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Community Administration Officer Job Description [2024] (1)

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21 views

Community Administration Officer Job Description [2024] (1)

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Uploaded by

JOSHUA ISAMAT
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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AsOne Ministries | Community Administration Officer

AsOne Ministries is a non-profit organization making disciples of Jesus and creating sustainable
solutions in education, enterprise, health, and agriculture that holistically address poverty in rural,
underserved communities. We exist to end spiritual, relational, and economic poverty one
community at a time across Uganda. Our approach concentrates on individual communities
through a process of personal and communal transformational development.

Position Summary: Community Administration Officer is an administrator who acts as the


assistant finance and human resource coordinator in the community. This officer works with all
departments in their community to ensure that in the community there are: financially profitable
entities, excellent accounting and records management, and assets tracking.

Position Details
● Full Time
● Based in the community assigned to you, but some travel required
● Contract negotiations and renewals are yearly
● Reports to Community Director
● Oversees programs in your assigned community

Job Responsibilities
● Serving as a liaison between HR, finance, and other departments to ensure alignment
goals and objectives
● Providing regular updates and reports to senior management on HR and finance
activities
● Addressing inquiries and concerns from staff regarding HR and finance
● Managing budgetary planning and monitoring expenditure within the community
● Collaborates with the entity heads and the CD to develop annual budgets and financial
forecasts
● Overseeing accounts payable and receiving processes ensuring timely invoicing and
payment
● Conducting financial analysis and reporting to assess community performance and
identify areas for improvement
● Works hand in hand with the HR officer to ensure community level interviews are
organized and conducted smoothly
● Managing employee onboarding and exit interviews within the community level
● Maintaining employee records ensuring compliance with confidentiality and data
protection regulation
● Facilitating staff training programs to enhance skills and performance
● Handling employee relation issues and conflict resolution in collaboration with HR and
management terms
● Administering employee benefits like allowances, compensation to the casual staff, and
processing payroll
● Monitoring of all AsOne’s electronic systems (Medic software, School monitor, Airtel, &
Sure Pay) and acting as an administrator of the systems
● Responsible for involvement in weekly clinic stock taking and monthly schools stock
taking
● Ensuring financial records of each department are clear and accurate (internal community
financial controls)
● Ensuring most of the community expenses are paid electronically and receipts are
documented (use of banks, MoMo pay, Airtel Pay, & Sure Pay)
● Ensuring there is clear financial accountability and controls
● Organizing and submission of payment sheets for vendors/suppliers in a timely manner
● Ensuring departments request for realistic financial requisitions and submit
accountabilities in a timely manner
● Assist Community Director in staff development & culture
● Ensuring consistent application of policies across the community and providing guidance
to staff as needed

Position Qualifications
● Diploma / degree in Business Administration, Accounting and Finance
● At least 2 years of experience in related fields
● High understanding of people, work/team dynamics
● Highly organized
● Loves to help other people grow and reach their potential
● Ability to demonstrate key financial skills
● High English proficiency in spoken and written communication
● Demonstrated experience in Microsoft Office and/or Google Drive

Characters and Personalities


● Humble, hungry and smart
● Jesus Centered
● A leader of leaders
● Outgoing
● Single or married with one spouse
● Analytical in making decisions
● Not easily overwhelmed by a fast paced work environment

Apply Now

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