NOULE 4 INVITATION/

REPLIES

Invitations
Invitations are of two kinds:
Formal ’ invitation card/letter ’ In a fixed format.
Informal’A letter or a note ’ Free hand writing.

Guidelines for Writing Formal Invitations

Does not include the name of the addressees.
time venue is in this order.
The occasion, name of invitee, name of host, day, date,
Details like name, address of organiser, sponsor, host must be included.
" Ifa VIPis invited, then the name of the VIP should appear prominently.
Formal Invitations
In a formal invitation card:
Start with the designation of the organiser.
Followed by name and address of the host.
event/function.
Details of date, time, venue of the
onthe right/left hand (bottom) corner
" The name of the chief organiser with R.S.V.P
of the card.
"please respond".}
{R.S.V.P is a French word "Repondez s'il vous plait" meaning
Value Points
Simple and elegantly printed
Formal invitations are in 3rd person [she, he, theyl days and dates.
Do not use abbreviations for the guest names, titles,
details like dress code may be put on
OWrite the subiect matter in the centre. Other
the bottom corner L or R.
"A: route map at the back if required.
Sample Formal Invitation (4 marks)
III.

The Rinepal, Suaff and he Saudants

D.A.V. Public School, Kasauli
request your benign presence on the auspicious occasion of

THE ANNUAL FUNCTION

of the school at 10 a.m. on 1 April, 2017
Mr O P Chauhan, DM
will be the chief Guest anòwill give anway the prizes to the students.

The Principal
TI02 81 DAV Public School, Kasauli, Ph.: 0524-853242651

16Hat (4 marks)
mal Invitation Letter Format
letter.
mat - Similar to a formal

Inviting a dignitary as a Chief Guest forSchool AnnualDay Function

rle CweM
Good Samaritan School.
E-24. New Industrial Town.
Faridabad: 28 XXXX
14th May 2018
Mr. P.M Agnihotri,
District Magistrate
Civil Lines
Faridabad: 28 XXXX
Subj: Invitation for Annual Day
RespectedSi,
Itis with immense pride that we wish to celebrate our 25th year in the field of
education on 25th May, 2018 from 10 AM, in our School Auditorium, We shall
consider it a great honour, if you could grace the occasion and preside over the
function and hand over the prizes to the achievers.
Soliciting aline in reply by e-mail to confirm your gracious presence on
[email protected].
Yours faithfully
Principal
Good Samaritan School
FormalInvitation (4 marks)

II. Inviting a Person as a Judge

St Martins School
Ram Mandir Road
Vir Park
Mumbai: 4000XX
6th September 20XX
Mr. Rahul Sudama
Principal
Stephen's School
Mumbai.
Subj: Invitation to Judge Inter School Debate 20XX*
Respected Sir,
St. Martins has been given the privilege of hosting this year's Inter School Debate
20XX".

We would be greatly obliged if youcould spare time fromyour busy schedule and be
the Chief Judgefor the event. The programme is on 25th `eptember 20XX, between
9.30 am-3.30 pmin the school auditorium.
Kindly confirm your availability at the earliest and oblige. Please send an email to
[email protected].
Yours Sincerely

HOD. Dept. of English

Sample Informal Invitation (4 marks)

765, Rahat Colony, edeneeoeuge

New Delhi.
January 17, 2017

Dear Bhaveen
You havealways wanted tosee my school. Here is an occasion where uou coW
see it in all its grandeur-come andjoin us for the Annual Day function of mu
school on 1 February, 2017 at 10 a.m. Iam sure you will have a great time. Do
bring along Aunty, Uncle and little Shloka.

Your Aunt
dhima
 Ans. Invitation
The Principal, Staff and Students of
Sunrise Global School
Cordially invites
MR. DHANRAJ PILLAI
to grace us on our Annual Sports Day and give away the prizes to the buddin
sportspersons of our school.
For any further clarification, please contact: Mr. Ramakant Mishra, The Princil
at 9543210671.
Venue: School Ground
Time: 10 a.m.
Date: 30th November, 2017
RSVP
Karuna
Sports Secretary
or Sunrise Global School
Agra
4. Sunrise Global School, Agra is going to organise a one-act play competition inthe
schoolauditorium. You have decidedto invite noted stage artiste, Nalini to grace the
occasion. Draft a formal invitation for her in about 50 words. You are Karuna Karan.
Cultural Secretary. (4 marks)
[CBSE Delhi 2016]
Ans.
The Cultural Club
Sunshine Global School
Cordially i n v i t e s n s
Padmashri Ms. Nalini (Danseuse)
To grace the "TAGORE WEEK Celebrations"
"One Act Play Competition"
Venue: School auditorium
Time: l0 a.m
Date: 3 April, 2017.
RSVP
Karuna
Cultural Secretary
Sunshine Global school
Agra. r 984xxxx001
REPLIES
A reply to an invitation is as much formal as the invitation itselIf, A reply to an
essential to appreciate the host's feelings and letting the host know whether you areinvitation
attenas
thefunction or not. This helps him/her to make
Main Characteristics
arrangements accordingly.
The reply to an invitation mnust acknowledge the
should mention whether the invitation invitation by expressing thanks. Ko
has been accepted or refused
warm and specific language. The reply should be brief and (specify reason) uso
Doremember to include greetingslike 'Best specific.
Wishes' in case you are declining the invitau
SAMPLE FORMAL REPLIES
Acceptingthe Invitation (Formal) (4 marks)
I.
Mr. Vipin thanks Mr. &Mrs. Khanna for their kind invitation to their daughter Adit's
marriage on 20th January, 2017 at 10 a.m. and has a great pleasure in accepting it and
confirms his presence at the venue of the scheduled time.
Declining the Invitation (Formal) (4 marks)
Mr. Vipin thanks Mr. & Mrs. Khanna for their kind invitation to their
daughter
Aditi's marriage on 20th January, 2017 at 10 a.m. but regrets his inability to attend
due to a prior engagement. He wishes Aditi a happy married life.

SAMPLE INFORMAL REPLIES

Accepting the invitation destst oinoor (4 marks)

21, Professors' Colony,

Coimbatore.
10th January, 2017.
Dear Nirbhay and Bhabhiji,blos tid
Iam pleasantly surprised to receive your invitation for Aditi's wedding. Has she
grown so big? I still remember her as the little girl with two ponytails in a pink frock,
eating chocolates and throwing tantrums upon refusal.
Well, it is really a big occasion for me. I will be delighted to join in the celebration
and bless the newly-wed couple.
And yes, as requested the whole family is coming too.
Yours
Vipin
Declining the Invitation
21, Professors' Colony,
Coimbatore.
10th January, 2017.
Dear Nirbhay and Bhabhiji,
Iam pleasantly surprised to receive your
Grown so Dig? I still remember her as the little invitation
for Aditi'swedding, Has shbe
girl with two ponytails in a pink frock
eating chocolates and throwing tantrums upon refusal.
TWAll it is really a big occasion for me and 1 wOuld have loved to
ausnicious occasion but my father 1S n the ospital. He had a surgeryjoin you on the
last week and
needs Constant care.
I reallyfeel bad not to be able to persOnaily jon the
occasion and bless the newlw.
wed couple.
Please accept my best wishes. 1am writing to Aditi separately
Yours
Vipin