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APA Notes and Examples:

Basic Rules (in-text citation)
 If you are directly quoting from a work, you will need to include the author, year of publication, and the
page number for the reference (preceded by "p."). Introduce the quotation with a signal phrase that
includes the author's last name followed by the date of publication in parentheses.
o According to Jones (1998), "Students often had difficulty using APA style, especially when it was
their first time" (p. 199).
 Always capitalize proper nouns, including author names and initials: D. Jones.
 If you refer to the title of a source within your paper, capitalize all words that are four letters long or
greater within the title of a source: Permanence and Change. Exceptions apply to short words that are
verbs, nouns, pronouns, adjectives, and adverbs: Writing New Media, There Is Nothing Left to Lose.
(Note: in your References list, only the first word of a title will be capitalized: Writing new media.)
 When capitalizing titles, capitalize both words in a hyphenated compound word: Natural-Born Cyborgs.
 Capitalize the first word after a dash or colon: "Defining Film Rhetoric: The Case of Hitchcock's Vertigo."
 Italicize or underline the titles of longer works such as books, edited collections, movies, television series,
documentaries, or albums: The Closing of the American Mind; The Wizard of Oz; Friends.
 Put quotation marks around the titles of shorter works such as journal articles, articles from edited
collections, television series episodes, and song titles: "Multimedia Narration: Constructing Possible
Worlds"; "The One Where Chandler Can't Cry."
 If you are paraphrasing an idea from another work, you only have to make reference to the author and
year of publication in your in-text reference, but APA guidelines encourage you to also provide the page
number (although it is not required.)
 According to Jones (1998), APA style is a difficult citation format for first-time learners.
APA style is a difficult citation format for first-time learners (Jones, 1998, p. 199).
 Six or More Authors: Use the first author's name followed by et al. in the signal phrase or in parentheses.
o Harris et al. (2001) argued...
o (Harris et al., 2001)
 Unknown Author: If the work does not have an author, cite the source by its title in the signal phrase
or use the first word or two in the parentheses. Titles of books and reports are italicized or underlined;
titles of articles, chapters, and web pages are in quotation marks.
o A similar study was done of students learning to format research papers ("Using APA,"
2001).
 Note: In the rare case the "Anonymous" is used for the author, treat it as the author's name
(Anonymous, 2001). In the reference list, use the name Anonymous as the author.
 Organization as an Author: If the author is an organization or a government agency, mention the
organization in the signal phrase or in the parenthetical citation the first time you cite the source.
o According to the American Psychological Association (2000),...
 If the organization has a well-known abbreviation, include the abbreviation in brackets the first time
the source is cited and then use only the abbreviation in later citations.
o First citation: (Mothers Against Drunk Driving [MADD], 2000)
o Second citation: (MADD, 2000)
 Two or More Works in the Same Parentheses: When your parenthetical citation includes two or
more works, order them the same way they appear in the reference list, separated by a semi-colon.
o (Berndt, 2002; Harlow, 1983)
 Authors With the Same Last Name: To prevent confusion, use first initials with the last names.
o (E. Johnson, 2001; L. Johnson, 1998)
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 Two or More Works by the Same Author in the Same Year: If you have two sources by the same
author in the same year, use lower-case letters (a, b, c) with the year to order the entries in the
reference list. Use the lower-case letters with the year in the in-text citation.
o Research by Berndt (1981a) illustrated that...
 Introductions, Prefaces, Forewords, and Afterwords: When citing an Introduction, Preface,
Foreword, or Afterwords in-text, cite the appropriate author and year as usual.
o (Funk & Kolln, 1992)
 Personal Communication: For interviews, letters, e-mails, and other person-to-person
communication, cite the communicator's name, the fact that it was personal communication, and the
date of the communication. Do not include personal communication in the reference list.
o (E. Robbins, personal communication, January 4, 2001).
o A. P. Smith also claimed that many of her students had difficulties with APA style (personal
communication, November 3, 2002).
