CONSTRUCTION TRAFFIC MANAGEMENT PLAN

Q1. Please confirm that you have read and understood the Council’s guidance notes included at the end of
the document and within the Transport and Streets SPD.

Please delete as appropriate Y

PLAN IDENTIFICATION

Q2. Provide a date of issue for this document and, if relevant, a revision number.

04/10/2017

Q3. What is the full postal address of the site?

78 Portland Road,
London,
W11 4LQ

Q4. Please provide the planning permission reference number for the development. Otherwise please confirm this
is a Draft CTMP to accompany a planning application.

Final CTMP.

Q5. Please give a very brief description of the work.

It is proposed to lower and extend the existing lower ground floor as well as extending the ground floor level; the
total extension will be less than 50% of the garden. At the lower ground floor the proposals seek two new external
staircases, at the front and rear light wells, with new doors associated with each. It is further proposed to replace the
existing bay windows, standard windows and velux windows throughout the property with one additional velux
window at the loft level. Also at the loft level, it is proposed to rebuild the existing roof, replace the existing dormer
and create a new decking at roof level to the rear with associated doors. The proposals see the enclosing of the
existing hard standing to the front of the property along with the re-rendering and re-painting of the dwelling.

All external alterations proposed will be in keeping with the existing property with windows, paint work and tiles to
match that which is already there.

Q6. Please provide contact details for the person responsible for completing this form.

Name: David Lewis

Address: Motion, 8 Duncannon Street, London, WC2N 4JF

Tel: 020 7031 8141

Email: [email protected]

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PRE SUBMISSION NEIGHBOUR CONSULTATION

Q7. Please detail how neighbours have been involved in the development of this plan. Please confirm you
have contacted the Residents’ Association for the street (if there is one). Please identify whom you
liaised with and where they reside.
Local people understand the local context and can provide constructive and valuable advice on how best
to carry out a development given the context. Any consultation responses submitted to the Council in
respect of a Draft CTMP must be responded to in the Final CTMP. Details of the Borough’s Residents’
Associations can be found here.

A Consultation Letter was issued to the following local residents and resident associations in June 2017 and the scope
of consultation was agreed with Highways Officers at RBKC:
• 74 Portland Road;
• 76 Portland Road;
• 80 Portland Road;
• 82 Portland Road;
• 117 Portland Road;
• 119 Portland Road;
• 119a Portland Road;
• 119b Portland Road;
• Clarendon Cross Residents Association; and
• Norland Conservation Society.

A total of two responses were received to the consultation letter. One response stated that it was important that
contractors associated with the development complied with the time restrictions set out and used traffic marshals
and banksmen. The second response provided no specific comments on the contents of the CTMP or the strategy set
out. A copy of the consultation letter and the response received are attached at Appendix A.

In response to the comments received, this CTMP confirms that all deliveries will be restricted to within RBKC’s
standard construction delivery hours of between and 0930-1500 Monday to Friday during school term times. All
suppliers and contractors will be advised of delivery times upon appointment and at the time of booking deliveries.
Any vehicles which arrive at the site outside of the planned delivery hours will be sent away and given an alternative
delivery slot. In addition, all vehicle movements will be carried out under the supervision of trained banksmen who
will manage the interaction between construction vehicles and other road users.

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ROUTEING OF DEMOLITION, EXCAVATION AND CONSTRUCTION VEHICLES

Q8. Please describe the construction traffic route to be used to and from the site, showing details of links to the
strategic road network (A and B roads) and highlighting any nearby cycling facilities (including roads with
contraflow cycling) that would be affected. Provide a plan (numbered and dated with a revision number if
necessary) illustrating these details. Construction traffic on other routes is not permitted. The route described
must be adhered to.
The route should avoid residential side streets wherever possible and vehicles should, in most circumstances,
approach the site from the left hand side of the road in two-way streets. It is useful to have a plan of the route
to send to visitors and delivery companies. The route should be able to accommodate all vehicles visiting the
site in terms of capacity, geometry and height. If necessary use ‘Autotrack’ to demonstrate the suitability of the
proposed route. Consider any sensitive sites or major trip generators (e.g. schools, offices, public buildings,
museums, etc) on the route, and other planned developments and developments under construction - can they
be avoided?

Vehicles will access the site from the A40, Westway, and proceed onto the A3220 travelling in a southbound
direction. Vehicles will turn onto the A402, Holland Park Avenue, before turning left onto Portland Road and
proceeding northbound to the site and accessing the temporary vehicle loading area.

Vehicles will exit the site in a forward gear proceeding onto Penzance Place and will continue onto Princedale Road.
Vehicles will travel southbound along Princedale Road before joining the A402, Holland Park Avenue, and will re-join
the strategic road network via the A3220 and A40.

A vehicle routeing plan is attached at Appendix B.

