SAP NetWeaver

Information Lifecycle Management

What’s New in Release 7.03 and Future Direction
June 2012
SAP NetWeaver Information Lifecycle Management

Information Cut energy use

lifecycle management Store management Reduce risk
based on ABAP
Retention System
management decommissioning Enhanced UI and delivered Cut data
content volume
End-of-life data End-of-life system Ensure legal compliance
End-Of-Life Enhanced retention
Data
Data archiving management

Manage database volume Streamlined system Reduce system

complexity and cost
decommissioning process Meet audit
requirements

Solution Overview ERP 6.0 EhP 6 Future direction

This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is
© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 2
SAP NetWeaver Information Lifecycle Management

Information Cut energy use

lifecycle management Store management Reduce risk
based on ABAP
Retention System
management decommissioning Enhanced UI and delivered Cut data
content volume
End-of-life data End-of-life system Ensure legal compliance
End-Of-Life Enhanced retention
Data
Data archiving management

Manage database volume Streamlined system Reduce system

complexity and cost
decommissioning process Meet audit
requirements

Solution Overview ERP 6.0 EhP 6 Future direction

This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is
© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 3
Our solutions for information lifecycle management

Information
lifecycle management
Retention management System decommissioning
Managing the lifecycle of data Managing the lifecycle of legacy data in a stand-alone
of a live application system information lifecycle management retention warehouse

Data transfer from legacy systems to retention

warehouse
Definition of flexible rules to control retention
time and storage location of archived data
Storage of archive files on an WebDAV server that conforms with information lifecycle management

E-discovery and legal hold management

Data destruction, taking retention periods and legal holds into account

Local or business warehouse–based reporting

Data archiving enhanced for information lifecycle management

Solution Overview

This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is
© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 4
SAP NetWeaver ILM Release 7.03

Information Cut energy use

lifecycle management Store management Reduce risk
based on ABAP
Retention System
management decommissioning Enhanced UI and delivered
Cut data
content volume
End-of-life data End-of-life system Ensure legal compliance
End-Of-Life Enhanced retention
Data management
Data archiving
Streamlined system Reduce system
Manage database volume
decommissioning process complexity and cost
Meet audit
requirements

Solution Overview ERP 6.0 EhP 6 Future direction

This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is
© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 5
Functions and Features - Overview

Key needs Key innovations

Infrastructure  Simplify IT landscape  Storage and retention service (SRS) based on the ABAP programming
 Reduce TCO language
 Store browser for SRS-based information lifecycle management stores
 Seamless integration of information lifecycle management components
formerly distributed between ABAP and Java (editing URI lists for audit
packages, for example)

UI and content  Enjoy more intuitive navigation  Enhanced retention management and retention warehouse cockpits
 Enjoy a contemporary UI technology based on SAP NetWeaver Business Client
 Reduce effort for administrators  Tax content aligned with DART
 Enhance delivered content  Enablement of further objects (PS_PROJECT)

Retention  Enhance transparency of retention-rule  Rule simulator

processing  Dedicated information lifecycle management and legal hold
management  Simplify legal hold handling management
 Enhance e-discovery capabilities  E-discovery also for retention warehouse

System  Simplify system decommissioning process  Enhanced automation of data transfer and storage including automatic
 Improve data quality in the retention filling of repository
decommissioning warehouse  Integrated transfer of references in SAP ArchiveLink to the retention
 Tighten integration of unstructured content warehouse
 Extended context data extractor (CDE) content for retention warehouse
 Improved checksums function
 Verify units of measure and currencies
 Display print lists in retention warehouse
 Add-on for SAP R/3 4.70*
*Dedicated delivery independent of SAP Business Suite

ERP 6.0 EhP6

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© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 6
Infrastructure
Storage and retention service (SRS) and store browser

Solution enhancements Key benefits

 Storage and retention service (SRS) for controlling  Simplify customer IT landscape – no separate Java
information lifecycle management stores based on the application server required
ABAP application server  Reduce overall system maintenance effort
 Can be used instead of XML DAS, which requires  Reduce total cost of ownership related to system
separate Java application server landscape

ERP 6.0 EhP6

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© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 7
User interface and content
Enhance cockpits for retention management and retention warehouse

