THE JAMMU AND KASHMIR

CIVIL SERVICE REGULATIONS

VOLUME I

RELATING TO :
SALARY, LEAVE, PENSION
AND
TRAVELLING ALLOWANCES

FIRST EDITION
(9TH REPRINT 2006)

Incorporating Corrections up to
Ending August, 2006
 THE JAMMU AND KASHMIR
CIVIL SERVICE REGULATIONS

VOLUME I

TABLE OF CONTENTS Page

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PART I-PRELIMINARY
CHAPTER I-EXTENT OF APPLICATION ... ... 1
Right of changing or interpreting rules ... ... 2-3
CHAPTER II-DEFINITIONS ... ... 4-15
PART II-RULES REGULATING PAY AND ALLOWANCES
CHAPTER III-GENERAL RULES ... ... 16-50
Conditions of age and health ... ... 16
Conditions of employment ... ... 21
Lien on appointment ... ... 27
Date of reckoning allowances ... ... 30
Charge of office ... ... 31
Promotion during leave ... ... 31
Personal allowances ... ... 31
Local allowance (Article 41-A) ... ... 32
Advances and their recovery ... ... 40
Transfer on duty ... ... 41
Pay of officers undergoing training or instructions ... 41
CHAPTER IV–ADDITIONS TO SALARY AND
DEPUTATIONS ... ... 65-88
Increase of salary ... ... 65
Additions to salary ... ... 65
Permanent appointments ... ... 68
Pay of temporary posts and deputations ... ... 68
Grant of deputation allowance ... ... 71
Deputation from other State Governments etc. ... ... 75
Epidemic duty ... ... 77
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CHAPTER IV-A-RENT OF GOVERNMENT
RESIDENCES ... ... 78-88
Conditions for grant of rent-free houses ... ... 78
Capital cost of residence ... ... 79
Capital cost of residences occupied by
Private persons ... ... 80
Standard rent and assessment thereof ... ... 80
Gardens attached to buildings ... ... 85
General instructions for furnishing of
residential buildings ... ... 86
CHAPTER V-OFFICIATING ALLOWANCES-
GENERAL RULES ... ... 89-90
Section I-Definitions and Limitations ... ... 89
Charge Allowances (Deleted)
Section II-Privilege Leave Vacancies ... ... 90
CHAPTER VI-OFFICIATING ALLOWANCE ... ... 91-95
Rules for calculation ... ... 91
Officer with a substantive appointment ... ... 91
Sub-Divisional allowance (Deleted)
CHAPTER VII-REGULATION OF PAY AND ALLOWANCES
IN APPOINTMENT ON PROGRESSIVE
OR TIME-SCALE OF PAY ... ... 96-123
Limitation ... ... 96
Accrual of increment ... ... 96
Regulation in case of reduction ... ... 104
Initial Pay ... ... 108
Service and pay counting for increment ... ... 119
Officers under training ... ... 122
CHAPTER VIII-COMBINATION OF APPOINTMENTS
AND SALARIES ... ... 124-127
Charge of current duties ... ... 124
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Temporary arrangements (Deleted) ... ...
Appointments on the same establishment
(Deleted) ... ...
CHAPTER IX-JOINING TIME ... ... 128-134
Extent of application ... ... 128
Period admissible ... ... 128
Extension ... ... 131
When leave intervenes ... ... 132
Appointment changed ... ... 132
Allowances ... ... 133
Exceeding joining times ... ... 133
CHAPTER X-OFFICERS DISMISSED OR SUSPENDED
OR IMPRISONED ... ... 135-146
Officers dismissed or suspended ... ... 135
Committals to prisons ... ... 141
Leave while under suspension ... ... 142
PART III-LEAVE RULES
CHAPTER XI-GENERAL CONDITIONS OF LEAVE ... ... 147-156
Section I-General rules ... ... 147
Extent of application ... ... 147
Discretion of Government ... ... 148
Maximum leave admissible ... ... 149
Recall from leave ... ... 149
Section II-Service qualifying for leave ... ... 149-150
Temporary service ... ... 149
Non-qualifying service ... ... 149
Press servants ... ... 150
Probationers ... ... 150
Officers under training ... ... 150
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Section III-Deleted
Section IV –Commencement and end of leave ... ... 151-153
Section V-Return to duty ... ... 153-155
Permission to return ... ... 153
Report of return ... ... 153
Overstaying leave ... ... 154
Section VI-Combination, extension and
Commutation of leave ... ... 155-156