Details of the route will be sent to contractors in advance and the Construction Project Manager will ensure that this
route is adhered to.

Q9. Please confirm that all contractors, sub-contractors, delivery companies and visitors will be advised of and
required to adhere to the specified route and all the other terms of this plan.

Please delete as appropriate Y

PERMITTED CONSTRUCTION TRAFFIC HOURS

Q10. Deliveries and collections must be restricted to between 9.30am and 4.30pm, Monday to Friday. Where there
is a school on route, then deliveries must be restricted to between 9.30am and 3pm, Monday to Friday, during
term time. Please confirm your acceptance of these requirements and describe how they will be enforced. Any
exceptions must be specified here (for example where the delivery of abnormal loads is planned).

As there are schools located on the proposed route, deliveries will be restricted to between the hours of 0930-1500
Monday to Friday during term times.

All suppliers and contractors will be advised of delivery times upon appointment and at the time of booking
deliveries. Any vehicles which arrive at the site outside of the planned delivery hours will be sent away and given an
alternative delivery slot.

No exceptions to these delivery hours are expected and no abnormal loads are anticipated.

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SITE ACCESS

Q11. Please supply an accurate (to scale) numbered and dated site plan annotated with dimensions showing;

• all points of site access (vehicular and pedestrian);

• where materials, skips and plant will be stored;
• position of hoarding;
• position of nearby trees;
• where construction vehicles would wait to load/unload;
• surrounding properties and their accesses;
• parking bay suspensions;
• a minimum of 1.2m clear footway width to be retained at all times and;
• a minimum of 3m clear carriageway width to ensure that development activity does not block the road.

Please provide the relevant drawing number (s).

The placing of skips, plant and material should be on the site itself. Their placement on the highway in front of
adjoining properties will be unacceptable.
The placing of skips, plant or material on the highway in a position that would hinder access to surrounding
properties will be unacceptable.
A minimum of 1.2m clear footway width is required to allow wheelchair users and push chairs to pass.
A minimum of 3m clear roadway width must be maintained to prevent the road becoming blocked. We will
require the use of narrow body construction vehicles where 3m clear width cannot be achieved with larger
construction vehicles.
In circumstances where 3m clear roadway width could be achieved by parking suspensions or the use of narrow
body vehicles, we will require the latter.
Where the maintenance of 3m clear roadway width is impossible, temporary blockages will only be permitted
subject to stringent controls (cf. Q16).

Motion Drawing 170224-01, attached at Appendix C, shows the existing highway arrangement in the vicinity of the
site.

The site benefits from an existing crossover connecting to an area of hard standing at the front of the property, it is
proposed that this area is used for material storage. A hoarding will be in place to enclose the area.

However, the crossover does not provide suitable construction vehicle access to the site nor will the hardstanding
support the weight of a skip. As such it is proposed to suspend 10 metres of resident permit holder bays to
accommodate a temporary vehicle loading area complete with space for a skip adjacent to the site frontage. A
hoarding will surround the skip and a gantry and conveyor system will be used to transfer spoil safely across the
footway. The skip and hoarding on-street will be removed overnight, where possible, and entirely at weekends.

The proposed arrangements during construction are shown on Drawing 170224-03, attached at Appendix C.

All vehicle movements will be carried out under the supervision of trained banksmen who will manage the
interaction between construction vehicles and other road users. A minimum of 1.2 metres of footway and 3.0 metres
of clear carriageway will be maintained at all times as shown in Drawing 170224-03, attached at Appendix C.

The proposed site set-up arrangements have been discussed with the project arbrioculturalist and have confirmed
that the arrangements will not impact on adjacent trees. There is an existing tree positioned centrally on the
frontage of the property and Drawing 170224-03, attached at Appendix C, includes the extent of a Construction
Exclusion Zone around that tree. The proposed site set-up arrangements have been designed with consideration of
the existing tree and Construction Exclusion Zone and would not impact on the tree.

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Q12. Will vehicles enter and leave the site (Yes/ No)? If yes, please detail how vehicles will enter and leave the site?
If vehicular access is provided vehicles should be able to turn within the site and exit in a forward direction.
Alternatively, vehicles may reverse in and drive out in forward gear. Suitably (LANTRA or similar) qualified
banksmen MUST be provided at all times when vehicles are manoeuvring. The swept path of the chosen
manoeuvre must be shown on the site plan. Trained site staff must assist when delivery vehicles are accessing
the site, or parking on the highway adjacent to the site. Banksmen must ensure the safe passage of
pedestrians and vehicular traffic in the street when vehicles are being loaded or unloaded.

Vehicles will not enter or exit the site. A temporary vehicle loading area will be located adjacent to the site frontage.

All vehicle movements to and from the loading area and all loading activities will be supervised by trained banksmen
who will manage the interaction between construction vehicles, pedestrians and other road users.

