University of Guyana

Department of Software Services

SRMS User Guide

HS – 04 Help File: Current Students
Author: DSSSUG

February, 2011

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1 Introduction
Welcome, this document is designed to provide you with information on the navigation
and operation of the SRMS pages provided for Current Students. As a student that has been
accepted to the University, you can now view and track the status of your registration process as
well as initiate changes to your registration (e.g. change of registration, exemptions etc.).

1.1 Getting Started

To familiarise you with the site an outlay of its navigation is provided below.

The home page of your profile login provides you with current information on
your registrations status, as well as information on any registration requests (e.g.
change of registration, exemption etc.).

1.2 Registration Sub-Requests

The registration sub-requests are registration actions that you (the student) are
able to initiate to edit your registration. They include options such as exemptions, change
of registrations, transfers etc.

Please note that for your requests to be acknowledged by the system, you must not
only initiate the request but submit it as well.

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2 Online Registration
The online registrations page allows you to initiate and submit your registration request into the
university upon acceptance. This is where you are able to select the programme of your choice and
register for the courses you wish to take. You register by going through each of the tabs at the top
of the page and filling in the relevant information in the fields provided.

Please note that information is provided to give you a better understanding of the
application process as well as what is expected of you and what you can expect of the
process, therefore we strongly encourage you to read the instructions provided before
attempting to initiate any registration action.

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 2.1. Personal Information

The personal information form is where you fill out your individual data pertaining to the
fields provided.

The programme option allows you to select the programme option you have gained
attendance to in your application.

The study year you select must be the year within your programme that you are
registering for.

The fields that provide space for passport information are only necessary for foreign
students. You (foreign students) are required to provide all the necessary information
on your passport.

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 2.2. Addresses

The Addresses section provides you with a form within which you are expected to input all your
contact information.

2.2.1.Mailing Address

The mailing address section of the form requires you to provide contact information on
where you can be reached.

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 2.2.2.Permanent Address

The permanent address is where you must input your current place of residence.

2.2.3.Emergency Contact

The emergency contact section of the form is where you input the contact information
of the person the university can contact in case of an emergency.

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 2.3. Select Your Courses

The ‘select your courses’ section of the form provides you with options to select the courses
you will be taking for the course you have registered for.

Note : you can only select courses for the current year you have registered for.in the case of
electives, you must input the course code in the space provided (you can reference the
courses link to search and view the courses offered at the university).

2.4. Preview and Submit

The ‘preview and submit’ section of the form provides you with a summary overview of all the
information you have entered into the previous sections for your review. After you have
verified the information you have inputted, you can submit your registration request into the
system.

Important! You cannot make changes once you have submitted your registration/request so
it is imperative that you recheck the data you’ve entered and saved.

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 2.5. Status

The status section is where you can track the progress of your registration. You are able to view
the pending actions as well as the confirmations of the completed ones. The status page is
separated into three sections: ‘personal information’, ‘course selection’, ‘approval/progress’.

Important! It is recommended that you check your status page regularly so that you are
always informed and up-to-date on the status of your registration.

Personal information

The personal information section provides a summary of your registration information (Registration
number, Programme and study year) as well as your registration status. In the registration status field
you can view your confirmation letter, once your registration I approved. You are also provided with a
status summary that condenses the process of your registration.

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Confirmation letter

The confirmation letter is sent to you after your registration has been approved by the assistant
registrar.

Course Selection

The course selection section provides you with a listing of the courses you have selected to register for
and information on their approval status.

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The approval/progress section is where you can view each event in the process of your registrations’
approval. You are provided with the date of each event as well as the staff member performing each
approval as well as any helpful remarks.

This section is very important as it offers you an in-depth view of the registration process.

2.6. Invoice

The invoice page provides you with an overview as well as a breakdown of all the fees
you are required to pay. You are provided with five different invoices: the complete
invoice, the tuition fees invoice (semester 1 and semester 2 combined), the tuition fees
invoice (semester 1 only), the tuition fees invoice (semester 2 only) and the
miscellaneous fees invoice.

The complete invoice provides you with an overview of all fees that need to be paid to
the university. It encompasses all the other invoices provided and is the most
comprehensive of all the invoices.

Important! Please ensure that you read the invoices generated carefully so that you can
have an understanding of what you are required to pay.

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 Tuition Fees Invoice S1 & S2

The tuition fees invoice displays the fees you would have to pay for the courses you are
carrying for the year you have registered for. It encompasses both semester one and
semester two courses.

2.7. Financial Summary

The financial summary provides you with a comprehensive summary of all the
payments and fees required for your participation in the university andyour selected
programme.

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 University of Guyana
Department of Software Services
CARDI Building, Turkeyen Campus
[email protected]
592-222-4524

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