 A Work by Three to Five Authors: List all the authors in the signal phrase or in parentheses the first
time you cite the source. Use the word "and" between the authors' names within the text and use the
ampersand in the parentheses.
o (Kernis, Cornell, Sun, Berry, & Harlow, 1993)
o In subsequent citations, only use the first author's last name followed by "et al." in the signal
phrase or in parentheses.
o (Kernis et al., 1993)
 A Work by Two Authors: Name both authors in the signal phrase or in the parentheses each time you
cite the work. Use the word "and" between the authors' names within the text and use the ampersand in the
parentheses.
o Research by Wegener and Petty (1994) supports...
o (Wegener & Petty, 1994)
Basic Rules (Reference List)
 Authors' names are inverted (last name first); give the last name and initials for all authors of a particular
work for up to and including seven authors. If the work has more than seven authors, list the first six
authors and then use ellipses after the sixth author's name. After the ellipses, list the last author's name of
the work.
 Reference list entries should be alphabetized by the last name of the first author of each work.
 For multiple articles by the same author, or authors listed in the same order, list the entries in
chronological order, from earliest to most recent.
 When referring to books, chapters, articles, or Web pages, capitalize only the first letter of the first word
of a title and subtitle, the first word after a colon or a dash in the title, and proper nouns. Do not capitalize
the first letter of the second word in a hyphenated compound word.
 Italicize titles of longer works such as books and journals.
 Single Author
Last name first, followed by author initials.
o Berndt, T. J. (2002). Friendship quality and social development.Current Directions in
Psychological Science, 11, 7-10.
 Two Authors
List by their last names and initials. Use the ampersand instead of "and."
o Wegener, D. T., & Petty, R. E. (1994). Mood management across affective states: The hedonic
contingency hypothesis. Journal of Personality and Social Psychology, 66, 1034-1048.
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 Three to Seven Authors

List by last names and initials; commas separate author names, while the last author name is preceded
again by ampersand.
o Kernis, M. H., Cornell, D. P., Sun, C. R., Berry, A., Harlow, T., & Bach, J. S. (1993). There's
more to self-esteem than whether it is high or low: The importance of stability of self-
esteem. Journal of Personality and Social Psychology, 65, 1190-1204.
 More Than Seven Authors
List by last names and initials; commas separate author names. After the sixth author's name, use an
ellipses in place of the author names. Then provide the final author name. There should be no more than
seven names.
o Miller, F. H., Choi, M. J., Angeli, L. L., Harland, A. A., Stamos, J. A., Thomas, S. T., . . . Rubin,
L. H. (2009). Web site usability for the blind and low-vision user. Technical Communication, 57,
323-335.
 Two or More Works by the Same Author in the Same Year
If you are using more than one reference by the same author (or the same group of authors listed in the same
order) published in the same year, organize them in the reference list alphabetically by the title of the article or
chapter. Then assign letter suffixes to the year. Refer to these sources in your essay as they appear in your
reference list, e.g.: "Berdnt (1981a) makes similar claims..."
o Berndt, T. J. (1981a). Age changes and changes over time in prosocial intentions and behavior
between friends. Developmental Psychology, 17, 408-416.
o Berndt, T. J. (1981b). Effects of friendship on prosocial intentions and behavior. Child
Development, 52, 636-643.
 Article in a Magazine
o Henry, W. A., III. (1990, April 9). Making the grade in today's schools. Time, 135, 28-31.
 Article in a Newspaper
Unlike other periodicals, p. or pp. precedes page numbers for a newspaper reference in APA style. Single
pages take p., e.g., p. B2; multiple pages take pp., e.g., pp. B2, B4 or pp. C1, C3-C4.
o Schultz, S. (2005, December 28). Calls made to strengthen state energy policies. The Country Today,
pp. 1A, 2A.
 Review
o Baumeister, R. F. (1993). Exposing the self-knowledge myth [Review of the book The self-
knower: A hero under control, by R. A. Wicklund & M. Eckert]. Contemporary Psychology, 38,
466-467.
 Article From an Online Periodical
Online articles follow the same guidelines for printed articles. Include all information the online host makes
available, including an issue number in parentheses.
o Author, A. A., & Author, B. B. (Date of publication). Title of article.Title of Online Periodical,
volume number(issue number if available). Retrieved from
http://www.someaddress.com/full/url/
o Bernstein, M. (2002). 10 tips on writing the living Web. A List Apart: For People Who Make
Websites, 149. Retrieved from http://www.alistapart.com/articles/writeliving