The Project-2 1
The Project-2 1
They Are
➢ Login Module
➢ Select College Module
➢ Register Module
➢ Select Department Module
➢ Get Books Module
MODULE1:(Login module)
MODULE3:(Register Module)
In this module the user can enter their name ,and choose
register number,class, department to register into the under the
their college name.
MODULE4:( Select Department Module)
In this module the user can select and get the books .
If the user select the books messages appear how many days user
can use the books.
Introduction to MS Access
1.What is MS Access?
With Access you can develop easy-to-use input forms as you have seen from other
Windows applications. You can process your data and run powerful reports.
Using ActiveX (formerly called OLE - Object Linking and Embedding) objects in
Windows and Microsoft Office 2000 products (Excel, Word, PowerPoint, and Outlook), o You
can extend Access into a true database-operating environment by integrating it with these
products.
• With the new Internet extensions, you can create forms that interact with data directly
from the World Wide Web and translate your forms directly into data access pages
for corporate intranets that work directly with your Internet browser.
Access is not only a database manager but also a relational database manager:
• Provides access to all types of data and allows the use of more than one database
tables at a time.
• Can reduce the complexity of your data and make it easier to get your job done.
• Can link an Access table with mainframe or server data or use a table created in
dBase or Excel.
• Can take the results of the link and combine the data with an Excel worksheet quickly
and easily. If you use Microsoft Office 2000, there is complete interoperability
between Access and Word, Excel, Outlook, and PowerPoint.
• Can easily manipulate Access data from your VB or VC applications.
MS Access has several versions: Access 2, Access 95, Access 97, Access 2000, and
Access 2003. If you are upgrading to Access 2000 from earlier versions of Access, you should
consider a few things. Earlier versions of Access databases must be converted to Access 2000
format before they are usable. After an Access 2.0 or Access 95 database is converted to Access
2000 format, it cannot be converted back; it’s unusable by Access 2.0, 95, or 97.
You can, however, save Access 2000 database in Access 97 format. As an Access 2000
user, you can open and work with Access 2.0, 95, or 97 data by attaching to them as external
databases, but you cannot modify any of the objects (forms, reports, queries, and so on) you find
in them.
Figure 1 shows the original Microsoft marketing concept for Access. This simple figure
conveys the message that Access is usable at all levels.
Beginning at the lowest level of the hierarchy and moving upward, you see:
• Objects listed first; these give the end user the capability of creating tables, queries,
forms, and reports easily.
• By using functions/expressions, simple processing can be performed to validate data,
enforce a business rule, or display a number with a currency symbol.
• Macros allow for automation without programming. o However, VBA (Visual Basic
for Applications) code lets the user program complex processes. o Finally, by using
Windows API (Application Programming Interface) calls to functions or DLLs
(Dynamic Link Libraries) written in other languages such as C, Java, or Visual Basic,
a programmer can write interfaces to other programs and data sources. Similarly, the
programmer can write the interfaces from other applications to connect to the Access
database.
Access is a set of tools for end-user database management. Access has: o a table
creator, o a form designer, o a query manager, o a data access page creator, and o a
report writer.
The relational processing in Access fills many needs with its flexible architecture. It can
be used as a stand-alone database management system, in a file-server configuration, or as a
front-end client to products such as a SQL server. In addition, Access features ODBC (Open
Database Connectivity), which permits connection to many external formats, such as
SQL/Server, Oracle, Sybase, or mainframe IBM DB/2.
The program provides complete support for transaction processing, ensuring the integrity
of transactions. In addition, user-level security provides control over assigning user and group
permissions to view and modify database objects.
• Ease-of-use wizards
A Wizard can turn hours of work into minutes. Wizards ask questions about content,
style, and format, and then they build the object automatically. Access features nearly 100
Wizards to design: o databases, o applications, o tables, forms, reports, o graphs, o
mailing labels, o controls, and o properties.
Access lets you import from or export to many common formats, including dBase,
FoxPro, Excel, SQL Server, Oracle, Btrieve, many ASCII text formats (including fixed width
and delimited), as well as data in HTML format.
Importing creates an Access table; exporting an Access table creates a file in the native
file format you are exporting to.
Linking (formally known as attaching) means that external data can be used without
creating an Access table. You can link to dBase, FoxPro, Excel, ASCII, and SQL data. Linking
to external tables and then relating them to other tables is a powerful capability; you can link to
Access, FoxPro, dBase, and SQL server.
