Reading and Writing

Reading and Writing

Quarter 2 – Module 18: Features of and Requirements in Composing
Professional Correspondence: E-mail
First Edition, 2020

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Published by the Department of Education - Schools Division of Pasig City

Development Team of the Self-Learning Module

Writer: Jayson D. Managuelod
Editor: Editha S. Enriquez
Layout Artist: Marisol Aspuria Baguisi

Management Team: Ma. Evalou Concepcion A. Agustin

OIC-Schools Division Superintendent
Aurelio G. Alfonso EdD
OIC-Assistant Schools Division Superintendent
Victor M. Javeña EdD
Chief, School Governance and Operations Division and
OIC-Chief, Curriculum Implementation Division

Education Program Supervisors

Librada L. Agon EdD (EPP/TLE/TVL/TVE)

Liza A. Alvarez (Science/STEM/SSP)
Bernard R. Balitao (AP/HUMSS)
Joselito E. Calios (English/SPFL/GAS)
Norlyn D. Conde EdD (MAPEH/SPA/SPS/HOPE/A&D/Sports)
Wilma Q. Del Rosario (LRMS/ADM)
Ma. Teresita E. Herrera EdD (Filipino/GAS/Piling Larang)
Perlita M. Ignacio PhD (EsP)
Dulce O. Santos PhD (Kindergarten/MTB-MLE)
Teresita P. Tagulao EdD (Mathematics/ABM)

Printed in the Philippines by the Department of Education – Schools Division of Pasig City
 Reading and Writing

Quarter 2
Self-Learning Module 18
Features of and Requirements in Composing
Professional Correspondence: E-mail
Introductory Message

For the Facilitator:

Welcome to the Reading and Writing Self-Learning Module on Features of and

Requirements in Composing Professional Correspondence: E-mail.

This Self-Learning Module was collaboratively designed, developed, and

reviewed by educators from the Schools Division Office of Pasig City headed by its
Officer-in-Charge Schools Division Superintendent, Ma. Evalou Concepcion A.
Agustin, in partnership with the City Government of Pasig through its mayor,
Honorable Victor Ma. Regis N. Sotto. The writers utilized the standards set by the K
to 12 Curriculum using the Most Essential Learning Competencies (MELC) in
developing this instructional resource.

This learning material hopes to engage the learners in guided and independent
learning activities at their own pace and time. Further, this also aims to help learners
acquire the needed 21st-century skills especially the 5 Cs, namely: Communication,
Collaboration, Creativity, Critical Thinking, and Character while taking into
consideration their needs and circumstances.

In addition to the material in the main text, you will also see this box in the
body of the module:

Notes to the Teacher

This contains helpful tips or strategies
that will help you in guiding the learners.

As a facilitator, you are expected to orient the learners on how to use this
module. You also need to keep track of the learners' progress while allowing them to
manage their learning. Moreover, you are expected to encourage and assist the
learners as they do the tasks included in the module.
For the learner:

Welcome to the Reading and Writing Self-Learning Module on Features of and

Requirements in Composing Professional Correspondence: E-mail.

The hand is one of the most symbolized parts of the human body. It is often
used to depict skill, action, and purpose. Through our hands, we may learn, create,
and accomplish. Hence, the hand in this learning resource signifies that you as a
learner is capable and empowered to successfully achieve the relevant competencies
and skills at your own pace and time. Your academic success lies in your own hands!

This module was designed to provide you with fun and meaningful
opportunities for guided and independent learning at your own pace and time. You
will be enabled to process the contents of the learning material while being an active
learner.

This module has the following parts and corresponding icons:

Expectations - This points to the set of knowledge and skills

that you will learn after completing the module.

Pretest - This measures your prior knowledge about the lesson

at hand.

Recap - This part of the module provides a review of concepts

and skills that you already know about a previous lesson.

Lesson - This section discusses the topic in the module.

Activities - This is a set of activities that you need to perform.

Wrap-Up - This section summarizes the concepts and

application of the lesson.

Valuing - This part integrates a desirable moral value in the

lesson.

Posttest - This measures how much you have learned from the
entire module.
 EXPECTATIONS

This is your self-instructional learner module in Reading and Writing.

All the activities provided in this lesson will help you learn and understand:
Features of and Requirements in Composing Professional
Correspondence: E-mail.
After completing this module, you will be able to:
1. Define the nature of professional e-mail;
2. Identify basic features of professional e-mail;
3. Compose a professional e-mail.

PRETEST

Write TRUE on the blank before the item if the statement pertains to a
professional e-mail, and FALSE if not.

_______1. An e-mail is giving a message sent through internet.

_______2. Anyone can send professional e-mail.
_______3. A professional e-mail is a formal message.
_______4. In a professional e-mail, the sender must consider netiquette.
_______5. A professional e-mail must be concise.

