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Student’s Details

Roll No.: _________

Name of student: _______________

Class : _____ Section: ________

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 Index
Sr.No. Assignment PAGE NO. Signature

Unit : Digital Documentation (Advanced)

1 Writer template 4-5

2 Image Cropping 6-7

3 Drawing objects 8-9

4 Inserting Image 10-11

5 Mail merge 12-15

6 Different Styles 16-17

7 Create a Custom template 18

Unit : SPREADSHEETS (Advanced)

8 Subtotals 19-21

9 Multiple operations 22-24

10 Consolidation 25-27

11 Scenario 28-29

12 Goal Seek 30

13 Record Macro 31-32

Unit : RDBMS (Advanced)

14 Concept of Primary Key 33

15 Concept of DBMS 34

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 Unit : Digital Documentation (Advanced)
Practical 1: Writer Template
A template is a document type that creates a copy of itself
when we open it.

For example, we can create a template for a certificate, and then

use it again and again instead of making it again from scratch
every time.

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 To save it as a template, the steps are: -
1.Go to the File Menu → Click on Save As option.

2.Browse to the desired place to save it and write the desired name for the
file→ Choose the file type as Template (.ott).

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Unit : Digital Documentation (Advanced)
Practical 2: Image Cropping

1. We make a new writer file, and insert the image.

2. Now we will crop the image by keeping scale. Right-
click the image → Click on Picture.

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 3. Under the crop tab, Click on Keep Scale radio button

Set specification → Click on OK.

This image is about Cyber Ethics. Cyber Ethics are:

1) We should not use abusive or offensive language

with anyone online.
2) We should not break into someone’s
computer or try to infect in any possible
way.
3) We should not do plagiarism or copy someone’s
work and present it as our own.
For this image, I have used Square as the text wrapping as it is
easy to move or place it anywhere on the document after doing
so.

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Unit : Digital Documentation (Advanced)
Practical 3: Drawing Objects
First, we will add two drawing objects- heart and moon.

Then we change the line style.

Now, we will change the object’s colour.

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For grouping, we will select both of them while holding shift.
→ Right Click on the selection → Group → G
ro
u
p.

Now, we can just drag the corner to increase or decrease the

size.

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Unit : Digital Documentation (Advanced)
Practical 4: Inserting Image
1. Insert image from Gallery. Go to Insert → Picture →
From File.

2. Browse the image and click on Open.

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3. Resize the image or rotate as per your need.
4. Apply the desired filter.

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Unit : Digital Documentation (Advanced)
Practical 5: Mail Merge
Mail Merge helps us create multiple copies of a document
at once, such as letters, saving us time and effort to type
the letter again and again.
The steps are:-

1. Make a document with spaces left for different fields.

2. Make the database containing the details of the recipients. Go to

File → New → Database.

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 3.Create a new database and store it at an accessible place. Click on
Use Wizard to create table.

4.Under Personal category, in Addresses sample table,

choose the required fields → Next. Change anything if you
want, and thenclick on Finish.

5.Fill the details in the table → Save it.

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6.In the writer, Go to Insert → Fields → Others.

7.Go to Database → Mail Merge Fields → Choose the

desired fields
→ Click Add. After doing all, click on Close.

8.Go to Tools → Mail Merge Wizard.

9.Click on Next until the last step. Choose the desired way to save
or
send the letter → Click on Finish.

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 Unit : DIGITAL DOCUMENTATION
(Advanced)
Practical 6: Styles
Different Styles in Open Office Writer
Objective: Understanding the different styles available in Writer and insert a
style using drag and drop .

Task : Explain different types of styles available in open office writer.

Write the steps to insert a style using drag and drop feature.

OpenOffice.org supports the following types of styles:

• Page styles include margins, headers and footers, borders and
backgrounds. In Calc, page styles also include the sequence for printing
sheets.
• Paragraph styles control all aspects of a paragraph’s appearance, such as
text alignment, tab stops, line spacing, and borders, and can include
character formatting.
• Character styles affect selected text within a paragraph, such as the font and
size of text, or bold and italic formats.
• Frame styles are used to format graphic and text frames, including wrapping
type, borders, backgrounds, and columns.
• Numbering styles apply similar alignment, numbering or bullet characters,
and fonts to numbered or bulleted lists.
• Cell styles include fonts, alignment, borders, background, number formats
(for example, currency, date, number), and cell protection.
• Graphics styles in drawings and presentations include line, area,
shadowing, transparency, font, connectors, dimensioning, and other
attributes.
• Presentation styles include attributes for font, indents, spacing, alignment,
and tabs.
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Dragging and dropping to create a style

We can drag and drop a text selection into the Styles and Formatting window to create
a new style.
Select some text and drag it to the Styles and Formatting window.
If Paragraph Styles are active, the paragraph style will be added to the list.
If Character Styles are active, the character style will be added to the list.

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 Unit : DIGITAL DOCUMENTATION
(Advanced)
Practical 7: Set a Default
Template
Different Templates in Open Office Writer

Objective: Understanding the concept of template in Writer.

Task : Write the steps to create a template from a document and set a custom
template as the default template.

To create a template from a document:

• Open a new or existing document.
• Add the content and styles that you want.
• From the main menu, choose File > Templates > Save.
• In the New template field, type a name for the new template.
• In the Categories list, click the category to which you want to assign the
template.
• Click OK to save the new template.

