RFP – Extension of Odisha State Data Centre – OSDC 2.

REQUEST FOR PROPOSAL

OSDC 2.0 - Odisha State Data Centre

Selection of System Integrator for Design, Build,

Installation,Commissioning, Integration, and Operations &
Maintenance of Non-IT Infrastructure for Extension of Odisha State
Data Centre.

Tender Enquiry No: OCAC-NeGP-INFRA-0016-2022-22073

Odisha Computer Application Centre (OCAC)

(Technical Directorate of E&IT Department, Govt. of Odisha)
OCAC Building, Plot No.-N-1/7D, Acharya Vihar, RRL Post Office

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 RFP – Extension of Odisha State Data Centre – OSDC 2.0

Table of Contents
1 Invitation for Bids ............................................................................................................ 8

1.1 Important Dates .................................................................................................................... 8

1.2 General Instructions to Bidders .......................................................................................... 11

1.3 Bid Invitation ........................................................................................................................ 11

1.4 Fact Sheet ........................................................................................................................... 13

1.5 Acronyms ............................................................................................................................. 15

2 Project Objective & Brief Scope of Work ................................................................... 18

2.1 About OCAC ....................................................................................................................... 18

2.2 Project Objective ................................................................................................................ 19

2.3 Brief Scope of Work............................................................................................................. 22

2.4 Scope of Work ..................................................................................................................... 23

3 Pre –Qualification Criteria ........................................................................................... 26

3.1 Pre-Qualification for Bidder ................................................................................................ 26

4 Submission of the Proposal .......................................................................................... 33

4.1 Deadline for Submission of Proposals ................................................................................ 34

4.2 Late proposals ..................................................................................................................... 34

4.3 Proposal Prices .................................................................................................................... 34

4.4 Earnest money deposit ....................................................................................................... 35

4.5 Bid Validity Period ............................................................................................................... 35

4.6 Compliant /Completeness of response ............................................................................ 36

4.7 Pre-bid Meetings Clarification ........................................................................................... 36

4.8 Responses to pre-bid queries and issue of corrigendum ................................................. 37

4.9 Amendment of Proposals ................................................................................................... 38

4.10 Opening of proposals by OCAC ....................................................................................... 38

4.11 Change/Amendment of Make/Model of products ........................................................ 38

4.12 Evaluation Procedure ......................................................................................................... 38

4.13 Technical Bid Evaluation Scoring Matrix ........................................................................... 41

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4.14 Evaluation of Bids and Award of Contract. ...................................................................... 52

4.15 Deviations and Exclusions .................................................................................................. 53

4.16 Rejection of Bids .................................................................................................................. 53

4.17 Notification of Acceptance of Proposal .......................................................................... 54

5 General Conditions of Contract ................................................................................. 55

5.1 Definition of Terms ............................................................................................................... 55

5.2 Total Responsibility .............................................................................................................. 57

5.3 Right to terminate the process .......................................................................................... 57

5.4 Language of Proposal & Correspondence ...................................................................... 57

5.5 OCAC's Right to accept and to reject any or all proposals ........................................... 58

5.6 Modification and withdrawal of bids ................................................................................ 58

5.7 Contacting OCAC .............................................................................................................. 58

5.8 Knowledge of Site Conditions ............................................................................................ 59

5.9 Failure to agree with terms & conditions of the contract ................................................ 59

5.10 Governing Law & Jurisdiction ............................................................................................ 59

5.11 Termination and Effects of Termination ............................................................................. 59

5.12 Consequences of Breach and penalties .......................................................................... 62

5.13 Statutory Compliances ....................................................................................................... 62

5.14 Consequences of Termination ........................................................................................... 62

5.15 Indemnification ................................................................................................................... 63

5.16 Limitation of Liability ............................................................................................................ 65

5.17 Dispute Resolution and Arbitration .................................................................................... 65

5.18 Force Majeure ..................................................................................................................... 66

5.19 Confidentiality ..................................................................................................................... 67

5.20 Fraud and Corrupt practices ............................................................................................. 68

5.21 Exit Management Plan ....................................................................................................... 70

5.22 Severability and Waiver ...................................................................................................... 73

5.23 Applicability of Liquidated Damages ............................................................................... 73

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5.24 Intellectual Property Rights ................................................................................................. 74

5.25 Taxes and Duties ................................................................................................................. 76

5.26 Insurance ............................................................................................................................. 77

5.27 Audit, Access and Reporting ............................................................................................. 77

5.28 Ownership............................................................................................................................ 78

5.29 Safety Regulations .............................................................................................................. 78

5.30 Warranty of Equipment ...................................................................................................... 78

5.31 OEM Certificate of Equipment........................................................................................... 80

5.32 Spares and Performance of Equipment ........................................................................... 81

6 Design Consideration for OSDC 2.0 (Non-IT).............................................................. 81

6.1 Data Centre Build Design Consideration .......................................................................... 83

7 Non-IT Infrastructure - Scope of Work ......................................................................... 84

7.1 Electrical System ................................................................................................................. 93

7.1.1 HT Power Distribution: ................................................................................................... 95

7.1.2 Diesel Generators......................................................................................................... 97

7.1.3 MV Panels ..................................................................................................................... 97

7.1.4 UPS Systems .................................................................................................................. 98

7.1.5 Cable, Bus Bar Trunks, and Terminations .................................................................... 99

7.1.6 Cable Schedule: .......................................................................................................... 99

7.1.7 Illumination ................................................................................................................. 101

7.1.8 Wall Outlets, Outlets for Racks, Receptacles: .......................................................... 101

7.1.9 Grounding .................................................................................................................. 102

7.1.10 Cable Pathways......................................................................................................... 102

7.2 HVAC system ..................................................................................................................... 103

7.3 Safety, Security, Surveillance and Monitoring System.................................................... 105

7.3.1 Addressable Fire Alarm System (AFAS)..................................................................... 105

7.3.2 Aspiration Smoke Detection System or Very Early Smoke Detection System ....... 106

7.3.3 Gas Based Fire Suppression System .......................................................................... 106

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7.3.4 Close Circuit Television System (CCTV) .................................................................... 106

7.3.5 Access Control System .............................................................................................. 107

7.3.6 Water Leak Detection System .................................................................................. 108

7.3.7 Rodent Repellent System (RRS) ................................................................................. 108

7.3.8 Building Management System .................................................................................. 108

7.3.9 Datacentre Infrastructure Management Tool ......................................................... 108

7.3.10 Visitor Management System ..................................................................................... 109

7.4 Network Passive Infrastructure, Racks, IPDU, etc. ........................................................... 109

7.5 Upgradation of Utility equipment, integration, and commissioning: ............................ 110

7.6 List of Equipment for Buy Back: ........................................................................................ 111

7.7 Technical, Functional and Operational requirement .................................................... 112

7.7.1 Uninterrupted Power supply (UPS) system with Battery back-up (For Critical Load)
112

7.7.2 Uninterrupted Power supply (UPS) system with Battery back-up (For Non-Critical
Load) 117

7.7.3 Precision Air Conditioning System (Direct Expansion In-ROW) ............................... 120

7.7.4 Precision Air Conditioner (CRAC) for perimeter cooling and power rooms ......... 125

7.7.5 Diesel Generator ........................................................................................................ 128

7.7.6 Track Busway system.................................................................................................. 144

7.7.7 Floor Mounted Power Distribution Unit ..................................................................... 151

7.7.8 MV Panels ................................................................................................................... 154

7.7.9 HT panel (VCB panel) ................................................................................................ 186

7.7.10 Passive networking..................................................................................................... 201

7.7.11 DCIM (Datacenter infrastructure management) .................................................... 212

7.7.12 IT Rack and Rack Access Control............................................................................. 227

7.7.13 IPDU for Rack .............................................................................................................. 230

7.7.14 Oil Type Transformers ................................................................................................. 233

7.7.15 Fire Detection & Alarm System ................................................................................. 241

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7.7.16 Gas Based Fire Suppression System: - Suppression system (NOVEC 1230) ............ 243

7.7.17 Access Control System .............................................................................................. 248

7.7.18 High Sensitivity Smoke Detection System ................................................................. 251

7.7.19 IP Based CCTV System ............................................................................................... 261

7.7.20 Water Leak Detection System .................................................................................. 263

7.7.21 Video Wall (DLP based)............................................................................................. 265

7.7.22 Ultrasonic Rodent Repellent system ......................................................................... 266

7.7.23 Physical Access Control System................................................................................ 267

7.7.24 3D X-ray Baggage Scanner ...................................................................................... 270

7.7.25 Tier Certification by Uptime Institute ......................................................................... 272

8 Health Safety Environment ........................................................................................ 272

9 Project Timelines ......................................................................................................... 276
10 Liquidated Damages ................................................................................................. 279
11 Payment schedule ..................................................................................................... 281
12 Service Level Agreement .......................................................................................... 283

12.1 Brief Description of the services provided ....................................................................... 283

12.2 SLA Definitions ................................................................................................................... 284

12.3 Category of SLA ................................................................................................................ 285

12.4 Targets of Service Level Agreement ............................................................................... 285

12.5 Performance Related Service Levels .............................................................................. 286

12.6 Manpower Service Levels ................................................................................................ 288

12.7 Compliance & Reporting Procedures ............................................................................. 290

12.8 Civil and Electrical Major and Minor Works .................................................................... 292

12.9 SLA Change Control ......................................................................................................... 293

12.10 SLA Change Process ..................................................................................................... 294

12.11 Penalty............................................................................................................................ 294

12.12 Project Management.................................................................................................... 296

12.13 Partial Acceptance Test (PAT) ..................................................................................... 296

12.14 Final Acceptance Testing (FAT) ................................................................................... 297

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12.15 Roles and Responsibilities .............................................................................................. 298

12.16 Minimum Bill of Quantity ............................................................................................... 301

13 Operations and Maintenance Management ......................................................... 319

13.1 Policies and Procedures ................................................................................................... 322

13.2 Maintenance Management ............................................................................................ 322

13.3 Operations & Maintenance Monitoring .......................................................................... 324

13.4 Access Management ....................................................................................................... 324

13.5 Training and Development .............................................................................................. 325

13.6 Documentation ................................................................................................................. 325

13.7 Reporting ........................................................................................................................... 326

13.8 Monthly reports ................................................................................................................. 327

13.9 Quarterly reports ............................................................................................................... 328

13.10 Half-Yearly reports ......................................................................................................... 328

13.11 MIS reports and deliverables ........................................................................................ 328

13.12 Performance - Monitoring, Management and Reporting ......................................... 328

13.13 Constitution of the Team .............................................................................................. 329

13.14 Commissioning of System ............................................................................................. 330

13.15 O & M Roles and Responsibilities .................................................................................. 331

14 Proforma and Schedules ........................................................................................... 333

14.1 Proforma 1: Proposal Covering Letter ............................................................................. 333

14.2 Proforma 2: Declaration of Acceptance of Terms & Conditions of RFP ...................... 336

14.3 Proforma 3: Undertaking on Total Responsibility............................................................. 338

14.4 Proforma 4: Format of Technical Proposal Document .................................................. 340

14.5 Proforma 5: Forwarding Letter for Earnest Money Deposit ............................................ 342

14.6 Proforma 6: Format for furnishing Earnest Money Deposit ............................................. 344

14.7 Proforma 7: Company Profile of Bidder .......................................................................... 346

14.8 Proforma 8: Declaration regarding Clean Track Record .............................................. 348

14.9 Proforma 9: Undertaking on litigation.............................................................................. 350

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14.10 Proforma 10: Undertaking on Not Being Black-Listed ................................................. 351

14.11 Proforma 11: Undertaking of Service Level Compliance ........................................... 352

14.12 Proforma 12: Authorization Letters from all OEMs ....................................................... 353

14.13 Proforma 13: OEM’s Support Form ............................................................................... 355

10.1 Proforma 14: Warranty Certificate ................................................................................... 357

10.2 Proforma 15: Technical specification compliance by OEM/Bidder. ............................ 359

10.3 Proforma 16: Statement of No Deviation from Requirement Specifications................ 360

10.4 Proforma 17: Bidder’s Net worth ...................................................................................... 362

10.5 Proforma 18: Project Credentials Format ........................................................................ 363

10.6 Proforma 19: Format for providing CV of Key Personnel ............................................... 364

10.7 Proforma 20: Detailed Timelines and Work Plan with proposed Manpower Strength 368

10.8 Proforma 21: Format for Performance for Bank Guarantee (PBG) ............................... 369

10.9 Proforma 22: Format of Commercial Proposal Document ............................................ 372

10.10 Proforma 23: Undertaking on Exit Management and Transition ................................ 375

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 RFP – Extension of Odisha State Data Centre – OSDC 2.0

1 Invitation for Bids

1.1 Important Dates
Sl. Activity Timeline
No.
1. Release of RFP 18.11.2022

2. Site survey by bidders 23.11.2022 & 24.11.22

3. Pre-bid Meeting date 25.11.2022 at 11 AM

3. Last date of receipt of pre-bid queries submission (online) 28.11.2022 at 5:00 PM

4. Posting of response to queries and release of corrigendum, if 02.12.2022

any
5 Release of corrigendum, if any 09.12.2022

6. Last date for submission of Bids 23.12.2022 at 2:00 PM

7. Date of opening of pre-qualification bids 23.12.2022 at 2:30 PM

8. Date of opening of Technical Bids To be notified later

9. Date of opening of Commercial Bids To be notified later

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Disclaimer

The information contained in this RFP or subsequently provided to bidders, whether

verbally or in documentary or any other form by or on behalf of OCAC or any of its
employees or advisers, is provided to bidders on the terms and conditions set out in this
RFP and such other terms and conditions subject to which such information is provided.

This RFP is issued by OCAC. This RFP is not an agreement and is neither an offer nor
invitation by OCAC to the prospective bidders or any other person. The purpose of this
RFP is to provide interested parties with information that may be useful to them in the
formulation of their bid pursuant to this RFP. This RFP includes statements, which reflect
various assumptions and assessments arrived at by OCAC in relation to extension of
OSDC. Such assumptions, assessments and statements do not purport to contain all the
information that each applicant may require.

This RFP may not be appropriate for all persons, and it is not possible for OCAC, its
employees or advisers to consider the objectives, technical expertise and particular
needs of each party who reads or uses this RFP.

The assumptions, assessments, statements and information contained in this RFP, may not
be complete or adequate. Each bidder should, therefore, conduct its own investigations
and analysis and should check the accuracy, adequacy, correctness, reliability and
completeness of the assumptions, assessments and information contained in this RFP and
obtains independent advice from appropriate sources. Information provided in this RFP
to the bidders is on a wide range of matters, some of which depends upon interpretation
of law.

OCAC, makes no representation or warranty and shall have no liability to any person,
including any Bidder under any law, statute, rules or regulations or tort, principles of
restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which
may arise from or be incurred or suffered on account of anything contained in this Tender
or otherwise, including the accuracy, adequacy, correctness, completeness or reliability

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of the Tender and any assessment, assumption, statement or information contained

therein or deemed to form part of this Tender or arising in any way in this Bid Stage.

OCAC also accepts no liability of any nature whether resulting from negligence or
otherwise howsoever, caused arising from reliance of any Bidder upon the statements
contained in this Tender. OCAC may in its absolute discretion, but without being under
any obligation to do so, update, amend or supplement the information, assessment or
assumptions contained in this Tender. The issue of this Tender does not imply that OCAC
is bound to select a Bidder or to appoint the Preferred Bidder, as the case may be, for
the Project and OCAC reserves the right to reject all or any of the Bidders or Bids without
assigning any reason whatsoever.

OCAC reserves all the rights to cancel, terminate, change or modify this selection process
and/or requirements of bidding stated in the RFP, at any time without assigning any
reason or providing any notice and without accepting any liability for the same.

The information given is not an exhaustive account of statutory requirements and should
not be regarded as a complete or authoritative statement of law. OCAC accepts no
responsibility for the accuracy or otherwise for any interpretation or opinion on the law
expressed herein. OCAC its employees and advisers make no representation or warranty
and shall have no liability to any person including any applicant under any law, statute,
and rules or regulations or tort, principles of restitution or unjust enrichment or otherwise
for any loss, damages, cost or expense which may arise from or be incurred or suffered
on account of anything contained in this RFP or otherwise, including the accuracy,
adequacy, correctness, reliability or completeness of the RFP and any assessment,
assumption, statement or information contained therein or deemed to form part of this
RFP or arising in any way in this selection process.

OCAC also accepts no liability of any nature whether resulting from negligence or
otherwise however, caused arising from reliance of any bidder upon the statements
contained in this RFP.

The bidder shall bear all its costs associated with or relating to the preparation and
submission of its Proposal including but not limited to preparation, copying, postage,

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delivery fees, expenses associated with any demonstrations or presentations which may
be required by OCAC or any other costs incurred in connection with or relating to its
proposal. All such costs and expenses will remain with the bidder and OCAC shall not be
liable in any manner whatsoever for the same or for any other costs or other expenses
incurred by a bidder in preparation or submission of the bid proposal, regardless of the
conduct or outcome of the selection process.

1.2 General Instructions to Bidders

1. While every effort has been made to provide comprehensive and accurate
background information, requirements, and specifications, Bidders must form their
own conclusions about the requirements. Bidders and recipients of this RFP may
wish to consult their own legal advisers in relation to this RFP.
2. All information to be supplied by Bidders will be treated as contractually binding
on the Bidders, on successful award of the assignment by OCAC on the basis of
this RFP.
3. No commitment of any kind, contractual or otherwise shall exist unless and until a
formal written contract has been executed by or on behalf of OCAC with the
bidder. OCAC may cancel this public procurement at any time prior to a formal
written contract being executed by or on behalf of OCAC.
4. This RFP supersedes and replaces any previous public documentation &
communications in this regard and bidders should place no reliance on such
communications.

1.3 Bid Invitation

Odisha Computer Application Centre invites offer/proposal from interested bidders for
“Design, Build, Installation, Commissioning, Integration and Operation & Maintenance of
Non-IT infrastructure for Extension of Odisha State Data Centre at OCAC Tower,
Bhubaneswar” for a period of five (5) years from date of acceptance of work order. This
RFP document is being published on web Portal “https://www.ocac.in”, this section
provides general information about the issuer, important dates, and addresses for bid
submission & correspondence for the bidders.

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The bidders are advised to study the RFP document carefully. Submission of bids shall be
deemed to have been done after careful study and examination of the RFP document
with full understanding of its implications.

Odisha Computer Application Centre is the nodal agency of Odisha State working
towards promotion & implementation of IT and e-Governance. It is the single point of
access to any IT business opportunity in Odisha and encourages various players in the
field of IT to come forward and invest in the State of Odisha. OCAC is committed to
generate IT business for the public/private sector with a mandate from the Government
to develop IT in the state. This includes opportunities for software development, supply of
hardware & peripherals, networking and connectivity, web applications, e-commerce,
IT training and an entire gamut of direct and indirect IT businesses.

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 RFP – Extension of Odisha State Data Centre – OSDC 2.0

1.4 Fact Sheet

Proposal inviting agency Odisha Computer Application Centre

Downloading RFP RFP can be download from

Document http://www.ocac.in,
http://www.odisha.gov.in and
https://enivida.odisha.gov.in

Tender Processing fee Tender Processing fee: To participate in the

bid bidders are requested to pay the Tender
Document fee of ₹5,600/- through online
mode on https://enivida.odisha.gov.in portal.

Scope of work Design, Build, Installation, Commissioning,

Integration, and Operations & Maintenance
of Non-IT Infrastructure for Extension of
Odisha State Data Centre.

Language The Proposal should be filled up by the

Bidder in English language only.

Taxes Taxes: The bidder must quote price in Indian

Rupees only. The bid price to be offered by
the bidders must be inclusive of all taxes.

Submission of Responses Bidders must submit all required documents

online on the website
https://enivida.odisha.gov.in

The contact information General Manager (Admin)

Odisha Computer Application Centre,

N1/ 7D, Acharya Vihar Square, Near Planetarium,

P.O. – RRL, Bhubaneswar 751013

Ph. - 0674-2582850/ 2588064

Website: www.ocac.in

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Last date and time for Proposals must be submitted not later than
submission of proposal the following date and time: 23/12/2022 up
to 02 :00 PM, or else the bid will be auto
rejected by the portal/system.

Earnest Money Deposit - Rs.1,25,00,000/- (One crore Twenty Five lacs

(EMD) only) in form of Bank Guarantee in the
prescribed format in favour of “OCAC”
payable at Bhubaneswar from a nationalized
/ scheduled commercial bank in India.

Pre bid Conference On 25/11/2022 at 11:00 AM (Bidders queries

should reach as on before 24/11/2022 05:00
PM - Last date for receiving queries through E-
mail: [email protected] & [email protected])

Posting of response to
queries 02/12/2022

Release of corrigendum if 09/12/2022

any

Opening of Pre-
23/12/2022 by 02:30 PM
Qualification Bid

Opening of General cum

Technical Presentation by Will be intimated later
the qualified bidder.

Opening of Commercial
Will be intimated later
Bids

Bid validity Bid must remain valid up to 180 (One Hundred

& Eighty) days from the actual date of
submission of bid.

Address for General Manager, OCAC,

Correspondence and Odisha Computer Application Centre,
Clarifications N1/ 7D, Acharya Vihar Square, Near
Planetarium, P.O. – RRL, Bhubaneswar 751013

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Ph. - 0674-2582850/ 2588064

Website: www.ocac.in

Mr. S.K. Bhol

Senior Technical Director NIC,

& Project Manager, OSDC

[email protected] & [email protected]

Proposal currency Bidder shall be quote prices in Indian Rupees (INR)

and will receive payment is Indian Rupees only

Please visit web site “http://www.ocac.in” for complete detail.

The Bidders are advised to submit the bids well in advance of the deadline as
OCAC/GoO will not be liable or responsible for non-submission of the bids because of
any problems whatsoever.

1.5 Acronyms
List of acronyms that has been used in this document has mentioned here along with its
full form/meaning.

Abbreviations Description/ Definitions

OCAC Odisha Computer Application Centre

OSDC Odisha State Data Centre

OSDC 2.0 Odisha State Data Centre 2.0

BOM Bill of Material

BOQ Bill of Quantity

BTA Business Transaction Activity

CAPEX Capital Expenditure

Cr. Crores

CCTV Closed Circuit Television

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Abbreviations Description/ Definitions

DC Data Centre

DG Diesel Generator

DOT Department of Telecom

DPR Detailed Project Report

EMS Enterprise Management System

FAT Final Acceptance Test

FTP File Transfer Protocol

G2B Government to Business

G2C Government to Citizens

G2G Government to Government

HLD High Level Design

HVAC Heating, Ventilation, and Air Conditioning

HT High Tension

IP Internet Protocol

IPS Intrusion Prevention System

IBMS Integrated Building Management Systems

ISO International Organization for Standardization

ISP Internet Service Provider

IT Information Technology

IOT Internet over Things

ITSM IT Service Management

LAN Local Area Network

LT Low Tension

MeitY Ministry of Electronics and Information Technology

NFPA National Fire Protection Agency

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Abbreviations Description/ Definitions

NMS Network Management Server

NOC Network Operations Centre

O&M Operations and Maintenance

OEM Original Equipment Manufacturer

OPEX Operational Expenditure

PAC Precision Air Conditioning

PAHU Precision Air Handling Unit

POE Power over Ethernet

POI Point of Interconnect

PDU Power Distribution Unit

PUE Power Usage Effectiveness

QOS Quality of Services

SDC State Data Centre

SWAN State Wide Area Network

STP Spanning Tree Protocol

TCP Transmission Control Protocol

TCV Total Contract Value

GoO Government Of Odisha

UPS Uninterrupted Power Supply

VRF Virtual Routing & Forwarding

VESDA Very Early Smoke Detection Apparatus

WAN Wide Area Network

WLD Water Leak Detection System

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2 Project Objective & Brief Scope of Work

2.1 About OCAC

Odisha Computer Application Centre (OCAC) alias OCAC is the Designated Technical
Directorate of Electronics & Information Technology Department, Government of
Odisha, has evolved through years as a Centre of excellence working towards promotion
& implementation of IT solutions and e-Governance. It is the single point of access to any
IT business opportunity in Odisha and encourages various players in the field of IT to come
forward and invest in the State of Odisha.

Odisha Computer Application Centre (OCAC) is engaged in businesses related to

Electronics, Computer goods and IT services. The directorate caters to the technological
needs of the government and carries out IT project conceptualization and
implementation for the State Government Departments and agencies.

OCAC is committed to generate IT business for the public/private sector with a mandate
from the Government to develop IT in the state. This includes opportunities for software
development, supply of hardware & peripherals, networking and connectivity, web
applications, e-commerce, IT training and an entire gamut of direct and indirect IT
businesses.