Q13. What is your proposed method of spoil removal (wait & load, conveyor, grab, skip swap, etc.)?
We will not agree to the placing of skips on streets that experience saturated parking conditions overnight (90%
occupancy on residents’ parking bays) and where alternative methods of spoil removal could reasonably be
carried out. We will only agree to a methodology that maintains 3m of clear roadway width. Where the
maintenance of 3m clear roadway width is impossible, temporary blockages will only be permitted subject to
stringent controls (cf. Q16). The use of the wait and load methodology means that the kerbside is available for
parking at times when any parking suspensions do not apply. The chosen method of spoil removal must avoid
damaging any nearby trees.

Spoil will be removed via a skip swap; a skip will be located to the front of the property utilising suspended parking
bays and as such will not impact on useable carriageway or footway width. Drawing 170224-TK05, attached at
Appendix D, shows a skip lorry accessing the site and manoeuvring into the temporary loading area. A hoarding will
surround the skip and a gantry and conveyor system will be used to transfer spoil safely across the footway.

Q14. How will concrete be supplied to the site, where will the delivery lorries be located and for how long? Where
will concrete pumps be positioned? How will concrete be transferred across the footway? Please illustrate
with a numbered and dated drawing annotated with dimensions.
We will only agree to the use of concrete wagons where a minimum of 3m of clear roadway width can be
maintained. Otherwise concrete must be hand mixed on site. At all times safe pedestrian passage across the
front of the site must be maintained.

Concrete will be delivered to site by ready mix concrete lorries and pumped into site via the gantry, in this instance
the skip will be removed for concrete deliveries. Drawing 170223-TK06, attached at Appendix D, shows a concrete
mixer accessing the site and manoeuvring into the temporary loading area.

A minimum of 3 metres of clear carriageway and 1.2 metres of clear footway will be maintained at all times.

Q15. How will scaffolding be supplied to the site, where will the delivery lorries be located and for how long? If this
question is not applicable please explain why. Please illustrate with a numbered and dated drawing annotated
with dimensions.
We will only agree to arrangements where a minimum of 3m of clear roadway width can be maintained during

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scaffolding deliveries. If necessary parking bays must be suspended to achieve this. Where the maintenance of
3m clear roadway width is impossible, temporary blockages will only be permitted subject to stringent controls
(cf. Q16).

When servicing the site, scaffolding lorries will utilise the proposed temporary loading area adjacent to the property.
During scaffolding deliveries/removal, vehicle dwell times can be up to 2-3 hours. Swept path analysis of a box van of
the same dimensions accessing and egressing the site is shown in Drawing 170223-TK07, attached at Appendix D.

In excess of 3.0 metres clear carriageway and 1.2 metres clear footway will be maintained at all times.

Q16. On narrow streets, where there is no alternative to the street becoming blocked during scheduled deliveries,
please detail the management measures to be followed to ensure:
• Pedestrian passage is maintained at all times.
• Vehicular access to adjacent properties is maintained at all times.
• Emergency Access is maintained at all times.
• Motorists are adequately forewarned of the blockage.
• Trees do not become damaged.
We will only agree to road closures in exceptional circumstances. In most cases good traffic management
should ensure that the frequency and duration of blockages is managed so that vehicular traffic can pass the
site. We will only agree to blockages occurring between 9.30am and 3pm. The driver must stay with the vehicle
at all times and be ready to move on request if vehicular access to a neighbouring property is required and no
alternative is available or in the event of an emergency. Banksmen must be positioned on all approaches to the
site to forewarn highway users and advise of alternative routes.

No road closures are proposed as part of the development and a minimum of 3 metres of clear carriageway will be
maintained at all times. Vehicular access to adjacent properties and pedestrian access throughout will be maintained
at all times. Access for emergency vehicles will be maintained at all times.

Q17. Please confirm that appropriate measures will be taken to protect the public highway from damage arising
from construction related activity and to prevent concrete and other detritus from being washed into the
public highway drainage system. In addition, please confirm that the Council will be informed promptly should
any such damage to the highway occur and will be duly reimbursed for the cost of the repairs.
The Council will require reimbursement for any damage caused to the highway or drainage system. Under no
circumstances should concrete residue or other detritus be washed into the drainage system. Consideration
must also be given to protecting the road and pavement surfaces from HGV movements, skips, outriggers and
other related plant, materials and equipment etc.

