Africa Harvest Biotech Foundation International (AHBFI)

Kenya ◆ South Africa ◆ Zambia ◆U.S. A

CAREER OPPORTUNITY

POSITION: SENIOR ACCOUNTANT

Africa Harvest Biotech Foundation International (Africa Harvest) is an International Non-

Governmental Organization with Headquarters in Nairobi, Kenya working with rural communities
across Kenya & Africa to address challenges of food, nutrition, and income insecurity by streamlining
agricultural value chains.

Our Mission is to disseminate appropriate innovative agricultural technologies and institution

approaches through the whole value chain to improve the livelihoods of rural communities.

Africa Harvest wishes to invite competent and dedicated individuals to apply for the role of ‘Senior
Accountant’.

JOB TITLE: SENIOR ACCOUNTANT

TEAM/PROGRAMME: Finance LOCATION: Nairobi.

REPORTING: Finance Manager CONTRACT LENGTH:

(3 years) subject to annual
performance evaluation and
availability of funds
ROLE PURPOSE:

The Senior Accountant is responsible for overseeing all aspects of financial management with a
primary focus on donor reporting, ensuring transparency, accuracy, and compliance with donor-
specific requirements. The role includes managing budgeting, financial reporting, cash flow, asset
management, statutory compliance, payroll processing, and supporting internal and external audits.
This position ensures the financial health of the organization while maintaining strong relationships
with donors through clear, accurate, and timely reporting.

KEY AREAS OF ACCOUNTABILITY:

1. Budgeting and Financial Planning

• Lead the development, monitoring, and management of the organization’s annual budget in
collaboration with program and project teams, ensuring proper allocation of resources and
adherence to financial objectives.
• Provide accurate financial forecasts and monitor spending to ensure alignment with the
approved budget, implementing corrective measures where necessary.

2. Cash Flow and Asset Management

• Oversee the preparation of cash flow forecasts and monitor cash inflows and outflows to
ensure adequate liquidity and effective cash utilization for operational needs and donor
funding requirements.
• Manage organizational assets, ensuring accurate tracking, proper documentation, and
compliance with internal policies, including regular updates to the asset register and asset
movement records.

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3. Donor Reporting and Compliance

• Oversee the preparation of donor-specific financial reports, ensuring all reports are
accurate, timely, and compliant with donor agreements and funding requirements.
• Ensure financial transparency by providing detailed reports on the use of donor funds,
including budget adherence, spending progress, and any discrepancies, in line with donor
contracts and regulations.
• Maintain a strong understanding of donor guidelines, ensuring that all financial transactions
are properly documented and in compliance with donor reporting formats and timelines.

4. Financial Reporting and Analysis

• Prepare monthly, quarterly, and annual financial reports, providing senior management and
the board with insights into the organization's financial position, variances, and key
performance indicators.
• Conduct detailed variance analysis, identifying discrepancies between actual spending and
budgets, and preparing explanations and recommendations for corrective actions.

5. Audit and Internal Controls

• Manage internal and external audit processes, working with auditors to ensure compliance
and timely audits of the organization’s financial records and operations.
• Develop and implement action plans to address audit findings and ensure continuous
improvement of internal controls and financial processes.

6. Payment Management

• Oversee the processing of ordinary payments, including supplier invoices and operational
expenditures, ensuring payments are made according to contractual obligations and within
the organization’s financial policies.
• payroll processes, ensuring timely and accurate salary disbursements, calculation of
statutory deductions, and compliance with tax laws and regulations.

7. Document Management

• Ensure proper maintenance, organization, and archiving of all financial documents, including
donor agreements, invoices, receipts, and financial reports, to support audits and
regulatory compliance.
• Implement an effective document management system for easy retrieval and secure
handling of sensitive financial information.

QUALIFICATIONS:
• Bachelor’s degree in Accounting, Finance, or a related field; Master’s degree or professional
certifications (e.g., CPA, ACCA) preferred.
• A minimum of 5 years of experience in financial management, with demonstrated expertise
in donor reporting and compliance.
• In-depth knowledge of donor financial requirements, including reporting formats, timelines,
and fund utilization tracking.
• Advanced proficiency in financial reporting tools and software, including MS Excel and
QuickBooks.

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 •Strong financial modeling skills, with the ability to develop sophisticated program financial
models from scratch.
• Exceptional leadership, organizational, analytical, and communication skills
ADDITIONAL EXPERIENCE AND SKILLS:

• Maintain a high-performance standard with attention to detail.

• Maintain the integrity of official records.
• Ability to work as a team and take direction directly
• Ability to handle confidential information
• Excellent written and oral communication skills
• Highly driven and positive attitude towards work

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be
required to carry out additional duties within reasonableness of their level of skills and experience.

TERMS OF SERVICE:
This contract shall be renewed upon satisfactory performance, as determined by annual
performance appraisals, and contingent on the availability of funds.

The applicants should provide full details of educational and professional qualification, work
experience, applicant’s telephone number and e-mail address.

Candidates should also provide the names and contacts of three (3) referees who are conversant
with their competence in respective areas of specialization.

Interested candidates who meet the required qualification and experience are invited to submit their
application through this email: [email protected] with ‘Senior Accountant’ in as the subject
of your email.
Applications should be received not later than,
5.00 PM EAT on 11th January 2025

ENQUIRIES:
For more details related to Africa Harvest, Job specifications and general requirements, kindly visit
our website: www.africaharvest.org

Africa Harvest is an equal opportunity employer and canvassing will lead to automatic
disqualification.

Women and persons with disability are encouraged to apply.