Odisha Computer Application Centre, the Designated Technical Directorate of

Information Technology Department, has contributed significantly to the steady growth
of IT in the State and deliver value to the beneficiaries by delivering superior value
through its services and solutions. So it helps IT to reach the common citizen so as to
narrow down the Digital Divide and widespread applications of IT is establishing a system
where the citizens are receiving good governance ensuring speed of decisions from a
transparent Government through an effective e-Governance System.

1. To Provide excellent electronic, IT Goods, IT Services to the Government of Odisha.

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2. To create a robust IT eco-system for enhancing competitiveness and productivity

of the key economic sectors affecting the lives of the majority of the population
of the State.
3. To disseminate IT and ITeS activities across the state so that rural population is
equally benefited.
4. To provide seamless and reliable citizen-centric services and information for the
public, thereby enhancing efficiency, transparency and accountability of
Government.
5. To help its customers adapt themselves to the modern management techniques.

2.2 Project Objective

The State Data Centre (SDC) is a key-supporting pillar of e-Government initiatives for
delivering services to the citizens with greater reliability, availability, and serviceability.
SDC provides better operations & management control and minimizes overall cost of
Data Management, IT Management, Deployment, and other costs.

State Data Centres are one of the three infrastructure pillars structured by the National
e-Governance Plan (NeGP) to facilitate web enabled Anytime, anywhere access. State
Data Centres are conceptualized with the objective of providing a common enabling
infrastructure to the States to cater to their e-governance applications hosting
requirements of the entire state government and its departments. It was live in October
2011 to host services, applications, and infrastructure and to provide efficient electronic
delivery of G2G, G2B and G2C services.

Ministry of Information Technology and Electronics (MeitY), Government of Odisha (GoO)

were the key and core stakeholder of implementation of various Mission Mode Projects
under NeGP. A Composite Team has been formed with the officers from OCAC and
National Informatics Centre (NIC) for shouldering the responsibility of techno-
administrative support of overall SDC operations, management and hosting various
departmental applications at SDC.

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 RFP – Extension of Odisha State Data Centre – OSDC 2.0

To extend the success of computerization, Government of Odisha (GoO) in support with

its nodal agency had set up SDC for hosting the departmental applications. Presently,
the date Centre is catering the IT infrastructural needs of all departmental owned
applications and e-Gov. applications envisaged to provide a wider range of services to
the Citizens of Odisha by computerizing the operations of various department of GoO.

The existing State Data Centre (SDC) is a core infrastructure project at OCAC building,
over an area of 4000 Sq. ft. (approx.) in the year 2011, which included the server farm
area or 1500 Sq. ft. (approx.) to facilitate on-premises hosting of Government
applications. More than 80 applications have already been hosted under
virtualized/cloud environment (Hyper-V/ VCloud suite) in the SDC. Separate remote Data
Recovery services have been provisioned at National Data Centre, Shastri Park, New
Delhi through storage-based replication of data. Envisaged future BCP/ Disaster
Recovery (DR) for Applications hosted with SDC shall be provisioned at an alternate site.

OCAC offers expansion /extension of SDC in the form of the Tier III standard State Data
Centre in first floor of OCAC Towers which will be built exclusively and dedicatedly for
extension of Odisha State Data Centre (OSDC 2.0) within the same campus. Since, the
State Data Centre has already completed more than eight (10) years of operation, most
of the compute, storage and network is utilized and would require upgradation.

The technology used in the current Data Centre is Ten years old and would require refresh
to keep up to date for security reasons and as per industry standards. For the purpose of
design, supply, installation, configuration, integration, operation & maintenance of Civil,
IT and Non IT infrastructure of the proposed Tier-III OSDC 2.0, proposals are invited from
the perspective bidders through this RFP. Currently, most of the items of the existing SDC
are in a state of extended support by the respective Original Equipment Manufacturers
(OEM). In view of the above, immediate replacement of the devices which are in
extended support is extremely important for smooth operation of OSDC. The Data Centre
is currently facing a huge demand from the State user departments for hosting their
applications.

Odisha State Data Centre 2.0 will facilitate to host applications of various user
departments of State as well as PSUs on a common infrastructure leading to ease of

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integration and efficient management, ensuring that computing resources and the
support connectivity infrastructure (SWAN) is adequately and optimally used. The OSDC
2.0 will be equipped to host / co-locate systems (e.g., Cloud, Web Servers, Application
Servers, Database Servers, SAN and NAS etc.) applications using the centralized
computing power. The IT infrastructure will ensure host multiple applications with high
availability, scalability, reliability, portability, and centralized authenticating system to
authenticate the users to access their respective systems.

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2.3 Brief Scope of Work

The extension of Odisha State Data Centre will provide a hosting space to meet the
demand of the user departments for hosting their applications in the State Data Centre.
Also, to create a highly secure flexible, automated, managed cloud service environment
deploying the latest industry computing infrastructure for keeping the user department
applications secure, highly scalable and available.

There is a need to set up strategic infrastructure that facilitates high availability, quick
scalability, efficient management & optimized utilization of resources. To fulfil this
requirement, OCAC intends to set up a Tier-III data Centre OSDC 2.0 with high availability
to facilitate the government offices to access to servers, storage, databases, and a
broad set of application services over the Internet. It will provide better operations and
management control and minimize overall cost of Data Management, IT Management,
Deployment and other costs.

Target intention is that the OSDC 2.0 should be more conducive to infrastructure
fluctuations and more programmable while enabling the underlying infrastructure to
support containers, bare metal, and virtualized workloads. Moreover, the planned OSDC
2.0 transformation needs to be ready for both compos able as well as hyper-converged
workloads from present day so that hyper-converged solutions can be added
incrementally as needs arise in future and as the hyper-converged technology goes on
to support more types of workloads beyond today’s support of only virtualized workloads.

The minimum specified scope of work to be undertaken by the bidder for Design, Supply,
Installation, Testing, Commissioning, Integration & Operations and Maintenance of the
proposed OSDC 2.0 at Bhubaneswar as per the scope mentioned below. The selected
bidder shall ensure an uptime more than 99.982% (Tier III) guideline on a quarterly basis
for period of five years after Go-Live of the Project.

This section describes the scope of work (SOW) of the System Integrator (SI) for creation
of Odisha State Data Centre – OSDC 2.0. This SOW is not limited to the following as
described but includes all the possible scopes that may be required for execution of the

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project based on standards and best practices. In case, any bidder feels that any
requirement that is not explicitly mentioned here but is essential to complete this project
may, bring to the notice of the authority during pre-bid meeting

The minimum specified work to be undertaken by the bidder for setting up and operating
the proposed OSDC 2.0 has been categorized as under:

➢ Schedule I: Supply, Installation, Testing and Commissioning of the Non-IT

Infrastructure of the proposed OSDC 2.0 at OCAC Towers, Bhubaneswar.

➢ Schedule II: Acceptance Tests (PAT and FAT), Uptime Certifications and periodic
Health check.

➢ Schedule III: Operations and Maintenance services for the complete Infrastructure
at OSDC 2.0 at OCAC Towers, Bhubaneswar for the period of 5 years from the
date of successful acceptance by OCAC.

Note: The bidders are requested to submit their proposals for these Schedules in the same
bid which would be combined for evaluation purposes.

2.4 Scope of Work

Data Centre Non-IT physical Infrastructure

i) Civil & Interior Works
• Raise flooring inside server hall, Vitrified/Marble tile flooring tile carpet flooring in
support area, PCC flooring on all area.
• Modular false ceiling in support area
• Fire rated glass partition in server hall, Toughened glass partition, Gypsum partition
in support area.
• Fire rated doors, Glass doors and flush doors, Shutters, Grills
• POP and paint
• Furniture and accessories, Ramps, rolling shutters, grill partition and doors.

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• Toilet interiors with faucets, fitting, wall and floor tiles plumping and all scope to
make the work complete.
• Any other work not explicitly mentioned above but required to complete the
project.
• Creation of Transformer yard with panel room.

ii) HT and MV Power and distribution

• Replacement of HT and metering panel, cables.
• Transformer, APFC panel, Sync panels (Transformer output Panel)
• SITC of Main and sub-LT panels. ‘
• Distribution panels and DBs
• Lighting and wiring
• Earthing and Grounding
• Diesel generators, exhaust stack, HSD tank, Fuel pump etc.
• Track Busway (BBT) inside server hall
• Intelligent PDUs
• Monolithic UPS systems with lithium-ion batteries for IT load, Noncritical UPS with
VRLA batteries.
• All cabling, raceways, cable trays, tagging, connectors, terminations
• Any other work not explicitly mentioned above but required to complete the
project.

iii) Precision and Comfort Air conditioning

• Removal of AHU and closing the pipes
• In-row cooling for high density racks
• Perimeter cooling for low density racks/UPS room
• ODU platform
• Floor and ceiling insulation
• VRV / VRF cooling for support area
• Precision cooling for UPS and Power room
• All cabling, Piping, Containment, Floor grills, indoor units for support area etc.

iv) Safety, Security, Surveillance and Monitoring

• Addressable fire alarm system for server hall, support area utility building.

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 RFP – Extension of Odisha State Data Centre – OSDC 2.0

• Removal for fire hydrant piping from server hall area.

• Aspiration smoke detection system in server hall
• Gas based suppression system in server hall, UPS and Power room
• Close circuit television system
• Access control system, visitor management system, flap barriers, baggage
scanners, metal detectors, Full height turnstiles etc
• Water leak detection system
• Rodent repellent system
• Datacenter infrastructure monitoring system

v) Network passive infrastructure

• Server, Network and Patch racks
• Copper and fiber structure cabling
• Fiber and copper pathways.

vi) Integrated System Acceptance Test

• Hundred percent load simulation with load bank for each rack
• Power analysis for each source equipment with full simulated load
• Thermography of each equipment including breaker
• CFD analysis of white space area

vii) Tier certification

• Design certification
• Construction certification
• Operation certification

viii) Operation and Maintenance

• Periodic Maintenance of Datacenter
• DC office Maintenance
• Service Level Adherence
• Resource Deployment
• Standard Operating Procedures (SOP)
• Periodic Health Audit

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3 Pre –Qualification Criteria

The bidder should have mandatory pre-qualification as per the following table. The proposal of the bidder who is fulfilling the
mandatory pre-qualification criteria shall be consider for technical evaluation. The proposal would be liable to be rejected if any
bidder does not fulfil any pre-qualification criteria.

A bidder participating in the procurement process shall possess the following minimum prequalification/ eligibility criteria

3.1 Pre-Qualification for Bidder

S
Parameter Specific Requirements Documents
L

The Bidder should be an established Valid documentary proof of:

Company registered under the – Indian Certificate of incorporation
Companies Act, 1956/2013, or partnership
Certificate of Commencement
firm register under LLP Act, 2008, Partnership
Legal Entity Certificate consequent to change of name if
1. Firm as per Indian partnership Act 1932, since
applicable
last 10 years as on 31st March 2022.
Registered Partnership deed

Consortium/joint venture of any kind is not

allowed

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 RFP – Extension of Odisha State Data Centre – OSDC 2.0

S
Parameter Specific Requirements Documents
L

NB: Board regulation of both company or valid

NB: - In case any bidder has undergone order of merger & acquisition from ROC and/or

restructuring (merger, demerger, hive off, Court. Credentials of its erstwhile / current entity

slump sale etc.), bid submitted by such provided sufficient documentary proof should

bidder who has acquired a be submitted with the bid to evince that such

Company/Division of a company shall also credentials have accrued to / transferred to /

be considered for evaluation if the eligibility are in the name of the bidding entity and the

and technical evaluation criteria is met bidding entity is authorized to use such

jointly between the bidder and the credentials.

Company/Division acquired.

Average Annual Turnover of the Bidder CA Certificate for Net Worth with CA’s
during the last Five financial years, as per the Registration No or Seal
last published audited balance sheets), and
Financial
should be at least (INR) 200 Crores as on 31st
2. Turnover Copy of audited profit and loss account and
March 2022.
balance sheet of the last Five financial years.

NB: - In case Lead Bidder is a wholly owned

subsidiary, the financial experience of

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 RFP – Extension of Odisha State Data Centre – OSDC 2.0

S
Parameter Specific Requirements Documents
L

Parent company would be considered for

eligibility, provided the parent company
operates in similar field of business.

The net worth of the Bidder should be Copy of audited profit and loss account/
Positive for last Five years, as on 31st March balance sheet of the last Five financial years,
2022 and should be profitable for each of highlighting the requisite figure related to
the last Five financial years. positive net worth and profitability.
Net Worth
3.
NB: - In case Bidder is a wholly owned
subsidiary, the financial experience of
Parent company would be considered for
eligibility, provided the parent company
operates in similar field of business.

The Bidder must have valid Certificate at the

time of bidding,

4. Certifications ISO 9001:2015 Copy of Valid Certificate.

ISO/IEC 20000 : 2019

ISO 14000

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 RFP – Extension of Odisha State Data Centre – OSDC 2.0

S
Parameter Specific Requirements Documents
L

During the last Seven years, (Start date of PO

must be within last 7 years counted
backwords from date of submission of bid)
the Bidder should have
implemented/completed Data Centre
projects for Central / State Governments,
Copy of work order(s) / Purchase Order/
PSUs, Banking & Financial Institutions, in India
Completion Certificate/ contract agreement.
that meets the below mentioned
Supported with relevant documentary
requirement:
Project evidence for the design parameters and the
5. a. Single order of value 50 Crore or more; OR
Experience completion or Go Live or FAT certificates by the
b. Two orders each having value of 40 Crores customer.
or more; OR

c. Three orders each having value of 25

Crores or more

The orders should include Turnkey Data

Center consisting of installation,
commissioning of Electrical Distribution &
Lighting, DG sets with Fuel tank, Precision
AC/ Chiller Plant, UPS System, Fire Detection

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 RFP – Extension of Odisha State Data Centre – OSDC 2.0

S
Parameter Specific Requirements Documents
L

& suppression system, Access Control and

CCTV, BMS/DCIM System, Civil and Interiors
etc.

The Bidder should have design experience

of certification of at least One Tier-III/Rated 3 Copy of Certificate along with PO / Contract.
DC Design Data Centers certified by Uptime Supported with relevant documentary
6. certificate Institute/EPI (TIA 942) with minimum 50 rack evidence for the design parameters and the
Experience space of server farm area OR 1000 KW of completion or Go Live or FAT certificates by the
total Load handling capacity of Datacenter customer.
including IT and Non-IT load.

Bidder Must have at least following technical Certificate from bidder’s Head of HR
manpower on its role. Department for the 20 number of Technically

20 resources should be B.E/B. Tech (Electrical Qualified professionals employed by the

Mechanical/Electronics/instrumentation) company in the following format.

Technical
7. i) At least One Project management
Manpower
professional with PMP or Prince-2 certified Emp Exp
resource. Qualification Certification
Name Year
ii) At least one CDCP/CDCS certified
resource.

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 RFP – Extension of Odisha State Data Centre – OSDC 2.0

S
Parameter Specific Requirements Documents
L

iii) At least One Data Centre Design

Consultants having ATD (Accredited Tier
HR certificate on company’s letterhead stating
Designer)/CDCE certification from
the points with employee Name, Qualification,
Uptime Institute/EPI (TIA942).
Certification to be submitted along with copy of
the relevant certificate

The Bidder shall: -

i) Not be insolvent, bankrupt or being

wound up, not have its affairs
administered by a court or a judicial
officer, not have its business activities

Mandatory suspended and must not be the subject

of legal proceedings for any of the Self-Certification/ Declaration duly signed by
8. Undertaking
foregoing reasons. authorized signatory on company letter head.

ii) Not have, and their directors and officers

do not have, been convicted of any
criminal offence related to their
professional conduct or the making of
false statements or misrepresentations as
to their qualifications to enter into a

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 RFP – Extension of Odisha State Data Centre – OSDC 2.0

S
Parameter Specific Requirements Documents
L

procurement contract within a period of

five years preceding the
commencement of the procurement
process, or not have been otherwise
disqualified pursuant to debarment
proceedings.
iii) Not blacklisted with any of the
State/Central Government or any
government agency as on the date of
submission of the bid.

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 RFP – Extension of Odisha State Data Centre – OSDC 2.0

4 Submission of the Proposal

1. The proposal shall be submitted online in two parts in, Part-I “Technical cum
General Bid” and Part-II “Commercial Bid”. Technical cum General Bid will consist
of two parts: “Pre-Qualification Bid” & “Technical Proposal”. Technical Bid
proposal will be provided as per format in Proforma-4 and Commercial Bid will
only consist of the commercial proposal as per format in Proforma-22: Format for
Financial Quotations
2. The bidders must submit their responses as per the format given in this RFP, in the
following manner, which must be properly flagged to distinguish the required
enclosures.
3. The proposal should be signed by an authorized signatory (having power of
attorney/authorized by board resolution) on each page of the proposal
document including enclosures.
4. Copy of board resolution and / or power of attorney shall be submitted along with
technical proposal. Failing of which the Bid will be rejected.
5. The proposal shall contain no interlineations, erasures or overwriting, in order to
correct error made by the Bidder. All corrections shall be done & signed by the
authorized signatory after striking out the original words / figures completely.
6. Only detailed complete bids in the form indicated above shall be received prior
to the closing time and date of the bids shall be taken as valid.
7. Please note that Prices must not be indicated in the Technical Proposal but must
only be indicated in the Commercial Proposal. Any proposal with Commercial
Proposal submitted along with Technical Proposal will be summarily rejected.
8. All the pages of the proposal must be sequentially numbered and must contain
the list of contents with page numbers. Any deficiency in the documentation may
result in the rejection of the proposal.
9. The original proposal /proposal shall be prepared in indelible ink. It shall contain
no interlineations or overwriting, except as necessary to correct errors made by
the Bidder itself. Any such corrections must be initialled by the person (or persons)
who sign(s) the bids.

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10. All pages of the proposal including the duplicate copies, shall be initialled and
stamped by the authorized person or persons who sign the proposal.

4.1 Deadline for Submission of Proposals

1. The proposal shall be submitted online within the date and time.
2. OCAC may, at its discretion, extend this deadline for any other administrative
reason.

4.2 Late proposals

Any proposal received by OCAC after the deadline for submission of proposals
prescribed by OCAC, shall be rejected.

4.3 Proposal Prices

The prices indicated in the price schedule shall be entered in the following manner:

1. The total price quoted must be inclusive of cost of Non-IT supply, installation,
commissioning and supplying / providing hardware, licenses, software, services for
installation, testing and commissioning of the Solution and support, all applicable
taxes, duties, levies, charges etc., it should also include the cost of incidental
services such as transportation, insurance, training, factory acceptance test,
acceptance test at site, Certification, Periodic health check, operation and
maintenance etc.
2. The cost of operation and maintenance of non-IT infrastructure for a period of FIVE
(5) years after the date of Go Live.
3. The Bidder cannot quote for the project in part.
4. The Bidder may visit all proposed site/location, which will be part of OSDC 2.0 at
Bhubaneswar before bidding to assess the actual physical & Technical
requirement. Site visit may be facilitated on mail request to the Contact Officer as
mentioned in invitation of bid section.
5. The bidder must submit a detailed Bill of material including Make & Model and Bill
of quantity with prices of each component.
6. OCAC will have in its discretion to increase and decrease in quantity and items in
case of need arises.

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4.4 Earnest money deposit

1. Bidders shall submit, an EMD of Rs. 1,25,00,000.00 (One Crore Twenty Five lacs only),
in the form of bank guarantee issued by any nationalized/scheduled commercial
bank in favour of OCAC, payable at Bhubaneswar, and should be valid for
minimum 180 days from the last date of the submission of Bid.
2. EMD of all unsuccessful bidders would be refunded by OCAC within 60 days after
selection of successful Bidder. The EMD of successful Bidder would be returned
upon submission of Performance Bid Security as per the format provided in
Proforma-21.
3. EMD amount is interest free and will be refundable to the unsuccessful bidders
without any accrued interest on it.
4. The proposal submitted without tender fee and EMD in the prescribed format
mentioned above, shall be summarily rejected.
5. The EMD may be forfeited:

a. If a Bidder withdraws its proposal within the validity period.

b. In case of a successful Bidder, if the Bidder fails to sign the contract in
accordance with this RFP.
c. Fails to deliver as per the Terms & conditions of RFP & deliverables.
d. Any material breach of contract

4.5 Bid Validity Period

1. The EMD submitted along with the bid will remain valid for validity period of the
bid as mentioned in the fact sheet.
2. In exceptional circumstances, prior to expiry of the bid validity period, the Client
may request the Bidders to extend the period of validity for a specified additional
period at Bidder’s cost. The request and the responses to the request shall be
made in writing. A Bidder may refuse the request without risking forfeiting the EMD,
but in this case, the bidder will be out of the competition for the award. Bidder
agreeing to the request will not be required or permitted to modify its bid but will
be required to ensure that the bid remains secured for a correspondingly longer
period.
3. On completion of the validity period, unless the Bidder withdraws his bid in writing,
it will be deemed valid until such time that the Bidder formally (in writing) withdraws
bid.

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4.6 Compliant /Completeness of response

Bidders are advised to study, examine all instructions, forms, appendices, terms,
conditions and deliverables in the RFP document. Failure to furnish all information
required by the RFP documents or submission of RFP offer not substantially responsive in
every respect to the RFP documents will be at the Bidder's risk and may result in rejection
of its RFP offer.

The RFP offer is liable to be rejected outright without any intimation to the bidder if
complete information as called for in the RFP document is not given therein, or if
particulars asked for in the forms / Proforma in the RFP are not fully furnished.

Bidder must:

1. Include all documentation specified in this RFP, in the bid.

2. Follow the format of this RFP while developing the bid and respond to each
element in the order as set out in this RFP.
3. Comply with all requirements as set out within this RFP.

4.7 Pre-bid Meetings Clarification

OCAC shall organize a pre bid meeting on the scheduled date, time and venue as
mentioned in Invitation of Bid section, at OCAC Building, Bhubaneswar. OCAC may or
may not incorporate any changes in the RFP based on acceptable suggestions received
during the Pre-Bid Conference. The decision of OCAC regarding acceptability of any
suggestion/request shall be final in this regard and shall not be called upon to question
under any circumstances. The prospective bidders shall submit their queries in writing only
in prescribed format below not later than date and time indicated in sheet.

SL.No Page No Clause Clause Clause Query/ Justification/Reason

No header details as Clarification for changes
in RFP Required required (If any)

At any time prior to the last date of submission of proposal, OCAC may for any reason
be able to modify the RFP.

Any modifications in RFP or reply to queries shall be hosted – http://www.ocac.in &

www.odisha.gov.in

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OCAC at its discretion may extend the last date for the receipt of proposals.

Once the similar queries shall be answered, same queries will not be entertained further.

It is expected that the bidder shall do their own due diligence on the question they may
ask. Any changes sought must be with proper justification. Any statements such as
‘specification/requirement’ is not vendor neutral OR it implies to single OEM or any such
statement like this, must be asked with adequate and credible proof and justification.

4.8 Responses to pre-bid queries and issue of corrigendum

1. Bidder may seek clarification on this RFP document not later than the date
specified in the Invitation of Bid section. OCAC reserves the right to not to entertain
any queries post that date and time. The bidders are requested to submit their
queries in MS -Word as well as MS-Excel editable format. Queries those are not
submitted, not adhering format as given in this RFP will be liable for rejection.
2. At any time prior to the last date for receipt of bids, OCAC may, for any reason,
whether at its own initiative or in response to a clarification requested by a
prospective bidder, modify the RFP document by a corrigendum.
3. Any modifications of the RFP Documents, which may become necessary because
of the Pre-Bid queries, shall be made by Client exclusively through a corrigendum.
Any such corrigendum shall be deemed to be incorporated into this RFP.
However, in case of any such amendment, the bid submission date may be
extended at the discretion of Client.
4. The corrigendum or clarifications (if any) to the queries from any bidder will be
published on the website, http://www.ocac.in & www.odisha.gov.in in form of
modified RFP/corrigendum etc.
5. Any such corrigendum shall be deemed to be part of this RFP and it will be
incorporated into this RFP.
6. To provide prospective bidders reasonable time for taking the
corrigendum/modifications into account, OCAC may, at its discretion, extend the
last date for the receipt of Bids.
7. It is the responsibility of the Bidder to check the above websites time to time for
updates.

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4.9 Amendment of Proposals

1. RFP Proposals once submitted cannot be amended. However, in case of some
administrative exigencies, OCAC may decide to take fresh proposals from all the
bidders before opening of the Technical Proposal.
2. OCAC in its discretion may ask for clarification in terms of letter, declaration,
datasheets, brochures etc during technical evaluation. It will be binding on the
bidders to submit the same.

4.10 Opening of proposals by OCAC

The date and time for opening of proposals and technical presentation will be decided
and notified by OCAC through the website of www.ocac.in. The evaluation committee
authorized by OCAC will be entitled for proposal opening in the presence of bidders or
their representatives who may be present at the time of opening. The bidder’s
representatives (maximum two) should carry the identity card or a letter of authorization
from the bidding firms to identify their employer for attending the opening of the
proposal. In order to assist in the examination, evaluation and comparison of proposals,
OCAC may at its discretion ask the bidder for a clarification regarding its proposal. The
clarification shall be given in writing, but no change in the price or substance of the
proposal shall be sought, offered or permitted.