Please delete as appropriate Y

Q18. Please confirm you accept the below requirements:

• The depositing of mud/detritus on the highway originating from the site or from any construction vehicle
associated with the development is unacceptable.
• A wheel wash facility shall be provided at all vehicular access gates to the development site to ensure that
mud/detritus originating from the site is not deposited on the public highway.
• Where the deposition of some dirt on the highway is unavoidable, any mud/detritus shall be expeditiously
cleared using street cleansing vehicles or similar. No development dirt shall be evident on the highway at
the end of any working day

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Please delete as appropriate Y

SCHEDULING

Q19. In order to devise a robust scheduling strategy, the approximate number of construction vehicle movements
necessary to complete the proposed development must be established. Please provide a breakdown of the
number, type, capacity and dimensions of the construction vehicles that would service the site. Estimate the
average daily or weekly number of vehicles per vehicle type during each major phase of the work. Please
specify the maximum dwell time for each construction vehicle type.
The Council understands the exact number of construction vehicle movement cannot be known from the outset
however the scheduling strategy must be sufficiently robust to satisfactorily deal with the construction traffic
volumes that do arise. Accordingly maximum vehicle sizes and maximum dwell times for each construction
vehicle type must be set to ensure conflicting deliveries never arise and to maintain highway operation.

(e.g. Grab Lorry 8.5m (L) 2.5m (W) 2.4m (H); 2 visits per day; 20 minutes maximum dwell time).

BTL have been appointed as the contractor, a letter of confirmation is attached at Appendix E. Construction works
will start on 18th December 2017 a and the programme of works is detailed below.

Phase Weeks
Site Setup 2
Works to Loft 17
First, Second and Third Floor Works 20
Basement and Ground Floor Works 52
External Works 6
Site Clear Up 2

It is anticipated that the project will take a total of 70 weeks to complete as some of the above phases will run
simultaneously.

The types of delivery vehicle anticipated to access the site are as follows:

Skip Lorry – this will be up to 6.3 metres in length with a width of 2.4 metres and a height of 3.7 metres. Deliveries
will take place during the structural phase of the works and a maximum of 1 vehicle per day will be expected during
this time with a maximum dwell time of 20 minutes.

Flat Bed Truck – these vehicles will be a maximum of 7.0 metres in length with a width of 2.4 metres. These vehicles
will be used to deliver and collect scaffolding and building materials. Deliveries will be expected a maximum of once
every 1-2 days throughout the project with a maximum dwell time of 40 minutes with the exception of scaffold
erection and dismantling, when the vehicle would need to be on site for a maximum of 2-3 hours.

Box Van – these will be up to 8.0 metres in length with a maximum width of 2.4 metres and a height of 3.6 metre. A
maximum of 1-2 deliveries per day could be expected throughout the works with a maximum dwell time of 40
minutes.

Concrete Lorry – these will be up to 8.4 metres in length with a width of 2.4 metres and a height of 4.0 metres. A
maximum of 3-4 deliveries per day could be expected when pouring with a maximum dwell time of 40 minutes.

The maximum number of vehicle deliveries per day will be limited to 8.

Q20. Please confirm that no more than a single delivery vehicle associated with the development will be
positioned on the highway in the vicinity of the site at any given time.
For basement extensions to residential properties we will not agree to there being more than a single
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vehicle on the highway servicing the site at any given time (save for when a concrete pump is being used in
conjunction with a concrete wagon).

Please delete as appropriate Y

For some large development schemes, and solely at the discretion of the Council, it might be appropriate for
more than a single construction vehicle to be on the highway in the vicinity of the site at a given time. The
maximum number of such vehicles simultaneously on the highway in the vicinity of the site must be
specified and justified here.

All deliveries will be booked in advance and suppliers will be required to call the site 20 minutes before vehicles
arrive at the site so that only one vehicle will be present at any time. If a vehicle arrives whilst another vehicle is
loading then it will be asked to leave and wait outside the borough until a slot in the vehicle loading area is
available.

VEHICLE CALL UP PROCEDURE

Q21. Please confirm you accept the below requirements.

• All deliveries shall be pre booked and allocated set arrival times.
• Delivery instructions shall be sent to all suppliers and contractors including the maximum dwell times
specified above.
• Suppliers shall call the site a minimum of 20mins before their vehicle arrives at site to confirm that the
loading area is available.
• If the loading area is unavailable construction vehicles shall not proceed to the site.
• Vehicles shall not wait or stack on any road within the Royal Borough.
• The loading/collection area shall be clear of vehicles and materials before the next lorry arrives.
• Contractors’ vehicles shall not park in any suspended parking bays or on suspended waiting and
loading restrictions.
• The engines of contractors’ vehicles shall not be kept idling.

Please delete as appropriate Y

IMPACT ON OTHER HIGHWAY USERS

Q22. How will you protect pedestrians from the construction works, particularly vulnerable users?
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Vulnerable footway users include wheelchair users, the elderly, people with walking difficulties, young children,
people with prams, blind and partially sighted people, etc. A secure hoarding will be required to the site
boundary with a lockable access. Any work above ground floor level may require a covered walkway adjacent
to the site. A licence must be obtained for scaffolding and gantries. The adjoining public highway must be kept
clean and free from obstructions. Lighting and signage must be used on temporary structures/ skips/
hoardings, etc. Appropriate ramping must be used if cables, hoses, etc. are run across the footway. A
banksman must be in position on the footway during the transfer of materials across the footway to ensure
that safe pedestrian passage in maintained.

