Scribd
Upload
31 views

Project Proposal By EYEFIA JOSEPH DAFE

I here by propose to u

Uploaded by

okkotsuyuta0123
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
31 views

Project Proposal By EYEFIA JOSEPH DAFE

I here by propose to u

Uploaded by

okkotsuyuta0123
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 8

DESIGN AND IMPLEMENTATION OF AN EVENT

MANAGEMENT SYSTEM

EYEFIA JOSEPH DAFE

PPS/ICT/CSC/ND/21/3462

Plateau State Polytechnic Barkin Ladi

Supervisor: Mr ATIKU

13th October 2024


Introduction

The rapid digitization of various sectors has significantly


transformed the management of events, from corporate
functions to weddings and concerts. Traditional methods often
lead to inefficiencies in registration, communication, and
resource allocation. This proposal seeks to design and
implement an Event Management System (EMS) that
streamlines these processes, offering an integrated platform for
event planning, registration, communication, and feedback
collection. The main research question guiding this project is:
How can a digital event management system improve the
efficiency and user experience in organizing events?
Statement of the Problem

Managing events, whether corporate conferences, weddings, or


festivals, requires coordinating various tasks and stakeholders
efficiently. Most event management tools available either lack
customization options or fail to provide real-time
communication features, leading to delays and poor user
experiences. The problems this project seeks to address
include:
 Fragmented communication between organizers,
participants, and vendors.
 Difficulty in customizing tools to fit specific event
requirements.
 Lack of real-time data tracking and analytics for event
performance.
 Challenges in integrating multiple tools for registrations,
notifications, and reporting.
Aim and Objectives

The aim of this project is to design and implement a


WordPress-based Event Management System that
simplifies event planning, improves real-time
communication, and enhances post-event analytics.
Objectives:
 Develop a customizable and user-friendly event
management platform using WordPress.
 Enable real-time notifications and updates for all
stakeholders (attendees, organizers, vendors).
 Integrate data tracking tools for reporting and post-event
analysis.
 Leverage WordPress plugins to extend the system’s
functionality for event-specific requirements.

Scope and Limitation


The scope of this project includes:
 Creating a WordPress-based EMS with features for event
registration, scheduling, task management, and
communication.
 Implementing real-time notifications via email and SMS
using WordPress plugins.
 Integrating analytics tools for tracking event performance
and user engagement.
 Developing both desktop and mobile-friendly interfaces
using WordPress themes and responsive design principles.
Limitations:
 WordPress Dependency: While WordPress offers flexibility,
the system's design and features will be constrained by
available plugins and WordPress's inherent limitations in
scalability and security for large-scale events.
 Plugin-Based Architecture: Customization beyond the
capabilities of existing WordPress plugins may be limited,
especially in areas like AI-driven insights or highly
specialized features.
 Scalability: The EMS will initially be targeted toward small-
to medium-scale events, with scalability for very large
events potentially requiring additional resources or third-
party integrations.
Literature Review

Several event management systems exist, from standalone


platforms like Eventbrite and Cvent to WordPress-based
solutions using plugins like "The Events Calendar" or "Event
Espresso." According to Smith et al. (2020), WordPress offers a
viable solution for event management, especially when
leveraging its extensive plugin ecosystem for tasks like
registration, payment processing, and notifications. Studies by
Kim and Wong (2019) highlight the advantages of open-source
platforms like WordPress, particularly their flexibility and lower
costs compared to proprietary systems. However, there are
challenges in managing performance and security as event scale
increases. This project will build on these insights by focusing
on maximizing WordPress's capabilities while addressing
common shortcomings in customization and real-time
communication.

Research Methodology
This project will follow a mixed-methods approach to ensure
the system addresses user needs effectively.
Research Design:
 Phase 1: Requirements Analysis – Surveys and interviews
with potential users (organizers, participants, vendors) will
be conducted to understand key pain points in existing
systems.
 Phase 2: WordPress Customization – Using plugins such as
"The Events Calendar," "Event Manager," and "WPForms,"
the system will be customized to include essential features
like event registration, ticketing, and notifications.
 Phase 3: Implementation – The EMS will be developed in
WordPress, with a focus on modularity and ease of use. A
test environment will be set up for early validation and
feedback.
 Phase 4: Testing and Optimization – Usability testing will
be conducted with sample events to ensure smooth
functionality, followed by performance optimization to
handle real-time updates and notifications.

Expected Results
Upon completion, the Event Management System will:
 Streamline the event planning process by automating tasks
like registration, scheduling, and attendee management.
 Enable real-time communication between event
organizers, participants, and vendors, reducing delays and
improving coordination.
 Provide organizers with comprehensive reports and
analytics on event performance, including attendance,
engagement, and feedback.
 Offer a user-friendly interface built on WordPress, allowing
for easy customization and scalability within the limits of
the platform.
This project aims to demonstrate the feasibility of using
WordPress as a robust event management platform, offering an
affordable yet powerful solution to event organizers.

You might also like