Note: Please print out a copy of this checklist, Sign and submit the same along with your

application.

Passport Application Checklist

For Adult
Place a tick in the box for documents you are submitting or if the statement is applicable to your case.
Section A: Standard Documents You Staff
● Fill online Application form - available at https://services.vfsglobal.com/aus/en/ind/
• Download and print the online filled form.(Register on the website
(https://embassy.passportindia.gov.in/) and create your User Id for filling an
online application form)
o Applicant must Sign the first page (underneath the photograph) and last page of
the Passport Application Form.
o If you want to update your parents name then submit a copy of their passport or any
other supporting document issued by Indian government.
o Applicants are advised to ensure accuracy of the details entered in the online Form.
o Any Errors on the printed form cannot be modified by Pen/Pencil at the time of
Submission.
o All the details should be visible after printing the Passport Application Form.
o In case of an abbreviated name, e.g. Mr. M.K Sharma - Please provide full name while
completing online passport application and documentary proof as initials are no
longer accepted by Government of India
o Applicants applying for Complete name change or Change of Name after
marriage/divorce, fill online application form with the name you wish to be on your
new passport.
o Provide accurate contact details (telephone/mobile number) to reach you for any
additional information. Land: ______________________ Mobile: _________________________
o It is mandatory to provide Indian address either in "Passport Printable Address
Details" or "Other Address Details" field in passport application as the Indian address
would be required for carrying out police verification. Passport applications deficient
of this information would be returned to applicant.
● Two recent photographs (2 inch x 2 inch) Not less than 6 months, meeting strict
specifications. see https://services.vfsglobal.com/aus/en/ind/for more details. IPVSC
Centres in Australia provide photography services as per the guidelines of International
Civil Aviation Organisation (ICAO). This service is chargeable and available for standard
photographs of adult and children. Please click below link to refer the guidelines.
https://www.vfsglobal.com/one-pager/india/australia/passport-
services/English/pdf/photograph-guidance-for-applicants.pdf
● Current Original passport
o Except in the case of Lost Passport
● Complete Personal Particular Form
● Current Visa Status
o VEVO/Visa Grant Notice/Visa sticker is an acceptable proof for a valid visa status. For all
bridging visas, a ‘Visa Grant Notice’ must also be provided (along with VEVO not
older than 30 days) clearly specifying the category of visa applied for.

• Mode
● of Payment:-
o Eftpos / Credit card –MasterCard or Visa Card issued in Australia (at VFS counters)
o Cash (at VFS Counters only)
o Money / Postal Order payable to “VFS Services Australia Pty Ltd” only
o Post Applications- Complete Credit Card Authorization form
Note: - Personal Cheque and Company Cheque are not acceptable.
- Courier Fee is mandatory (Applications received by post will be returned by post)
● Appointment Letter:-
o All Applicants visiting the application centre for submitting their applications in
person are required to schedule an appointment. (Applications sent by Post/Courier
do not require scheduling an appointment)
o Visit https://services.vfsglobal.com/aus/en/ind/to schedule an appointment.

C/AUS/IND/14 1 18/09/2024
 Note: Please print out a copy of this checklist, Sign and submit the same along with your
application.

Section B : Additional documents based on specific conditions

Condition 1: Has your passport expired more than one month ago from the date you plan to lodge your
application?
● If Yes, Complete Form I (Attested by JP or Notary)
(NSW residents kindly submit documents attested by a Notary Public only, list of NSW
notaries available at: https://notarynsw.org.au/find-a-notary)
And provide a copy of Australian address proof (JP Attested) and copy of two Indian
photographic IDs (Driving License/Voter Card/Aadhar card, etc.)
Condition 2: Is your Current Signature different from the one on your passport?
● If Yes, Provide a Statutory declaration (Attested by JP or Notary) Stating the signature
belongs to one and the same person. (NSW residents kindly submit documents attested
by a Notary Public only, list of NSW notaries available at:
https://notarynsw.org.au/find-a-notary)
Condition 3: Do you need to have your surname changed in your new passport (After Marriage /
remarriage / Divorced)? Or you need to add/delete your spouse name in your new passport?
(a) For addition of spouse name in passport:
o Copy of Marriage Certificate or Joint Photo Declaration signed by both husband &
wife.
(b) For deletion of spouse name:
o Copy of Divorce order/decree.
(c) For change of spouse name:
●
o Copy of Divorce order/decree or death certificate of first spouse and
a copy of Re-marriage certificate or Joint Photo Declaration signed by both
husband and wife.
(d) For change of surname by women applicant following marriage/divorce:
o Copy of Marriage certificate or Joint Photo Declaration by both husband and wife,
copy of Divorce order/decree (if name/surname change is based on divorce).
Condition 4: Do you need to have your name order change / splitting name in your new passport?
● If yes, submit a self-declaration.
Condition 5: Is your appearance considerably changed? (E.g. From with a turban to
without a turban)
● If yes, attach Form J (Attested by JP or Notary) with a current photo.
(NSW residents kindly submit documents attested by a Notary Public only, list of NSW
notaries available at: https://notarynsw.org.au/find-a-notary)

Condition 6: Do you need to have address changed on your new passport?

