the migration timeline:
1. Phase 1: Planning & Assessment (Oct 6 – Oct 12, 2024)
 2. Phase 2: Data Migration & Configuration (Oct 13 – Oct 30, 2024)
3. Phase 3: User Training & Testing (Nov 1 – Nov 10, 2024)
4. Phase 4: Go-Live & Post-Go-Live Support (Nov 15 – Nov 17, 2024)
Each phase was designed to ensure smooth progress from one stage to the next,
with the goal of achieving successful migration and system adoption."

Slide 11: Key Stakeholders Involved

"The success of this project was possible because of the involvement of various
stakeholders:
1. Project Sponsor: [Sponsor Name]
2. Project Manager: [Your Name]
3. Finance Team: They were key users of the SAP FICO system.
4. IT Team: They were responsible for the technical aspects of the migration.
5. SAP Consultants: Their expertise was essential for configuring the system."

Slide 12: Risk Management Strategy

"To manage risks, we took several measures:
1. Risk Identification: Regular risk assessment meetings were held to
proactively identify potential issues.
2. Risk Mitigation: We implemented strong data validation checks and
conducted extensive testing.
3. Risk Monitoring: We continuously monitored the system’s performance
throughout the migration process.
4. Risk Response: In case of any issues, we had rapid-response teams in place
to resolve problems quickly."

Slide 13: References

"Finally, I would like to acknowledge the references and sources that were crucial in
guiding this project:
1. Project Management Institute. A Guide to the Project Management Body of
Knowledge (PMBOK Guide), 7th edition.
2. SAP Best Practices Guide, SAP AG.
3. Additional resources relevant to SAP configuration and implementation."
Conclusion:
"That concludes my presentation. I hope this gives you a clear picture of our journey
with the AS 400 to SAP FICO migration. Thank you for your time, and I’m happy to
take any questions."

This script covers a detailed walk-through of the presentation, lasting approximately

15 minutes when spoken at a moderate pace.
4o mini