4.11 Change/Amendment of Make/Model of products

Only one make of products will be allowed. Multiple makes will not be allowed on bid
response. Once the contract is signed with the bidder, there may arise a situation where
the bidder may want to change the make. The change of make will be allowed in
following conditions only

1. The product is no more available for procurement. A letter from OEM is required.
2. The product is available, but the OEM is not willing to sell. A letter of justification is
required from OEM
3. The product fails during the testing at site or at factory.

4.12 Evaluation Procedure

1. OCAC may constitute an Evaluation Committee to evaluate the responses of the
bidders.

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2. The Evaluation Committee constituted by OCAC shall evaluate the responses to

the RFP and all supporting documents / documentary evidence. Inability to submit
requisite supporting documents / documentary evidence, may lead to rejection.
3. The interpretation of the bids and the decision made by the Evaluation
Committee in the evaluation of responses to the RFP shall be final. No
correspondence will be entertained outside the process of evaluation with the
committee.
4. The Evaluation Committee may ask for meetings with the bidders to seek
clarifications on their bids.
5. The Evaluation Committee reserves the right to reject any or all bids on the basis
of any deviations.
6. Each of the responses shall be evaluated as per the criterions and requirements
specified in this RFP.
7. Evaluation Committee will prepare a list of responsive bidders, who comply with
all the Terms and Conditions of the RFP. All eligible bids will be considered for
further evaluation by a committee according to the Evaluation process define in
this RFP document. The decision of the Committee will be final in this regard. All
responsive Bids will be considered for further processing as below:

a. Evaluation committee will examine the bids to determine whether they are
complete, whether any computational errors have been made, and whether
the bids are generally in order. The interpretations made by the evaluation
committee will be final and binding on the bidders.
b. Reasonableness of Prices: Prices quoted by bidders must be reasonable with
prevalent market rates. AHR (Abnormally High Rates) and ALR (Abnormally
Low rates) shall not be accepted and OCAC shall have to the right to reject
the bid.
c. In a case where the item is mentioned in the BOQ/BOM/Price bid but the prices
are not mentioned against the item, then OCAC shall have the discretion to
consider the highest cost among all the qualified bidder for that item for
calculation to reach the total prices of the bidder.
d. In case an item has been left out in the BOQ/BOM/Price bid by a particular
bidder but required for the successful implementation of project and/or it is
mentioned in the solution document of the bidder, OCAC will have the right
to reject the bid OR ask the bidder to supply the item free of cost.

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e. It is mandatory for bidder to submit detailed BOQ and BOM (Bill of material with
quantity) as unpriced bid in technical bid. Any discrepancy in price and
unpriced bid will lead to disqualification of the bid OR OCAC will have the right
to consider the highest amongst the BOQ/BOM and the price bid.
f. In case of no price quoted or Zero price quoted against an item by a bidder,
price for the item will be loaded with highest prices quoted amongst all the
other bidders for that item for evaluation purpose. However the bidder has to
complete the SITC for the item at zero cost.
g. In case of a situation where the bidder has quoted abnormally low quantity or
abnormally high quantity for an item, OCAC will have the rights to ask for an
explanation during technical evaluation stage. The bidder will be given
chance to increase or decrease the quantity as per the solution the bidder
would propose and accepted OCAC. This will not be applicable for the
quantity mentioned against items that is already asked in the tender.
h. Arithmetical errors will be rectified on the following basis:

• If there is a discrepancy between the unit price and the total price that
is obtained by multiplying the unit price and quantity, the unit price shall
prevail and the total price shall be corrected.
• If there is an error in a total corresponding to the addition or subtraction
of subtotals, the subtotals shall prevail, and the total shall be corrected.
• If the Bidder does not accept the correction of the errors, his proposal
will be rejected.
• If there is a discrepancy between words and figures, the amount in
words will prevail.
• If there is discrepancy on prices of item in Price bid and in price bid
break up sheet (if any) the lowest prices of the item mentioned in all the
sheets will be considered.

i. OCAC may conduct clarification meetings with each or any Bidder to discuss
any matters, technical or otherwise. Result of such meeting/ clarification may
be published on specified website; however, no material changes in the bid
shall be permitted.
j. Further, the scope of the evaluation committee also covers taking any decision
with regards to the RFP Document, execution/ implementation of the project
including management period.

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k. Proposal shall be opened in the presence of bidder’s representatives who

intend to attend at their cost. The bidders’ representatives who are present
shall sign a register giving evidence of their attendance.
l. Proposal document shall be evaluated as per the following steps.

• Preliminary Examination of Eligibility Criteria documents: The Eligibility

document will be examined to determine whether the Bidder meets the
eligibility criteria, whether the proposal is complete in all respects,
whether the documents have been properly signed and whether the
bids are generally in order. Any bids found to be non-responsive for any
reason or not meeting the minimum levels of the performance or
eligibility criteria specified in various sections of this RFP Document will
be rejected and will not be considered further.
• Technical Evaluation: A detailed evaluation of the bids shall be carried
out to determine whether the bidders are competent enough and
whether the technical aspects are substantially responsive to the
requirements set forth in the RFP document. Bids received would be
assigned scores based on the parameters defined in the table.
• The technically qualified bidders shall be invited during opening of the
commercial bids and subsequently commercial evaluation shall be
carried out.
• The technical compliance to be submitted by the bidder to be strictly
as per format. The bidder must specify whether the technical parameter
mentioned in the format is Fully complied, partially complied or Not
complied. In case it is partially complied, the bidder may describe the
partial non-compliance in the remark’s column. In case the bidder
writes Full complied in the column of “Fully complied, partially complied
or Not complied” but writes a comment in the remarks column that
indicates non-compliance, then it will be considered as NOT COMPLIED
only. The compliance statement must be signed and stamped by
bidder and OEM.

4.13 Technical Bid Evaluation Scoring Matrix

Tender Evaluation Methodologies

The evaluation has been divided in three basic categories i.e.

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1. Organizational strength and Project Experience Evaluation

2. Technical Evaluation
3. Technical Presentation

The bid evaluation will be carried out as per the below details.

Sl. Criteria Scores

1 Organizational strength and Project Experience 25

2 Technical (IT and Non-IT) Offerings 50

3 Technical Presentation 25

Total 100

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A. Organizational Strength and Project Experience

Sl. Description Max. Scoring Credential

Score Mechanism Required

1 Turn over: 10 >= 200 Crores Copy of

Average Turn Over per for last 5 years as = 5 Marks audited

mentioned in eligibility criteria, minimum Balance

200 Crores) Sheets and

>201 and
Profit and
<=500 Crores
Loss (P/L)
= 7 Marks
statement
for last 5
>501 Crores =
years up to
10 Marks
March 31st
2022.

2 Project Experience: 10 >=50 crore 1 Copy of

During the last Seven years, (Start date of order OR >=40 Purchase

PO must be within last 7 years counted crore 2 orders Order and

backwords from date of submission of OR >=25 completion

bid) the Bidder should have crores 3 certificate,

implemented/completed Data Centre orders = 5 Bill of

Marks material.
projects for Central / State Governments,
PSUs, Banking & Financial Institutions, in
India that meets the below mentioned >=50 crore 2
requirement: order OR >=40
a. Single order of value 50 Crore or more; crore 3 orders
OR OR >=25

b. Two orders each having minimum crores 4

value of 40 Crores or more. orders = 7

Marks
OR

c. Three orders each having minimum

value of 25 Crores or more >=50 crore 3
order OR >=40
crore 4 orders

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OR >=25
The orders should include Turnkey Data
crores 5
Centre consisting of installation,
orders = 10
commissioning of Electrical Distribution &
Marks
Lighting, Electrical Substation, DG sets
with Fuel tank, Precision AC/ Chiller Plant,
UPS System, Fire Detection & suppression
system, Access Control and CCTV, BMS
System, Civil and Interiors etc.
5 Technical Manpower: 5 1 ATD/CDCE + HR
1 PMP + 1 Certificate
Bidder Must have at least following CDCP/CDCS= along with
technical manpower on its role. 2 Mark copy of the
relevant
20 resources should be B.E/B. Tech
certificate.
(Electrical
Mechanical/Electronics/instrumentation) >=2
ATD/CDCE + 2
1. At least One Project PMP + >=3
management professional CDCP/CDCS=
with PMP or Prince-2 5 Mark
certified resources
2. At least one CDCP/CDCS >=3
certified besides resources ATD/CDCE + 2
3. At least One Data Centre PMP + >=5
Design Consultants having CDCP/CDCS=
ATD (Accredited Tier 5 Mark
Designer)/CDCE
certification from Uptime
Institute/EPI (TIA942)
besides resources

Total 25

B. Technical Evaluation for Non-IT Devices:

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Evaluation Criteria – Critical UPS

S.No Parameter Value Marks
1 AC-AC Efficiency at 75% load >=96% 2
95% to 96% 1
>0.99 from 25% to 100%
2 Input Power Factor 2
load
>0.99 from 40% to 100%
1
load

3 Input Current Harmonics distortion <=3% at full load 1

>3% to 5% on full load 0.5

Minimum among all
2 Footprint 1
bidders
More than minimum 0.5
4 UPS System UL/CE Listed 1
Non-UL/CE Listed 0.5
LIB System (Cell and Module and
5 UL Listed 1
System)
Non-UL Listed 0.5
Total 8

Evaluation Criteria – Non-Critical UPS

S.No Parameter Value Marks
1 AC-AC Efficiency >=94% 1
<94% 0.5
>0.98 from 25% to 100%
2 Input Power Factor 1
load
>0.98 from 40% to 100%
0.5
load

3 Input Current Harmonics distortion <=5% at full load 1

>5% to 7% on full load 0.5

Minimum among all
2 Footprint 1
bidders
More than minimum 0.5
Total 4

Evaluation Criteria - In Row PAC

Sr. No. Parameter Value Marks
6 fans 1
1 Multiple fans
>6 fans 1.5
Hot swappable 1
2 Hot Swappable EC Fans
Non-Hot swappable 0.5

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Net Sensible capacity of each unit 36KW 1

3
at Ambient, Supply and return temp
>36KW 1.5
4200 1
CFM capacity of each unit at
4
Ambient, Supply and return temp >4200 CFM 1.5
Minimum value among all
Bidders (Excluding heater 1.5
Electrical power consumption at and Humidifier)
5 Max cooling load (Net sensible More than minimum
capacity) value among all bidders
0.5
(Excluding heater and
Humidifier)
Dual Input with inbuilt ATS 1
6 Power Requirement
Single input 0.5
Total 8

Evaluation Criteria - Perimeter PAC

Sl.No Parameter Value Marks

1 SHR >=0.92 1

<0.92 0
>=10 years 1
3 Manufacturing experience in India
< 10years 0
Total 2

Evaluation Criteria - Diesel Generator

Sl.No Parameter Value Marks
Engine Cylinder displacement Less than 57 ltrs 0.5
57.1 Ltrs to 60 Ltrs 1
>60 Ltrs 2

Fuel Efficiency @ 75% load and at

fuel specific gravity of 850gms/Ltr <260 Liters 2
and 5% tolerance

261 to 290 Ltrs 1

>290 Ltrs 0.5
Minimum of all offered by
Foot print 2
bidders

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More than Minimum of all

0.5
offered by bidders
Service centre in Bhubaneswar yes 1
No 0.5
Total 7

Evaluation Criteria - Track Busway system

Sl.No Parameter Value Marks
Years of experience in
1 manufacturing Copper continuous >=15 years 0.5
track Busway system

>5,<15 years 0.25

<5 years 0
2 Number of Installations in India 3 1
>=1, <3 0.5
1 0
3 Icw >10 1
<=10 0.5
4 Ipk >15 1
<=15 0.5
Total 3.5

Evaluation Criteria - MV Panels

Sl.No Parameter Value Marks
Installation of similar Form 4b panels
1 in eastern region. Documentary >5 installations 1
evidence required

<=5 installations 0.5

2 Service center at Bhubaneswar Available 0.5
Not available 0.25
Total 1.5

Evaluation Criteria - IPDU

Sl.No Parameter Value Marks
Universal Socket outlets
1 Socket outlets that can accept C 13 1
and C19
C13 and C19 sockets
0.5
sperate outlets
Daisy chain connection
2 Network Connectivity 0.5
upto 4 units
Daisy chain connection
1
more than 4 units

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Installation of similar IPDU in eastern

3 region. Documentary evidence >10 installations 1
required

<=10 installations 0.5

4 Service center at Bhubaneswar Available 1
Not available 0.5
Total 4

Evaluation Criteria - DCIM

Sl.No Parameter Value Marks
DCIM system is inclusive of all BMS
1 feature and hence BMS is not Yes 1
required
No 0

DCIM should facilitate the 2D

model to depict equipment
2 placed on Rack Mounted Trays Yes 1
and at the same time CFD/Thermal
Heat map like Model should be
able to detect airflow around that
equipment when mounted inside
the Rack
No 0

Must have installation in at least 5

3 Datacentres in India. Documentary Yes 1
proof to be submitted.

No 0
Total 3

Evaluation Criteria - Passive Network cabling

Sl.No Parameter Value Marks
Maximum insertion loss for the MPO
1 0.21 dB to <0.35 dB 0.5
modules
<0.20 dB 1
Fibre patch cord connector
2 <=0.15 dB 1
insertion loss
0.16 dB to <=0.2 dB 0.5
Horizontal Copper cable max Dc
3 8 to 10 Ohms per 100 Mtr 0.5
resistance
<8 ohms 1
4 Manufacturing experience of min 5
Yes
years in India 1
No 0

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Total 4

Evaluation Criteria - Technical Solution

Sl.No Parameter Value Marks

Detail Electrical single line diagram,

cable schedule, Equipment layout
1 Yes 1
submitted as part of solution
writeup

No 0
2 Calculated PUE 1.7 more more, 0.5
Less than 1.7 1
Solution write up, Compliance with
3 yes 1
cross reference.
Partially Yes 0.5
No 0
Campus Beautification solution with
bill of quantity and commercial
4 YES 1
offer. (Engaging a qualified
Architect)
NO (In house solution) 0.25
5
Usage of fire safe and environment
Yes 1
friendly material in interior works
Partially Yes 0.5
No 0
Total 5

C. Technical Presentation
The technical presentation should look professional and should contain below details and
not limited to;

Approach & Methodology, Project Plan, Proposed Time sheet, Building Construction Plan, Interior
Design, Operation and Maintenance Plan, Project Credentials, Certified resource list etc.

Sl. Description Max. Scoring Credential

Score Mechanism Required

1 Approach and 10 Qualitative Virtual power

Methodology assessment based point (or any
on Demonstration of other tool)
Understanding of presentation

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OSDC 2.0 to the

Requirement committee
through providing

1) Solution
proposed and its
component
2) Technology used
3) Scale of
implementation
4) Challenges likely
to be
encountered
5) Mitigation
proposed
6) Client references

2 Approach and 10 Qualitative Virtual power

Methodology to perform assessment based point (or any
the work in this assignment on other tool)

1) Understanding presentation

objective of the to the

assignment: the committee

extent to which
the system
integrator’s
approach and
work plan
respond to the
objectives
indicated in the
statement/scope
of work

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2) Completeness
and
responsiveness:
the extent to
which the
proposal
responds
exhaustively to all
the requirements
of all the terms
and references.

3 Project work breakdown 5 Qualitative Virtual power

structure assessment based point (or any
on timelines, other tool)
resource presentation
assignment, to the
dependencies and committee
milestone

Note:

1. This is for vendor’s internal reference. Need not be submitted with Bid.
2. Vendors need to provide relevant credentials for all of the above points, for scoring.
3. OCAC reserves the right to verify the correctness of documentary evidence furnished
by the bidder for successful operation and performance of qualifying projects and
Bidder shall arrange permission for the same
4. The solution, as demonstrated, will be scored on a pre-set questionnaire.
5. The product technical architecture, supporting documentation etc. describing the
various technical parameters need to be provided.
6. The proposed FM plan, as part of vendor proposal, will be evaluated.
7. The overall proposal, implementation methodology, adherence to project plan etc. will
be evaluated.
8. Bidder's DC Build experience of own in-house Data Centre or own Internet Data Centre
for commercial use shall not be accepted.

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4.14 Evaluation of Bids and Award of Contract.

Technical Evaluation: A detailed evaluation of the bids shall be carried out in order to
determine whether the bidders are competent, enough and whether the technical
aspects are substantially responsive to the requirements set forth in the RFP document.
Bids received would be assigned scores based on the parameters defined in the table.

Every bidder will be given a time slot of 30 minutes to present the Approach and
Methodology, components and resources proposed for the project. The bidder who
scores minimum cut-off marks 70 or more will be qualified for the evaluation of their
commercial bids.

The technically qualified bidders shall be invited during opening of the commercial bids
and subsequently commercial evaluation shall be carried out.

The Evaluation Methodology proposed to be adopted by OCAC will be Quality cum

Cost Based System (QCBS) method of evaluation where Technical Bid Score will get a
weightage of 70% (denoted by ST) and Commercial Bid Score a weightage of 30%
(denoted by SF).

The process of selection of successful bidder for the purpose of award of contract shall
be as follow,

Calculation of Technical Score (ST)

T = Technical Marks Obtain by the Individual Bidder.

TH = Highest Technical Marks Obtain by bidder.

ST = Technical Score obtain by the Individual Bidder

Calculation of Technical Score (ST)

ST = 100 x (T/TH) (rounded off to 2 decimal places)

Calculation of Financial Score (SF)

F= Total Financial Bid amount quoted by individual Bidder

FL= Lowest Total Financial Bid amount quoted by individual Bidder.

SF = Financial Score obtain by the Individual Bidder

Calculation of Financial Score (SF)

SF = 100 x (FL/F) (rounded off to 2 decimal places).

Calculation of Final Composite Score (S)

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The Final Composite Score (S) shall be computed for each firm by assigning 70%
weightage to the Technical Score (ST) and 30% weightage to Financial Score (SF) using
the formula given below:

S = (ST x 0.7) + (SF x 0.3) (rounded off to 2 decimal places)

Bidder with the highest final composite score will be awarded the contract. In case of a
tie in the final composite score, the bidder with the higher Technical Score will be invited
for negotiations and selection first.

All the bidders who will achieve 60 or more marks in the technical evaluation would be
eligible for evaluation of their financial proposal. However, in the case of three bidders is
not scoring 60 or more marks then cut-off marks may go down up to 50 marks until top
three bidders are shortlisted for evaluation of their financial proposal.

4.15 Deviations and Exclusions

Bids shall be submitted strictly in accordance with the requirements and terms &
conditions of the RFP. The bidder shall submit a No Deviation Certificate as per the format
specified in Proforma 16. The bids with commercial deviation(s) are liable for rejection

4.16 Rejection of Bids

The bids shall be rejected on the following grounds:

1. In the event of any assumptions, presumptions, key points of discussion,

recommendation or any points of similar nature submitted along with the Bid,
OCAC reserves the right to reject the Bid and forfeit the EMD.
2. If any of the eligibility criteria as per the Pre-qualification criteria is not met
3. EMD/ RFP fee not submitted
4. If RFP terms and conditions are not met
5. Commercial bid is enclosed with the same document as technical bid.
6. If Bidder gives incorrect/misleading/ fraudulent information in the bid.
7. Failure to furnish all information required in the RFP document.
8. Canvassing in any form in connection with the bids
9. If the bid is incomplete /partial bid/ conditional/unclear in any form, has
deviations from the terms and conditions of RFP.
10. Information submitted in technical bid is found to be misrepresented, incorrect or
false, accidentally, unwittingly or otherwise, at any time during the processing of

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the contract (no matter at what stage) or during the tenure of the contract
including the extension period if any.
11. Bids submitted after due date and time.
12. If any of bidders/members of one consortium becomes members of the other
consortium, both the consortiums will be disqualified.
13. Bids are submitted through Telex/Fax/ e-mail
14. Erasure and/or overwriting
15. Bids not signed by authorized signatory or without power of attorney
16. Multiple makes of items
17. Not submitted with MAF or MAF not as per format
18. Not submitted with technical compliance or Technical compliance not endorsed
by the OEM with stamp/Letter head and signature

4.17 Notification of Acceptance of Proposal

Prior to the expiry of the period of Proposal validity, OCAC will notify the selected Bidder
in writing by speed post or Fax or email that its proposal has been accepted and has
been selected to do the project.

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5 General Conditions of Contract

5.1 Definition of Terms

1. “Acceptance of System” The system shall be deemed to have been accepted by

Client, after its installation, rollout and deployment of the trained manpower,
when all the activities as defined in Scope of Work have been successfully
executed and completed to the satisfaction of the Client as evidenced by an
Operational Acceptance Certificate.
2. “Applicable Law(s)” Any statute, law, ordinance, notification, rule, regulation,
judgment, order, decree, bye-laws, approval, directive, guideline, policy,
requirement or other governmental restriction or any similar form of decision
applicable to the relevant party and as may be in effect on the date of the
execution of this Contract and during the subsistence thereof, applicable to the
project.
3. “Approvals” OCAC shall extend necessary support to SI to obtain, maintain and
observe all relevant and customary regulatory and governmental licenses,
clearances and applicable approvals (hereinafter the “Approvals”) necessary for
SI to provide the Services. The costs of such Approvals shall be borne by SI. Both
Parties shall give each other all co-operation and information reasonably.
4. “Bidder” shall mean organization/consortium submitting the proposal in response
to this RFP.
5. “Client” means the Odisha Computer Applications Centre (OCAC). The project
shall be executed in Bhubaneswar and shall be owned by Odisha Computer
Applications Centre (OCAC and E&IT Dept., Govt. of Odisha.
6. “Clause” means a clause of the GCC, as may be supplemented
7. “Contract” means the Contract Agreement entered into by the Client and SI,
together with the entire contract documentation specified therein. The Contract
Agreement and the Contract Documents shall constitute the Contract and the
term “Contract” shall in all such documents be construed accordingly.
8. “Contract Agreement” means the agreement entered between the Client and
the SI using the form of Contract Agreement contained in the Contract
Documents. The date of the Contract Agreement shall be recorded in a signed
form.

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9. Contract Value” means the price payable to SI under this Contract for the full and
proper performance of its contractual obligations.
10. Commercial Off-The-Shelf (COTS)” refers to software products that are ready-
made and available for sale, lease, or license to the general public.
11. “Consortium” shall mean the group of companies/entities which has emerged as
the successful bidder and to whom the Letter of Award (LoA) is issued by the Client
and shall include the successors and permitted assigns.
12. “Day” means a working day as per the calendar of Government of Odisha/
Odisha Computer Applications Centre (OCAC)
13. “Data Centre Site” means the Data Centre sites including their respective Data
Centre space wherein the delivery, installation, integration, management and
maintenance services as specified under the Scope of Work are to be carried out
for the purpose of this Contract.
14. “Deliverable” means a work product (including materials, equipment,
installations, reports, software, know-how, design, drawings, diagrams, maps,
models, specifications, analysis, solutions, data base, programmes technical
information, data and other documents) to be prepared and submitted by the SI
as a part of the Service, in accordance with the terms of this Contract and the
term “Deliverables” shall be construed accordingly. The list of Deliverables to be
provided by the SI is set out in scope of work.
15. “Document” means any embodiment of any text or image howsoever recorded
and includes any data, text, images, sound, voice, codes, databases or any other
electronic documents as per Information Technology Act, 2000 read along with
the rules and regulations made thereunder.
16. “Effective Date” This Contract shall come into force and effect on the date on which the
Contract Agreement has been duly executed for and on behalf of the Client and the SI.
17. “Force Majeure” shall have the meaning ascribed to it in GCC Clause 4.18.
18. “GCC” means General Conditions of Contract.
19. “GoI” means Government of India.
20. “GoO” means Government of Odisha.
21. “Go-Live” means commissioning of the project after commencement of all smart
city components, including training as per Scope of Work mentioned in RFP. SI
should have the approval from the Client for user acceptance testing.

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22. “Goods” means all of the equipment, sub-systems, hardware, software, products
accessories, software and/or other material/items which SI is required to supply,
install and maintain under the contract.
23. “LoA” means the letter of award issued to the selected Bidder pursuant to the RFP
for its appointment as the SI.
24. “OEM” means the Original Equipment Manufacturer of any
equipment/system/software/product or other Goods to be supplied by the MSI to
the Client as a part of its Scope of Work.
25. “Services” means the work to be performed by the SI pursuant to the RFP and the
contract to be signed by the Parties in pursuance of any specific assignment
awarded by the Client.
26. “Service Level(s)” means the service level parameters and targets and other
performance criteria which will apply to the Services and Deliverables as
described in the RFP and the Service Level Agreement.
27. “Service Level Agreement or SLA” means the service level agreement specified in
the RFP.

