INVITATIONS

AND
REPLIES
 TITLE
1. Acknowledgement
2. Certificate
3. Objective
4. Introduction
5. Action Plan for Project
6. Project report on
‘INVITATIONS&REPLIES’
7. Conclusion
8. Reflections
9. Bibliography
I wish to express my deep gratitude and my
heartfelt thanks to my English teacher
Mr……… for his guidance, support and
encouragement without which the
successful completion of this project
wouldn’t have been possible.
It also gives me great pleasure in
expressing my gratitude for the facilities
that were provided by the school.
I also thank my parents for their
constant support and their painstaking
efforts and my fellow mates for their
useful opinion and inputs.
This is to certify that Master………..
of Class XII ‘C’ of TVMD has
successfully completed this project
in
English on the topic:
“INVITATIONS&REPLIES”. For partial
fulfilment of AISSCE as prescribed
by the CBSE in the year 2024-25.
Teacher’s :Signature:
Principal’s Signature:
•To analyze the social functions, structures, and
linguistic. ...
•To develop the structure of the formal invitation
text. ...
•To write a formal invitation with their own
language related. ...
•To present their formal invitation with their own
language.
According to the CBSE curriculum, an invitation letter may
appear in the class 12 paper as part of formal letter writing.
Since an invitation letter can be either formal or informal,
students must adhere to the correct format to achieve full
marks. The letter should be within a 50-word limit, and 4
marks are awarded for this question. To maximize their score,
students should include all necessary information and
practice various examples of invitation letters.
 What is an Invitation?
 Invitations are generally printed cards
through which we invite our guests on
some auspicious occasion like wedding,
birthday, wedding anniversary, house
warming, inauguration of a shop/factory
etc.

 Invitations are of two types:

1. Formal
2. Informal
 FORMAL INVITATION
 Formal Invitations are formal letters. They can be printed on cards or
can be drafted in the form of social letters.

 Formal Invitations can be of two types:

 Printed invitation cards inviting guests to be present on a particular

occasion. Such invitations do not include the name of the addressee.

 Formal typed (handwritten) letter addressed to a VIP invited to preside

over a social, cultural and educational function. In these invitations to
VIPs the name of the addressee appears prominently.

NOTE: A Formal Invitation is written in card format when it is meant for a

lot of invitees but it is written in a formal letter when it is meant for an
individual.

 Formal invitations are formal and polite, pleasant and courteous.

 FORMAT OF FORMAL INVITATION
The invitation is laid out so that each of the following is
in a separate line:

 Name(s) of the host(s) issuing the invitation

 the standard expression

request the pleasure of your company

solicit your gracious presence
cordially invite you
cordially request the honour of your presence
invite you to join
request your benign presence
seek the pleasure of your presence
 FORMAT OF FORMAL INVITATION
 the purpose of the invitation
( birthday/ marriage/ inauguration/ celebration of
historic day etc.)

 day, date and time of the event

( party/ function/ program)

 the venue of the event

( with complete address)

 Address of the host

(write the telephone/ mobile number, just below RSVP)
Q: Your sister Nivedita is going to marry
Akhilesh (S/o Mrs. & Mr. SM Joshi,
Nainital). Your father Mr. K.S. Bhardwaj has
planned to hold the wedding at Hotel Kunal,
New Delhi on 25 May 20XX at 8 p.m.

Write a formal invitation on behalf of Mrs.

& Mr. K.S. Bhardwaj inviting guests to the
auspicious occasion. Give other details. Do
not exceed 50 words.
Q: M/s Shyam Lal & Sons are opening a
new general store ‘Galaxy Novelties’ in
Geetanjali Enclave, Dwarika, Delhi. The
inauguration ceremony is fixed for
Sunday, the 19th of October 20XX at 11
a.m.

Prepare a draft of formal invitation

letter for the purpose.
Q: You are a student of Newton Public
School, Nagpur. The school is holding its
annual function on Saturday, the 15th
November, 20XX at 11 a.m. The HRD
Minister Dr. M.M. Joshi has consented to
be the chief guest.
Design an invitation card to be sent to
the parents and other invitees. Do not
exceed 50 words
 FORMAT OF A LETTER (FORMAL)
APEX ORIENTATION
38 A Karol Bagh SENDER’S ADDRESS
New Delhi-110005

25 March 20XX DATE

The Principal
RECEIVER’S ADDRESS
ABC School
Delhi

Sub: Free Counselling Session SUBJECT

Sir/Madam SALUTATION
Apex Orientation is a leading name in postal coaching for competitive examinations. We
regard your school as one of the prestigious institutions of Delhi. We shall deem it a
personal favour if you recommend any two of your brilliant students to attend our Career
Counselling Session for IIT-JEE and CBSE-PMT to be held on 10th April, 20XX. The
participation will be free of cost.

Kindly send your recommendations by the 7th April.

Ritu Nanda SUBSCRIPTION

(Director)
Q: You are Sachin Bansal, the Head Boy of
Spring Dales Public School, Gurgaon. Your
school is holding an inter-school T-20 cricket
championship from 2 Oct. to 8 Oct., 20XX.

Write a formal invitation to Sh. B.S. Bedi, the

legendary cricketer, to inaugurate the
championship on 2 Oct. 20XX at 10 a.m. at
your school grounds.
Spring Dales Public School
Gurgaon

25 Sept 20XX

Sh. B.S. Bedi

2/27 Jorbagh
New Delhi

Subject: Inauguration of Cricket Championship

Sir
Our school is holding an inter-school T-20 cricket championship from 2nd October 20XX to 8th
October 20XX. All the schools of the area are likely to participate. Your presence in our midst
will act as a catalyst and inspire us. You are requested to inaugurate the championship on 2nd
Oct.ober 20XX at 10 a.m. in our school grounds.