RECAP

In the previous lesson, you learned the basic features in composing

memorandum and circular. These correspondences are used in formal set-
up. A memorandum is addressed to person or group within an organization,
an office or a department. It usually discusses a single topic and is
disseminated to someone or specific group of people within the organization.
A memo is released to give information, issue instructions, request for help
and to provide suggestions. On the other hand, a circular is for mass
distribution. In addition, circular is a kind of written announcement that is
distributed to a large number of people to convey any commercial and non-
commercial message at a minimum time, costs and efforts.

LESSON

A professional e-mail (electronic mail) is a message sent via internet

along with the web in a formal workplace. In contrast with a regular mail, it
does not require detailed and elaborative content.

Basic features/requirements in composing a professional e-mail

1. A concise subject line. This must be succinct, yet descriptive. This will
help the recipient determine the significance of the message. It
encapsulates the content of the message. It also aides the recipient to
easily locate it.
Example: Reading and Writing: Self- Learning Modules

2. A proper greeting. It is necessary to easily identify the recipient of the

message. It addresses the recipient, use name and honorifics.
Example: Dear students, Dear Sir Managuelod

3. Comprehensive and direct body/text. The writer creates a vivid

message that is easily understood by the recipient. It explains the
purpose of the message concisely. It must be free from grammatical
errors and the like. In addition, on this part the sender may introduce
himself/herself in the beginning sentence of the first paragraph. At the
end of it, you may request the recipient for an action regarding the
matter or any attachment.
 Example:

I am Jayson D. Managuelod. I am your teacher in Reading and Writing

for this semester. Attached herewith is your self-learning modules in
lesson 1 to 6 for the first quarter.

Kindly read the lessons and answer the activities on separate sheets
of paper.

Submission of your answers/outputs shall be on or before October 20,

2020.

4. Polite and Formal closing. The sender may use sign off depending on
the level of formality. The sender indicates full name and contact
details. It can leave lasting impression.
Examples:

Sincerely,

JAYSON D. MANAGUELOD
123456789112

All the best,

JAYSON D. MANAGUELOD
123456789112
Guided Practice
Which is Which? Which among the two is a professional e-mail?

A B
Follow-up for Self-Learning SLMs
Modules SLMs

Dear student, Dear students

I would like to follow-up for your I would like to follow-up for your
feedback on the activities given in feedback on the activities given in y
your modules dated October 5, 2020.

May you have your concern on the May you have your concern on the
content of the modules, kindly send content of the modules, kindly send
me a message using Facebook- me a message using Facebook-
messenger. messenger.

Best regards, Thanks,

JAYSON D. MANAGUELOD JAYSON D. MANAGUELOD

Teacher II Teacher II
12345678911 12345678911

The correct professional e-mail is option A. It contains complete subject

line Follow-up for Self-Learning Modules SLMs as compared with the
subject line in option B. In addition, it has a formal closing line Best regards
over option B’s Thanks.
 ACTIVITIES

Activity 1
Identify the feature of the e-mail that is being described. Write the answer on
the space before the number

_____1. It explains the message of the e-mail.

_____2. It is the salutation of the e-mail.
_____3. It summarizes the content of the e-mail.
_____4. It is the ending line.

Activity 2
Compose a professional e-mail. Be guided by the following mechanics and
rubric. Do this activity on a sheet of paper, or when possible, you may use
any electronic gadget like cellphone, tablet or laptop.

Mechanics:
1. The content must be on the Self- Learning Modules.
2. The e-mail must be professional
3. It must free from grammatical errors.

Rubric:
Content - 40
Etiquette - 30
Grammar and Spelling - 30
100 points
 WRAP-UP

A professional e-mail is a message sent via internet along with the web.
It is written in a formal way and free of grammatical errors. It follows
standards and structure.

Task: Rate a sample e-mail. Refer to Activity 2 for the rubric.

VALUING

Indeed, e-mail is crucial in times of pandemic where face to face is

discouraged and limited. It is also essential for continuous formal
communication.
Task: Make a simple hashtag on how e-mails aid education in pandemic.

Example:
#e-mailcontinuousconnectivity

POSTTEST

Write a professional e-mail on your feedback regarding the use of self-

learning modules. Refer to the rubric given in Activity 2. Do this activity on a
sheet of paper, or when possible, you may use any electronic gadget like
cellphone, tablet or laptop.
 KEY TO CORRECTION

4. Closing 5. TRUE
line 4. TRUE
vary. vary. 3. Subject the answer 3. TRUE
answers answers 2. Greeting Option A is 2. FALSE
Students’ Students’ 1. Body Practice 1. TRUE
Posttest Activity 2 Activity 1 Guided Pretest

References
https://business.tutsplus.com/articles/how-to-write-a-formal-email--cms-29793

https://sparkmailapp.com/blog/how-to-write-professional-email

https://techterms.com/definition/email

https://www.indeed.com/career-advice/career-development/how-to-write-a-
professional-emai