5.2 Total Responsibility

Bidder should issue a statement undertaking total responsibility for the defect free
operation with effective SLAs of the proposed solutions as per the format mentioned in
Proforma 3.

5.3 Right to terminate the process

1. OCAC may terminate the RFP process at any time and without assigning any
reason. OCAC make no commitments, express or implied, that this process will
result in a business transaction with anyone.
2. This RFP does not constitute an offer by OCAC. The bidders’ participation in this
process may result OCAC selecting a Bidder to engage towards execution of the
contract.

5.4 Language of Proposal & Correspondence

The proposal will be prepared by the Bidder in English language only. All the documents
relating to the Proposal (including brochures) supplied by the Bidder should also be in

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English, and the correspondence between the Bidder & OCAC shall be in English
language only. The correspondence by Fax / E-mail must be subsequently confirmed by
a duly signed copy (unless already signed digitally).

5.5 OCAC's Right to accept and to reject any or all proposals

1. Notwithstanding anything else contained to contrary in this RFP Document, OCAC
reserves the right to accept or reject any Bid or to annul the bidding process fully
or partially or modifying the same and to reject all Proposals at any time prior to
the award of work, without incurring any liabilities in this regard.
2. OCAC may terminate the RFP process at any time and without assigning any
reason. OCAC makes no commitments, express or implied, that this process will
result in a business transaction with anyone.
3. This RFP does not constitute an offer by OCAC. The bidder’s participation in this
process may result OCAC selecting the bidder to engage towards execution of
the contract.

5.6 Modification and withdrawal of bids

1. The Bidder may be allowed to modify or withdraw its submitted proposal any time
prior to the last date prescribed for receipt of bids, by giving a written notice to
OCAC.
2. The Bidder's modification or withdrawal notice shall be prepared, sealed, marked
and dispatched in a manner similar to the original Proposal.
3. Subsequent to the last date for receipt of bids, no modification of bids shall be
allowed. No bid may be withdrawn in the interval between the deadline for
submission of bids and expiration of the of bid validity period specified. Withdrawal
of a bid during this period will result in Bidder’s forfeiture of bid security/EMD.
4. No written, oral, telegraphic or telephonic proposals modifications will be
acceptable.

5.7 Contacting OCAC

Any effort by a Bidder to influence the proposal evaluation, proposal comparison or
contract award decisions at OCAC level may result in the rejection of the proposal.

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5.8 Knowledge of Site Conditions

The SI’s undertaking of this Contract shall be deemed to mean that the SI possesses the
knowledge of all data centre related requirements as stipulated in the Tender Document
including but not limited to environmental, demographic and physical conditions and all
criteria required to meet the design of the data centre.

5.9 Failure to agree with terms & conditions of the contract

Failure of the SI to agree with the Terms & Conditions of the RFP shall constitute sufficient
grounds for the annulment of the award, in which event OCAC may award the contract
to the next best value SI or call for new bids from the interested bidders or invoke the PBG
of the most responsive SI. However, SI shall be allowed to submit minor deviations without
any cost implications and allowed for opportunity to mutually discuss its terms and
conditions. The final decision in such an occurrence lies with OCAC.

5.10 Governing Law & Jurisdiction

The Contract shall be governed by and interpreted in accordance with the laws of India.
The High Court of Judicature at Cuttack and Courts subordinate to such High Courts shall
have exclusive jurisdiction in respect of any disputes relating to the tendering process,
award of Contract and execution of the Contract.

5.11 Termination and Effects of Termination

This Agreement shall be terminated by either party upon the happening of all or any of
the following events: -

1. Upon either Party being declared insolvent or bankrupt.

2. Upon either Party committing a material breach or being in default of all or any of
the major and significant terms, conditions, covenants, undertakings, and
stipulations of this Agreement. In case the material breach is remediable the
aggrieved Party shall give notice in writing of such default in observance or
performance of any of the terms or conditions of this Agreement, to the Party in
default. If the Party in default effectively remedies such breach or default within
the period, not being less that 60(sixty) days, designated by such notice then the
Agreement shall remain in force. Where the default by the System Integrator is as

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a result of or consequent to technical non- feasibility, which requires to

modify/alter the scope of work so as to replace the technical non-feasible
deliverable , with a feasible deliverable, then such default shall not be considered
a default by the System Integrator under the provisions of this clause
3. By mutual agreement in writing between the parties.
4. Termination for Breach- In the event of the breach of any of the major and
significant terms and conditions of this Agreement by the system integrator, OCAC
shall be entitled to terminate this agreement by giving 60 days’ notice. The
decision of OCAC as to such breach shall be final and binding on the system
integrator
5. In the event of the breach of any of the major and significant terms and conditions
of this agreement by the system integrator, OCAC will give 60 days’ notice to
system integrator to cure the breach of the terms and conditions of the
agreement then in that case System Integrator must cure within 60 days. In case
the breach will continue till/after expiry of such cure period, OCAC will terminate
the agreement
6. Effects of Termination
7. Upon expiration or termination of this Agreement:
8. The System integrator shall:

a. Notify forthwith the particulars of all project assets.

b. Deliver forthwith actual or constructive possession of the pops free and clear
of all encumbrances and execute such deeds, writings and documents as
may be required for fully and effectively divesting the Bidder all of its rights, title
and interest in the State Data Centre
c. Deliver relevant records and reports pertaining to the State Data Centre and
its design, engineering, operation, and maintenance including all operations
& maintenance records and manuals pertaining thereto and complete as on
the date of termination or expiration. And
d. Shall expeditiously settle the accounts.

9. In the event OCAC terminates this Agreement pursuant to any material breach
by the System Integrator to complete its obligations under this Agreement,
Performance Guarantee furnished by it may be forfeited for reasons, to be
recorded in writing

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10. Upon termination (or prior to expiry/ upon expiry, as the case may be) of this
Agreement, the Parties will comply with the Exit Management Clause set out in this
Agreement
11. OCAC agrees to pay the System Integrator for all charges for Services / Equipment
provided by it and accepted by OCAC till effective date of termination.
12. Any payments under this clause shall be payable only after the System Integrator
has complied with and completed the transition and exit management as per the
Exit Management Clause approved by OCAC. In case of expiry of the Agreement,
the last due payment shall be payable to the System Integrator after it has
complied with and completed the transition and exit management as per the exit
management clause. Approved by OCAC
13. Service Provider immediately upon termination, discontinue providing any or all of
the services contemplated hereunder
14. OCAC shall upon termination, by under no obligation to make any payments to
service provider forthwith, except for any payments that may be due and
payable to Service Provider in respect of satisfactory Services already completed
as per scope of this agreement; and
15. Service Provider shall return all the property which belongs to OCAC including any
data, information, files of completed or unfinished work. Service Provider shall
have no lien over the property of OCAC.
16. Upon the termination or expiration this agreement, in case before complete
delivery of materials, then the title and ownership of all materials, plans, ideas,
slogans, or information (developed by Service Provider for OCAC) shall be
transferred by Service Provider to OCAC. Thereafter, OCAC, shall have no liability
to Service Provider Service arising from OCAC’s use of any material was approved,
used, published or presented by or on behalf of OCAC, Service Provider shall
transfer such property, and documentation related thereto, to OCAC
immediately after termination in case termination happens before complete
delivery of materials.
17. Termination due to bankruptcy of the System Integrator – OCAC shall serve a
written notice on the System Integrator at any time to terminate this Agreement
with immediate effect in the event that the System Integrator reporting an
apprehension of bankruptcy to OCAC or its nominated agencies. No Charges to
the system integrator shall be payable in case of termination under this clause
except for the equipment satisfactorily delivered and approved by OCAC as per

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the terms of this Agreement and services performed by the System Integrator up
to the date of termination.

5.12 Consequences of Breach and penalties

In the event of breach, OCAC shall have the right to recover any loss, damage or
cost of hardship caused due to the breach of the terms of this Agreement, from
the payment due to the Service Provider Notwithstanding the above, in the event
the amount due to the Service Provider fall short of the costs incurred or suffered
by OCAC on account of loss, damage or cost of hardship, the Service Provider
shall also be liable to make good all such losses, damages or cost of hardship
caused to OCAC.

5.13 Statutory Compliances

1. System Integrator shall comply with all applicable statutes. OCAC shall not be
liable in any manner whatsoever for any non-compliance on part of the System
Integrator of the applicable laws and in the event of any adverse claim of
whatsoever nature arising thereof, the entire burden shall be strictly borne by the
System Integrator.
2. System Integrator shall maintain all requisite records, registers, account books etc.
related to this project which are obligatory under any applicable law in
connection with the Services being rendered or work being performed to OCAC
and shall provide such information as may be required under any law to any
authority.
3. All required approvals from Utility, Pollution control boards, Municipal corporation,
CEIG, CCOE, Fire department, Forest department has to be taken up by the
system integrator. However the documents required from OCAC side for the
approvals, will be provided.

5.14 Consequences of Termination

1. In the event of termination of the Contract due to any cause whatsoever, whether
consequent to the stipulated term of the Contract or otherwise, OCAC shall be
entitled to impose any such obligations and conditions and issue any clarifications
as may be necessary to ensure an efficient transition and effective business

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continuity of the Service(s) which the Vendor shall be obliged to comply with and
take all available steps to minimize loss resulting from that termination/material
breach, and further allow the next successor Vendor to take over the obligations
of the erstwhile
2. Vendor in relation to the execution/continued execution of the scope of the
Contract.
3. Nothing herein shall restrict the right of OCAC to invoke the Guarantee and other
guarantees, securities furnished, enforce the Deed of Indemnity and pursue such
other rights and/or remedies that may be available OCAC under law or otherwise.
4. The termination hereof shall not affect any accrued right or liability of either Party
nor affect the operation of the provisions of the Contract that are expressly or by
implication intended to come into or continue in force on or after such
termination.
5. Upon Termination of the Contract, the System Integrator shall:

a. Prepare and present a detailed exit plan within five calendar days of
termination notice receipt to the customer.
b. The customer and along with designated team will review the Exit plan. If
approved, SI shall start working on the same immediately. If the plan is
rejected, SI shall prepare alternate plan within two calendar days. If the
second plan is also rejected, the customer or the authorized person will provide
a plan for SI and it should be adhered by in totality

5.15 Indemnification
Successful System Integrator hereby indemnifies, hold harmless & undertakes to
defend OCAC, its affiliates and their respective employees, officers and directors
against any claim by a third party including but not limited to damages, costs,
expenses as a result of such claim with regard to:

1. the extent that the System Integrator provided to OCAC by System Integrator
under this Agreement infringes any third party’s intellectual property rights;
2. taxes/charges/cess/levies (and interest or penalties assessed thereon) against
OCAC that are obligations of System Integrator pursuant to this Agreement.
3. any damages for bodily injury (including death) and damage to real property and
tangible personal property caused by the System Integrator.

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4. any claim or action by or on behalf of the System Integrator personnel based on

his or her employment with the System Integrator, including claims arising under
occupational health and safety, worker’s compensation, provident fund or other
applicable laws or regulations.
5. claims by government regulators or agencies for fines, penalties, sanctions or
other remedies arising from or in connection with the System Integrator failure to
comply with its regulatory/legal requirements and compliances.
6. any claim on account of an alleged breach of confidentiality and security of data
occurring as a result of acts of omissions or commission of the System Integrator
employees or sub-contractors.
7. any claim occurring on account of misconduct, negligence or wrongful acts of
omission and commission of employees of the System Integrator, and/or its sub-
contractors.
8. any claim occurring on account of misuse or negligent application, misuse of
systems, failure to follow established procedure by the System Integrator and/or
sub-contractor’s employees.
9. System Integrator shall ensure compliance with all applicable laws, local and
Central, including all labour laws like ESI, EPF, Minimum Wages Act, Odisha Shops
& Establishments Act, Contract Labour (Regulation and abolition) Act 1970,
Payment of Bonus Act etc. and shall keep First Part indemnified and harmless in
case of any action for violation by Second Part of any of the applicable laws so
long as this arrangement is in force. For all purposes the persons deployed will be
employees of second part and they will have no relation whatsoever with First Part.
Second Part shall be responsible to furnish all such information/documents to First
Part in this regard as may be required by it from time to time. Furthermore, second
part shall be responsible to furnish self- attested copies of all returns/challans filed
by second part in the office of ESI, EPF, Minimum Wages Act, Contract Labour etc.
on monthly basis to the first party, in case, the second part fails to submit or not
willing to submit the copies of returns, first part shall be entitled to stop the
payments till the submissions of the returns.
10. In event of any theft, loss, damage, destruction, or any other act of vandalism or
sabotage of the property of the Customer in the possession of the System
Integrator by virtue of this agreement, the System Integrator shall be liable to
indemnify the first part to the extent of damage or loss so caused.

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11. System Integrator has all the requisite consents, licenses and permissions to (I) enter
into this Agreement (ii) carry out the obligations set out in this Agreement and it
shall keep all such consents, licenses and permissions renewed and valid at all
times during the continuance of the Agreement.

5.16 Limitation of Liability

1. Neither Party; nor its subsidiaries or its affiliates will be liable to the other Party,
whether in contract, or (including negligence), strict liability or otherwise, for loss
of business, revenue, profits, loss of goodwill or reputation; or indirect,
consequential, or special loss, arising in connection with any order, product,
service, related documentation, information and/or the intended use thereof,
even if a Party has been advised, knew or should have known of the possibility of
such damages.
2. Subject to the above and not withstanding anything to the contrary elsewhere
contained herein, the maximum aggregate liability of the bidder for all claims
under or in relation to this agreement shall be regardless of the form of claims shall
be limited to 100% of the amount to be paid to SI by OCAC under the applicable
statement of work that gives rise to such liability (as of the date the liability arose).

5.17 Dispute Resolution and Arbitration

Dispute Resolution

1. OCAC and the System Integrator shall make every effort to resolve amicably by
direct informal negotiation any disagreement or dispute arising between them
under or in connection with this Agreement. All negotiations, statements and/or
documentation pursuant to this disputed matter shall be without prejudice and
confidential (unless mutually agreed otherwise).The time and resources costs of
complying with its obligations under this provision shall be borne by respective
Parties. All Arbitration proceedings shall be held at Bhubaneswar, Odisha, and the
language of the arbitration proceedings and that of all documents and
communications between the parties shall be in English.
2. On non-settlement of the dispute, same shall be referred to the commissioner-
cum-secretary to Government, E&IT department, and Government of Odisha for
his decision and the same shall be binding on all parties, unless either party makes
a reference to arbitration proceedings, within sixty days of such decision.

Arbitration

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1. Any and all disputes, controversies and conflicts ("Disputes") arising out of this
Agreement between the Parties or arising out of or relating to or in connection
with this Agreement or the performance or non-performance of the rights and
obligations set forth herein or the breach, termination, invalidity or interpretation
thereof shall be referred for arbitration in terms of the Arbitration and Conciliation
Act, 1996 or any amendments thereof. Prior to submitting the Disputes to
arbitration, the Parties shall resolve to settle the Dispute/s through mutual
negotiation and discussions. In the event that the said Dispute/s are not settled
within thirty (30) days of the arising thereof, the same shall finally be settled and
determined by arbitration in accordance with the Arbitration & Conciliation Act
,1996 or any amendment thereof. The place of arbitration shall be Bhubaneswar
and the language used in the arbitral proceedings shall be English .
2. The arbitral award shall be in writing and shall be final and binding on each Party
and shall be enforceable in any court of competent jurisdiction. None of the
Parties shall be entitled to commence or maintain any action in a court of law
upon any Dispute arising out of or relating to or in connection with this Agreement
( infringement of IPR Excepted ) ,except for the enforcement of an arbitral award
or as permitted under the Arbitration & Conciliation Act ,1996 .

5.18 Force Majeure

Force Majeure is herein defined as any cause, which is beyond the control of the SI or
OCAC which they could not foresee or with a reasonable amount of diligence could not
have foreseen and which substantially affect the performance of the contract, such as:

1. Neither Party shall be responsible to the other for any delay or failure in
performance of its obligations due to any occurrence commonly known as Force
Majeure which is beyond the control of any parties, including, but is not limited to,
flood, explosion, thundering, pandemic, acts of God or any Governmental body,
public disorder, riots, embargoes, or strikes, acts of military authority, epidemics,
lockouts or other labour disputes, insurrections, civil commotion, war, enemy
actions.
2. If a Force Majeure arises, the System Integrator shall notify promptly within a
reasonable time frame to OCAC in writing of such condition and the cause
thereof. Unless otherwise directed by OCAC, System Integrator shall continue to
perform his obligations under the Agreement as far as is reasonably practical, and

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shall seek all reasonable alternative means for performance not prevented by the
Force Majeure event.
3. The System Integrator shall be excused from performance of his obligations in
whole or part as long as such cases, circumstances or events shall continue to
prevent or delay such performance. Neither Party shall have any liability to the
other Party in respect of the termination of this Agreement as a result of an event
of Force Majeure.
4. In case of a Force Majeure, all Parties will endeavour to agree on an alternate
mode of Performance to ensure the continuity of service and implementation of
the obligations of a party under the Contract and to minimize any adverse
consequences of Force Majeure.
5. System Integrator shall be paid for supply and services till last date of termination
in case of force majeure
6. If force majeure conditions continue for more than 30 days and the services are
suspended, then either party has the right to terminate this agreement.

5.19 Confidentiality
1. OCAC may allow the System Integrator to utilize Confidential Information and the
System Integrator shall maintain the highest level of secrecy, confidentiality and
privacy with regard to such Confidential Information. The System Integrator shall
use its best efforts to protect the confidentiality and proprietary of Confidential
Information.
2. Additionally, the System Integrator shall keep confidential all the details and
information with regard to the Project, including systems, facilities, operations,
management and maintenance of the systems/facilities. The System Integrator
shall use the information only to execute the Project.
3. OCAC shall retain all rights to prevent, stop and if required take the necessary
punitive action against the System Integrator regarding any forbidden disclosure.
4. The System Integrator may share the confidential information with its employees,
affiliates, agents and subcontractors but only strictly on a need-to-know basis in
order to accomplish the scope of services under this Agreement. Upon request of
OCAC, the System Integrator shall execute a corporate non-disclosure
agreement (NDA) with OCAC in the mutually agreed format provided by OCAC
shall ensure that all its employees, agents and sub-contractors are governed by

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confidential obligations similar to the one contained herein. The SI and its
antecedents shall be bound by the NDA. The SI will be held responsible for any
breach of the NDA by its antecedents/ delegates/ employee/ subcontractors etc.
5. To the extent the System Integrator shares its confidential or proprietary
information with OCAC for effective performance of the Services, the provisions
of the confidentiality Clause 1) to 3) shall apply mutatis mutandis on OCAC.
6. The Bidder shall not use Confidential Information, the name or the logo of the
OCAC except for the purposes of providing the Service as specified under this
contract;

5.20 Fraud and Corrupt practices

1. The SI and their respective officers, employees, agents and advisers shall observe
the highest standard of ethics during the Selection Process. For this purpose the
definition of corrupt and fraudulent practices will follow the provisions of the
relevant laws in force. Notwithstanding anything to the contrary contained in this
RFP, OCAC shall reject a Proposal without being liable in any manner whatsoever
to the SI, if it determines that the SI has, directly or indirectly or through an agent,
engaged in corrupt practice, fraudulent practice, coercive practice, undesirable
practice or restrictive practice (collectively the “Prohibited Practices”) in the
Selection Process. In such an event, OCAC shall, without prejudice to its any other
rights or remedies, declare the SI ineligible, either indefinitely or for a stated period
of time, forfeit and appropriate the Proposal Security or Performance Security, as
the case may be, as mutually agreed genuine pre-estimated compensation and
damages payable to the Authority for, inter alia, time, cost and effort of the
Authority, in regard to the RFP, including consideration and evaluation of such SI
Proposal.
2. Without prejudice to the rights of OCAC under Clause above and the rights and
remedies which OCAC may have under the LoI or the Contract Agreement, if an
SI or Systems Integrator, as the case may be, is found by OCAC to have directly or
indirectly or through an agent, engaged or indulged in any corrupt practice,
fraudulent practice, coercive practice, undesirable practice or restrictive
practice during the Selection Process, or after the issue of the LoI or the execution
of the Agreement, such SI shall not be eligible to participate in any RFP or RFP
issued by OCAC during a period of < period, suggested 2 (two) > years from the

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date such SI, as the case may be, is found by OCAC to have directly or through
an agent, engaged or indulged in any corrupt practice, fraudulent practice,
coercive practice, undesirable practice or restrictive practice, as the case may
be.
3. For the purposes of this Section, the following terms shall have the meaning
hereinafter respectively assigned to them:

a. “Corrupt practice” means Engaging in any manner whatsoever, whether

during the Selection Process or after the issue of the LoI or after the execution
of the Agreement, as the case may be, any person in respect of any matter
relating to the Project or the LoI or the Agreement, who at any time has been
or is a legal, financial or technical consultant/ adviser of OCAC in relation to
any matter concerning the Project;
b. “fraudulent practice” means a misrepresentation or omission of facts or
disclosure of incomplete facts, in order to influence the Selection Process; the
offering, giving, receiving, or soliciting, directly or indirectly, of anything of
value to influence the action of any person connected with the Selection
Process (for avoidance of doubt, offering of employment to or employing or
engaging in any manner whatsoever, directly or indirectly, any official of
OCAC who is or has been associated in any manner, directly or indirectly with
the Selection Process or the LoA or has dealt with matters concerning the
Agreement or arising there from, before or after the execution thereof, at any
time prior to the expiry of one year from the date such official resigns or retires
from or otherwise ceases to be in the service of OCAC, shall be deemed to
constitute influencing the actions of a person connected with the Selection
Process); or
c. “Coercive practice” means impairing or harming or threatening to impair or
harm, directly or indirectly, any persons or property to influence any person s
participation or action in the Selection Process.

4. “Undesirable practice” means establishing contact with any person connected

with or employed or engaged by OCAC with the objective of canvassing,
lobbying or in any manner influencing or attempting to influence the Selection
Process; or having a Conflict of Interest; and
5. “Restrictive practice” means forming a cartel or arriving at any understanding or
arrangement among SIs with the objective of restricting or manipulating a full and
fair competition in the Selection Process.

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5.21 Exit Management Plan

The SI shall not exit from the contract within stipulated time period of five (5) years after
Go-Live. However, in the event that the SI decides to opt out of the contract prematurely
it has to notify the authority six months in advance through a written letter, SI will not seek
ownership rights over the equipment and its PBG will also be forfeited.

If the SI exits from the contract during the execution within the stipulated time period,
then OCAC reserves the right to terminate the contract and may ask the Losing bidder
to match the price of winning bidder and execute the remaining work as per RFP scope
of work.

The SI shall document and submit a detailed Exit Management Plan (EMP) at OCAC for
approval within 90 days post signing of the contract. The Exit Management Plan shall be
re-drafted/ reviewed by SI in annual basis and need to be submitted to OCAC.

Purpose of Exit Management Plan

1. This clause sets out the provisions which will apply upon completion of the contract
period or upon termination of the agreement for default of the System Integrator.
The Parties shall ensure that their respective associated entities, in case of OCAC,
GoO, any third party appointed by OCAC and in case of the System Integrator,
the sub-contractors, carry out their respective obligations set out in this Exit
Management Clause. Exit Management criteria will be a part of Master Service
Agreement with detailed information about exit criteria and exit management
plan.
2. The exit management period starts, exactly period of 30 days before, in case of
expiry of contract, or on the date when the contract comes to an end and up to
period of 30 days in case of termination of contract, or on the date when the
notice of termination is sent to the System Integrator. The exit management period
ends on the date agreed upon by OCAC or one year after the beginning of the
exit management period, whichever is earlier.
3. The System Integrator shall divest all the project assets at the beginning of the Exit
management period to OCAC at zero value in case of expiry of contract and at
the depreciated rate as per Indian Income Tax Act if there is a termination of
contract.
4. The System Integrator shall pay all transfer costs and stamp duty applicable on
transfer of project assets except in case the Project is being terminated due to

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default of OCAC, GoO, where OCAC, GoO shall be responsible for transfer costs
and stamp duty, if any. For clarification of doubt, transfer costs in this Clause relate
to taxes and duties applicable due to transfer of the OSDC 2.0 project, if any.

