Chapter Six

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 Microsoft Excel 2010
 Microsoft Excel is a software program produced by Microsoft that allows users to organize,
format and calculate data with formulas using a spreadsheet system. This software is part
of the Microsoft Office suite.
 A spreadsheet manipulates numerical data (formulas, and functions )and text.
 Using a spreadsheet, one can create budgets, analyze data, produce financial plans, and
perform various other simple and complex numerical applications.
 Excel has the same basic features as all spreadsheet applications, which use a collection of
cells arranged into rows and columns to organize and manipulate data.
 They can also display data as charts, and line graphs.

5.1
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 Microsoft Excel 2010
 The common way to start Microsoft Excel:
1. Click Start All Apps Excel 2010.
2. Right click new Microsoft Excel Worksheet.
3. Create a shortcut on the desktop.

 When a user start Microsoft Excel 2010, the program presents a blank workbook or a
template that contains one worksheet called (Sheet1).
 An Excel Workbook contains one or more worksheets.
 The name of a Workbook has the default name of Book1, until a user save the Workbook as
a different name.

 A user can add or delete sheets, hide sheets within the workbook without deleting them, and
change the order of your sheets within the workbook.

 A user can also copy or move a sheet to another workbook .

5.2
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 Microsoft Excel 2010

5.3
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 Cells, Rows and Columns
 A cell is similar to a box that can be used to store pieces of information. Each piece of
information could be a word or group of words, a number or a mathematical formula.

 Each cell has its own address. This address is used in formulas for referencing different
parts of the worksheet.

 The active cell(the one with the dark borders) within the worksheet.

 For MS Excel 2010, Rows run horizontally across the sheet and are identified by the
number that range from 1 to 1048576.

 Columns run vertically downward across the sheet and are identified by letters that range
from A to XFD, in total 16384 columns.

5.4
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 Cells, Rows and Columns

 The address of a cell is defined by the letter of the column in which it is located and the
number of the row.

 For example, the address of a cell in column B, row 5 would be referred to as B5. The
column is always listed first followed by the row without any spaces between the two.

5.5
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 The Microsoft Excel Bars

1. The Title Bar displays the name of a current workbook. At the left end of the title bar is
the Quick Access Toolbar. A user can add or remove more commands as well. At the right
end of the title bar are four buttons that control the window.

2. The Ribbon is made up of three basic components: tabs, groups, and buttons. It is the
primary way to give commands in Excel.

3. The Status Bar displays information about the current worksheet: the average, count,
numerical count, minimum, maximum or sum of selected cells.

5.6
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 Selecting Rows or Columns
1. To select all the cells in a particular row, just click on the row number (1, 2, 3, etc.) at the
left edge of the worksheet. Hold down the mouse button and drag across row numbers to
select multiple adjacent rows. Hold down [CTRL] if you want to select a set of non-
adjacent rows.

2. To select all the cells in column, you should click on the column heading (A, B, C, etc.) at
the top edge of the worksheet. Hold down the mouse button and drag across column
headings to select multiple adjacent columns. Hold down [CTRL] if you want to select a
set of non-adjacent columns.

3. You can quickly select all the cells in a worksheet by clicking the square to the
immediate left of the Column A heading (just above the label for Row 1),
or press [CTRL] + [A].
Select All

5.7
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 Microsoft Excel Home Tab
 The Home Tab is composed mostly of basic commands. Clipboard, Fonts, and Alignment
groups are similar to word and PowerPoint commands.

• Alignment groups we have new commands:

- Merge and center: an option to "merge" many cells together either in rows or columns
into a single cell.
- Wrap text: Displays contents on multiple lines within the cell's column width.

• Number Group:
 Number Format – Allows you to change the way numeric values are displayed on the
spreadsheet. The drop down arrow gives you a list of the most common formats, including
a More Number Formats option.
 Currency Style – Sets the selected cell(s) to the Currency Style, this style keeps the dollar
signs on the left side of the cell, and the number on the right side. The drop down arrow
gives you a list of other currency formats, such as the Euro (€).
5.8
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 Microsoft Excel Home Tab

 Percent Style: Sets the selected cell(s) to the Percent Style, this style has zero decimal
places.
 Comma Style: Sets the selected cell(s) to the Comma Style, this style has a comma for every.
 Increase Decimal: Increases the number of decimal places showing to the right of the
decimal.
 Decrease Decimal: Decreases the number of decimal places showing to the right of the
decimal.
 More Options: This button will open the Format Cells dialog window to the Number Tab.
5.9
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 Data Types
 Excel allows the user to enter different sorts of data into the cells on a
worksheet.
 Each cell holds a single item of data. Here's an explanation of the three
types of data most commonly used in spreadsheet programs:
1. Text Data, also called labels, Text data can contain letters, names,
numbers, and special characters such as ! or &.
2. Number Data, also called values, is used in calculations.
3. Dates Data, Excel automatically recognizes dates entered in a familiar
format. For example, if you enter 10/31, Oct 31, or 31 Oct, Excel returns
the value in the default format 31-Oct.