To set a custom template as the default:

• From the main menu, choose File > Templates > Organize. The Template
Management dialog opens.
• In the box on the left, select the folder containing the template that you want
to set as the default, then select the template.
• Click the Commands button and choose Set As Default Template from the
drop-down menu.

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 Unit :Advanced Spreadsheet
Practical 8: Subtotals
In this table, different accounts are recorded and other important
fields (AcctType, Branch, Customer etc.) are present.

Here, we use Subtotal to find the total amount in different

branches or number of branches.

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To perform subtotals, the steps are: -

1. Select the range of cells as shown below.

2. Go to Data menu → choose subtotals.

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3.Choose AcctType in Group by drop boxmenu → Calculate
subtotals for Amount → Use function Sum.

4.In the 2nd Group, Group by branch  Calculate subtotals

foramount  Use function count. Then press OK.

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 Unit :Advanced Spreadsheet
Practical 9: Multiple Operations
Here,wehaveadatasetandwanttocalculatetheprofit value.

Now weusemultiple operations tocheckthe profit with changing the sale

quantity and the price.

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To perform Multiple Operations, the steps are: -

1. Selectthedatarangewiththeinputcellsandspacebetweenthem. Do not select

the data labels.

2. Go to Data  Multiple Operations.

3. Choose the cell containing the formula in Formulae textbox.

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 4.Choose the Sale Quantity in Row Input Cell and
Price per Quantity cell in Column Input Cell
 OK.

By following these steps, we are able to perform Multiple Operations.

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 Unit : Advanced Spreadsheet
Practical 10: Consolidation
There are four sheets with same structure – quarterly
results of sales of a stationery shop.

A total yearly sales sheet has been made. The steps are: -

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A total yearly sales sheet has been made. The steps are: -
1. Go to Data in menu bar  Click on Consolidate.

2. The Consolidate dialog box appears. Here, we can select the

function we need to apply (Here, SUM).

3. Then we have to specify the ranges for consolidation. To do so, choose

therangewhiletheSource data range textboxinfocus, then click on
Add.
4. Choose the desired cell for the results to copy in Copy results to
text box.  Click on OK.

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 1. We will the final output as shown in the screenshot below.

We get the consolidated data in the final sheet, named

Yearly Sales.

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 Unit :Advanced Spreadsheet
Practical 11: Scenarios
Scenarios in OpenOffice Calc comes under what-ifanalysis tools, where we
are able to get different values for output by changing the inputcells.

Here, we have a table with costprice, selling price andprofit percentage.

Now we will perform scenarios, the steps are: -

1. Select the range of cells that are input and will be changed, here,
Cost Price and Selling Price. → Go to Tools →
Scenarios.

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2.Give the scenario desired name, check Prevent
changes and uncheck Copy back. → Click on
OK.

3.Repeat step 2 to add more scenarios and we can see the

output changing.

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 Unit :Advanced Spreadsheet
Practical 12: Goal Seek
This option is used to find the value of input cells by giving the value of the output
cell.

Inthe other cases, thediscount %ageisgivenandwehave to find the Selling Price.

We can use Goal Seek in the following ways: -

1. Go to Tools  Goal Seek.

2. Set the formula cell as Discount %age cell, target as specified, here,
and Variable Cell to be Selling Price.

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 Unit :Advanced Spreadsheet
Practical 13: Record Macro
The steps to record Macro are: -

1. Go to Tools  Macros  Record Macro.

2. Do the required steps to be coded in the macro. Here, we write the formulainthe
cellB4i.e.,“=B1-B2”.Thenclickonstop recording.

1. Write a suitable name for the Macro  Save.

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2. To run the macro, Go to Tools  Macros  Run Macros.

3. Choose the desired Macro  Click on Run.

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 Unit : RDBMS (Advanced)
Practical 14: Primary Key
Create table using SQL command and Primary key
Objective: Understanding Creation of tables and the concept of primary key.
Task: Create a table and identify the primary key.

Sno Toycode Toyname Category Price Qty

1. T001 Popeye Stuff toy 150 12
2. T002 Rapid fire Two players 600 25
3. T003 Teddy Stuff toy 300 40
4. T004 creative Building block 800 18
5. T005 Ping pong Two players 500 53

Ans : Create table “TOY”

(
Sno Numeric (4),
Toyname Varchar (15),
Category Varchar (20),
Price Numeric (5),
Qty Numeric (5)
);

PRIMARY KEY : A primary key, also called a primary keyword, is a key in a

relational database that is unique for each record.
So in the above table TOY our primary key is Toycode which is unique
for each record in the table.

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 Unit : RDBMS (Advanced)
Practical 15:DBMS
Appreciate the concept of Database Management System
Objective: Understanding the concept of data ,information and database.
Understanding the concept of primary key.
Task : Find out the primary key in the following table:

StudentID Name Marks1 Marks2

0015 Aman 76 68
0017 Rohan 87 98
0019 Priya 76 87
0020 Aman 45 68

Ans: StudentID is the primary key in the above table as it is unique for each record in the
table.
Task : Find out data , information and database:
1. Airline reservation system ____________
2. 56,78,90,34 ____________
3. Catalogue in a book store ____________
4. Student average marks ____________
5. Student name ____________
6. Sales report by region ____________

Ans :
1. Airline reservation system Database
2. 56,78,90,34 Data
3. Catalogue in a book store Database
4. Student average marks Information
5. Student name Data
6. Sales report by region Information

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