• If yes, attach copy of any utility bill (Attested by JP or Notary) as a proof of new address.
(NSW residents kindly submit documents attested by a Notary Public only, list of NSW
notaries available at: https://notarynsw.org.au/find-a-notary)
P.S. If you are not a PR in Australia, an Australian address is not acceptable.

Condition 7: Are you renewing your passport first time after attaining 18 years of age?
● If yes, attach a copy of your educational certificate Eg., 10th grade pass certificate to prove
your Non ECR category.
Condition 8: Do you need to have a change of name in your new passport?
(Complete name change, Addition / Removal / Change of Surname, Married woman wishing to revert to maiden
name when not divorced or widowed etc.)
● If yes, please provide following supporting documents:
o Attach the copies of two Australian National News Papers (or) the Indian Gazette
notification of the concerned State Government and;
o Copies of at least two public/school documents issued in the desired name to
ascertain that the applicant has actually changed his/her name.
Permanent residency holders can submit two public documents issued by
Australian government.
All others would have to submit two such documents issued by Indian authorities.

C/AUS/IND/14 2 18/09/2024
 Note: Please print out a copy of this checklist, Sign and submit the same along with your
application.

Condition 9: Are you applying for a new passport to replace your Lost or Damaged Passport?
In Addition to standard documents and any of the checklist points as applicable, you will
also need to submit the below (Jumbo Passport cannot be applied for)
● Submit Form V (Attested by Notary)
(NSW residents kindly submit documents attested by a Notary Public only, list of NSW
notaries available at: https://notarynsw.org.au/find-a-notary)
● If your passport is Lost, submit a copy of the FIR / Police report (With Full name, Date &
Place where the passport was lost). Without this your application can not be processed.
Only Provision of Police report (Event) number is not acceptable.
● If your passport is Damaged, submit a copy of the front and back page, in addition to the
original passport.
● If your passport is Lost or Damaged, you must submit reference letters from 2 Indian
nationals (Residing in Australia) along with self-attested copy of their Indian passports
(Front & Back page)
● If your passport is Lost or Damaged, you must also submit copies of documents
supporting personal details mentioned in your passport (Name, Date of Birth & Place of
Birth)

High Commission or Consulate General of India may seek more information or documents
if necessary to process the application.

FOR OFFICIAL PURPOSES ONLY

Submission Officer Comments -

The applicant hereby confirms that he/she has read the above, ticked the boxes against documents
submitted & ensures that all the necessary documentation has been submitted.

VFS Officer (Name & Sign) Applicant (Name & Sign)

_________________________________ ___________________________________

Credit Card Authorization (to be completed for applications sent by post)

I authorize VFS Services Australia Pty Ltd to debit my debit /credit card for application charges as
applicable on https://www.vfsvisaservice.com/IHCAUSOnline/FeeCalculator.aspx

Please note for postal applications, we only accept Visa or Mastercard Debit/Credit card issued in Australia.

Card Number

Credit Card
Expiry Date
M M Y Y

Card Type
(Tick appropriate
box) Visa card or Master card issued in Australia only.
1.20% surcharge including GST applicable on total payable.

C/AUS/IND/14 3 18/09/2024
Note: Please print out a copy of this checklist, Sign and submit the same along with your
application.

Cardholder’s
name(As printed on
Card)

Cardholder’s
Signature

Applicant’s
Passport Number

Photo Specifications

Photograph should be in colour and strictly as per the specifications below.

• Un-mounted - 2 inch x 2 inch in size.
• Face should cover about 70 to 80% of the photo area.
• Frame Subject with Full Face, Front view, Eyes open
• Taken within the last 6 months to reflect your current appearance.
• The photographs must be clear, well defined and taken against a plain white or
light-coloured background.
• Appropriate brightness and contrast showing your skin tones naturally.
• Even lighting (no shadows across or behind the face)
• Face must be square to the camera with a neutral expression, neither frowning
nor smiling and with your mouth closed.
• If you must wear a head covering for religious reasons, make sure your full facial
features are not obscured.
• Non-tinted prescription glasses may be allowed if your eyes are clearly visible.
Make sure that the frame does not cover any part of your eyes. Sunglasses are
not acceptable.
• Headphones, wireless hands-free devices, or similar items are not acceptable in
your photo.
C/AUS/IND/14 4 18/09/2024
Note: Please print out a copy of this checklist, Sign and submit the same along with your
application.

• Photograph for Child/babies - The photograph should show the baby or child
awake, looking straight at the camera with mouth closed and nothing covering
the mouth. It should also show both edges of the face clearly (no toys, blankets,
chair backs or other people visible) and no hair across the eyes.

C/AUS/IND/14 5 18/09/2024