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Microsoft-Power Point

What is PowerPoint ?
Ans. PowerPoint is a component of Microsoft Office. Power Point is basically used in
advertisement or presentation on a topic related to business. PowerPoint is a
collection of slides, handouts & speaker notes. Slides can have title, text, graphics,
shape, picture & visual created with other application and more. PowerPoint is a
complete presentation graphics package. PowerPoint offer word processing, outlining,
drawing, graphics & presentation. The PowerPoint can created image & insert clipart
picture. A file of power point can be call as presentations that have many slides and
“.ppt” is the extension name of presentation. Power Point offers us some predefined
presentation and templates that helps the user to create a presentation with predefined
setting. Power Point offer you a way to preview your show, add special effect to the
slide as displayed on screen and rehearse the timing for each slide.

[Menu Bar]

❑ Pack and Go (File menu)

Starts the Pack and Go Wizard, which helps you pack up a presentation so that you
can run it on another computer. If you make changes to your presentation after you
use the wizard, run the Pack And Go Wizard again so that you can update the
information.
❑ Duplicate (Edit menu)
Makes a quick copy of a selected object. To make additional copies of the same
object, click Duplicate Again (Edit menu).

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❑ Delete Slide (Edit menu)
Deletes the current slide in notes view. Deletes the selected slides in slide sorter or
normal view.
❑ Normal (View menu)
Switches to normal view, where you can work on one slide at a time. User can use
slide view to work with slide, such as add text, pictures, formatting and animation
effects. To switch to slide view, click the slide view button.
❑ Slide Sorter (View menu)
Displays miniature versions of all slides in a presentation, complete with text and
graphics. In slide sorter view, you can reorder slides, add transitions and animation
effects, and set the timings for electronic slide shows.
In slide sorter view, you can see your entire presentation so you can add, delete and
move slides. To switch to slide sorter view, click the slide sorter view button.
❑ Notes Page (View menu)
Displays the notes page for the selected slide, where you can create speaker notes for
the slide. User can write the extra information about sound effects, animation effects
and others to a slide. This text not is displays on the slide during the execution of
presentation. You can also print a copy of yours notes for reference. To switch to
notes page view, click the notes page view button.
❑ Slide Show (View menu) or View Show (Slide Show menu) F5
Runs your slide show, beginning with the current slide if you're in slide view or the
selected slide if you're in slide sorter view.
❑ Master Slide Master (View menu)
Displays the slide master, where you can set the default layout and formatting for all
the slides except title slides (which are controlled by the title master). For example,
switch to slide master view to set the default font or to add an illustration (such as

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 your company logo) that you want to appear on each slide. Don't add text in slide
master view; switch back to normal view to add text.
❑ Master Handout Master (View menu)
Displays the handout master, on which you can add or change header and footer
information that you want to appear on every handout.
❑ Notes Master (View menu)
Displays the notes master, on which you can modify the layout and formatting of your
notes pages.
❑ Black and White (View Menu)
Shows the active presentation in black and white. The appearance of the slide depends
on the option you select on the Black And White shortcut menu (click the right mouse
button while in black-and-white view to show this menu).
❑ Slide Miniature (View Menu)
Turns on or turns off the slide miniature window, which displays a miniature version
of the current slide, complete with text and graphics. You can't edit the slide in the
slide miniature.
❑ Guides (View menu)
Displays or hides the vertical and horizontal alignment guides on your slides. Use the
guides to help you position and align objects on your slides.
❑ New Slide (Insert menu)
Prompts you to click a slide layout, and then inserts a new slide after the active slide.
❑ Duplicate Slide (Insert Menu) CTRL+SHIFT+D
Inserts a copy of the current slide after the current slide. Equivalent to pressing
CTRL+SHIFT+D.
❑ Slide Number (Insert menu)
Adds the slide number to an individual slide. If you want to add the slide number to
every slide, use the Header and Footer command (View menu).

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❑ Date and Time (Insert menu)
Adds the date and time to an individual slide using the format you choose. If you want
to add the date and time to every slide, use the Header and Footer command (View
menu).
❑ Slides from File (Insert menu)
Inserts slides from another presentation into the current presentation.
❑ Slides from Outline (Insert menu)
Creates slides for all first-level headings in an imported outline and adds the body text
as indent levels. All text that is level 6 and below is treated as level 5 text. The format
for the title and text comes from the slide master in the current presentation.
❑ Replace Fonts (Format menu)
Replaces an existing font in your presentation with another one.
❑ Slide Layout (Format menu)
Changes the layout of the selected slide or reapplies the current master styles to the
placeholders if you've modified their attributes. This command does not affect objects
and text outside the placeholders.
❑ Slide Color Scheme (Format menu)
Reapplies or modifies the existing color scheme or changes to a different color
scheme.
❑ Background (Format Menu)
Sets a background color, texture, pattern, or image.
❑ Apply Design Template (Format menu)
Applies one of the PowerPoint design templates to your presentation or uses one of
your own presentations as a template. Design templates contain color schemes, slide
and title masters with custom formatting, and fonts designed for a particular "look."
❑ Meeting Minder (Tools menu)