In order to protect pedestrians and other road users, the following measures will be undertaken:

• Two trained banksmen will be positioned on the footway during the transfer of materials across the
footway to manage the interaction between construction activities and pedestrians/vulnerable footway
users;

• A secure, lockable hoarding will be installed to minimise potential conflict between road users;

• The adjoining highway will be kept clean and free from obstruction.

Q23. Confirm that you have assessed the risks to cyclists and pedestrians of the proposed construction traffic
arrangements and accept the requirements related to safety bars, additional mirrors and advisory signage set
out in London Council’s and Transport for London’s Consultation for a Safer Lorry Scheme.
Drivers must have undertaken cyclist safety awareness courses and construction vehicles must be provided
with safety aids such as side Information on how to implement these measures is included within the Transport
and Streets SPD.

The potential risks to both cyclists and pedestrians have been considered and vehicles with appropriate safety
equipment will be used. All large vehicles will be fitted with safety bars, additional mirrors and advisory signage as set
out in London Council’s and Transport for London’s Consultation for Safer Lorry Scheme. It will be required that
drivers must have undertaken a cyclist safety awareness course. Banksmen will be used during deliveries and
loading/unloading activity to manage the interaction of construction vehicles with pedestrians, cyclists and other
vehicles.

PARKING SUSPENSIONS AND HIGHWAYS LICENCES

Q24. The number of parking bay suspensions and the duration and frequency of those suspensions shall be the
minimum necessary to carry out the development while maintaining at least 3m of clear roadway for
vehicular passage.

Please specify any waiting/loading restrictions or parking bays that you will apply to have suspended and
identify them on the site access plan. Please specify the frequency and duration of the suspensions and
identify what they are for e.g. loading, access, storage. Please provide justification for all intended parking
bay suspensions.
Consider existing waiting, loading and parking arrangements in the street. Parking bay suspensions are
normally only permitted outside the property being redeveloped. Parking bay suspensions do not apply
outside hours of parking control, except where an associated skip or hoarding licence has been issued. Once
the CTMP is agreed you will need to apply to the Council’s Parking Section to implement the waiting and
loading restriction suspensions outlined in the CTMP.

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It is proposed that a 10 metre stretch of resident permit parking bays are suspended directly in front of the site to
allow for a vehicle loading area and skip storage; this is shown in Drawing 170224-03, attached at Appendix C. The
suspension will be in place for the agreed hours of construction works only.

The Construction Project Manager will apply for all necessary licenses including for the storage of a skip on-street.

Q25. Do you intend to apply for a licence to use the public highway for construction activity or for the storage of
materials and will this include the diversion of an existing footpath?
Use of highway for storage or welfare facilities is at the discretion of the Council and is generally not
permitted. If you propose such use you must supply full justification, setting out why it is impossible to
allocate space on-site. We prefer not to close footways but if this is unavoidable, you should submit a scaled
plan of the proposed diversion route showing key dimensions. Please provide details of all safety signage,
barriers and accessibility measures such as ramps and lighting etc.

A skip will be located to the front of the property utilising suspended parking bays and detailed on Drawing 170224-
03, attached at Appendix C. A minimum of 3 metres of clear carriageway and 1.2 metres of clear footway will be
maintained at all times. A hoarding will surround the skip and a gantry and conveyor system will be used to transfer
spoil safely across the footway. A pedestrian diversion will not be required. The skip and hoarding on-street will be
removed overnight, where possible, and entirely at weekends.

Q26. Do you propose to install a traffic diversion during the construction period?
If so, you should submit detailed dated and numbered plans showing the impact on the surrounding highway
network including the extent of the closure; the proposed diversion route for vehicular traffic and
pedestrians; traffic management; the affected waiting/loading restrictions; affected parking facilities;
emergency services access; public transport; refuse collection; deliveries; local businesses; etc. Temporary
Traffic Management Orders and consultation will require an 8 week lead-in time. Road closures will require
Councillor involvement and may need public consultation.

No traffic diversions will be necessary.

Q27. Please confirm whether a temporary crossover licence is required to enable construction vehicles to enter the
site?
The Borough’s footways are not engineered to take heavy loading from construction vehicles. A temporary
crossover licence must be obtained where either a new crossover is required for a temporary period for
construction access or where construction vehicles are to cross the footway using an existing crossover. Under
such a licence a suitable crossover can be provided for a temporary period after which the footway will be
reinstated in traditional paving material by the Council at the expense of the licence holder.

As construction vehicles will not enter the site, a temporary crossover license is not required.