Solution enhancements Key benefits

 Cockpits in SAP NetWeaver Information Lifecycle  Enable administrators to concentrate on the specific tasks
Management include all transactions that administrators they need to perform
require for a particular information lifecycle management  Guide administrators through the information lifecycle
scenario management process
 Within a cockpit, tasks are grouped by scenario steps and  Reduce administration effort
in the sequential order in which the administrator needs to
perform them, e.g. all tasks required for processing
information lifecycle management rules or for BI reporting
 Users can better align the menu structures of the cockpit
with scenario process steps
 Menu structures in easy-access menu and SAP
NetWeaver Business Client

ERP 6.0 EhP6

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© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 8
User interface and content
Tax content based on DART and enablement of PS_PROJECT

Solution enhancements Key benefits

 Delivered tax content based on DART, version 2.6e  Customers with SAP NetWeaver Information Lifecycle
Management can perform tax audits based on legacy data
(system decommissioning scenario) with the same content
as in DART

 Enablement of PS_PROJECT archiving object for use in  Reworked and modernized PS_PROJECT archiving object
SAP NetWeaver Information Lifecycle Management
 PS project data can be archived according to information
(available for system decommissioning)
lifecycle management rules (usage only for system
decommissioning scenario)

ERP 6.0 EhP6

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© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 9
Retention management
Rule simulator

Solution enhancements Key benefits

 Tool to simulate the result of rule evaluation for individual  View potential results of a rule before actually applying it in
objects of SAP NetWeaver Information Lifecycle live mode
Management (expert function)  Adapt the rules to obtain the desired results, based on the
 Simulation based on concrete values that the customer output of simulation
enters according to a use case
 Simulation log that provides an overview of all relevant
audit areas, policies, and business objects protected by
legal holds
 Ability to use tool in retention management and system
decommissioning (RW) scenarios

ERP 6.0 EhP6

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© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 10
System decommissioning
Automate data transfer and filling of repository

Solution enhancements Key benefits

 Enhanced automation of legacy data transfer, conversion  Less manual effort for transferring administration data to
and storage the retention warehouse
 Transfer process includes fewer steps  Less effort for filling the repository
 During transfer of metadata to the retention warehouse  Accelerated data-transfer process
system, the repository can automatically be filled with data
from the repository tables in the legacy system
 Function to edit the repository, if required: delete or add
tables

ERP 6.0 EhP6

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© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 11
System decommissioning
Transfer references in SAP ArchiveLink; search and display print lists

Solution enhancements Key benefits

 SAP ArchiveLink software links to attachments and print  Tighter integration of unstructured content
lists and can also be transferred to the retention  Convenient way to find and display print lists in the
warehouse (“pull” from within retention warehouse) retention warehouse
 In the retention warehouse, the links can be stored as
references for the required retention periods, based on
rules of SAP NetWeaver Information Lifecycle
Management
 Since print lists are not connected to business objects,
they cannot be found and called in queries
 Enablement of users to find print lists and display them in
the retention warehouse, using the viewer in SAP
ArchiveLink software

ERP 6.0 EhP6

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© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 12
Future Direction – Road Map for
SAP NetWeaver Information Lifecycle Management

Information Cut energy use

lifecycle management Store management based on Reduce risk
ABAP
Retention System
management decommissioning Enhanced UI and delivered
Cut data
content volume
End-of-life data End-of-life system Ensure legal compliance
End-Of-Life Enhanced retention
Data management
Data archiving
Streamlined system Reduce system
Manage database volume
decommissioning process complexity and cost
Meet audit
requirements

Solution Overview ERP 6.0 EhP 6 Future direction

This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is
© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 13
Key trends driving future innovation areas

Big data trends hold on:

 Streamline information management processes through improved automation and usability
 Enhance content beyond enterprise resource planning and tax content
 Secure and flexible storage of data in the cloud Cut energy use
 Support for on-demand solutions with Reduce risk
SAP NetWeaver Information Lifecycle Management

Compliance pressure persists: Cut data

 Cover all relevant business content: SAP and non-SAP volume

 Adoption of the SAP HANA platform and in-memory technology for faster reporting Ensure legal compliance
 Audit warehouse for on-demand audits
 Enterprise policy management
Reduce system
Awareness of cost and sustainability increases: complexity and cost Meet audit
 Establish information lifecycle management as a best practice for managing data requirements
volume in a live system environment
 Optimize cost–risk relationship for managing data
 Establish the SAP NetWeaver Information Lifecycle Management component as a solution to optimize power consumption
and reduce carbon footprint

