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1 views

Copying-Items-to-New-Data-File-in-Outlook

Uploaded by

gamtamara
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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UNIVERSITY OF WASHINGTON

OFFICE OF RESEARCH

Copying Items to New Data File in


Outlook
12.28.2021

Purpose of this document:


To allow an individual to create a separate PST file in Outlook for the purpose of copying emails from
several folders in their primary inbox, and exporting them as PST files.

Process:
1. Open Outlook and click File in the top left of the screen.
2. Click Account Settings, then Account Settings again.
3. Click the “Data Files” tab.
4. Click Add.
5. Navigate (outside of Outlook) to where you want to save the file (think of an easy location since
you will need to interact with the file later in this document).
6. Name the PST file something relevant or topical and click OK.
7. Click Close on the Account Settings window.
8. You should now, on the left hand side of your Outlook, have all of your standard inbox
items/folders, plus a new heading. Something like this:
UNIVERSITY OF WASHINGTON
OFFICE OF RESEARCH

9. Expand that out using the arrow to the left.


10. Right click on the name of it, and create a new folder.
11. Once the folder is created, simply find the emails from your standard inbox, and copy (right
click, Move, Copy to Folder, highlight new folder, OK) them into that folder. Check that emails
are copied to the new folder and still exist in the original Outlook folder.
12. Once that new folder (and its subfolders, etc) are compiled, we need to disconnect it from your
Outlook. To disconnect the PST file folder, repeat steps 1-3 but on step 4, select the PST file you
created and click “Remove”.

At this point, Outlook should be back to where you were when you started. You can close Outlook if you
wish. Navigate to the location you stored the PST file at (step 5). The PST file should have a size listed.
If it says 0bytes, something went wrong. If it has the size listed, the PST file should contain everything
you copied into it.

You can now do what you like with the PST file. Either zip it and email it, share it via OneDrive, etc.

To open the file(s):

1. From within Outlook, click File at the tope left of the screen.
2. Select Open & Export.
UNIVERSITY OF WASHINGTON
OFFICE OF RESEARCH

3. Select Open Outlook Data File.


4. Navigate to the location to which the emails were saved.
5. Click OK.
6. The file(s) will now appear in your Outlook account. Find the file(s) in Outlook and Open.

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