 To change the data type go to Home Tab Number group, then change
the type.
 OR Home Tab Format Cell Cell Format Number Tab.
 Or Right Click the mouse Format Cells Number Tab.
5.10
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 Building an Equation

Click in the cell where the answer will appear

- Press the Equal sign (=)
- Type in the cell address you want to use in your equation
- Accept the answer or press the next math operator (+, ‐, *, /, ^)

5.11
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 Microsoft Excel Home Tab
• Editing Group:
- Autosum and more functions: contains a list of the most recently used functions and a
list of all the functions Excel can provide.
Sum( )function: Returns the total value of the numbers in a list, table or cell range.
Example: =sum(b2,c2) b2+c2 or =SUM(b2:d2)
it means
b2+c2+d2 it means

Average( )function: Returns the average (arithmetic mean) of the selected cells.
=AVERAGE(d3,e3) it means
(d3+e3)/2 or =AVERAGE(g4:g10) it means
=(g4+g5+g6+g7+g8+g9+g10)/7

Max( )function: returns the largest value of selected numbers. =MAX(A4:A8)

Min( )Function: returns the smallest value of selected numbers. =MIN(B6:F6)

IF( ) Function: can perform a logical test and return one value for a TRUE result, and
another for a FALSE result. IF(condition, value if true, value if false)
IF( G5>49, "Pass", "Fail") or IF( G5<50,G5+3,G5)
5.12
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Practical Exercise 1

1. Full the ST-Name, Activity 1(5%),MidExam(30%), Activity

2(5%), and FinalExam(60%) with real values.
2. Find Full Mark by using SUM function.
3. Find Who gets the Highest Mark.
4. Find Who gets the Lowest Mark.
5. Use IF function to find the Result( if Full Mark> 49) Result=Pass
5.13
else Result=Fail
 Microsoft Excel Insert Tab
 The Insert tab allows a user to add other elements such as Picture, cliparts, Shapes,
SmartArt, Screenshot, Text, Textbox, Header & Footer, WordArt, Symbol, Equations,
and charts, among others, to your workbook.

 To insert a chart:
- Select the cells you want to chart, including
the column titles and row labels. These cells
will be the source data for the chart.

5.14
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 Microsoft Excel Formulas and Data Tab
 We use the Formula tab to insert functions, define names, create name ranges, review
formulas.

 We use Data tab for the large amount of data. It is useful to import the data by
connecting with Data in a worksheet comes from one of two places: internally (typed by
you or generated by a function) or externally (collected from a database or other data
source, including other files on your computer.) The Data tab provides you with all the
necessary commands to use and manage internal/external data connections.

5.15
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 Microsoft Excel Review and View Tab
 Excel offers tools to check your document. check the document for spelling mistakes,
search some word in a dictionary, or translate a word and so on.

 The View tab helps to change the view of Excel sheet and make it easy to view the data.
Also, this tab is useful for preparing the workbook for printing.

5.16
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 Microsoft Excel File Tab
 The File Tab contains the basic required options such as New, Open, Save, Save as, Print,
Share, Export, and Close options. Microsoft call this area the "backstage“ which is
where the user find the basic file management commands.

 The user save documents on a hard disk, a

flash drive, or One Drive, when the user
have finished the document. If this is not
the first time to save this workbook, the
user can use the save button from the
Quick Access Toolbar, Ctrl+S, Or File Tab

 The file type of Excel Workbook is .xlsx

 Microsoft Excel offers many file formats to save the workbook, including in PDF format.
5.17
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 Practical Exercise 2
Total sale price
$2,550 $10,150

$17,850
$50,400

$35,000

External Hard Drive HP Laptop i7 HP Printer Lenovo Laptop i5 speaker

1. Create the workbook above.

2. Find the Total values by suitable function.
3. Create a column chart for products sales in all months.
4. Create the chart in the picture.
5. Save the file in drive D: under the name Sales Report.
6. Save your workbook as a PDF file.
5.18
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