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Q28. Do you intend to erect scaffolding on, over or adjacent to the public highway?
If so we will require full details and you will need to apply for a licence if it is on or over the public highway.
All obstructions and diversions on the public highway must be provided with temporary signage complying
with Chapter 8 of the Traffic Signs Manual and/or the Code of Practice for Safety at Streetworks and
Roadworks. Signage must be regularly inspected and maintained. TfL issues scaffold licences for developments
adjacent to the TLRN.

Scaffolding will be maintained within the site boundary.

GENERAL MANAGEMENT ISSUES

Q29. Please confirm that you will make all reasonable efforts and always when specifically directed by the Council
to coordinate the scheduling of construction traffic movement with other nearby developments and those on
the construction traffic routes specified above. Please identify relevant development sites with which you will
coordinate.
When more than one development is occurring on a narrow street or on cul de sacs where access is
constrained, deliveries to development sites must be coordinated so as to maintain access at all times and
minimise disruption.

We are aware of works currently being undertaken at numbers 2A, 26, 31, 48, 87 and 89 Portland Road. All
reasonable efforts will be made to coordinate the scheduling of construction traffic movement with these
developments, through discussions with the relevant Construction Project Mangers, and any others as directed by
the Council.

Q30. Please confirm that you will ensure domestic and commercial waste collections are not disrupted.
You will need to establish the days and times of collections and ensure that there is no conflict. These can be
viewed here.

Please delete as appropriate Y

Q31. Please identify who is responsible for the day to day implementation of this CTMP and provide their contact
details. This person must be responsible for the supervising, controlling and monitoring vehicle movements
to/from the site and coordinating and allocating time slots.
Notwithstanding the details given hereunder the developer/ owner will necessarily, as a condition of their
planning permission, be responsible for ensuring this plan is adhered to in full.

Name: Sam Vallings

Position: Construction Project Manager

Address: BTL Property Limited, 2 Filmer Road, London, SW6 7BT

Tel: 020 3489 0332

Email: [email protected]

A letter confirming that BTL are the appointed contractor is attached at Appendix E.

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PROGRAMME/KEY DATES (FOR INFORMATION)

Q32. Please supply a broad-brush programme and total timescale for the project, giving the duration of each
major phase of the construction and the anticipated start date if known.
The Council understands the exact duration of the development works cannot be known from the outset.
Nevertheless, an approximate programme is required to properly inform residents and to assist in the
management of cumulative development impacts.

The appointed contract is BTL Property Ltd. Construction works will start on 18th December 2017 and the
programme of works is detailed below.

Phase Weeks
Site Setup 2
Works to Loft 17
First, Second and Third Floor Works 20
Basement and Ground Floor Works 52
External Works 6
Site Clear Up 2

Guidance notes

A Draft Construction Traffic Management Plan (CTMP) must be submitted with all planning applications for
subterranean development or other developments, including major schemes, likely to generate significant volumes of
construction traffic.

The Council’s Planning Advice Service can be used to inform the preparation of a Draft CTMP. Details of the service are
available here.

Liaison with neighbours is also vital when developing a Draft CTMP in order to address potential traffic and access issues
at an early stage.

The Draft CTMP will be subject to public scrutiny through the planning application process. All comments received in
respect of the Draft CTMP must be duly considered and addressed within the text of the Full CTMP to be prepared by
the lead contractor pursuant to a planning condition prior to implementation.

To implement the planning permission without discharging this condition could result in enforcement action being
taken by the Council. The application form to discharge the condition can be found here. The application is made to
the Department of Planning and Borough Development who consult the Council’s Transport team.

The condition will need to be formally discharged by the Department of Planning and Borough Development before
any licences for temporary structures on the highway and parking suspensions will be granted.

You should be aware that developments that are on or adjacent to the Transport for London Road Network (red route)
will require additional liaison with Transport for London (TfL) and some licences (such as scaffold licences) will be
issued through TfL.

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Other than through the Planning Advice Service, it is not possible to meet contractors or review drafts of CTMPs
before a formal application is submitted.

This form sets out the information required to process your CTMP. Please provide a response to all questions in the
box provided. Questions or statements that you feel do not apply to your development should be marked ‘not
applicable’ (N/A). Guidance notes are shown in blue.

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 Appendix A
Consultation Letter and Responses
74 Portland Road
London
W11 4LQ

23rd June 2017

Dear Sir/Madam

78 Portland Road
Construction Traffic Management Plan

We are writing to you with regard to the Construction Traffic Management Plan (CTMP) relating to
forthcoming development proposals at 78 Portland Road.

It is proposed to lower and extend the existing lower ground floor as well as extending the ground floor
level. At the lower ground floor the proposals seek two new external staircases, at the front and rear light
wells, with new doors associated with each. It is further proposed to replace the existing bay windows,
standard windows and velux windows throughout the property with on additional velux window at the loft
level. Also at the loft level it is proposed to rebuild the existing roof, replace the existing dormer and
create a new decking at the rear with associated doors. The proposals see the enclosing of the existing
hard standing to the front of the property along with the re-rendering and re-painting of the dwelling. All
external alterations proposed will be in keeping with the existing property with windows, paint work and
tiles to match that which is already there.