At the beginning of the exit management period, the System Integrator shall ensure that

1. All Project Assets including the hardware, software, documentation, and any
other infrastructure shall have been cured of all defects and deficiencies as
necessary so that the OSDC 2.0 Project is compliant with the Specifications and
Standards set forth in the RFP, Agreement and any other amendments made
during the contract period;
2. the System Integrator delivers relevant records and reports pertaining to the OSDC
2.0 Project and its design, engineering, operation, and maintenance including all
operation and maintenance records and manuals pertaining thereto and
complete as on the Divestment Date.
3. On request by OCAC , GoO or any third party appointed by OCAC, GoO, the
System Integrator shall effect such assignments, transfers, licenses and sub-licenses
related to any equipment lease, maintenance or service provision agreement
between System Integrator and any third party, in favour of OCAC, GoO or any
third party appointed by OCAC, GoO if it is required by OCAC, GoO or any third
party appointed by OCAC, GoO and is reasonably necessary for the continuation
of services by OCAC, GoO or any third party appointed by OCAC, GoO;
4. The System Integrator complies with all other requirements as may be prescribed
under Applicable Laws to complete the divestment and assignment of all the
rights, title and interest of the System Integrator in the OSDC 2.0 Project free from
all encumbrances absolutely and free of any charge or tax to OCAC, GoO or its
nominee.

During the Exit Management period

1. The System Integrator will allow OCAC, GoO or any third party appointed by
OCAC, GoO, access to information reasonably required to define the then current
mode of operation associated with the provision of the services to enable OCAC,
GoO or any third party appointed by OCAC, GoO to assess the existing services
being delivered.
2. Promptly on reasonable request by OCAC, GoO or any third party appointed by
OCAC, GoO, the System Integrator shall provide access to and copies of all
information held or controlled by them which they have prepared or maintained

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in accordance with the “Contract”, the Project Plan, SLA and scope of work,
relating to any material aspect of the services (whether provided by the State
Data Centre 2.0 System Integrator or sub-contractors appointed by the System
Integrator). OCAC, GoO or any third party appointed shall be entitled to copy all
such information. Such information shall include details pertaining to the services
rendered and other performance data. The System Integrator shall permit OCAC,
GoO or any third party appointed to have reasonable access to its employees
and facilities as reasonably required by OCAC, GoO or any third party appointed
to understand the methods of delivery of the services employed by the System
Integrator and to assist appropriate knowledge transfer.
3. Before the end of exit management period, the System Integrator will assist in a
successful trial run of Network administration, Facility management including
helpdesk management by OCAC, GoO or by any third party appointed.

Hand Over of Assets/ Documents

1. SI shall handover the peaceful possession of Project Assets in good and working
condition with detail list showing the name of the equipment and with
configuration to the Purchaser/replacement SI as authorized by Purchaser
customer within 30 days of the date of serving of notice or within the Transition
Period.
2. The SI shall provide all such information available with it during the contract
execution or during the operation & management phase as may reasonably be
necessary within a reasonable period not exceeding 30 days of the date of
serving of notice or within the Transition Period.
3. Existing SI will hand over the documents to OCAC or new SI, pertaining to the
operation of OSDC i.e. all configuration records, purchase orders, installation
reports, FAT/PAT records, SLA records, SLA methodology, SLA calculation
template, MIS reports, ISO documents (procedures, records, templates,
standards), Audit records, security assessment and risk records, all SOPs, warranty
documents, AMC documents, Knowledge documents (KEDB), Training records
etc.

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5.22 Severability and Waiver

If any provision of this Agreement, or any part thereof, shall be found by any court or
administrative body of competent jurisdiction to be illegal, invalid or unenforceable the
illegality, invalidity or unenforceability of such provision or part provision shall not affect
the other provisions of this Agreement or the remainder of the provisions in question which
shall remain in full force and effect. The relevant Parties shall negotiate in good faith in
order to agree to substitute for any illegal, invalid or unenforceable provision by a valid
and enforceable provision which achieves to the greatest extent possible the economic,
legal and commercial objectives of the illegal, invalid or unenforceable provision or part
provision. No failure to exercise or enforce and no delay in exercising or enforcing on the
part of either Party to this Agreement of any right, remedy or provision of this Agreement
shall operate as a waiver of such right, remedy or provision in any future application nor
shall any single or partial exercise or enforcement of any right, remedy or provision
preclude any other or further exercise or enforcement of such right, remedy or provision
or the exercise or enforcement of any other right, remedy or provision.

5.23 Applicability of Liquidated Damages

The System Integrator shall accomplish the scope of work under this Agreement as per
the Project Timelines and as per the Service Level Agreements. If the System Integrator
fails to achieve the Project Timelines or if it fails to achieve the Service Levels (in the SLAs)
for any reason whatsoever, the System Integrator shall be liable to pay liquidated
damages. OCAC shall have the right to determine such extent of fault and liquidated
damages in consultation with System Integrator and any other Party as it deems fit.
Payment of liquidated damages shall be the sole and exclusive remedies available to
OCAC Liquidated damages will be 1 % of the Capex cost for delay of every week and
capped at 7.5% of the cost of Capex as mentioned in the Agreement.

If the liquidated damages exceed the cap as mentioned in the Agreement, the
Purchaser or OCAC shall have the right to terminate the agreement for default and
consequences for such termination as provided in the agreement shall be applicable. In
case it leads to termination, OCAC shall give Sixty days’ notice to the SI of its intention to
terminate the contract and shall so terminate the contract unless during the Sixty days’
notice period, the SI initiates remedial action acceptable to OCAC.

Each of the Parties shall ensure that the range of the Services/Deliverables under the SLA
shall not be varied, reduced or increased except with the prior written agreement

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/consent between the Purchaser and the SI in accordance with the provisions of change
request procedure as set out in this Agreement.

If the Goods and Related Services supplied do not meet the minimum specifications as
per the Contract, and the same is not replaced/modified by the SI to meet the
requirements within 14 days of being informed by the OCAC, the OCAC shall be free to
impose any penalty as deemed fit. In addition, the OCAC shall reserve the right to
terminate the contract and recover liquidated damages by forfeiting the performance
guarantee submitted by the Purchaser.

5.24 Intellectual Property Rights

1. All Intellectual Property of OCAC under the Letter of Invitation and/ or the
Contract will belong exclusively to GoO, except the pre-existing intellectual
property rights of the Bidder, its consortium and subcontractors (if any). On
payment of all of consultant’s fees in connection with this Agreement and subject
to the other provisions of this Agreement, GoO shall at all times retain to use within
its internal business all right title and interest in and to any Intellectual Property
Rights in the deliverables to be provided by the Bidder under this Agreement and
any modifications thereto or works derived from there except the pre-existing
intellectual property rights of Consultant or its subcontractors (if any, and
Consultant Technology. It is hereby expressly clarified that Bidder shall have no
right, title or interest in or to such Intellectual Property Rights of OCAC for any
purpose, except the right to use, modify, enhance and operate such designs,
programs, modifications as per requirement of OCAC. Bidder shall not use such
Intellectual Property of OCAC for any other purpose during and after the term of
the Contract.
2. No services covered under the Contract shall be sold or disposed by the Bidder to
OCAC in violation of any right whatsoever of third party, and in particular, but
without prejudice to the generality of the foregoing, of any patent right,
trademark or similar right, or any charge mortgage or lien.
3. Subject to clause (c) below, the Intellectual Property Rights of all the database,
programs, reports, formats etc. developed/created for this project would be of
OCAC / GoO.
4. The Bidder shall continue to retain sole ownership of the pre-existing proprietary
knowledge, tools, source code, records, SOPs, application configurations,

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drawings, methodology, templates, works of authorship, materials, information

plus any modifications or enhancements thereto and intellectual property
content brought in by Bidder to this engagement and/or incorporated in the
deliverables submitted by Bidder to OCAC or created independently of the
performance of the Services (“Consultant Technology”). For avoidance of doubt,
it is clarified that Consultant or its subcontractor shall have the right to use any
works of authorship or other intellectual property that may be included in the
Deliverables, to develop for themselves, or for others, materials or processes that
may be similar to those produced as a result of the Services. Further, any third party
licenses other than the hardware and software to be used by the Bidder resources
for delivering the deliverables under this Agreement, necessary for the
performance of the Services under this Agreement, would need to be procured
by OCAC. Bidder hereby undertakes;
5. Not to provide access to the Intellectual Property of OCAC to persons other than
authorized users to ensure that all authorized users are appropriately notified of
the importance of respecting the Intellectual Property Rights of OCAC and that
they are made aware of and undertake to abide by the similar terms and
conditions of this Agreement. Not to permit any person, other than the authorized
users, to copy, duplicate, translate into any language, or in any way reproduce
the Intellectual Property of OCAC. To effect and maintain reasonable security
measures to safeguard the Intellectual Property of OCAC from unauthorized
access or use by any third party other than the authorized users. To notify OCAC
promptly of any unauthorized disclosure, use or copying of the Intellectual
Property of OCAC of which Bidder becomes aware. To change the manpower
deployed if OCAC notifies issue (along with the justifiable ground) in the
satisfactory performance of the respective resource.
6. The SI shall retain exclusive ownership of all methods, concepts, algorithms, trade
secrets, software documentation, other intellectual property or other information
belonging to the SI that existed before the effective date of the contract.

Notices

Any queries or other document, which may be given by either Party under this
Agreement or under the SLA, shall be given in writing in person or by pre-paid recorded
delivery post or by facsimile transmission or through email to the notified address.

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In relation to a notice given under this Agreement, any such notice or other document
shall be addressed to the other Party's principal or registered office address as set out
below:

To OCAC:

Attention: General Manager (Admin)

Odisha Computer Application Centre,

N1/ 7D, Acharya Vihar Square, Near Planetarium,

P.O. – RRL, Bhubaneswar, Odisha, Pin-751013

To

[Name and Address of Successful Bidder]

Any notice or other document shall be deemed to have been given to the other Party
(or, if relevant, its relevant associated company) when delivered (if delivered in person)
if delivered between the hours of 10.00 am and 5.00 pm on a working day at the address
of the other Party set forth above or if sent by fax, provided the copy of the fax is
accompanied by a confirmation of transmission, or on the next working day thereafter if
delivered outside such hours, and 7 days from the date of posting (if by letter).

Notice can also be given through email address furnished by the System Integrator. The
time of the sent message in outbox of the sender will be considered to be time of delivery
of the message.

Either Party to this Agreement or to the SLA may change its address, telephone number,
facsimile number and nominated email for notification purposes by giving the other
reasonable prior written notice of the new information and its effective date.

5.25 Taxes and Duties

All payments will be subjected to tax deduction at source as applicable/ required at the
prevailing tax rates. Any changes, revision or enactment in duties like GST, taxes or any
CESS during the period of validity of the Bids and also during the contract period by
Central/State/Other Government bodies will be considered and applied after due

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consideration. The decision of OCAC in this regard will be final and binding and no
dispute will be entertained. Any taxes at the time of supply goods and services shall be
applicable as per the LAW.

For goods supplied from outside the Purchaser’s country, the SI shall be entirely
responsible for all applicable taxes, license fees, and other such levies imposed outside
the Purchaser’s country. The basic price quoted item wise by the bidder in respect of the
transaction between OCAC & the SI shall include all taxes & duties and charges payable
by the bidder except for the GST. CGST plus OGST, or IGST, as the case may be, at
applicable rate shall be quoted alongside the basic price for all the items. However,
while quoting the basic price against the package/works, benefit of Input Tax Credit (ITC)
should be adjusted in the quoted price by the SI.

5.26 Insurance
Appropriate insurance to cover all solution components for the transit period and until
the time of its acceptance at the respective site is to be taken by the contractor. As the
contractor will carry the risk for the material in his books during transit, the contractor
should arrange insurance for the total system as period from the dispatch till Acceptance
Test is successfully achieved. Further the contractor is to take all required insurance
coverage in respect of all its personnel who shall be working on this engagement.

5.27 Audit, Access and Reporting

The System Integrator shall allow access to or its nominated agencies to restricted to all
data related to OSDC 2.0 which is in the possession or control of the System Integrator or
its subcontractors, agents, suppliers etc. and which relates to the provision of the Services
as set out in the Audit, Access and Reporting Schedule and which is reasonably required
by OCAC to comply with the terms of the Audit, Access and Reporting of this Agreement.

OCAC would also conduct audit of the process, plan and results of the Acceptance Test
carried out by the System Integrator. OCAC shall verify availability of all the defined
services as per the contract signed between the SI and OCAC. The SI shall be required
to demonstrate all the services / features / functionalities as mentioned in the agreement.

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5.28 Ownership
1. Products and fixes: all COTS (Commercial off-the-shelf) products and related
solutions and fixes provided pursuant to this Agreement shall be licensed
according to the terms of the license agreement packaged with or otherwise
applicable to such product. The System Integrator would be responsible for
arranging any licenses associated with products. “Product” means any computer
code, web-based services, or materials comprising commercially released, pre-
release or beta products (whether licensed for a fee or no charge) and any
derivatives of the foregoing which are made available to OCAC for license which
is published by product owner or its affiliates, or a third party. “Fixes” means
product fixes that are either released generally (such as commercial product
service packs) or that are provided to OCAC when performing services (such as
workarounds, patches, bug fixes, beta fixes and beta builds) and any derivatives
of the foregoing. All intellectual property rights in any exclusive development to
meet the functional requirement of this Agreement shall be owned by OCAC.

2. Training and other material: The ownership of all IPR rights in all documents,
artefacts, etc. (including all training material) made pursuant to this Agreement
during the Term for implementation of the Project under this Agreement will lie with
OCAC.

5.29 Safety Regulations

1. Successful Bidder shall be responsible to take all precautions to ensure the safety
of the person or property of the OCAC and Data Centre while performing its
obligations hereunder
2. It is the responsibility of the bidder to carry the material/equipment to the location
of the installation; SI will be penalized for any damage caused to property/ OCAC
Tower building.
3. It is the responsibility of the Successful Bidder to comply with all sorts of safety
measures under applicable law in regards to men and material deployed for the
project.

5.30 Warranty of Equipment

1. The Bidder is required to provide warranty valid for Five (5) Years, for all supplied
equipment as per financial bid format provided in the RFP. All Products supplied

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under the RFP should not reach end of support before 7 years from the date of
FAT or start of O & M services or handover, whichever is later. All the products
quoted should be supported by the SI for next 5 years from the start date of O &
M services. The SI should also commit support for another 2 years if necessary.
2. The Bidder shall warrant that all the equipment supplied under the contract is
newly manufactured and shall have no defect arising out of design, materials or
workmanship or from any act or omission of the Bidder that may develop under
normal use of the supplied equipment’s in the conditions prevailing across the
country.
3. The Bidder shall warrant that the services provided under the contract shall be as
per the Service Level Agreement (SLA) defined in the tender.
4. This warranty, for all equipment’s, shall remain valid for Five (5) Years after the
complete installation and final commissioning of the Data Centre. The installation
will be deemed incomplete if any component of the equipment or any
documentation/media is not delivered or is delivered and not installed and/or not
operational or not acceptable to OCAC after final acceptance testing.
5. OCAC shall promptly notify the Bidder about any claims arising under this
warranty. Upon receipt of such notice, the bidder shall repair/ replace/
reconfigure/ re-provision the defective equipment or service.
6. The supplier shall ensure during the comprehensive warranty period that all the
supplied stores continue to function as per the parameters mentioned in technical
specification. During warranty period, maintenance of all stores including pick-up
of the faulty equipment for repair, replacement and repair/fault rectification,
delivery of the rectified equipment shall be undertaken by the supplier at no
additional cost to the buyer. The supplier will be responsible for the
maintenance/preventive maintenance of the complete system. Any
Malfunctioning or defective items shall be replaced by the supplier free of cost at
project site as early as possible, under the following condition: -
7. If the bidder, having been notified, fails to remedy the defect(s) within the period
specified in the SLA, OCAC may proceed to take such remedial action as may be
necessary at the Bidder’s risk and expense and without prejudice to any other
rights, which OCAC may have against the Bidder under the contract.
8. All the software’s used for providing data centre services shall be licensed to
OCAC and will be the property of OCAC.

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9. The SI shall be responsible for end-to-end implementation and shall quote and
provide/supply any items not included in the bill of material but required for
commissioning of the cloud, network, Non-IT equipment like PAC, UPS, BMS, EMS,
Infrastructure Monitoring, including any Compute equipment. OCAC shall not pay
for any such items, which have not been quoted by the SI in the bid but are
required for successful completion of the project.

5.31 OEM Certificate of Equipment

1. The OEM Certificate as per the Proforma- 12, 13 & 14 as applicable stating that
the bidding company is the Original Equipment Manufacturer of the equipment
they are offering, shall produce signed declaration certificates, giving reference
of this Tender Enquiry, who is authorized to offer their equipment and a
commitment to provide maintenance support during the comprehensive
warranty period.
2. In case the stores are supplied by the authorized supplier of the OEM, then the
OEM certificate (Annexure-11) shall state that, in case the authorized supplier fails
to repair/ maintenance the equipment during the comprehensive warranty, the
responsibility for maintenance of the equipment provided would then be taken
over by the OEM.
3. The complete contact details of the OEM (Name and designation of contact
person, postal address, e mail ID and telephone & FAX numbers) will be furnished
and the buyer may at his discretion verify the authorization from the OEM, failure
of which may result in the bidder being blacklisted and / or barred from
participating for any future tender of this organization.
4. OEM certificate (Manufacturer Authorisation) are Mandatory for following items

a. HT panel (Panel manufacturer)

b. LT panel (Panel manufacturer)
c. Transformer
d. Diesel Generator with HSD tank
e. UPS systems with Batteries
f. Floor mount PDU with Isolation transformer
g. Track Busway system
h. Precision Air conditioning system
i. Racks with sensors and Rack access control

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j. Integrates Building Management system with sub systems such as

• Addressable fire alarm system

• Gas based suppression system
• CCTV
• Access control system

k. Datacentre infrastructure management system (DCIM)

l. Passive data cabling system
m. Video Wall
n. Intelligent PDU

Note: OCAC reserves to right to ask for manufacturer authorisation during the bid
evaluation and during execution of the project for any item other than
mentioned above. OCAC may also reserves the right to ask for hard copy
original signed and stamped letter of MAF in OEM letter head.

5.32 Spares and Performance of Equipment

1. The Bidder shall specify in the Technical Proposal the complete list of spares that
will be maintained for meeting the various SLA parameters specified in the tender.
It is advised that the mandatory spares are kept at site for adhering the SLA
requirements.
2. The Successful Bidder shall stand guarantee for the supply of spares of all the
equipment under the scope of supply for a minimum period of 5 years from the
date of awarding the contract and guarantee that discontinuity of production of
any item offered as a part of the system shall not affect the maintainability of the
system for a period of 5 years from the start date of operation and maintenance
support of data centre.

6 Design Consideration for OSDC 2.0 (Non-IT)

Odisha State Data Centre 2.0 design and solution is completely Bidder/MSI’s responsibility
in this project. However, while doing so, the bidder must take into account the
considerations/assumptions/suggestions as mentioned in this document. In case there is
any discrepancy or contradiction, the same may be brought to the notice of the
purchaser during pre-bid meeting only.

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Design considerations are divided into following sections.

1. Space Allocation
2. General Design Requirements
3. Technical, Functional And Operational Requirements

SPACE ALLOCATION

Described below is the minimum requirement of Rooms/ Enclosures in the Facility. Bidder
must take these considerations while designing and planning.

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6.1 Data Centre Build Design Consideration

1. The following are general design requirements. The requirements are not limited
to the best practices and standards prevalent for Data Centre has to be adhered
while designing. The project is ‘Turn-key’ type in true sense. The successful bidder
must execute the project with accordance to the detailed scope as mentioned
in the Section # 08 in the RFP.
2. The scope includes the supply, installation & commissioning of any material or
equipment including civil works that are not specifically mentioned in the
specifications and design details but are required for successful commissioning of
the project.
3. The solution shall comprise of supply, installation, testing, commissioning training
and handing over of all materials, equipment, hardware, software, appliances
and necessary labour to commission said system complete with all the required
components strictly as per the latest IS, IEC, IEEE, ASHRAE, NBC etc. codes.
4. The lead bidder shall provide detailed design, documentation, make, and model,
efficiency including user, system, and operation manuals along with the necessary
diagrams, design drawings and details bifurcation of Bill of Quantity (BOQ) along
with details description. The shop drawing (to be submitted before execution or
as on when required) may include but not limited to the following

a. Site layout
b. Equipment placement layout
c. All drawing for Electrical scheme including single line diagram
d. All GA drawing of equipment
e. Piping schematic
f. Grounding and Earth pits
g. Lighting
h. Furniture placement
i. DG fuel pump
j. Complete HVAC system
k. Networking cabling
l. Trenches, cable trays and raceways
m. Shafts
n. Panel GA drawing
o. Fire detection and suppression system

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p. Aspirating smoke detection, water leak detection, rodent repellent, CCTV,

access control system
q. DCIM schematic
r. Reflected ceiling plan
s. Sectional views
t. 3D drawing as required.
u. As built drawing for all services.

As on when required, the successful bidder has to submit the coordinated drawing for
the solution.

5. The lead bidder shall be responsible for performing verification tests at their factory
and at site to ensure all proposed software and hardware are functioning as per
design at their own cost.
6. The lead bidder shall take the necessary clearance / approval of the drawings,
design, quality of material, make and model of the quoted material etc. prior to
the execution of the project
7. The server farm area load density will be as follows

a. Server Racks = 9.5 KW for 73 Racks

b. Network = 2 KW for 12 racks

7 Non-IT Infrastructure - Scope of Work

The scope shall comprise the design, supply, construction and testing of the proposed
Data Centre building including all enabling works. All Works shall be carried out as per
the proposed design and specifications and in accordance with the requirements of all
relevant Indian standard codes.

The Utility room is between OCAC building and OCAC tower. This is a G+1 building.
Following items are currently housed inside Ground floor of the building.

1. HT Panel
2. Transformers
3. Transformer output panel
4. ASLS panel (Main LT panel)
5. Capacitor Panels
6. AMF panels for OCAC tower DG
7. Other small panels

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The bidder is advised to do a detail site survey of the Utility room, take measurements
and list out all the work required to revamp the room to make it better in terms of facility,
manageability and operability.

The scope for the area is mentioned here but not limited to following.

1. The metering panel room is defunct and need to be taken up to make it

functional. The door of the metering panel room needs to be replaced with new
one. The door must water and fireproof.
2. There are no walls on two side of the HT panel and Transformer area. The level of
the floor is in the same level outside. To prevent water entering into the area, a
foot height brick wall with plater needs to be constructed on both the side of the
room.
3. Transformer and HT panel housing room need to be closed from both the sides
with grill rolling shutters. The shutter must have a 750mm width and 2000 mm
lockable door for entry and exit to the area.
4. The floor of the area needs to be repaired with PCC after installation of HT panel
and transformer. A layer of epoxy quoting must be done on the floor as a finishing
layer.
5. The wall of the area needs to be painted with distemper.
6. Proper lighting arrangement to be done in the area. Lux level should be 250
measured at 1.5 meter from floor level at any point of the room. Only LED lights will
be allowed.
7. The flooring has to be levelled and top layer to be epoxy quoted.
8. Fire Extinguisher of minimum 4.5 Kgs suitable for such area to be provided in the
rooms. One for Transformer area and 3 for panel room.
9. A new Panel room along with transformer yard to be created along the boundary
wall (currently badminton court). The panel room will house new MLTP two
numbers, Capacitor panel 2 numbers. An almirah for keeping tools, a table and
two chairs for maintenance resources. However this room may not be required if
the existing first floor can be used as proposed panel room. In case it is so, a 5 ft
wide stair case has to be created with landing near the small store room next to
HT panel. Also a Ramp has to be created from roof of transformer area to the first
floor room.
10. The Existing HT panel area has to be extended towards the small storeroom side
to make the space bigger to house new HT panel. In case any RCC roof, column
and beam, wall are required, then the same has to be provisioned by the SI

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11. New Trench extension to be created from new Panel room to the existing
trenches.
12. Existing trenches may be used for laying of cables to the Datacentre. In the
process, there may be chances of breakage of trench covers. The same has to
be replaced by the Bidder with equal specification.
13. The Existing DG set for the SDC area need to be replaced with new one. There are
three DG sets of 400 KVA each installed near the back of the building. These have
to be de-installed and taken back by the SI. The area has must be cleaned,
cemented flooring done and handed over to OCAC.
14. Cable Trenches: There are existing cable trenches available & may be used,
however the bidder should evaluate & propose if there will be need to create new
cable trenches. In case it is required the same may be proposed.
15. HSD Tank: Two no’s of 5 KL underground HSD tanks need to be installed for 2 Nos
of DG set for which suitable space to be identified & piping for the same should
be done up to the DG sets. The DG fuel pipeline must have intrinsically safe Fuel
meters with connectivity feature to DCIM. The meters must be integrated with
DCIM tool. Each DG fuel consumption to be measured.
16. Placement of Outdoor Area for PACs & CACs: It is proposed that AC ODUs on a
platform of steel structure (using ISMB of adequate size to cater the load) of 5
Meter height on the back side of the building adjacent to the 1st floor of the
building (DC floor) level. The bidder should plan for the structure design
accordingly.
17. New DGs has to be place on double tier ISMB, ISMC structure alongside the 4 no’s
of DG already installed. The periphery area of the DG yard has to be covered with
heavy duty MS louvers with beautification as designed by architect.
18. A new road (cemented carpeted road as per CPWD norms) to be laid from OCAC
tower approach road till the existing transformer yard by acquiring the required
portion of the green patch. ( This is optional and indicative requirement)
19. The SI must engage an qualified architect to design the campus beautification
work such as, transformer area, DG area, existing garden, trench area, PAC
outdoor structure etc. The architect’s and beautification cost has to be factored
in the price bid as separate item.