General rules ... ... 155
Combined leave ... ... 155
Extension of leave ... ... 156
Commutation of leave ... ... 156
CHAPTER XII-SHORT LEAVE ... ... 157-169
Section I-Casual leave ... ... 157
Quarantine leave ... ... 160
Section II-Privilege Leave- Ordinary Rules ... ... 162-165
Temporary service ... ... 162
Amount earned ... ... 162
Calculation ... ... 163
Qualifying service ... ... 163
Limit ... ... 163
Amount due ... ... 163
Interruption of duty caused by absence ... ... 163
Condition of grant ... ... 163
Leave allowance ... ... 164
Local and other allowances how affected ... ... 164
Section III-Privilege leave in case of regular
vacations ... ... 165-168
Commutation of half-pay leave ... ... 167
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Section IV-Deleted
Section V-Maternity leave ... ... 168-169
CHAPTER XIII-LONG LEAVE ... ... 170-181
Section I-Extent of application ... ... 170
Section II-Long leave ... ... 170
Leave on medical certificate ... ... 170
Leave on private affairs ... ... 171
Furlough ... ... 171
Study leave ... ... 172
Disability leave ... ... 172
Leave without allowances ... ... 173
Leave allowances ... ... 175
Leave allowances to Government servants
suffering from Tuberculosis or Cancer ... ... 175
Leave after 55 years of age ... ... 176
PART IV-PENSION RULES
CHAPTER XIV-GENERAL RULES ... ... 182-194
Section I-Extent of application ... ... 182
Section II-Cases in which claims are inadmissible
Specification of cases ... ... 193
Misconduct or inefficiency ... ... 193
Claims of widows ... ... 194
Limitations ... ... 194
CHAPTER XV-CONDITIONS OF QUALIFYING
SERVICE ... ... 195-215
Section I-Definitions of qualifying service
Beginning of service ... ... 195
Conditions of qualification ... ... 195
Section II-First condition
Service under Government ... ... 195
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Section III-Second condition
General principles ... ... 195
Apprentices ... ... 197
Probationers ... ... 197
Permanent officer deputed ... ... 197
Officers lent to other employers ... ... 198
Permanent absorption under the foreign
employer ... ... 205
A-Cases of Autonomous/Statutory Bodies
excluding Public Sector Undertakings ... ... 208
B-Cases of Public Sector Undertakings ... ... 211
Permanent absorption under the Central
Government ... ... 213
Substantive office abolished ... ... 214
Settlement Department ... ... 214
Section IV-Third condition
Sources of remuneration ... ... 215
Section V-Deleted
CHAPTER XVI-RULES FOR RECKONING SERVICE ... 216-220
Section I-Periods of leave ... ... 216
Section II-Suspension, resignations, breaks and
deficiencies in service
Period of suspension ... ... 217
Resignation and dismissals ... ... 218
Interruptions ... ... 218
Condonation of interruption and deficiencies ... ... 219
Addition to qualifying service when a
Government servant is declared surplus ... ... 219
CHAPTER XVII-CONDITIONS OF GRANT OF
PENSION ... ... 221-236
Section I-Classification of pension ... ... 221
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Section II-Compensation pension
Explanation ... ... 221
Selection of discharge ... ... 221
Restrictions ... ... 222
Section III-Invalid Pensions
Conditions of grant ... ... 222
Rules of medical certificates ... ... 222
Form of medical certificate ... ... 223
Restrictions ... ... 223
Applicant to be discharged ... ... 224
Section IV-Superannuation and special pension
Explanation ... ... 224
Section V-Retiring pension ... ... 234
CHAPTER XVIII-AMOUNT OF PENSION ... ... 237-274
Section I-General Rules
Amount how regulated ... ... 237
Award of full pension ... ... 237
Limitation ... ... 239
Section II-Amount of superior and inferior pension
Amount admissible ... ... 239
Section III-Amount of Pension (Revised) ... ... 242
Section III-A-Death-cum-Retirement Gratuity ... ... 254
Section III-B-Procedure for payment of Death