The proposals will be subject to a Construction Traffic Management Plan and we would like to take this
opportunity to seek your views on the strategy that will be implemented to minimise the effect of the
proposals during the construction works. The Construction Traffic Management Plan will be submitted to
RBKC as part of the planning application. Construction vehicles will need to stop on Portland Road outside
the frontage of the property and a stretch of resident parking bay will need to be temporarily suspended
to enable construction vehicles to stop while allowing traffic pass on Portland Road. The loading and
unloading of construction vehicles will be managed by traffic marshals. All deliveries and collections will
be restricted to between the hours of 0930-1500 Monday to Friday in accordance with RBKC
requirements. All materials, including skips, will be stored on site utilising the existing driveway.

If you have any comments relating to construction proposals, please contact me via the email below or
send your comments to the address at the head of this letter within 10 days of the date of this letter.

Yours sincerely

DAVID LEWIS
Associate Director
[email protected]
David Lewis

From: Carolyn Arnold <[email protected]>

Sent: 02 July 2017 21:56
To: David Lewis
Cc: Clive Wilson; Georgie
Subject: Re: Consultation - Construction Traffic Management Plan - 78 Portland Road

Dear David

Thank you for your email & attached letter regarding the proposed work at 78 Portland Road.

With regards to the work being proposed I suggest that you send the draft drawings to the Norland Conservation
Society for their review before submitting the planning application as this may save time by giving them an
opportunity to comment prior to the application being filed.

With regard to the CTMP, we’ll happily look over the draft document if you would like to send it to us but would just
stress the importance of your contractors complying with the time restrictions and the use of traffic
marshals/banksmen. Of all of the many CTMPs that I see each year - much is promised but frequently site managers
do not deliver on those promises. Our local residents are having to put up with deliveries of skips, scaffolding &
supplies at any time that suits the contractors or their sub contractors and the community is getting tired and fed up
with having to ask site agents to fulfil their responsibilities. So please do stress to your contractors that care &
consideration of the community is important if the site is to run successfully & harmoniously.

Kind Regards

Carolyn Arnold
Chair, Clarendon Cross RA

On 23 Jun 2017, at 15:17, David Lewis <[email protected]> wrote:

Dear Sir/ Madam,

Please find attached a consultation letter in relation to the Construction Traffic Management Plan
(CTMP) associated with development proposals at 78 Portland Road.

If you have any comments or queries, please let me know.

Regards
David

David Lewis | Associate Director

BSc(Hons) MSc MCIHT

motion | 8 Duncannon Street, London WC2N 4JF

t 020 7031 8147 | m 07748 845028 | e [email protected] | w www.motion.co.uk
LinkedIn | Twitter
The information in this email is confidential and is intended solely for the addressee(s). Access to this email by anyone else is unauthorised.
If you are not an intended recipient, you must not read, use or disseminate the information contained in this email.
Any views expressed in this message are those of the individual sender, except where the sender specifically states them to be the views of
Motion.

1
David Lewis

From: Clive Wilson <[email protected]>

Sent: 03 July 2017 11:44
To: Carolyn Arnold
Cc: David Lewis; Georgie; Vanessa Bartulovic
Subject: Re: Consultation - Construction Traffic Management Plan - 78 Portland Road
Attachments: signature.asc

Excellent letter, essential, invaluable advice!

We’ll look out for him. Actually he seems to have just withdrawn an application…

By the way, Georgie, to our chagrin, has asked to retire from the NCS Planning Committee. But we are very
fortunate that Vanessa Bartulovic has volunteered to take her place. She was looking at 78 Portland, put lots of
work into it, and then it was withdrawn… Such is the life of a Conservationist!

Best
Clive
On 2 Jul 2017, at 21:55, Carolyn Arnold <[email protected]> wrote:

Dear David

Thank you for your email & attached letter regarding the proposed work at 78 Portland Road.

With regards to the work being proposed I suggest that you send the draft drawings to the Norland
Conservation Society for their review before submitting the planning application as this may save
time by giving them an opportunity to comment prior to the application being filed.

With regard to the CTMP, we’ll happily look over the draft document if you would like to send it to
us but would just stress the importance of your contractors complying with the time restrictions and
the use of traffic marshals/banksmen. Of all of the many CTMPs that I see each year - much is
promised but frequently site managers do not deliver on those promises. Our local residents are
having to put up with deliveries of skips, scaffolding & supplies at any time that suits the contractors
or their sub contractors and the community is getting tired and fed up with having to ask site agents
to fulfil their responsibilities. So please do stress to your contractors that care & consideration of
the community is important if the site is to run successfully & harmoniously.