Data Centre Area (1st Floor of OCAC tower):

1. Stair Case & Ramp: There are stair case & lift on both the sides for entry into Data
centre area. The existing one of the staircases (there are two nos.) staircase from

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the outside of the building has be dismantled & converted to Ramp for material
entry.
2. There are three toilet blocks on each side of the datacenter floor. One on the
south side and two are on the north side. One of the blocks on the northeast side
has to be converted to UPS and power room. All the partitions have to be
dismantled. There has to be fire rated doors installed with minimum 1200 width for
smooth entry of the equipment. The floor must layered with antistatic material. The
walls have to be painted with fire rated paint.
3. The other side toilet block has to be furnished with high quality flooring, wall tiling
and fixtures. Separate sections for MALE and FEMALE must be created. Bidder has
to submit details of the toilet furnishing in a tabular form.
4. Ceiling: Server farm area will have no ceiling. However, a 23 mm nitrile rubber has
to be pasted under the roof for thermal insulation. The workmanship should be
such that it looks neat and clean without any tear, overlap, exposed roof, or non-
aligned joints. The bidder may propose ceiling in the support area. However high
quality modular mineral fiber celling with min 0.5 NRC with may be accepted.
Ceiling structure already existing near the lift area on each side has to be redone.
5. Flooring: Datacenter server farm area has to have raise floor of calcium sulphate
material. The height must be 600mm from the floor. The floor tile UDL must be 1500
kg/mtr square and point load 450 KG. Flooring for support area has to be with
verities of material such as, vitrified tiles, carpet tiles etc. The entry area from the
north side (passenger lift side) must be highest quality vitrified tile of 1200x600 size.
6. Partitions Bidder to decide the partition walls for the support area whether to use
100mmm double skinned Gypsum, Frameless glass with patch fittings as per the
aesthetics. Partitions required in power rooms must be with Fire rated Kingspan-
Jindal panel or equivalent
7. The other side of the server farm wall has to be fire rated glass of min 10 mm
thickness. The height of the glass has to be taken from +600 mm level till the false
ceiling level of the corridor. Every glass will have a stainless-steel frame structure.
8. DOORs and Windows: The indicative doors requirement is given in the table below:

Sl.No Door details Type

01 Main entry door to facility from passenger Double leaf glass door of
lift side total 2000mm width

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02 Entry to server room from corridor side Fire rated glass door in SS
306 frame
03 Entry to server farm from south side Fire rated steel door (min
45mm thick and 1200
mm width) with vision
glass
04 Entry to staging room Fire rated steel door (min
45mm thick and 1200
mm width) with vision
glass
05 Emergency exit from server farm to south Fire rated door of 45 mm
side thick and 900mm width
06 POE room entry Fire rated door of 45 mm
thick and 900mm width
07 Power room Fire rated steel door (min
45mm thick and 1200
mm width) with vision
glass
08 Toilets 900mm flush door
09 Support area 900mm toughened glass
door and flush door
wherever required

The above requirement is indicative only. Bidder must submit a table according to their
own design

9. Bidder may decide to erect/not erect wall on the support area side east side as
per requirement of their design. However, all the openings on the top and bottom
of the gap between the glass façade and the building has to be closed with MDF
board for ply board with smooth finish.
10. Side wall is mandatory for Datacenter area (curved wall). Fire rated Kingspan-
Jindal panel or equivalent has to be used for ease of installation, low weight and
aesthetics.
11. The partition wall on the middle of the floor separating the Dc area and support
area to be of the combination of Fire rated Kingspan-Jindal panel or equivalent
and fire rated glass.

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12. Paint and polish: Server farm area walls, power room wall have to be mandatorily
of fire rated paint. All other area must have premium emulsion paint of min 3 coats
over and above putty and primer wherever required.
13. Furniture: Furniture inside the support area is one of the most important aspects
that has to be looked at by the bidder. While selecting furniture, ergonomics, ease
of maintenance and saving the environment aspect must be taken care of.

a. NOC Room Table/Desk/console: These are technical furniture for a Network

operation center. It must be made of recycled material. The table top should
be such that the height can be increased and decreased by motorized
mechanism. There has to be a keyboard tray and 3 drawer units. The width of
the table must be such that 2 nos. 25” monitors can be accommodated in
each. The console frame shall consist of Extruded AL Profiles binded by Top &
Bottom (min 2mm) MS Frames formed in such a way as to provide maximum
buckling and torsion resistance. The console finish shall be resistant to rubbing
and liquids, impact‐proof and easy to clean, All Board Cladding (Laminates)
must be 1MM & the Laminate supplier must be Green Guard Certified,
Certificates of which must be provided. Standard top height of modular
control desk shall be 750 mm. The Console Table Top / Working Surface should
be made in 26mm Laminated MDF Board with PU Nosing. The Side Panels
should be fixed type, made in 26mm MDF Board Cladded on 18mm MDF
Board. All panels must be attached to the frame with concealed fasteners.
Console access panels (Front & Rear Panels) must be removable without the
use of tools. The Front panel should be positioned in such a way that there
should be sufficient leg space (min of 450 – 500 mm from the front edge

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b. Cabin Desk/Table: Each cabin will a table for the

officer who will use this for day to have a day to
day work purpose. The selection of the table will
be as per the following design, similar or better.
The top surface must be made of MDF /
Commercial board with laminate for a smooth
finish. A side table with 3 drawers, a computer stand, bookshelf etc.
c. Office area Furniture: Office area furniture
should be modular type. An equivalent
image is shown below. This bidder must
select the furniture which has to be factory
made as below, equivalent or better. All
modular desks must have cable
management system and raceways
concealed inside the desk. Each seat must have 3 level drawer units.
d. Conference room table: Conference room
table mus tbe for 14 seater with provisions for
power and data outlets. An reference image
of the table is given below. The top surface of
the table must be water spill proof and smooth
finish with matching laminate. The colour will

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be decided by OCAC prior to the delivery by the bidder

e. Reception Table: Reception table must be
selected by allowing OCAC to make choices
from from the available options by the bidder.
The table must be for seating of 2 people with
minimum size of 10ft x 3 ft. it must have
provisions for power and data point with
concealed cable management system. An
reference image is givne as below.
f. Breakout Canteen Furniture: The break out and
canteen furniture must be for minimum 15
people. Each table must be of size of seating of
3-4 people. Color and design must suite the
overall ambience. A reference image is as
given below.

g. Bunk bed: A bunk bed is required for people who

have to take rest on shift hours if required. A bed
with mattress of soft leather finish must be
installed in the bunk bed/ rest room. The bed has
to be double layered made up of wood with
smooth finish.
h. NOC room Chair: NOC room chair must ergonomically designed in such a
manner that long hour seating does not become tiring. The minimum
requirement of chair is as follows.

• Mid Back Chair

• Mesh Back & Silver Epoxy Backbone
• Synchronized Mechanism
• 4-Way Adjustable Armrest
• Gas lift for Seat height adjustment
• Standard 5-prong P/Nylon Base
• BIFMA & GREEN GUARD certified

i. Conference Room Chair: The conference room chairs are to be same as NOC
room chair Except the BIFMA & GREEN GUARD certification.

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j. Officer’s chairs: Same as the conference room chairs

k. Visitor’s chair: A reference image is given above. Bidder must select the chair
as per this, equivalent or better.

l. Storage: There has to be storage cabinets on all cabins, conference rooms,

Bunk bed room, BMS room, Reception, Store room etc. All storage cabinets
must be 2 ft depth and width as required. A reference image is given.

m. Shoe Rack: A shoe rack must be supplied with 20 pair of slippers to be placed
near the entrance of the server room. A reference image of the shoe rack is
given below:

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7.1 Electrical System

Electrical Design Concepts:

The electrical design will be based on the Tier III concept of Uptime Institute/ Rated 3
concept of TIA. The power flow from the source to load will pass through several stages
of equipment.

Redundancy and concurrent maintainability are important factors of the design. To

achieve this dual path architecture must be adopted. The load details of the IT racks are
as follows. Based on the load of IT equipment the entire system has to be designed. The
proposed design of the electrical scheme may be as follows.

Existing scheme:

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Proposed Scheme:

Existing cable trenches:

There are underground cable tranches running all around campus. The following length
of trenches are available.

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Sl.No From To Length Width Depth Fill %

01 Utility Room OCAC Tower 60 Meters 2.2 Meter 1.5 Meter 50 %
02 Utility Room SDC-1 panel 75 Meter 0.7 Meter 0.7 Meter 50 %
room
03 SDC DG area DG sync 12 Meter 0.8 Meter 0.8 Meter 50 %
panel room
04 HT cable Utility room 50 Meter 0.8 Meter 0.8 Meter 50 %
entry point to
campus wall

Detail SOW (Illustrated):

7.1.1 HT Power Distribution:

1. There is a 33 KVA station inside the compound from where the two buildings OCAC
and OCAC tower is powered. The second 33KV feeder is available but not used
as now. The existing HT panels need to be replaced with a new one as per the
scheme mentioned above. The HT panel will have two incomer VCB with a VCB
bus coupler and 4 out goings VCBs . This will feed to existing 2 no’s 1600 KVA
transformers and the new proposed 2000 KVA transformers. Removing cable from
existing ones and installation and termination of HT cable for all the 4 transformer
is in the scope of the bidder.
2. A new Utility room to be created near the existing transformer room (badminton
court/two-wheeler parking area) OR the transformer out panels can be placed
on the first floor of existing panel room ( currently a store room) . This room will
house two MLP panels, two capacitor panels HT panels and other DBs. If the panel
room is created then this room will be at least 4 ft above the ground. All cables
will run in trench below the floor of the room.
3. If the first floor of the Existing panel room will be used for panels then, a 5 ft wide
stair case will have to be created with landing closed to the small store room (
near HT panel area). A door will also have to be created for entry to this first floor
with a ramp ( from roof of transformer area to the new door).
4. New Transformer 2 nos 2 MVA to be installed in the transformer yard with fence
and RCC wall.
5. A metering panel is available but has been defunct since long and not been in
operation. The Bidder needs to offer new metering panels with all accessories.

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6. The HT cable from the Pole to the metering panel, from metering panel to the HT
panel and from HT panel to the new Transformer need to be installed.
7. The entire job is turnkey type. However, the bidder has to submit a detail bill of
material with prices for each item and quantity.
8. All the work must be done as per central and state electrical guidelines and under
strict supervision of OCAC and electricity board authorities.
9. The bidder may engage an Electrical contractor to get the job done. The Bidder/
contractor must have a Class A electrical license and must have qualification and
experience of working on 33KV HT setup.
10. Adequate safety procedures must be adopted while doing the execution work
for HT and HT side as per the prevalent and suitable norms and law of the land.
11. Bidder must offer a buyback price for the replaceable items such as Metering
panel, HT panel etc. This will be taken in consideration during commercial
evaluation.
12. During the replacement and installation activity, bidder must ensure that backup
power is provided to the facilities of OCAC and OCAC tower. No interruption will
be permitted during working hours. However, in unavoidable circumstances, in
case any shutdown of services is required, the same may be intimated to OCAC,
discussed, and agreed upon before execution of the plan

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7.1.2 Diesel Generators

1. For captive power back-up system, Diesel power generators must be proposed
with all its ancillary supplies such as Buffer storage and Bulk storage tanks, Exhaust
system, Fuel piping system etc. The diesel generator must be Datacentre
continuous type. The DG must be capable of taking the loads of existing
Datacentre in OCAC building and proposed Datacentre in OCAC tower.
2. It is proposed that 2.0 MVA or higher datacentre continuous rated diesel
Generator set is proposed. However, the bidder must consider the exiting load
and proposed load to arrive at the rating and the same may be verified and
approved by Uptime.
3. The generators will be in N+N configuration where N is the total load.
4. The generators are to be placed in double tier structure with one above another.
The place will be alongside of the existing 4 nos of 750KVA DG already installed in
the campus.
5. Exhaust systems needs to be erected as per CPCB norms. In case self-supporting
structure is required for the exhaust, the same must be proposed.
6. Adequate fuel pump mechanism is required for pumping fuel from the tank to the
generators. The pumps and piping must be redundant.
7. Intrinsically safe fuel meter must be installed on the fuel pipeline with provision of
sending real time consumption data to monitoring tool such as DCIM.
8. The underground HSD tank must have adequate safety provision as per CCOE.
9. Cables from the Generators may be laid inside the existing trench. In case trench
is not available, a new trench may be created as per the existing norms.

7.1.3 MV Panels

1. The entire building must have a comprehensive power distribution design where
LT panel will be an integral part. The same will be used to feed power to the critical
and non-critical areas. These panels may include Main LT panels, Distribution
panels, Power factor panels etc. For the server farm area, there will be two LT
panels placed at different rooms to provide physical redundancy. The panels will
be fully compartmentalized and modular like Blockset/TTA or equivelent
2. The existing Datacentre has only one main panel from where two outgoing paths
are created to feed two UPS systems and cooling system. This panel becomes a

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single point of failure. A new Panel with identical breakers and bus bars has to be
proposed and the same will be housed in the DG sync panel room. The DG sync
panel will be removed from the room as the same is not required.
3. Cable that is feeding the SDC-1 from the transformer output panel must be
replaced once a new MLTP panel is installed. The cable should be connected to
the new panel and existing panel.
4. The existing cable from the DG yard to the DG sync panel will be removed by the
bidder.
5. The DG sync panel already in working, will have to be removed by the bidder and
a buyback offer must be submitted. This panel will not more required in new
scheme.
6. There will be 2 new DC MLTP to be proposed by the bidder as the block diagram
shown.
7. All interconnecting cables must be proposed. All panels must be type 4b form
factor panels complying to latest IEC standards and likes of
Blockset/TTA/Equivalent.
8. There will be HVAC panels inside the Datacentre power room from where the
PACs will be powered.
9. The data centre racks to be powered though track busway system. These will be
fed from two separate paths of UPS. The UPS output will feed to Floor mounted
PDU that will have a K-13 isolation transformer. This PDU will be 10 outgoing feeders
to feed 10 track busway sections.
10. The floor mounted PDU with Isolation transformer placed inside the Server Hall. This
will be redundant in nature.
11. The bidder should propose auxiliary panels/DBs as per standard such as
Emergency Panel, Lighting Panel, Comfort AC panel, Raw power Panels etc for
better distribution of power in a mission critical facility.

7.1.4 UPS Systems

1. For uninterrupted power supply UPS with battery bank must be proposed for the
Critical and Non-Critical load. The UPS must be monolithic/modular (Non hot
swappable). The battery backup system should be for 15 minutes. Battery has to
be lithium-Ion type. A separate UPS system has to be provisioned for support area
and some of the PACs to work during the interval period of source switchover from
EB to DG.

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2. The UPS system will be placed in two different power rooms with its individual
battery banks.
3. The UPS system must have connection to the DCIM for real time performance
monitoring.
4. Bidder must submit battery calculation sheet.

7.1.5 Cable, Bus Bar Trunks, and Terminations

1. Cables and Bus bars of different types and sizes as per the required design for
connecting all required components from source to load or vice-e-versa with
termination at both ends. Indoor bus bars to be installed inside the server farm for
Rack power.
2. All outdoor cables will be Aluminium core and all indoor cable will be copper core.
3. As per Tier guidelines, there has to be to two separate paths of cabling from load
to source for concurrent maintainability. The same must be adopted by the bidder
wherever possible. The cable for one path from the new panel room near the
transformer yard may be taken through the existing trench and enter the
Datacentre power room by creating a self-standing MS structure till the fist floor
on the back side of the building. The second path may be taken from the panel
room through the green patch and road by creating a trench and entering the
datacentre floor through existing power shaft at the middle of the building on the
back side.
4. The cable from the panels to the existing OSDC-1 datacentre panel room on the
ground floor may be taken through existing trench.
5. The bidder must submit cable schedule as per the following format.

7.1.6 Cable Schedule:

The bidder must submit a detailed schedule of cables and bus bars in the following format.

Sl.No From To Max Cable Cable No of Type No Insulation Length Qty

Amp Ampacity Size in cores of of
sq core runs
mm
01 A B 500 700 185 3.5 AL 2 XLPE 50 100

Description of headers:

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From – The point from where cable/BBT is starting

To – The point from where the cable/BBT is ending

Max Amp – The maximum load current per phase that the cable/BBT has to carry

Cable Ampacity – The maximum current per phase the cable/BBT can handle

Cable Size: Size of the cable in sq mm

No of Cores: Number of cores of cable per segment (e.g. 1, 2, 3, 3.5, 4 etc)

Type of Core: The metal type used (e.g., Aluminium, Copper)

No of Runs: Number of cable segment that has to run between two segments

Insulation: Insulation of the cable (e.g. PVC, XLPE etc)

Length: The distance between starting and end point of the segment.

Qty: Total cable quantity (Length x no of Runs)

Note: In the Bill of material, cable length has been given which may be taken as minimum
for preparing a quote. Bidder should assess the site in detail and offer accordingly

Co-relation between SLD, Cable Schedule, Bill of material and Bill of Quantity:

1. The bidders are strongly advised to maintain data consistency between Electrical
Single line diagram, Cable schedule and Bill of quantity always in the solution
document. The Electrical Single line diagram must be prepared in detail showing
all the components. All the components must be uniquely labelled.
2. All cabling inside the server hall will be over the top of the racks.
3. Track busway BBT must be used for IT racks.
4. All exposed conduits inside the server hall will be MS type. FRLS PVC conduit will
be accepted only if it is used as concealed in walls.
5. There must be raw power provisions inside the server hall for facility maintenance.
6. All cables must be tagged with unique name. The tag must be long lasting and
durable. Tagging has to be on both ends.
7. All cable entry to the panels must be with double compression glands. The glands
must be chosen as per the cable core metal.
8. Cable installation must be as per IE rules considering pull strength, bending radius
and insulation class.
9. All outdoor cables must be factory tested for insulation strength.
10. All cables must be XLPE and all indoor cables must be FRLS XLPE Type.

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11. All wiring in the support area must be concealed. Sub-mains must be laid in PVC
raceways buried under the PCC floor. The distribution to the desks must be through
the furniture raceways from bottom.
12. There must be junction boxes on the floor under the carpets or on vitrified tile floors.
It must be concealed but openable.
13. UPS output cabling must have double neutral. Single core cable may be used.

7.1.7 Illumination

1. Lights of various types as suitable for different floors including critical and non-
Critical areas are required to be done. Lux level inside server farm to be 500 lux
measured at 1 mtr from ground at all areas. Other area should have 300 lux.
2. The server hall will have no false ceiling. Hence the lighting in the server area to
be continuous type suspended from roof.
3. All light to be LED.
4. All the lights will have occupancy sensors.
5. Bidder may propose different size of light as per the suitability and ambience
required.
6. The light fixtures in the support area will be recess mounted on the ceiling. The
lights on the server hall and power room may be hanged from ceiling.
7. The size for fixtures can be chosen by the bidder so that the looks and ambience
is not compromised
8. The size for fixtures can be chosen by the bidder so that the looks and ambience
is not compromised.

7.1.8 Wall Outlets, Outlets for Racks, Receptacles:

1. End point power outlets are required for all load points depending upon type and
redundancy.
2. The wall distribution panels must be double door type and recessed on the wall.
3. The looping of raw power and UPS power points for the user is allowed. However
not more than 3 raw power points and more than 2 UPS power points be looped
for a single circuit.
4. The receptacles on the wall and on the desk must be high durable and multi-pin
type. Each desk must have 3 sockets, one for raw power and two for UPS power.
5. The breakout and canteen area must have 15A power sockets 5 nos.

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7.1.9 Grounding

1. Earth pits of different types, grounding bus bars/strips, Equi-potential grid for the
critical area.
2. There are many earth pits already existing in the campus. For new DG area, the
earth pit may not be required, and the existing earth pits may be used after proper
recharging. However, in case required the same may be provided.
3. Earth pits may be required for UPS systems and other items inside the datacentre.
The same may be proposed by the bidder.
4. The server hall must have grounding mesh in terms of copper strip laid on the
ground on a matrix fashion to provide equipotential grid for all the equipment.
5. Each and every metal items inside the datacentre must be grounded.
6. The earth strips have to be copper for copper pits and GI for GI pits. All the earth
strips must be insulated.
7. Interconnection of earth strips has to be by welding is alloy material or by nuts and
bolts.
8. Earth pits must be connected at ground for redundancy and equi-potential.
9. Lightning arrester is required for New Panel room.

7.1.10Cable Pathways

1. Various pathways such as underground trench, cable trays, Raceways, junction

boxes, ladder trays, and Cable baskets required to be there for the entire facility.
2. The existing trenches must be used for outdoor cable pathways. In case required
new trenches must be created.
3. Cables must be taken to datacentre from ground area by designated shaft. All
cables must be tagged.
4. Hume pipes must be used for buried cables out side.
5. Inside the datacenter all cables must run over the rack on cable tray.
6. All cable pathways must comply for concurrent maintainability.
7. Inside the power room call cables must run cable trays over the top.
8. Cable tray must be factory made with pre-galvanised finish.
9. Cable fills in any tray must not be more than 70%.
10. All cabling and wiring must be neatly dressed and tagged.
11. Cable basket to be proposed (equivalent to Cablofil) to be proposed in
datacentre.

a. Wiring

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1. Wiring of all load points, wall outlets, Lights and all other points where connection
is required.
2. All along the datacenter area, wiring color codes must be used for single phase,
three phase and Ground.
3. No jointing of cable or wires are allowed without proper factory-made jointing kit.
4. All wires to be FRLS and with colours coding
5. All cables and wires to be tagger with unique identification

b. Cable Entry

1. Fire resistant cable entry points at walls with factory made entrance enclosures.

c. Documentation Submittals

2. The bidder must submit the following in various stages of the project
3. Single line diagram – To be submitted along with bid. The single line diagram has
to be in detail showing unique notations for each and every component such as
breakers, indicators, CTs, bus bars, cable rating etc.
4. Cable schedule as per the format. – To be submitted along with bid.
5. Lux level calculation – To be submitted along with bid.
6. Cable and panel datasheets – To be submitted long with bid
7. Shop drawings for cable pathways, wiring, and RCP – Before execution
8. Lighting and wall receptacles layout
9. Outdoor cable trench layout
10. Coordinated drawing – Before start of execution
11. Any other drawing and documents required by OCAC/Consultant.

7.2 HVAC system

PRECISION AND COMFORT AIR CONDITIONING

1. Technical area such as Server farm, staging room, telecom room will have
precision cooling system.
2. The server farm is proposed to have 10 row of racks with each row of 8/9 racks
where each rack size is considered to be 800mm x 1200 mm.
3. There will be cold aisle containment for racks and hence there will be 5
containment PODs. Each POD will consist of 2 row of racks
4. One of the POD of 18 racks will be high density racks. There will be direct expansion
in-row cooling for this POD. It is suggested to have 5 in-row cooling units, with three

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and two in each row of a POD. The Five units are in N+1 redundant fashion where
N=4
5. All the perimeter PAC units if required for maintaining temperature Delta at server
farm ( bidder may propose if required), are suggested to be placed on one side
(façade side).
6. The cold aisle containment should be proposed in such a manner that a
maintenance corridor is created in between the PACs and the rack row. This can
be possible by proposing sliding doors on the one side (PAC side) hot aisle of the
row.
7. All the refrigerant piping must run on the side of the wall below the raise floor and
go out of the facility at the middle point through the balcony to the ODU platform.
8. Pipes have to be properly insulated. The exit of the pipes on the wall has to be
through factory made sealing material.
9. The outdoor stand to be made behind the building on ISMBs/ISMCs with access
from ground through a staircase. The height of the platform to be 5 mtr. from the
ground level so that fire tender can pass through it.
10. The outdoor stand to be made behind the building on ISMBs/ISMCs with access
from ground through a staircase. The height of the platform to be 5 mtr. from the
ground level so that fire tender can pass through it.
11. Adequate safety barriers must be taken care of on the platform on all sides.
12. Humidifier line can be taken from building water pipe line with a valve.
13. For the DC support area the entire area to be provisioned with VRV/VRF system
where the outdoor units will be placed on the ODU platform.
14. The indoor units on the DC support area will be cassette type.
15. Bidder must submit a detail table of selection of various rating of indoor units with
its cooling capacity in terms of CFM, power consumption and size.
16. Power room will have PAC units (floor standing) without heater and humidifier.
Bidder must consider the equipment heat load, room area load and latent heat
for selection of rating of the units.
17. Power room PAC will be redundant as per Uptime guidelines.
18. Bidder has to submit a detail bill of material with prices for each and every item.
19. All the AC units must have provisions to connect to DCIM. It must also be
connected to the fire alarm system.
20. One of the AHUs has to be taken out to of the floor and the cull water pipes be
closed with valve. The same room will be converted into a power room

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21. Bidder must propose thermal insulation (under deck insulation) on the server hall
floor and ceiling and on the support area ceiling. The thickness of the insulation
must be min 19mm and material to be nitrile rubber.
22. It may be possibility that the pipes from the indoor units of the DC support area
have to run through the server hall under the raise floor. This may be avoided. In
case it is a must then, the same may be done with proper workmanship.
23. Power to each PAC indoor units will be from two different HVAC panel. The bidder
may propose an ATS with two inputs and one output for each PAC in case the
PAC do not have provisions for 2 inputs.