One of the most powerful features in Access is also the most important - the relationship
that lets you link your tables graphically.
• You can even link tables of different file types (such as an Access table and a dBase
table); when linked, your table’s act as a single entity you can query about your data. o
You can select specific fields, define sorting orders, create calculated expressions, and
enter criteria to select desired records. The results of a query can be displayed in a
datasheet, form, or report.
• You do not have to set relationships in advance. Rather than set your relationships
permanently, you can use a query window to set them when you need to for a specific
purpose, such as a report.
Through the capabilities of DDE (Dynamic Data Exchange) and OLE (Object Linking
and Embedding), exciting new objects can be added to Access forms and reports.
• The objects that can be added include sound, pictures, graphs, and video clips. o You
can embed OLE objects (such as a bitmap picture) or documents from word processors
(such as Word or WordPerfect), or link to a range of cells in an Excel spreadsheet. o By
linking these objects to records in your tables, you can create dynamic database forms
and reports and share information between Windows applications.
• Built-in functions
Access contains more than 200 functions (small built-in programs that return a value) that
perform tasks in a wide variety of categories. Access includes database, mathematics, business,
financial, date, time, and string functions. You can use them to create calculated expressions in
your forms, reports, and queries.
In a real manual file filing database system, you probably have in/out baskets and some
type of formal filing method. Information is accessed manually by opening a file cabinet, taking
out a file folder, and finding the correct piece of paper. Paper forms are used for input, per-haps
with a typewriter. Information is found by sorting the papers manually or by copying desired
information from many papers to another piece of paper.
A computer database is nothing more than an automated version of the filing and retrieval
functions of a manual paper filing system. Computer databases store information in a structured
format that you define. They can store data in a variety of forms, from simple lines of text (such
as name and address) to complex data structures that include pictures, sounds, or video images.
A relational database management system (RDBMS) such as Access stores data in many
related tables. The user can ask complex questions from one or more of these related tables, with
the answers returning as forms and reports.
• Database terms
Microsoft Access follows traditional database terminology. The terms database, table,
record, field, and value indicate a hierarchy from largest to smallest.
Databases
In Access, a database is the overall container for the data and associated objects.
Database objects include:
In some computer software products, the database is the object that holds the actual data;
in Access, this is called a table.
Access can work with only one database at a time. Within a single Access database,
however, you can have hundreds of tables, forms, queries, reports, pages, macros, and modules -
all stored in a single file with the file extension .MDB (multiple database) or .ADP if you are
using SQL Server.
Tables
A table is a container for raw data. When data is entered in Access, a table stores it in
logical groupings of similar data (the Students table, for example, contains data about students)
and the table’s design organizes the information into rows and columns. Figure 2 is a typical
Access table design; its datasheet (also known as a browse table or table view) displays multiple
lines of data in neat rows and columns.
• The data shown in the table has columns of similar information, such as StudentID,
Sname, GPA; these columns of data items are fields.
• Each field is identified as a certain type of data (Text, Number, Date, and so on) and has
a specified length. Each field has a name that identifies its category of information.
• Each row of information is considered a separate entity that can be accessed or sequenced
as desired. o All the fields of information concerning a certain student are contained
within a specific record.
Values
At the intersection of a row (record) and a column (field) is a value —the actual data
element. For example, Long, the Student Name of the second record is a data value.
A database contains one or more tables (that is, logical groupings of similar data). Most
applications that are developed in Access have several related tables to present the information
efficiently. An application that uses multiple tables can usually manipulate data more efficiently
than it could with one large table.
Multiple tables simplify data entry and reporting by decreasing the input of redundant
data. By defining two tables for an application that uses customer information, for example, you
don’t need to store the customer’s name and address every time the customer purchases an item.
If you are new to databases (or are even an experienced database user), before starting to
use Access you need to review and make sure that you understand some key Access concepts.
The Access database contains seven objects, which consist of the data and tools you need to use
Access:
Table Holds the actual data (uses a datasheet to display the raw data)
Query Lets you search, sort, and retrieve specific data
Form Lets you enter and display data in a customized format
Report Lets you display and print formatted data, including calculations
and totals
Pages Lets you publish live forms to a corporate intranet
Macro Gives you easy-to-use commands to automate tasks without
programming
Module Program written in VBA
Datasheets:
Datasheets are one of the many ways by which data can be viewed. Although not a
database object, a datasheet displays a list of records from a table in a format commonly known
as a browse screen or table view. A datasheet displays data as a series of rows and columns
(comparable to a spreadsheet). A datasheet simply displays the information from a table in its
raw form. This spreadsheet format is the default mode for displaying all fields for all records.