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 Opens the Meeting Minder, where you can take meeting minutes and record action
items during a slide show. Action items appear on a new slide at the end of your slide
show. You can post the action items to Microsoft Outlook, or you can transfer the
minutes and action items to a Word document and then print that document.
❑ Options (Tools menu)
Modifies settings for Microsoft Office programs such as screen appearance, printing,
editing, spelling, and other options.
❑ Slide Show (View menu) or View Show (Slide Show menu)
Runs your slide show, beginning with the current slide if you're in slide view or the
selected slide if you're in slide sorter view.
❑ Rehearse Timing (Slide Show menu)
Runs your slide show in rehearsal mode, in which you can set or change the timing of
your electronic slide show.
❑ Record Narration (Slide Show menu)
Adds voice narration to your slide show. A sound icon appears in the lower-right
corner of each slide that has narration. To record a narration, your computer needs a
sound card and a microphone.
❑ Set Up Show (Slide Show menu)
Sets options for running your slide show, including the type of presentation you're
making, which slides to include, whether to include sound and animation effects, the
annotation pen color, and how you want to advance the slides.
❑ Action Button (Slide Show menu)
Inserts a Custom action button, Home action button, Help action button, Information
action button, Document action button where you click or drag in the active window,
and then opens the Action Settings dialog box, where you can assign an action to the
button.
❑ Action Settings (Slide Show menu)

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 Assigns an action to the selected object or Action Button that runs when you point to
or click the object with the mouse.
❑ Animation Effects (Slide Show menu)
Adds or changes animation effects on the current slide. Animation effects include
sounds, text and object movements, and movies that occur during a slide show.
❑ Animation Preview (Slide Show menu)
Runs all the animation effects for the current slide in a slide-miniature window so you
can see how the animation will work during the slide show.
❑ Slide Transition (Slide Show menu)
Adds or changes the special effect that introduces a slide during a slide show. For
example, you can play a sound when the slide appears, or you can make the slide fade
from black.
❑ Hide Slide (Slide Show menu)
If you are in slide sorter view, hides the selected slide. If you are in slide view, hides
the current slide so that it is not automatically displayed during an electronic slide
show.
❑ Custom Shows (Slide Show menu)
Creates a custom show - a presentation within a presentation. When you create a
custom show, you group slides in an existing presentation so that you can easily show
that section of the presentation to a particular audience and omit it for other
audiences.

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 INTERNET

Introduction to Internet ?
What is Internet ?

Internet is a network of networks. It is a global collection of high powered computers

that are connected to each other with networks, cables, telephone lines, microwave dishes,
satellites etc. some computers (server) on the internet store documents, sound files, video
clips program files, animation, picture and other information. It is a global collection of
interconnected networks. Internet is the world’s largest computer network, the network of
networks, scattered all over the world. It is also known as NET.

Network

History of Internet

Internet started with the ARPA net and a few resourceful computer scientists who
wanted to share files among people working on similar projects. ARPA stands for Advanced
Research Project Agency of the United States Department of defense (DOD) in 1969.
Other private network came up soon following the design Arpanet such as bitnet,
csnet. In 1986 the national science foundation created “nsfnet”, a network with five super
computers to help establish effective communication amongst universities. In 1990 the
Arpanet was dismantled and other networks came up to substitute for it.

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 Application of the Internet

In the simplest terms, you can do following three things on the internet.
1. Communication with other people
2. Get information
3. Connect to other computer system.

Internet Features

1. Internet Service Provider (ISP) :

An ISP or Internet Access Provider is a
company that provides the Internet access. In a SLIP/PPP account, the user all
necessary software installed on his or her computer and connects directly to Internet
through the ISP include web hosting, domain name service and proprietary online
services.
2. World Wide Web (www) :
The World Wide Web is a system, based on hyperlink
and http, for providing, organizing and accessing a wide variety of resources (text,
images and sound) that are available by the Internet.
3. Web Page :
A web page is a unit of information, often called a document that is
available over the World Wide Web, Web pages are created using HTML, which
defines the contents of a web page such as images, text, hypertext links, video and
audio files etc.
4. Hyper Text Markup Language (HTML) :
HTML is a set of standardized codes,
or tags that have been derived form the SGML (Standard Generalized Markup

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Language). HTML documents are portable they can be viewed with any web browser
on any type of computer.
5. Web Browser :
A browser is a software program that acts as an interface between
the user and the World Wide Web. The browser send request for information that is
available on the internet and displays the information for the user.
6. IP Address :
An IP address is unique, numeric identifier used to specify a
particular host computer on a particular network, and is part of a global, standardized
scheme for identifying machines that are connected to the internet.
7. Domain Name :
A domain name is a way to identify and locate computers
connected to the internet. A domain name must be unique, no two organizations on
the internet can have the same domain name.
8. E-mail :
Electronic mail or e-mail as popularly known, is a system that allows
user to send and receive massage and data through the internet.
[email protected] is a E-mail id.
9. File Transfer Protocol (FTP) :
FTP is the protocol or set or rules, that enables
files to be transferred from one computer to another. It is part of the TCP/IP protocol
suite.

10. Hypertext Transfer Protocol (HTTP) :

HTTP is the set of rules, or protocol,
that enables hypertext data to be transferred from one computer to another. HTTP

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enables users to retrieve a wide variety of resources, such as text, graphics, sound,
animation and other hypertext document.
11. Telnet :
Telnet is the protocol that enables one computer to establish a
connection to another computer. The computer establishing the connection is referred
to as the local computer, the computer accepting the connection is referred to as the
remote, or host computer.
12. Gopher :
Gopher is a protocol designed to search, open and display documents
from remote sites on the internet. In addition to document display and document open,
it is possible to initiate online connections with other system via gopher.

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