7.3 Safety, Security, Surveillance and Monitoring System

7.3.1 Addressable Fire Alarm System (AFAS)

1. Entire facility will have fire detection, annunciation & Alarm system. Different types
of detectors such as fire, smoke and heat detectors or combination of all installed
and wired to a control panel in a zonal fashion.
2. This system must be integrated with the central monitoring system. The fire panel
must have redundant components inbuilt.
3. The first floor of the proposed site already has fire hydrant system and pipes are
running all across the floor. The bidder has to disconnect and dismantle the pipes
in server farm area only. This area will be replaced by Novec agent in place of
water as a fire suppressant.
4. The fire hydrant on the support area side will remain as it is and it will remain
connected to the main system.
5. The nozzles of hydrant system in the support area will be extended till the false
ceiling level.
6. The AFAS system will have manual call points, hooters and all other accessories for
complete fire detection system.
7. There must be a provision to connect the system to the building main fire alarm
system
8. Illuminated exit signs must be installed on all possible points.
9. Emergency evacuation laminated chart of A3 size must be displayed at all
important locations.
10. A fireman’s boot, safety jacket, goggles, gloves, hammer, Axe etc must be kept
in a steel fabricated case with front face visible.
11. Detectors must be placed on all voids.

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12. A detail table of items must be submitted with quantity and type of items.
13. The design will be as per NFPA and local fire codes whichever is applicable.
14. Hooter with strobes is to be installed at least 4 points in the datacenter area.
15. A detail design sheet must be submitted along with the bid

7.3.2 Aspiration Smoke Detection System or Very Early Smoke Detection System

1. VESDA system may be required in the server farm area for early detection of
smoke with a facility of alarm.
2. The system must be digital and the panel has to be installed inside the BMS room
3. The sampling pipe has to run over the PACs and below the floor if required.
4. The detectors have to be placed inside the containment as well
5. A detail design sheet must be submitted along with the bid

7.3.3 Gas Based Fire Suppression System

1. The technical area such as Server farm area, staging area, UPS room, Panel and
battery room must have fire suppression system with an alarm such that in case of
fire the gas agent gets released through the nozzles and suppress the fire fully
without damaging the electronic devices.
2. There will be three separate suppression systems. One for server hall and one each
for 2 power rooms.
3. The suppression nozzles must be placed on all voids and including the inside of
containment.
4. The cylinder has to be seamless type.
5. In case there is a flooding of gas during execution and before the site handover
bidder need to replace the gas at it’s own cost.
6. Placement of cylinder bank is shown on the layout.
7. The gas-based suppression system must be integrated to fire alarm system
8. Pressure on the cylinder must be maintained throughout the contract period.
9. A detail design sheet must be submitted along with the bid.

7.3.4 Close Circuit Television System (CCTV)

1. Surveillance of inside and outside of the facility must be done with different type
of IP cameras such as fixed/Dome/PTZ high-definition cameras with facility of
motion based recording for one month and video analytics.
2. The cameras inside the server hall to be for all the aisles including the
containments.

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3. No area must be left out of surveillance except the washrooms, manager cabins,
bunk bedroom.
4. The staircase, ODU platform, DG area, HSD tank area, Utility area have to be
covered under CCTV system
5. All cameras have to powered by CAT6A from POE switch.
6. All cameras to be minimum 2 megapixels wide angle lens and infrared type
7. At least three PTZ cameras must be proposed for outdoor in addition to fixed
cameras.
8. Recoding must be archived for 6 months in an external drive supplied by the
bidder.
9. At least a month recording must available in NVR.
10. All recording have to motion based inside the server hall. However, inside the
Power rooms it has to be continuous.
11. The boundary wall behind the building on the datacentre portion also need to be
covered under CCTV.
12. A detail design sheet must be submitted along with the bid

7.3.5 Access Control System

1. Access to the facility has to be controlled. Dual Electronic authentication on each

entry to the critical area must be there. Physical access controlled (manned) also
have to be configured wherever required. The scope will include all the access
control system mechanisms including authentication, prioritization, and
monitoring. Turnstiles are part of access control system scope.
2. All the doors have to be controlled by access control hardware and software.
3. All doors must have entry and exit card reader.
4. Server hall entry must be with biometric access from people entry side and card
reader entry from material entry side.
5. There has to be a full height turnstile on the entry of server hall with an adjacent
fire rated glass door. This will have biometric access.
6. There has to access flab barriers (2 no’s) at the entry of the facility near the Lift
area
7. A full height metal detector must be installed near the entry.
8. A baggage scanner must be installed at the entry of the facility.
9. A comprehensive visitor management system must be installed with computers,
cameras, and card printer near the security area at the entry of the facility. Every

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visitor will be given a photo ID card generated by the software and printed on the
printer.
10. Access control software and computer must be a part of the scope of the bidder.
The consumables to be supplied for the entire contract period.
11. A detail design sheet must be submitted along with the bid

7.3.6 Water Leak Detection System

1. Detection of water and other liquids at the pipes those are used for flow of the
same or at the floors wherever there is possibility of water or liquid leakage with
detection and alarm system
2. Water leak detection cable must be run near all water pipelines inside the server
hall and power room.
3. Water leak detection system must be digital type with a hooter connected to the
system.
4. A detail design sheet must be submitted along with the bid

7.3.7 Rodent Repellent System (RRS)

1. Ultrasonic frequency based electronic system to repel rodents from the floors with
help electronic wave emitters.
2. The satellites of the RRS to be installed in all voids in server hall, support area and
power room.
3. A detail design sheet must be submitted along with the bid

7.3.8 Building Management System

Bidder must propose a comprehensive BMS tool that will integrate all existing and
proposed system. The existing SDC is now has Honeywell EBI system running. It is proposed
that the bidder should replace this will a new tool. Both the data centre will be integrated
with the new tool. There are many DCIM system in the market that replaces the BMS
system. If the bidder has to propose one, then BMS system may not be required. The DCIM
system must have all the facilities of BMS system

7.3.9 Datacentre Infrastructure Management Tool

A comprehensive tool to monitor all the services and products installed in the facility. All
the field devices have to be monitored though DCIM. Both the datacentres, that is ethe

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existing one and the proposed one must come to unified DCIM platform. The existing
Datacentre has a BMS system. If required, the bidder may replace the hardware for
making it enable to compatible with DCIM system.

7.3.10Visitor Management System

A comprehensive visitor management system need to be in place for the proposed

datacenter. This has to be image based access. The software must be integrated with
the Door access control system for unified authentication.

General Note: The bidder is not required to submit the drawings for any of the above
systems. However, following documents are mandatory

1. Design Sheet
2. Bill of material with quantity and price
3. Datasheets
4. Compliance to SOW and Requirement

7.4 Network Passive Infrastructure, Racks, IPDU, etc.

1. Fiber and copper cabling as per TIA/EIA guidelines
2. Tier III compliant and Tier 4 ready design
3. 25 years certification.
4. Fiber cabling will be through fiber runner and copper cabling in the cable basket,
all over the racks.
5. All racks to be supplied are 800mm x 1200mm with access control system in-built.
All are perforated racks and of 42U size.
6. Each rack will have two numbers iPDUs those will be connected to DCIM for port
level monitoring.
7. There has to be dual authentication rack access control system for each rack
8. The iPDUs will be connected to the tap of box of track busway system
9. Each row has to be provisioned with a network cum passive rack at end of the
row

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10. Copper cable has to run on cable basket and fiber on fiber pathways/fiber runner

11. Each desk in the support area will have two data ports and one voice port.
12. Entire voice cabling will be on Cat6A.
13. At least 15 nos IP phones must be supplied for the entire facility.
14. An IP EPABX has to be supplied and installed in the facility with all cabling and
phones
15. Cat6A cabling on the support area has to run under the floor on PVC raceway.
16. Bunching and bending radius of the cable will be as per manufacturer standard.
17. The racks those are not used or U space that is not used, will have blanking panels
on them.
18. All the IPDUs for the OSDC 2.0 will be of 3 phase and all IDPUs for OSDC-1 will of
single phase

7.5 Upgradation of Utility equipment, integration, and commissioning:

The facility has 33KV substation with VCB panels, transformer and may other panels.
Many of the equipment are proposed to be upgraded/ replaced and are under scope
of the bidder. In the execution phase the installation planning and execution has to be
done in such a manner that no disturbance happens on existing load. The bidder may
use the existing DG sets of OCAC tower (4 nos) and SDC (3 nos) to feed the load during
execution. There may be a scenario where a mobile DG has to be stationed at the facility
during integration process. The same may be arranged by the bidder at their own cost.
Also it may happen that temporary cables, accessories and breakers/panels are
required for the integration. The same may be arranged by the bidder at their own cost.

The bidders are advised to do a thorough study of the facility before bidding. The
integration methodology will be part of scope of the technical presentation and will be
an evaluation criterion. The bidder is advised to create presentation slides with step by
step approach of the integration with timelines.

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7.6 List of Equipment for Buy Back:

Equipment
S Rating Qua Make Additional Info Remarks
.
ntity /Mod
N
el

If any
HT
1 Metering 33 KV 1
Panel with CT
PT
Main
2 HT Panel 1 X 36 KV, 800 A 1 Jyoti
VCB

2 X 36 KV, 800 A
VCB
400
3 KVA Diesel 400 KVA 3 Kirlosk Sl Nos:
Generator ar
KV85001/1000170
KG40
KV85001/1000195
0WS

KV85001/1000165
External
4 Fuel 1000 Litres 3
storage Tank. Capacity
DG
5 AMF sync I/C: 3X630 Amps 1 PLC Make:
cum auto MCCB O/g: Woodword
Management 2X1000 Amps
panel ACB

Bus coupler: 2X
1000 A ACB

N.B: The above list is only illustrative, the bidder should visit site to evaluate the actual
condition & detail specification of the equipment’s before quoting for buyback.

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7.7 Technical, Functional and Operational requirement

7.7.1 Uninterrupted Power supply (UPS) system with Battery back-up (For Critical Load)

Rating/Sizing: 2x500 KVA – 2 sets

Product/Solution Description

There will be 2 set of UPS systems, each to be connected in one path of power to the
datacentre. The UPS are to be modular (Non-hot swappable)/monolithic in nature with
horizontal expandability. The 3 Phase UPS comprising of rectifier, Inverter, charger etc.

Battery bank to be Lithium-Ion standby application type. Each UPS must have battery
backup for 15 minutes considering load power factor of 0.9 till end of 5th year. The lithium
ion batteries to have cell level monitoring wired to a common monitoring panel.

Scope of Work

1. Supply of UPS systems Unloading, shifting, Storing, Installation, Testing and

Commissioning
2. Supply of Battery banks Unloading, shifting, Storing, Installation, Testing and
Commissioning
3. Providing training to Client and maintenance team
4. Periodic maintenance
5. SLA adherence
6. Repair and Replacement if required
7. System Acceptance test at Factory and at Site (on full load condition)

Sl.No Requirement Compliance Remark (If

(Fully or better any)
complied/
Partially
complied/Not
complied)
Technical Requirements
1 Efficiency on Online mode to be ≥ 96 %
at 75% load along with PF Correction to
Unity at Input & Harmonic Correction
(THDI) to < 3% at Input and

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Sl.No Requirement Compliance Remark (If

(Fully or better any)
complied/
Partially
complied/Not
complied)
simultaneously Battery Charging also.
From load range of 50 to 100%.
2 Input Power Factor must be 0.99 at load
>40%

3 Total current harmonic distortion to be

3% or less at 100% rated load
4 Battery to be Lithium Ion and back up
must be 15 minutes on full load per UPS
at 0.9 load power factor till end of 5th
year. Battery sizing calculation must be
submitted duly endorsed by battery
manufacturer. Lithium-Ion battery with
LMO-NCM chemistry shall be provided
5 Battery System to be equipped with
cell, module, bank level battery
management system and to be
monitored by Datacentre Infrastructure
Management system with following
certifications: Safety Cell UL1642 ,
Module UL 1973 , Seismic GR63 EMC
IEC61000-6-2 , 61000-6-4
6 UPS must handle 100% unbalanced
load
7 Each UPS should be comprising of
Inbuilt Input, Output, Static and
Maintenance Bypass switches rated for
100% capacity.

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Sl.No Requirement Compliance Remark (If

(Fully or better any)
complied/
Partially
complied/Not
complied)
8 Input Voltage Range: +/- 15% (On Full
Load)
9 No derating in UPS capacity from 0.9
leading to 0.7 lagging of load power
factor.
10 Rectifier to be IGBT based and Inverter
to be IGBT based (3 level or better)
11 The UPS should have Redundant
variable speed fans and capable of
maintaining the system in event of
single fan failure.
12 Noise level should be less than 75 db on
normal condition at 1 mtr distance
13 Smaller footprint (Individual UPS Frame
depth & width shall MINIMUM
14 The UPS should have built in facility
through which it can be switched off
immediately through local switch or
remote Emergency Power Off switch
wherein the load is disconnected from
the UPS under emergency condition.
Restarts are possible after manual
inspection and removing the conditions
of emergency and resetting the
Emergency Power Off switch.
15 UPS should have a wide choice of
communication interface through SNMP /

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Sl.No Requirement Compliance Remark (If

(Fully or better any)
complied/
Partially
complied/Not
complied)
Modbus protocol using the RS232 / RS485
/ Ethernet port.
16 No deration in UPS capacity (KVA and
KW) from 0 to 30 deg. C operating
temperature
17 The UPS should be UL/CE Listed.
18 Free standing front enclosure IP 20 shall
be provided
19 Copper Cable Termination points
20 Phase Correction/Corrector required
(Inbuilt or External)
21 Back feed protection required (Inbuilt
or External) at Mains as well as Bypass
22 100% Conformal coating of critical
components PCBs, Rodent Mesh & User
Replaceable Dust Filters without
shutting down the UPS
OEM Qualification
1 Manufacturer Authorization letter (As
per format) to be submitted along with
technical bid. (Note: Only one OEM
allowed)
2 Must have operational service centre
(Since last 5 years) in Bhubaneswar.
Bidder to provide proof of address of
facility in form of GST
registration/MOA/Company or farm
registration

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Sl.No Requirement Compliance Remark (If

(Fully or better any)
complied/
Partially
complied/Not
complied)
3 At least 20 installations in India for the
offered rating. Proof in form of purchase
order/installation certificate either in
name of Bidder or OEM to be furnished.
4 The OEM must have been in
production, supply, and maintenance
of UPS systems at least for 10 years till the
submission date of the tender. Proof of
facility in form of GST
registration/MOA/Company or firm
registration or self-declaration signed
by head of Production unit.
5 The OEM must have manufacturing
facility in India for the UPS rating
provided. Proof of facility in form of GST
registration/MOA/Company or firm
registration or self-declaration signed
by head of Production unit.

Note: Declaration for Sl.3 and 4 can be

a single letter.

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7.7.2 Uninterrupted Power supply (UPS) system with Battery back-up (For Non-Critical
Load)

Rating / Sizing: 2 x 60 KVA – 1set

Product/Solution Description

There will be 2 set of UPS systems, Each will be connected in one path of power to the
datacenter non critical load. The UPS are to be unitary/monolithic in nature with double
conversion IGBT based technology.

Battery bank to be VRLA/SMF standby application type. Each UPS must have battery
backup for 30 minutes.

Scope of Work

1. Supply of UPS systems Unloading, shifting, Storing, Installation, Testing and

Commissioning
2. Supply of Battery banks Unloading, shifting, Storing, Installation, Testing and
Commissioning
3. Providing training to Client and maintenance team
4. Periodic maintenance
5. SLA adherence
6. Repair and Replacement if required
7. System Acceptance test at Factory and at Site (on full load condition)

Sl.No Requirement Compliance Remark (If any)

(Fully or better
complied/
Partially
complied/Not
complied)
Technical Requirements
1 AC-AC Efficiency on normal mode to be
94% or better from load range of 30 to
100%.
2 Input Power Factor must be 0.98
3 Total Current harmonic distortion to be 5%
or less

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Sl.No Requirement Compliance Remark (If any)

(Fully or better
complied/
Partially
complied/Not
complied)
4 Battery to be 12 V VRLA/SMF and back
up must be 30 minutes on full load per
UPS. Battery sizing calculation to be
submitted duly endorsed by battery
manufacturer.
5 Battery System to be equipped with
battery management system and to be
monitored by DCIM
6 UPS must handle 100% unbalanced load
7 Nominal Voltage

Input: 380/ 400/ 415 VAC - Three Phase

four wires + ground

Output: 220/380, 230/ 400, 240/415 VAC

(Selectable) - Three Phase four wires +
ground
9 Each UPS should be comprising of Inbuilt
Input, Output, Static and Maintenance
Bypass switches rated for 100% capacity.
10 Rectifier to be IGBT based and Inverter to
be IGBT based.
11 Noise level should be less than 72 db on
normal condition.
12 Smaller foot print
13 Conformal coating of PCBA’s
14 Operating Temperature 0 to 40 deg
15 UPS should have a wide choice of
communication interface through SNMP /

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Sl.No Requirement Compliance Remark (If any)

(Fully or better
complied/
Partially
complied/Not
complied)
Modbus protocol using the RS232 / RS485 /
Ethernet port.
16 Dust Filter
OEM Qualification Criteria
1 Manufacturer Authorization letter (As per
format) to be submitted along with
technical bid. (Note: Only one OEM
allowed)
2 Must have operational service center

(Since last 5 years) in Bhubaneswar.

Bidder to provide proof of address of
facility in form of GST
registration/MOA/Company or firm
registration
3 At least 50 installations in India for the
offered rating. Proof in form of purchase
order/installation certificate either in
name of Bidder or OEM to be furnished.
4 The OEM must have been in production,
supply, and maintenance of UPS systems
at least for 10 years till the submission date
of the tender. Proof of facility in form of
GST registration/MOA/Company or firm
registration or self-declaration signed by
head of Production unit.
5 The OEM must have manufacturing
facility in India. Proof of facility in form of
GST registration/MOA/Company or firm

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Sl.No Requirement Compliance Remark (If any)

(Fully or better
complied/
Partially
complied/Not
complied)
registration or self-declaration signed by
head of Production unit.

Note: Declaration for Sl.3 and 4 can be a

single letter.

7.7.3 Precision Air Conditioning System (Direct Expansion In-ROW)

Sr. No. Requirement Compliance Remark
(Fully or better
complied/
Partially
complied/Not
complied)
1 The Unit Shall Be is designed to maintain
temperature and relative humidity conditions
within the row(s) of racks.
2 Design Requirements

Unit shall be factory assembled environment

control unit that can be floor mounted to
provide maximum cooling capacity in
minimum footprint. It is specifically designed
for rack cooling from the front and rear of the
unit. The cooling system of the unit is designed
to ensure even air distribution to the entire
face area of the coil. The unit can be installed
between the racks or at the end of the row

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followed with optional adjustable air supply

diffusers. The unit also modulates the cooling
capacity and the airflow based on
requirements of the environment
3 Performance Requirement of Unit
Capacity Required (Net Sensible): 36KW or
better
Air Qty : Min. 4200 CFM or better
Aisle temperature : 22 Deg C +/-1 deg
Return Air Temperature : 34 Deg C
Ambient Temperature: (N= 20 Years) for
Bhubaneswar As per ASHRAE
4 Power Requirement

318 V to 415 V, 3 Phase, 50 Hz/60 Hz power

dual input with ATS
5 Compressor

DC brushless compressor with variable

capacity operation 30% to 100%.
Compressor to be crank case Heater
6 Refrigerant : R 410 A
7 Expansion Valve

Electronic Expansion Valve to control Mass

flow rate of Refrigerant within the refrigerant
circuits at high speed with greater precision.
8 Fan (s)

Multiple Fans to ensure we have redundancy

to ramp up air quantity required in case if any
fan fails. Fans necessarily to have EC Fans,
which varies the fan speed regulated by
intelligent controller through various modes
of operation. EC Fans should be hot

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swappable in case if the same to be replaced in

running condition.
9 Air Filtration

G4 rated Along with Clog Filter Alarm

10 Display

colour screen or LCD screen with simple user

interface operation
11 Controller Should have necessary features
like -

Multi-level password protection

Power failure auto-restoration and high & low

voltage protection

Expert-level fault diagnosis system Which

can automatically display the current fault
information, facilitating easy maintenance

Storage up to 1000 historical event records.

Monitoring and setting of the room

parameters

Controller Should receive multiple

temperature sensors responses placed at the
rack inlet, to ensure management and
control of temperature as per the set point

Capability to connect minimum of 3 remote

temperature sensors
12 Common Alarm Contact

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Unit Should be fitted with NO/NC contacts for

remote indication of unit alarms.
13 Condenser

Condensers should be weatherproof type

incorporating high efficiency, direct drive,
external rotor motors with axial blade fans
along with the fan speed controller.

Condensers shall be suitable for 24-hour

operation and be capable of providing
vertical or horizontal discharge. The
condenser shall be fully factory wired to an
input isolator and require 230-volt 1 phase
50Hz electrical service.
14 Condensate Pump

Unit Should be equipped with factory

installed condensate pump with a head
capacity up to 10 m-head
15 Electrical Re-heating

Unit Should be Equipped with Heater

16 Electrode Humidifier

Unit Should be Equipped with Electrode/

Infrared Humidifier
17 Monitoring

Unit Shall be able to monitor through serial

port communication/ RJ45/USB port and
should support SNMP and TCP/ IP interface
18 Remote Temperature Sensor Kit

Required to monitor the temperature of other

devices in the equipment room and the read

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temperature can be used as the control

temperature of the unit.
19 Water Leakage Detection Kit

Water leakage detection kit to be used to

detect the presence of water under the floor
of the unit and trigger the Alarm
20 Dual Power Module

Unit Should be equipped with highly efficient

dual power module, to ensure the seamless
operation
21 Remote Shutdown Terminal

Unit Should Provide access to the customer to

remotely shut down the unit
22 Control Logic

Unit Should have Capability Run on below

Logic – Supply Air, Return Air and thru Remote
Sensor
23 Sequencing

Unit Should have Capability to Sequence

minimum of 16 Units
24 Rack Temperature Sensors

Up to 6 temperature probes that can be

connected to unit for Real-time direct
feedback of the cooling unit that helps in
optimizing the amount of cooling and airflow
required. The sensor data can also be
reported to remote BMS or other monitoring
systems. All Sensors Should be connected in
a daisy-chain configuration
OEM Qualification Criteria

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1 Manufacturer Authorization letter (As per

format) to be submitted along with
technical bid. (Note: Only one OEM
allowed)
2 Must have operational service centre

(Since last 5 years) in Bhubaneswar.

Bidder to provide proof of address of
facility in form of GST
registration/MOA/Company or firm
registration
3 The OEM must have been in production,
supply, and maintenance of UPS systems
at least for 10 years till the submission date
of the tender. Proof of facility in form of
GST registration/MOA/Company or firm
registration or self-declaration signed by
head of Production unit.
4 The OEM must have manufacturing
facility in India. Proof of facility in form of
GST registration/MOA/Company or firm
registration or self-declaration signed by
head of Production unit.

Note: Declaration for Sl.3 and 4 can be a

single letter.

7.7.4 Precision Air Conditioner (CRAC) for perimeter cooling and power rooms

Rating / Sizing: As per Bidder’s solution

Sr. No. Requirement Compliance Remark

(Fully or better
complied/
Partially

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complied/Not
complied)
Requirements
1 THE DX TYPE PRECISION UNIT SHALL BE
DESIGNED AS PER FOLLOWING
CONDITIONS
2 Unit return air temperature : 27 Deg
C /45%RH (Scalable to 37 Deg C)
3 SHR : Above 0 .92

4 Compresser: Steeples Capacity

Modulation on time based engagement
and dis engagement of the compresser
Scroll /Digital Scroll Compressor
5 Net Sensible Cooling Capacity :
As Per Requirement
6 Air Flow Direction : Bottom discharge-
top return (in-floor fans)
7 False Floor : False floor Height should be
more than 600 mm
8 Air inlet Temp & RH : Set point ± 1°C (DB) &
Set point ± 5% (Return Air)
9 Air Quantity : As Per Requirement

10 Quantity : (N+1) Configuration.

11 Humidifier : Infrared Type

Units should be able to work either on fixed

supply air logic or return air control logic. In
12
case of supply air logic, units should be
also connected to cold aisle remote
sensors for taking the temperature
feedback from the top of the racks at
multiple places. This would help to
regulate the fan for required airflow in the
cold aisles.