Kind Regards

Carolyn Arnold
Chair, Clarendon Cross RA

On 23 Jun 2017, at 15:17, David Lewis <[email protected]> wrote:

Dear Sir/ Madam,

1
Please find attached a consultation letter in relation to the Construction Traffic
Management Plan (CTMP) associated with development proposals at 78 Portland
Road.

If you have any comments or queries, please let me know.

Regards
David

David Lewis | Associate Director

BSc(Hons) MSc MCIHT

motion | 8 Duncannon Street, London WC2N 4JF

t 020 7031 8147 | m 07748 845028
| e [email protected] | w www.motion.co.uk
LinkedIn | Twitter
The information in this email is confidential and is intended solely for the addressee(s). Access to this email by anyone else
is unauthorised.
If you are not an intended recipient, you must not read, use or disseminate the information contained in this email.
Any views expressed in this message are those of the individual sender, except where the sender specifically states them to
be the views of Motion.

<L01 - Consultation Letter - 2017-06-23 (Clarendon Cross).pdf>

2
 Appendix B
Vehicle Routeing Plan
 Site Location

Legend: 78 Portland Road

Inbound Vehicles Vehicle Routeing Plan
Outbound Vehicles Not to Scale
Underground Station
Site Location
Appendix C
Drawings
 n o r t h

LEGEND

82
121

Site Boundary

Resident Permit Holder Bays

Pay at Machine Bays

78
Disabled Bay
9
11

84 North Street Golden Cross House

PO

Guildford 8 Duncannon Street

1

Surrey London
7

GU1 4AU WC2N 4JF

RT
11

T: 01483 531 300 T: 020 7031 8141

L:\Projects\btrbkc 170224\Drawings\170224-01.dwg

LA

www.motion.co.uk
N
D

Project:

78 Portland Road
RO
AD

Title:

Existing Highway Arrangement

Scale: 1:500 (@ A4)

Drawing: Revision:

© Crown Copyright 2012. All rights reserved. Licence number 100043407 170224-01 -
 n o r t h

82
Extent of bay to
be suspended
LEGEND

Temporary vehicle Site Boundary

10

loading area
.0

Resident Permit Holder Bays

Extent of hoarding
9.2

Pay at Machine Bays

0m

3m clear carriageway

78
Construction exclusion zone Disabled Bay
maintained

Location of gantry and

pedestrian walkway
9

Location of skip Pedestrian access 84 North Street Golden Cross House

11

Guildford 8 Duncannon Street

Surrey London
1.2m footway retained GU1 4AU WC2N 4JF
L:\Projects\btrbkc 170224\Drawings\170224-03A.dwg

Hoarding line T: 01483 531 300 T: 020 7031 8141

www.motion.co.uk

Project:

78 Portland Road
Title:

Proposed Highway Arrangement

1

Scale: 1:250 (@ A4)

11

Drawing: Revision:

© Crown Copyright 2012. All rights reserved. Licence number 100043407 170224-03 A
 Appendix D
Swept Path Analysis
 Entry

82
n o r t h
121

8.36

Concrete pump

78
1.36 3.615 1.37

Concrete Mixer
Overall Length 8.360m
Overall Width 2.390m
Overall Body Height 4.027m
Min Body Ground Clearance 0.358m
Max Track Width 2.413m
Lock-to-lock time 6.00s
Curb to Curb Turning Radius 8.210m

Exit

82
121
L:\Projects\btrbkc 170224\Drawings\170224-TK05A, TK06A.dwg

84 North Street Golden Cross House

Guildford 8 Duncannon Street
Surrey London
GU1 4AU WC2N 4JF

T: 01483 531 300 T: 020 7031 8141

www.motion.co.uk

Project:

78
78 Portland Road
Title:

Swept Path Analysis

Concrete Mixer
Scale: 1:250 (@ A4)
9

Drawing: Revision:

A
11

© Crown Copyright 2012. All rights reserved. Licence number 100043407 170224-TK06
 Entry

82
n o r t h
121

8.01

78
1.21 4.25

7.5t Box Van

Overall Length 8.010m
Overall Width 2.100m
Overall Body Height 3.556m
Min Body Ground Clearance 0.351m
Track Width 2.064m
Lock-to-lock time 4.00s
Curb to Curb Turning Radius 7.400m

Exit

82
121

84 North Street Golden Cross House

Guildford 8 Duncannon Street
Surrey London
GU1 4AU WC2N 4JF
L:\Projects\btrbkc 170224\Drawings\170224-TK07A.dwg

T: 01483 531 300 T: 020 7031 8141

www.motion.co.uk

Project:

78
78 Portland Road
Title:

Swept Path Analysis

7.5t Box Van
Scale: 1:250 (@ A4)
9

Drawing: Revision:

A
11

© Crown Copyright 2012. All rights reserved. Licence number 100043407 170224-TK07
 Appendix E
Letter from Contractor