Query:
A query is used to extract information from a database. A query can select and define a
group of records that fulfill a certain condition.
• You can use queries before printing a report so that only the desired data is printed.
• Forms can also use a query so that only certain records (that meet the desired criteria)
appear onscreen.
• Queries can be used within procedures that change, add, or delete database records.
An example of a query is when a WVU professor tries to retrieve the specified student
records with the name, course, and date when the course was taken. Apparently, we need to use
a query because we cannot obtain all the information we need from one table. Instead of asking
the question in actual English, the professor would use a method known as QBE, which stands
for Query by Example. Figure 3 is a typical query screen in Access.
When you enter instructions into the QBE window, the query translates the instructions and
retrieves the desired data. In this example, the query first combines data from the Student, the
Course, and the StudentCourse tables. Then it retrieves the required fields. Access then filters the
records, selecting only those in which the value of DateTaken is later than 9/1/2001. It sorts the
resulting records first by student ID and then by student name within the student IDs that are
alike. Finally, the records appear onscreen in a datasheet.
Figure 3. A typical query.
These selected records are known as a dynaset —a dynamic set of data that can change
according to the raw data in the original tables.
After you run a query, the resulting dynaset can be used in a form that can be displayed
onscreen in a specified format or print on a report. In this way, user access can be limited to the
data that meets the criteria in the dynaset.
Data-entry forms help users get information into a database table in a quick, easy, and
accurate manner. Data-entry and display forms provide a more structured view of the data than
does a datasheet. From this structured view, database records can be viewed, added, changed, or
deleted. Entering data through the data-entry forms is the most common way to get the data into
the database table. Figure 4 is a typical form.
Data-entry forms can be used to restrict access to certain fields within the table. You can
also use these forms to check the validity of your data before you accept it into the database
table.
Most users prefer to enter information into data-entry forms rather than datasheet tables;
data-entry forms can be made to resemble familiar paper documents. Forms make data entry self-
explanatory by guiding the user through the fields of the table being updated.
Figure 4. A typical data-entry form.
Reports
Reports present your data in printed format. You can create several different types of
reports within a database management system. For example, your report can list all records in a
given table, such as a student table. You can also create a report that lists only the students who
meet a given criterion, such as all those who have the GPA 3.5 and above. You do this by
incorporating a query into your report design.
Your reports can combine multiple tables to present complex relationships among
different sets of data. When you design your database tables, keep in mind all the types of
information you want printed. Doing so ensures that the information you require in your various
reports is available from within your database tables.
Introduction to Visual Basic Programming
Visual Basic (VB) is the fastest and easiest way to create applications for MS
Windows. Whether you are an experienced professional or brand new to Windows
programming, VB provides you with a complete set of tools to simplify rapid
application development.
The “Visual” part refers to the method used to create the graphical user
interface (GUI). Rather than writing numerous lines of code to describe the appearance
and location of interface elements, you simply put prebuilt objects into place on screen.
The “Basic” part refers to the BASIC (Beginners All-purpose Symbolic
Instruction Code) language. We need to notice that VB has evolved from original
BASIC language and now contains several hundred statements, functions, and
keywords, many of which relate directly to the Windows GUI.
The VB programming is not unique to Visual Basic. The following applications
or programming also used VB:
• VBA in MS Word, Excel, and Access
• VB Script for web-based programming
Starting VB IDE
You can start VB IDE either from clicking Start on the Taskbar or clicking VB
icon on the desktop (Figure 1).
• Object browser
• Code editor window
• Form layout window – allows you to position the forms in your application
using a small graphical representation of the screen.
• Immediate, Locals, and Watch windows under View menu are used for
debugging.
Environment Options
The IDE will start in the selected mode the next time you start Visual Basic.
In our example here, we want to display “Hello World!” in a text box once you
click a command button.
• Setting properties
• Writing code: double click the command button, then code editor window
will be displayed, type text1.text = “Hello World!”
• Running application
Once the user enters the DBH for a tree, the basal area for that tree should be
displayed in a text box. The basal area is calculated by using the following equation:
BA = 0.005454154*DBH2
Where, BA is basal area in ft2 and DBH is the tree’s diameter at breast height in
inches.
