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OK Webinar CMMS Presentation

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16 views

OK Webinar CMMS Presentation

Uploaded by

labiodsaid95
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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C Computerized

M Maintenance
M Management
S System
• Designed to simplify maintenance
management
• Goal: Improve organization,
extend asset lifespans and reduce
costs
• Can be used for simple or complex
facilities, a single building or an
entire campus
Image source: https://www.manufacturing.net/article/2018/03/beyond-proactive-advanced-maintenance-cmms
Capabilities/Functionalities
• Monitor work orders • Equipment records
• Quickly generate • Preventative
accurate reports maintenance
• Schedule repairs • Safety plans
• Create inventory • Improve work
forecasts completion rate
• Determine which • Increase visibility and
assets require transparency
maintenance and
• Create paperless
when
work environment
• Quick reporting
E Enterprise
A Asset
M Management
Image source: https://comparesoft.com/asset-management-software/blog/the-real-difference-between-cmms-and-eam/
Does your utility need a
CMMS ?
• What does your record-keeping look like?
• Is it chaotic, with related material kept in many different
locations?
• Is it hard to locate assets?
• Are routine processes moving smoothly?
• If routine processes are running smoothly but are they
as efficient as possible?
• Are you easily communicating what needs to be
completed on a daily basis?
• Have you ever failed to complete repairs in a timely manner
because important spare parts were unavailable?
• Maybe you have the part but have no idea where it is.
• Or you thought you had it only to realize you used it in a
previous repair and forgot to order another?
Who to involve?
Everyone!
Define your goals
Essential: Optional:
• Asset Management • Clean user interface
Tracking • Easy to use
• Asset Inventory
• Connects horizontal
• Cost Data assets (GIS based
• Maintenance inventory) and vertical
Records assets
• Generates Work Orders • Communication with
• Spare parts inventory (future) SCADA systems
tracking
• Communicates with
tablets or smart phones
for in-field updating and
accessing (mobile
option)
Image source: http://www.huenei.com/index.php/en/2017/08/28/benefits-
of-cloud-vs-on-premise/

• A cloud-based system requires fewer • An on-premise solution has better


upfront costs because you don’t have security
to set up and manage the server • If your utility has data or regulatory
• Updates can be quickly implemented requirements that force the data to
• Issues with the software can be solved stay on site then it will be the best
remotely option for you
Time to explore
your options

Image source: https://conceptually.org/concepts/explore-or-exploit


Making Contact
• Make a phone call and set up a demo
• Demo’s are a chance for you to actually see how the software will fit
your needs
• Usually the company will ask your goals or needs from the CMMS so
they can better tailor the demo
Demo
• Show some of your items on your essential features list
• Think about functionality and ease of use as the demo is going on
• Does the feature seem user friendly?
• Ask questions!
• The more prepared you come to the demo, the more you will get
out of it
Application Programming Interface (API)
• API’s extend the power of your CMMS and lets it talk to other
computers, applications, equipment
• Many companies may not have a specific feature as part of their
software initially but can use an API to integrate that feature if
necessary
• Be aware that the use of an API will likely be an additional cost
Technical Support
• Other questions you should ask..
• All companies should provide some type of
technical support but the type may depend on
whether your software is cloud-based or on-
premise.
Questions to ask:
• How does technical support work? Is there
around the clock support?
• Do you provide instructional videos, in-software
guides, live chat?
• How are upgrades done?
Everyone’s
favorite topic…
Price
• CMMS is expensive
• Each company will have very
different pricing schemes
• Check website
• Subscription or license based
• For an accurate estimate know
the following if you are a water
utility:
• gallons per day
• number of connections
• number of users.
• May ask for the total number
of users or ask for the number
of concurrent users

Image source: https://www.businessreport.com/business/small-business-challenges-solutions-advice-baton-rouge/attachment/broken-piggy-bank


Questions:
• How much are onboarding and training fees? These usually
depend on how large the setup is, number days someone
from the company has to be at the utility etc.
• Does the license or subscription fee stay the same or
increase every year?
• Is there a cost to importing and integrating data into the
system?
• Is there an additional cost for technical support?
• Is there an additional cost for upgrades?

Image source: https://www.pinterest.com/pin/839499186763074222/


Imagine source: https://www.freepik.com/free-photo/two-starfish-piggy-bank-with-sunglasses-beach-blanket_991292.htm
Challenges
• Put in the time up front to get it right the first
time
• Most CMMS failures are due to lack of research
and lack of ownership
• The goal is to get exactly what you want because
switching CMMS is a big pain and big expense
• It can’t solve all your problems but can help

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