Kindly confirm your availability by 30 Sept.

Yours sincerely
Sachin Bansal
(Head Boy)
 INFORMAL INVITATION
Informal invitations follow the pattern of ordinary personal letters. These
letters are written to relatives, friends and acquaintances.

 These letters are first/second person presentations.

 Personal feelings and emotions find an expression.

 The writer’s address is given in the usual place.

 The salutation is usually “Dear’ plus “Name’.

 The date of writing is given, but the year is generally omitted.

 The style and tone are relaxed and informal.

 Different tenses are used as the sense demands.

 The complimentary close is: Yours sincerely’.

Q: Smith Menon has come out successful in
the Medical Entrance Examination. He has
decided to throw a party to his friends to
celebrate this occasion.

Draft an informal invitation giving details of

venue, time and date. Do not exceed 50 words.
H-45, Shantiniketan
New Delhi

25 June 2024

Dear friend
I have the pleasure to inform you that I have arranged a
small get-together at my residence on Sunday, 25th June,
201X at 05.00 p.m. to celebrate my selection in the Medical
Entrance Examination.
Please join us and enjoy the company of my family
members.

Yours lovingly
Smith Menon
Q: You are Leena Sen. The wedding of your
elder sister Reena Sen is going to be held on
the 15th May, 20XX at Hotel Lake View,
Udaipur.

Write out an informal invitation to your

friend Vinnie requesting her to attend the
function.
4357, Vasant Kunj
Raj Nagar

1 May 2024

Dear Vinnie
You will be pleased to know that the wedding of my elder sister
Reena Sen is going to be held on the 15th May, 20XX at Hotel
Lake View, Udaipur. The whole family will move there in the
morning. I invite you to join us at lunch in the hotel on the
15th. The wedding ceremony will take place at 8 in the evening.
I do hope you will join us on the auspicious occasion.

Yours sincerely
Leena
 WRITING REPLIES
(FORMAL AND INFORMAL)
OR
RESPONDING TO INVITATIONS
 FORMAL REPLIES
A formal reply is usually very short.

It is brief and to the point.

The quality of a good reply is must always be pleasant.

Even while declining the invitation or expressing inability to attend

one must be polite and courteous.

Formal replies demand a formal tone and treatment.

There is no room for unnecessary details or superfluous matter in

them.
 Main characteristics
Formal Replies
 Acknowledge the invitation.

 Express thanks in third person.

 Mention acceptance/regret.

 Specify the reason for refusal.

 Be brief and specific.

 Be formal in tone and treatment.

Q:Write a formal reply to
Mrs. and Mr. Chawla
accepting the invitation to
attend the birthday of their
son.
12 December 2024

Mrs. and Mr. Manjit Rathore thank Mrs.

and Mr. Chawala for inviting them on
the occasion of the 5th birthday of their
son, Rahul on Monday, 28th December,
2024 at Konark Hotel.They inform them
that they will be glad to attend the
function.
 REFUSAL

Q:Write a formal reply to Mrs.

and Mr. Chawla regretting your
inability to attend the birthday
function of their son due to a
prior engagement.
12 December 2024

Mrs. and Mr. M.N. Malviya thank Mrs.

and Mr. Chawala for inviting them on
the occasion of the 5th birthday of their
son, Rahul on Monday, 28th December,
2024 at Konark Hotel. They regret that
they will not be able to attend the
function due to a prior engagement.
Q: You are Osheen Malhotra of 12-A, R.K. Puram,
New Delhi. You have been invited by the principal
of St. Joseph Public School, Lajpat Nagar, New
Delhi to act as one of the judges at a debate Contest
to be held on 15 March 2024.
Write an informal reply to the Principal accepting
the invitation.
12-A, R.K. Puram
New Delhi

10 March 20XX

The Principal
St.Joseph’s Public School
New Delhi
Subect: Accepting the invitation to be the judge of a debate contest.
Respected Madam/Sir,
I really feel a great honour on being invited to act one of the judges
at a debate contest to be held on 15th March 20XX in your school.

I confirm my presence at the programme and send my good wishes

for its success.
Thank tou
Yours truly
Osheen Malhotra
Q:You have been invited to your friend’s
birthday party.Since you are going to
Jaipur on a school trip, respond to the
invitation expressing your regret.
 INFORMAL REPLIES
 Acknowledge the invitation in first person.

 Use second person for the sender of invitation.

 Mention acceptance/regret

 Specify the reason in case of refusal.

 Use warm and simple language.

* Do not exceed the word limit (usually 50).

10/2, Lal Bahadur Colony
Yamuna Nagar

18 June 20XX

Dear Nikhil

Many thanks for inviting me to your birthday party on 24 June

20XX at your residence. But I regret that I won’t be able to
attend your party as I am going to Jaipur on a school trip.I
send my good wishes for your birthday and look forward to
meeting you some other time.

With love
CONCLUSION
This project has helped me to understand invitations and replies.I have
learnt that there are formal and informal invitations and replies .Under
formal category,there are both card and letter type invitations.In
informal category there is only letter type .
The same is applied in replies as well . In formal replies there are both
card and letter type replies.In informal there is only letter type .The
project has helped me to have a clarity on the types of invitations and
replies .