cum-Retirement Gratuity ... ... 258
Section IV-Allowances reckoned for pension
Emoluments and average emoluments ... ... 262
Allowances which do not count ... ... 273
Net emoluments taken ... ... 273
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Section V-Commuted value of pension ... ... 274
CHAPTER XIX-Section I-Special rules for purely
Commercial Departments ... ... 275
CHAPTER XIX-A-WOUND AND OTHER
EXTRAORDINARY PENSIONS ... ... 276-283
Section I-General rules ... ... 276
Section II-Wounds, injuries or other disabilities
sustained otherwise than on service
with a military force ... ... 276
Pension Award to families of Government
Servants who die as a result of action against
hostiles/Terrorists/Dacoits etc. etc. ... ... 281
Actual operation ... ... 283
CHAPTER XIX-B-EX-GRATIA PAYMENTS FOR
TRAVELLING BY SERVICE
AIRCRAFTS ON DUTY ... ... 284-285
Ex-gratia payment of relief to the beneficiaries
of the Government servants reported missing ... ... 284
CHAPTER XX—RE-EMPLOYMENT OF PENSIONERS ... ... 286-296
Section I-Civil pensioners
Notice of re-employment ... ... 286
After compensation gratuity ... ... 286
After compensation pension ... ... 286
After invalid pension ... ... 288
After superannuation and retiring pensions ... ... 288
Fixation of Pay of Re-employed Pensioners ... ... 288
Section II-Other pensioners ... ... 292
Military pensioners ... ... 292
Section III-Pension for new service
When admissible ... ... 296
When gratuity is not refunded ... ... 296
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PART V-RECORD OF SERVICE
CHAPTER XXI-GENERAL RULES ... ... 297-299
Section I-Gazetted officers ... ... 297
Section II-Non-Gazetted officers
Service books and service rolls ... ... 297
Responsibilities for entries ... ... 298
PART VI-PROCEDURE RELATING TO LEAVE
CHAPTER XXII-APPLICATION FOR AND GRANT
OF LEAVE ... ... 300-302
Section I-Application ... ... 300
Privilege leave ... ... 300
Medical certificate ... ... 300
Section II-Grant of leave
General rules ... ... 301
Gazetted officers ... ... 301
Non-Gazetted officers ... ... 302
Government servants in foreign services ... ... 302
CHAPTER XXIII-PAYMENT OF LEAVE
ALLOWANCES ... ... 303-305
Place of payment ... ... 303
Leave outside India ... ... 305
PART VII-PROCEDURE RELATING TO PENSIONS
CHAPTER XXIV-APPLICATION FOR AND GRANT
OF PENSIONS ... ... 306-323
Section I-General ... ... 306
Section II-Application
A. Gazetted Government Servants ... ... 311
B. Non-Gazetted Government Servants ... ... 313
Form of ‘No Demand Certificate’(Deleted)
Form A-To be signed by a retiring Govt.
servant ... ... 321
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Form B-To be signed by the legal heirs or
members of the family of a
deceased pensioner ... ... 322
CHAPTER XXV-PAYMENT OF PENSION ... ... 324-335
Anticipatory pension to Gazetted Officers ... ... 324
Anticipatory pension to Non-Gazetted Govt.
servants ... ... 325
Assumptive pension ... ... 325
Commercial employment after retirement ... ... 327
Transfer of pension from one State Treasury to
another ... ... 328
Renewal of pension payment order ... ... 328
Lapses and forfeitures ... ... 329
Attachment of pension by process of Court ... ... 329
PART VIII-RULES RELATING TO TRAVELLING
ALLOWANCE
CHAPTER XXVI-DEFINITIONS AND GENERAL
RULES ... ... 336-341
Section I-Principles of calculation ... ... 336
Definitions ... ... 336
Route for calculation of travelling allowance ... ... 336
Free means of locomotion ... ... 337
Section II-Classification of Officers ... ... 339
General classifications ... ... 339
Temporary employees ... ... 341
Combination of appointments (Deleted)
CHAPTER XXVII-MILEAGE ALLOWANCES ... ... 342-351
Explanation ... ... 342
Section I-Travelling by Railway ... ... 342
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Section II-Travelling by Road
Definition ... ... 345
Mileage rates ... ... 345
Special conveyance ... ... 347