The results should be displayed in a list box for comparison among trees. Here
are the controls we need in this project:
• text box
• list box
• command button
Creating a VB Project
From the Start menu, click All Programs|MS Visual Studio 6.0|Visual Basic 6.0.
You start a new project by choosing New Project from the File menu, then selecting
Standard EXE in the New Project dialog box (when you first start Visual Basic, the
New Project dialog box is presented). VB creates a new project and displays a new
form for you. Now we need to design the interface. What you need to do are as
follows:
Coding
Double click the command button and a code-editing box will pop out. Type
the following lines under the command button 1 (cmdCalBA).
Dim DBH, BA
DBH = txtDBH.Text
BA = 0.005454154 * DBH * DBH
txtBA.Text = BA
End Sub
End
End Sub
Remember!! Now, you need to save the project again by clicking the save button on
the menu bar.
Use the arrow button on the menu bar to run the project. You enter 12 in DBH
box, then click ‘Calculate BA’ button, you will add the first result to the list box. If
you change the DBH from 12 to 13, then click the ‘Calculate BA’ button; you will add
the second result to the box (Figure 3). You can repeat the above procedures as you
wish.
Figure 3. Output of BA.
This application demonstrates how a data control and a DB grid control can be
used to display a table of information from a database. VB makes it easy to access
database information from within your application. The data control provides the
ability to navigate through the database recordset, synchronizing the display of records
in the grid control with the position in the recordset.
Creating a Project
You begin creating the application by choosing New Project from the File
menu, then selecting Standard EXE in the New Project dialog box (when you first start
Visual Basic, the New Project dialog box is presented). VB creates a new project and
displays a new form. Now we need to design the interface – putting data control,
DBGrid control and buttons on the form. Since the DBGrid is not in the default
toolbox, we need to add it there. What we can do are:
• Select Components under Project menu, then the Components dialog box
will be displayed.
• Find Microsoft Data Bound Grid Control 5.0 (SP3) in the controls list box
and check the box to its left.
• Click the OK button, the icon for the DBGrid control will appear in the
toolbox.
Use the toolbox to draw the controls on the form (Figure 4).
Setting Properties
In the Properties window, set properties for the objects according to Table 2.
Use the default settings for all other properties.
Now, save your project with a name of prjFirstapp. The interface of your
project will look like that (Figure 5).
Double-click the form or control to display the Code window, and then type the
code for each event procedure.
Add this code to Form_Load event procedure to connect the database and
retrieve data from the table when the program first starts.
End Sub
End Sub
Add the code to cmdClose_Click event procedure to end the application when
you click Close button.
End Sub
There are two ways that you can use to run the application:
• From Run menu, click Start
• From toolbar, click the button
LOGIN FORM:
SELECT THE COLLEGE:
REGISTERATION FORM:
SELECT THE DEPARTMANT:
Form2.Show
End Sub
End
End Sub
Text1.Text = ""
Text2.Text = ""
Text3.Text = ""
Text4.Text = ""
End Sub
Form16.Show
End Sub
COLLEGE SELECTION FORM CODING:
Private Sub Command1_Click()
Form3.Show
End Sub
Form6.Show
End Sub
Form7.Show
End Sub
Form8.Show
End Sub
Form9.Show
End Sub
Private Sub Command6_Click()
End
End Sub
End Sub
Form4.Show
End Sub
End
End Sub
Combo1.AddItem ("COMMERCE")
Combo1.AddItem ("TAMIL")
Combo1.AddItem ("ENGLISH")
Combo1.AddItem ("MATHS")
Combo1.AddItem ("ZOOLOGY")
Combo1.AddItem ("CHEMISTORY")
Combo1.AddItem ("PHYSICES")
End Sub
Form12.Show
End Sub
Form13.Show
End Sub
Form14.Show
End Sub
Form15.Show
End Sub
Private Sub Command6_Click()
Form5.Show
End Sub
End
End Sub
End Sub
End Sub
End Sub
End Sub
Private Sub Command5_Click()
End Sub
End
End Sub
Form10.Show
End Sub
End
End Sub
Form11.Show
End Sub
Private Sub Command10_Click()
End
End Sub
End Sub
End Sub
End Sub
End Sub
Private Sub Command6_Click()
End Sub
End Sub
End Sub
End Sub
CONCLUSION:
This project entitled “Library Management System” is developed using
visual basic with access . This project is used to login easily and help to
register Their name under their college .people can also register their
name under world of books. So , people or students easily register and
get the books through this application.