Future direction

This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is
© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 14
How will SAP HANA and
SAP ILM interact?
1. Archive Load
Replication into SAP HANA

SAP HANA 1.0 Full replication or extraction of

BI Native Crytal relevant database application
Analysis Excel Reports
Installed tables
SAP landscape Business
WebI Dashboard
Explorer
SAP HANA DB as secondary
persistency
e.g.
SAP ERP
BOE Non-disruptive for existing
HANA Modeler Suite customers
HANA Content
 Accelerators
Realtime replication
or
(SAP LT Replicator)
Classical
Data Extraction HANA DB  New analytical (read-only)
DB
(Data Services) capabilities

Archive

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© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 17
SAP LT Replication Server And Archive Load

HANA Studio

Application Table
Replication Configuration
DB Trigger Based
Delta Recording RFC DB
Replication Engine
and Archive Connection Connection
Connectivity
Application Table

AKD Archive
SAP LT Replication
SAP Source system Server SAP HANA system

Archived data will be selectable by date of archiving session

This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is
© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 18
2. Additional
Reporting Options
IT Departments Need an Efficient Way to
Manage Legacy Systems
SAP and
TCO reduction without losing auditing Non-SAP
and reporting capability
 Consolidate multiple large legacy systems SAP
into one small modern instance called ILM SAP
Retention Warehouse
 Retain on demand access to data from SAP
legacy systems SAP

 Respond to tax audits and create financial

reports
SAP ILM

SAP NW ILM Retention

Warehouse

This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is
© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 20
IT Departments Need an Efficient Way to
Manage Legacy Systems
SAP and
TCO reduction without losing auditing Non-SAP
and reporting capability
 Consolidate multiple large legacy systems SAP
into one small modern instance called ILM SAP
Retention Warehouse
 Retain on demand access to data from SAP
legacy systems SAP

 Respond to tax audits and create financial

reports
SAP ILM

SAP NW ILM Retention

Warehouse
Future direction

This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is
© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 21
Existing Reporting Options For Legacy Data

BW Frontends (BW, BOBJ, …)

….
ILM Local Reporting
Load data directly from
storage system

SAP Business Warehouse

Table Browser for Upload data from
simple and ad hoc storage to BW system
reporting or export to
SAP Audit (AIS) SAP NW ILM Retention
format Warehouse
Use predefined reports
Display of legacy print for complex reporting and
SAP ILM leverage whole SAP
lists
Business Objects Suite

Display stored
attachments via
Attachement Browser

Future direction

This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is
© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 22
ILM RW Combined With BW on SAP HANA

SAP Business Warehouse Frontends (BW, BOBJ, …)

Upload data from storage to ….

Access
BW system
HANA DB

Use predefined or Use all existing BW frontends

developed BW content for without disruption and make
complex reporting use of your existing knowledge

Leverage the high

performance of SAP HANA SAP ILM
(Lab tests are ongoing. Initial results
indicate a significant decrease of
both, the load and the query time.)

SAP NW ILM Retention

Warehouse

Future direction

This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is
© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 23
Using HANA Directly For Reporting on Legacy Data*

SAP HANA
Frontends (HTML5, BOBJ, …)
HANA Content:
….
Consumable Views Access
HANA DB

Use the ILM audit package Use all existing HANA frontends
handling to only load audit without disruption and make use of
specific data your existing knowledge
Use existing HANA content
Leverage HANA high SAP ILM
performance reporting

SAP NW ILM Retention

Warehouse
* Subject to change. Product planning not final.

Future direction

This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is
© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 24
Putting All ILM RW Reporting Options Together

SAP BW SAP BW SAP HANA

Local
reporting
xDB HANA DB HANA DB

ILM 1 2 3
Retention
Warehouse
Audit packages pushed on demand

SAP ILM

ILM Store

Future direction

This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is
© 2012 SAP AG. All rights reserved. provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement 25
Thank You!

Robert Wassermann
Director Solution Management
Information Lifecycle Management
SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf, Germany
T +49 6227 7-68491
E [email protected]