CHAPTER XXVII-A-Section III-Journeys by air/

Journeys on tour ... ... 348-351
Travelling allowance ... ... 349
CHAPTER XXVIII-TRAVELLING ALLOWANCE
FOR JOURNEYS ON TOURS ... ... 352-376
Section I-General Rules
Title to allowance ... ... 352
Tents and tentage allowance ... ... 358
Section II-Permanent allowance
Condition of grant ... ... 359
Conditions under which exchangeable ... ... 359
Not drawn during leave, etc. ... ... 359
Section III-Conveyance and horse allowance ... ... 360
Section IV-Daily allowance-Conditions
Conditions of grant ... ... 367
Halts during tour ... ... 369
Headquarters ... ... 370
Section V-Daily allowance-Rates ... ... 371
Military officers ... ... 373
Daily allowance during trainings ... ... 373
Section VI-Mileage in lieu of daily allowance
When daily allowance is exchangeable ... ... 373
Section VII-Actual expenses in lieu of travelling
allowance and halting allowance ... ... 375
CHAPTER XXIX-OTHER JOURNEYS ... ... 377-397
Section I-Joining first appointment ... ... 377
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Section II-Journeys on Transfer
General rules ... ... 377
Transfer not on public grounds ... ... 384
Exceptions ... ... 384
Appointment changed in transit ... ... 384
When leave intervenes ... ... 384
Section III-Journey to hill stations
Travelling allowance rules for special
localities ... ... 385
Section IV-Journeys to attend examination
Departmental examination ... ... 385
Section V-Journeys occasioned by leave or
retirement ... ... 386
Leave Travel Concession ... ... 388
Recall from leave ... ... 388
Section VI-Journeys to attend Courts to give
evidence ... ... 389
Journey during suspension ... ... 392
Section VII-Journeys on other occasions to
attend Pasteur Institute ... ... 393
Rules governing grant of Travelling Allowance
to Members of All India Service ... ... 394
Journeys to attend Technical Conferences and
Departmental meetings in India etc. ... ... 394
Journeys outside India ... ... 395
T. A. to Non-Official Members of Committees
constituted by Government ... ... 395
CHAPTER XXX-SPECIAL RULES FOR ANNUAL
MOVE OF GOVERNMENT ... ... 398-400
Journeys between Jammu and Kashmir ... ... 398
General rules ... ... 398
Annual move of Government ... ... 398
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CHAPTER XXX-A-RULES REGULATING THE GRANT
OF TRAVELLING ALLOWANCE TO
GOVERNMENT SERVANTS WITH
HEADQUARTERS AT JAMMU OR
SRINAGAR FOR JOURNEYS TO THE
HEADQUARTERS OF GOVERNMENT ... 401-403
CHAPTER XXXI-RULES OF PROCEDURE ... ... 404-408
Countersignature ... ... 404
Controlling and Audit Officers duties ... ... 405
Incidence of charge ... ... 407

Note :—For Schedules See Volume II.

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