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13 Refrigerant – R410A

14 Controller: The controls shall be of

microprocessor based programmable PID
logic controller. Status Report of the latest
400 event-messages of the unit. Unit
memory shall hold the 200 most recent
alarms with time and date stamp for each
alarm Input for remote on-off and volt-free
contacts for simple remote monitoring of
low and high priority alarms: high/low
temperature, fan/control failure,
compressor/control failure and others are
available LAN management: functions
provided as standard include stand-by (in
case of failure of the unit in operation, the
second one starts automatically), and
automatic rotation. Automatic restart
after a power failure.
OEM Qualification Criteria
1 Manufacturer Authorization letter (As per
format) to be submitted along with
technical bid. (Note: Only one OEM
allowed)
2 Must have operational service centre

(Since last 5 years) in Bhubaneswar.

Bidder to provide proof of address of
facility in form of GST
registration/MOA/Company or firm
registration
3 The OEM must have been in production,
supply, and maintenance of UPS systems
at least for 10 years till the submission date
of the tender. Proof of facility in form of

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GST registration/MOA/Company or firm

registration or self-declaration signed by
head of Production unit.
4 The OEM must have manufacturing
facility in India. Proof of facility in form of
GST registration/MOA/Company or firm
registration or self-declaration signed by
head of Production unit.

Note: Declaration for Sl.3 and 4 can be a

single letter.

7.7.5 Diesel Generator

Rating / Sizing: 2000KVA (Datacentre Continuous rated) Product/Solution Description

The existing State datacentre in OCAC building already had 3 numbers of 380KVA
generators in N+1 configuration with an output DG synchronization panel sets installed
in the premises. These are feeding the Datacentre dedicatedly.

The new Proposed Diesel generators shall replace the existing Diesel generators. These
2 numbers of 2000KVA Datacentre continuous rated Diesel Generators will feed the
existing Datacentre and the new proposed datacentres. Please refer the layout and
SLD for further details.

The DG will be installed one above another on structure of ISMBs and ISMCs. The double
tier structure design to be certified from a structural consultant by the SI.

Scope of Work

1. Supply of Diesel Generator systems Unloading, shifting, Storing, Installation, Testing

and Commissioning
2. Supply of 2 nos. HSD tank of 10KL each with Unloading, shifting, Storing,
Installation, Testing and Commissioning
3. Removal of existing DGs and accessories
4. Supply and installation of Exhaust stack
5. Periodic maintenance

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6. SLA adherence
7. Repair and Replacement if required
8. System Acceptance test at Factory and at Site (on full load condition)
9. Foundation
10. Double stacking structure

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Sl.No Requirement Fully complied/ Remark (If any)

Partially
complied/Not
complied
1 General

The design, manufacturing, testing, installation,

testing, commissioning, and Performance of
equipment and all its components that has
been covered in this Specification shall comply
/ confirm to all currently applicable Standards.

The Power Generation commercial generator

set shall be a fully integrated power
generation system, providing optimum
performance, reliability, and versatility for
stationary standby, "continuous power” duty
applications. The generator set shall have CE /
uptime certification. All products shall be
designed to meet latest standards
2 SCOPE OF WORK

Supply and installation of 2000KVA/1600KW,

415V minimum, 3 Phase, 4 wire, 50 Hz
Continuous Power (Data Centre Continuous –
DCC) rated Diesel Generator.

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3 ENGINE

The diesel engine shall be of robust type with

suitable BHP, cylinders, totally enclosed,
continuous duty, direct fuel injection, turbo
charged compression ignition, complete with
its self-contained lubricating system. Engine
and alternator shall be mounted on MS base
frame structure. The base frame shall be
treated for rust formation and shall be painted
with one coat of primer and two coats of heat
resistant paint. The base frame shall be fixed
over anti-vibration mounts with proper spacing
such that the static and dynamic load of DG is
uniformly distributed to the foundation.

The Genset rating proposed should be Data

Center Continuous Rating meeting uptime
requirement of a Tier III and Tier IV data center.
The Proposed DG set should be capable to run
for unlimited hours of operation at its full
capacity for data centre application or
Alternately if the Data Center Continuous
ratings are not available with the
manufacturer then the bidder can propose a
Continuous Power rated (COP) DG Set as per
ISO8528-1, whilst supplying a constant
electrical load when operated for an unlimited
number of hours per year under the agreed
operating conditions.

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4 Engine cooling

The engine shall be water-cooled through

radiator as specified in data sheet. The Blower
fan and cooling water circulation pump shall
be engine driven (as per OEM
recommendation). Supply and Installation of
all items associated with engine cooling system
shall be in the scope of Bidder.

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Major Engine Components

1. Fly wheel with starter ring

2. Electronic Governor
3. V belt driven water circulation
pump
4. Lube oil cooler
5. Oil bath/Dry type air cleaner
6. Residential Exhaust silencer
7. Fuel lift pump
8. Belt tensioning unit
9. Fuel filter & lube oil filter
10. 12/24V electric starting system
with starter and battery
11. Electrical start arrangement
12. Hour Meter
13. Engine control panel consisting
of ON/OFF/ START Key, lube oil
pressure gauge,
14. ammeter, Water temp
indicators.
15. Belt guard & coupling
16. Radiator with expansion tank.
17. Battery
18. Engine driven battery charges
19. Base frame for Mounting Engine
and alternator
20. Other accessories as per OEM
recommendation.

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6 Fuel System

The engine shall be capable of running and

delivering rated load on high-speed diesel
normally available in India. The injection of fuel
should be through injection mechanism as per
OEM design for getting output of 1440kWe @
0.8PF electrical output

The Vendor should declare the fuel consumption of

the Diesel Generator at 100%, 75% loads

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7 Day Tank

A fuel day tank shall be provided on a suitably

fabricated steel platform. The tank shall be
fabricated out of 2mm thick MS Sheet,
complete with level indicator.

marked in litters, filling inlet with removable

screen, an outlet, a drain plug, an air vent and
necessary piping. The fuel tank shall paint with
oil resistant paint.

The Day tank shall be provided with the

following features.

1. Diesel filling lid with pad lock and key

arrangement

2. Drainpipe with ball valve

3. Silica gel breather (or as recommended by

OEM)

4. Level gauge for level indication

5. Fuel level sensor with wiring and terminal

arrangement

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8 Alternator

415V, 0.8 pf alternator shall be Self-ventilated,

Screen protected & drip proof, Salient pole,
Brushless & Revolving field type, Self-excited &
Self-regulating type.

The main and exciter winding shall be Class H

insulated. The exciter shall be capable of
forcing the field for 3 seconds in the event of
short circuit fault at generator terminal. The
rectifier shall have in built protection for over
voltage. All other parameters shall be as
specified in the data sheet and conforming to
codes and standards specified in the data
sheet or relevant standards.

Alternator shall be capable of handling Data

Centre loads safely without any change in
performance, due to the heavy harmonics
induced along with excess neutral currents.
Cable adopter box of suitable size shall be
provided for offered DG
9 AUTOMATIC Voltage Regulator

The automatic voltage regulator (AVR) shall be

digital type AVR to provide fast response with
respect to change in load, it should provide
digital governing with digital isochronous
synchronisation

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10 INTEGRATED DG SET CONTROLLER

(The Genset controller should be an integrated

microprocessor-based generator set controller
providing monitoring, metering, and control
system. The control provides an operator
interface to the Genset, digital voltage
regulation, digital governing, and generator
set protective functions. The integration of all
the functions into a single control system
provides enhanced reliability and
performance compared to conventional
control systems.

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11 ENGINE EXHAUST SYSTEM

Exhaust system should create minimum

backpressure.

The exhaust backpressure should be within

acceptable limit. However, it should be within
the limits suggested by engine manufacturers
to suit performance of the engine.

Use of thimble is must while passing the pipe

through concrete wall. The clearance around
the pipe and wall is must for free movement
and expansion/contraction of piping.

Exhaust piping should be lagged LRB rock wool

of proper density along with aluminium sheet
cladding to avoid heat dissipation. The
thickness of lagging should not be less than
50mm. Exhaust piping shall be suitably
supported and padded to avoid damage to
thermal insulation. Aluminium cladding should
be with Aluminium sheet or with minimum
24SWG thickness.

Exhaust flexible shall have its free length when

it is installed.

The exhaust outlet should be in the direction of

prevailing winds & should not allow exhaust
gases to enter air inlet/windows etc.

There should be a rain trap to avoid rainwater

entry. If rain cap is used the aperture between
exhaust pipe & rain cap should be higher than
diameter of pipe. It is also recommended that
horizontal run of exhaust piping should have

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slope downwards away from engine towards

the condensate trap. Silencer should be
installed with drain plug at bottom.

Silencer should be provided in the engine

exhaust pipe. The design and location of the
silencer shall meet the requirement of
backpressure.

The flue gases from silencer shall be taken out

to atmosphere through metallic, thermally
insulated, and cladded chimneys. These
chimneys shall be made from M S class 'B'
piping system conforming to IS 3589. Required
flexible bellows, bends, expansion joints, load
support etc. shall be provided as required.

The exhaust chimney shall be insulated with

minimum 50 mm thick thermal insulated glass
wool/mineral wool up to silencer. The insulation
should be held in position using wire chicken
mesh. 24-gauge aluminium cladding sheet
should be wrapped over exhaust pipe starting
from engine up to the chimney top

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12 STARTING SYSTEM

Starting battery sets of 24 V, heavy- duty high

performance approved make/quality shall be
provided to enable crank & start the engine
even in cold/winter morning conditions. Type/
voltage/AH capacity of the same shall be
indicated in the offer. The battery shall be
capable of performing at least (3) three
normal starts without recharging.

Batteries shall be Maintenance Free Type.

The battery shall be provided with 2 nos.

cables, min 1.5 m long heavy-duty rubber/PVC
insulated cabling with brazed tinned lug at one
end and with brazed tinned brass terminal lug
at battery end - for connecting batteries to
cranking system - with 0.25 m long inter battery
connecting cable.

The lugs shall be clearly stamped + or - and

positive cable should be red sleeved for easy
identification.
13 SERVICES

Local Service Support should be available

through authorized service dealer appointed
by the manufacturer.

Vendor to submit the complete details of

nearest authorized dealer along with the bid

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14 PERFORMANCE REQUIREMENT

The D.G. set shall operate up to 100% of load,

without undue vibration and noise. The unit
shall be capable of delivering rated output at
0.8 PF. at the generator terminals (after
derating of the engine due to site conditions).

Warranty against manufacturing failure of 5

Major components comprising of Crank Shaft,
Cam Shaft, Cylinder Head, Cylinder Block and
Connecting Rod for 5 Years or 5000 Hrs
whichever is early.

All major performance components of DG sets

like engine, alternator, engine components,
Controller, Radiator, Battery etc shall
preferably be from the same principal
manufacturer in order to have single window
warranty & service support

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15 TESTING

The following tests shall be carried out at the

Bidders works for the assembled DG Set in

1. Presence of Consultants / Clients.

2. Test on Assembled unit at
Manufacturer's work:
3. The Bidder shall carryout
successfully on load test run in all
completely assembled DG Sets
for one hour at 100% load at DG
manufacturers works prior to
dispatch in presence of client’s /
owner’s representative/s.
4. The Test Certificates to be
submitted to the Consultant for
pre dispatch acceptance.
5. The bidder shall submit the
routine test certificates along
with delivery of DG set. Bidder
shall submit two sets of as built
drawings, operation and
maintenance Manual, Spare
parts manuals of all components
duly certified by the consultants
after
6. Installation.

Tests on Control Panel

1. Insulation resistance test,

Functional and operation test to
be done before dispatch from
panel works. The Test Certificates
to be submitted to the

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Consultant for pre dispatch

acceptance.

Testing at site

Erection, testing, commissioning and

performance & guarantee tests/procedure at
site.

Installation of DG Set:

Contractor shall carry out the entire work of

erection, testing and commissioning of
equipment supplied under this package and
performance and guarantee tests to be
conducted at the site and included under the
scope of this specification. For this purpose the
contractor shall depute suitable qualified
technical supervisor to site on advance
intimation to the Owner along with all special
testing equipment required for testing and
performance and guarantee tests. The
supervisor(s) shall be responsible for the
installation, testing, commissioning checks and
performance & guarantee tests mentioned in
relevant clauses of this volume and the checks
recommended by the contractor. The
contractor shall provide all tools, equipment
has, and instruments required for installation,
testing and commissioning. (load & diesel shall
be provided by purchaser)

The contractor shall ensure that the

equipment’s supplied by him are installed in a
neat workman like manner such that they are
levelled, properly aligned and well oriented.

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The tolerances shall be established in

Contractor’s drawings and/or as stipulated by
the Owner.

The contractor should supply all special tools,

tackles, and spares required for erection,
testing and commissioning of equipment.

Erection, testing and commissioning manuals

and procedures should supply with the
equipment.

The contractor shall ensure that the drawings,

instruction and recommendations are
correctly followed while handling, setting,
testing and commissioning the equipment.
16 SPECIAL NOTES

RCC foundation, double stacking structure

etc. is included in the scope. All other

works and materials, tools, tackles, hardware,

first fill of lube oil & coolant (excluding diesel)
as required and necessary hardware to
complete and commission the installation is
deemed as included in the scope.

The Bidder shall be responsible for providing

foundation and stacking drawings to the
Consultant /Client duly certified by a structural
consultant

The Fuel meters at the HSD tanks must be

intrinsically safe and must be integrated with
the BMS and DCIM system

7.7.6 Track Busway system

Rating/Sizing: 160A

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Product/Solution Description: Track Busway System shall be designed primarily for

overhead power distribution of electrical power with Continuous Access where the
plugin unit/Tap off can be connected anywhere along the busway and which would
allow insertion and removal of the plugin units without De-Energizing the busway-Hot
swappable. The System should be maintenance free and sections of the bus bar should
be joined without the use of Joint packs which need bolting and without the need of
torquing, In other words it should be a press fit design to join to sections.

Three-phase Track Busway system with the following features:

1. Extruded aluminium busway housing with copper conductors meant for data
centre application
2. Power Feed
3. Plug-in units for power distribution
4. Monitoring
5. Installation tool and joint kits
6. Optional accessories

Scope of Work: The scope of work includes (but not limited to) supply, installation, testing
and commissioning of the continuous open channel, low voltage bus bar system in the
data centre. Any other consumable items, materials required for civil and electrical works
(if any), essentially required to complete the bus bar installation without any extra cost.
Spares to be maintained onsite to achieve SLA defined in the RFP.

The Installation shall be carried out in accordance with the drawings and applicable
Engineering standards. Any variation or changes to be carried out at site shall be done
with prior approval of the End customer

S. No. Technical Requirement Fully Remark

Complied/Partially
Complied/ Not
Complied
1 General:
a. This specification details the electrical
characteristics and general requirements
for a continuous open channel, low voltage
bus bar system.

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b. The system shall be designed primarily for

overhead distribution of electrical power.
C. The bus bar must be an open channel
system with continuous access to the power.
d. Tap off boxes must be able to be inserted
and removed anywhere along the length of
the busbar.
a. The bus bar system must be hot swappable
i.e. tap off boxes can be added or removed
without shutting down the busbar.
2 Standards:
The busbar system, components and
accessories shall be designed and
manufactured to the following standards
and guidelines:
a. Low Voltage Directive 73/23/EEC including
amendment 93/68/EEC
b. Low Voltage Switchgear and Control Gear
Assemblies, Part 1: Type Tested and Partially
Type Tested Assemblies, IEC 61439-1:2011
c. Low Voltage switchgear and Control Gear
Assemblies, Part 6: Busbar Trunking Systems,
IEC 61439-2:2012
d. Seismic qualification: UBC-1997, IBC-2015,
CBC 2013, ASCE7-10 and IEEE693
e. Impact Resistance: BS EN 62262:2002, Rating
of IK10
f. Arc flash protection: IEC/TR 61641:2014
g. ASTA / VDE Certification
h. UL/VDE/3rd party Certificates for short circuit
rating testing for exact proposed ratings
3 System Description:
The busbar should be capable of operating
in the following environmental conditions

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without mechanical or electrical damage,

degradation, or derating of operating
capability:
a. Ambient Temperature for Electronic
Components: 0°C to 50°C
b. Relative Humidity: 0 – 95%, non-condensing
c. Altitude: Sea Level to 1220m
4 Electrical Specification:
A The busbar system shall perform as stated in
this specification while supplying rated full-
load currents as shown on the project
drawings.
B The busbar system must comply with the
following electrical specification:
C Current Ratings 160A
D Earthing 100% via
Aluminium
housing
E System Voltage 600V
F Insulation Voltage 1000V
G Frequency 50Hz or 60 Hz
H Overrated neutral Min. 150%
overrated
I Short Circuit Rating Icw = 10 ka per
second RMS
Ipk = 15 ka or
better
5 Busbar Assembly:
a. The manufacturer should recommend
appropriate busbar lengths to meet the
project requirements as indicated on the
electrical drawings
b. The busbar should be available in lengths up
to 4m with options of colours identification

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strip to help differentiate/identification of

power source from different power sources.
c. The busbar housing shall be constructed of
an extruded aluminium shell and provide a
100% rated earth path. Steel housings shall
not be permitted.
d. The extruded aluminium housing shall be
directly connected to the busbar hangers.
The hangers shall not in any way interfere
with the tap off installation.
e. The manufacturer must supply appropriate
hangers as per the project drawings.
f. The busbar housing shall have an integral
channel to accommodate
monitoring/communication cables.
g. The busbar conductors shall be continuous
copper. Bus bars shall be fabricated from
high strength electrical grade Copper (C101
BS 1432/1433) 99.99% Purity to ETP 99.9
h. The busbar conductors shall be sized to
handle 100% of the busbar rating under
continuous operation up to 50°C.
i. The conductors shall be electrically isolated
from the housing using IEC certified,
halogen free, non-flammable thermoplastic
material. The insulation must have excellent
dielectric strength and impact resistance.
j. The bottom of the busbar shall be a
continuous open channel system with an
Ingress Protection rating of IP2X.
k. An end cap shall be installed at the end of
a busbar run.
6 Tap off Units:

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a. A system of tap off units will be provided. The

tap offs shall be made by the same
manufacturer as the busbar with same
country of origin in case of imported into
India.
b. Tap offs units shall be capable of being
inserted safely while the busbar is energized.
The manufacturer shall provide a statement
to confirm tap offs can be engaged whilst
the busbar is live.
c. Tap off units shall be polarized to avoid
incorrect installation.
d. All tap off units shall use a
mechanical/electrical interlock. Tap offs
shall make earth contact prior to any
contact with live conductors. Earth contact
will break last during removal
e. The tap off unit will not become live during
insertion into the busbar. An independent
mechanism shall be operated to engage
the tap off conductors into the busbar
conductors. This mechanism shall only be
operable when the tap off has been
correctly inserted to the busbar.
f. Tap off units shall have integral shutters.
g. Tap off units that make a simultaneous
mechanical and electrical connection
when attached to the busbar shall not be
permitted.
h. Tap off units shall be compatible for vertical
and horizontal mounting on the busbar.
i. The tap off units shall be compatible with all
ratings of the busbar system.

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j. The required protection device shall be as

indicated on the drawings.
k. The required outlet device shall be as
indicated on the drawings.
l. Tap off units shall be configured by the
manufacturer to balance the load based
on the quantity of tap off units provided.
m. Tap off units shall use either a circuit breaker
or a fuse for branch circuit protection as
indicated on the project drawings.
n. An MCB interlock shall be added to ensure
that the tap off unit cannot be fitted/
removed while the circuit breaker is in the on
position.
7 End Feed:
a. The end feed shall provide the connections
from the incoming power through power
cable to the Data Centre busbar system.
b. The end feed shall be an IP2X enclosure with
various access panels for incoming cabling.
C. The end feed shall have an internal
connection to a section of busbar
conductors.
8 Installation:
a. The bidder shall install the busbar in
accordance with manufacturer’s
instructions.
b. The busbar runs shall consist of lengths as
shown on the drawings.
c. The tap off units’ orientation shall be as
indicated on the drawings.
d. Hanging of the busbar shall be done using
the busbar hangers from a secure structure
above the busbar.

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e. The hangers shall connect to the busbar,

and to an all-thread rod provided by the
installing bidder.
f. The spacing of the hangers along the
busbar is 1.5m or less as recommended by
the manufacturer.
g. The end feed shall have connection
provisions for the bidder supplied feeder
cabling.
OEM Qualification
a. At least there should be 3 installation sites in
the Country for the rated capacity asked for
Track busway system. Bidder to provide
proof by submitting copy of work order and
completion certificate by letter/email from
user.
d. OEM should have the following
certifications: ISO 9001, ISO 14001

7.7.7 Floor Mounted Power Distribution Unit

S. No. Technical Specifications Fully Remark

Complied/Partially
Complied/Not
Complied
1 Standards

As per applicable clause of IS12026-Part I & II

-2010 & 2011, IS-11171
2 GENERAL

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K – 13 Rated Delta – Star Input Isolation

Transformer along with Manual Soft start
should be provided within the PDU.

Supplying, Installation, testing and

Commissioning of K -13 Isolation Transformer
with IP - 20 Cubicle and Copper Winding with
H Class Insulation Limited to 115 degree C
suitable for Input 415+/-10% 3phase 3W
Delta winding and Output 415, 3ph, 4W,
Zigzag winding. Input frequency 50Hz +/- 3%

Dry type, Non encapsulated, Resin varnished

/ baked , LT , Indoor type transformer in
Ventilated metal enclosure

M6 or better grade core lamination and

CRGO material.

Winding conductor should be ASTM B49 -

99.95% purity electrolytic tough pitch grade
copper as per IS 13730 Part-29-1996. Polyester
amide enamel dual coated rectangular
copper wire - class 200.

Impedance should be less than 3%.

3 Environmental Requirements

Operating temperature range shall be 0 to

40 degrees C .

Operation shall be reliable in an environment

with 0% to 95% non-condensing relative
humidity. Documentation
4 Frame Construction and Enclosure

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Enclosure with load bearing members

2/2.5mm thick, all doors and covers 1.2mm
thick OR better provided. Gland plate should
be 2.5mm CRCA. Body earthing bus bar
should be at rear side. Cooling should be
natural assisted by Axial Fans. Suitable
numbers of thermostat to be provided for fan
control
5 Manual Restart

The specified unit shall be equipped with a

manual restart feature to allow for an orderly
supervised start up after power failure.
Manual soft start with contactor logic should
be there.

Emergency Power Off (EPO)

The local EPO shall include a fully guarded

and illuminated “Emergency Power Off”
pushbutton. Pressing the EPO switch shall
immediately shut down the unit by activating
the shunt trip of the main input circuit
breaker. As part of the EPO circuit, an
interface shall also be provided for
connecting one or more normally open or
normally closed remote EPO switches to the
EPO circuit.
6 Multi-Function meter

Digital MFM Class I with RS485 to be

provided to monitor Voltage, Current,
Frequency, Active power, Reactive power,
Apparent power, Total Harmonic distortion.
and Power factor.

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7 Efficiency

Efficiency should be greater than 98% at

100% Load
8 ACB s and MCCBs

The specified unit shall be equipped with a

main input circuit breaker to provide over
current protection and a means for
disconnecting all power to the unit.

MCCBs to be provided with overload and

short-circuit protection. Up to 250A , Thermal
magnetic MCCB, Above 250A
Microprocessor MCCB to be considered.

7.7.8 MV Panels

Rating/Sizing: 63A to 6300A

Product/Solution Description

Unless specified otherwise Main Distribution board / L.V. Panel shall conform in design,
material, construction and performance to the latest editions of the international
recommendations (IEC standards) and its corresponding British / European standards
(BSEN standards) and in particular to the following publication

Low Voltage Switchboard IEC 61439-1/BS EN 60139

Degree of protection IEC 60529.

Over Voltage Category to II

Degree of protection against mechanical impact shall be IK09/10 in

Accordance IEC 62262

Internal arc containment test in accordance to IEC61641

Scope of Work

The scope of work for panels may be as follows.

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Supply, erection, installation, factory testing, testing at site, commissioning and

integration.

Removal/shifting of existing panels after disconnection.

HT panel, Transformer output panel, Main LT panels, DC LT panels and all such panels

Sl. No. Technical Specifications Fully Complied/Partially Remark

Complied/ Not
Complied

GENERAL PARAMETERS

a. Supply voltage : 415V± 10%, 3Ph

b. Frequency : 50 Hz ± 5%
c. Combined voltage/frequency
variation : ±10%
d. System earthing: Solidly Earthed
e. Seismic Zone : Seismic Zone-
3/4
f. Application : Indoor

SWITCHBOARDS

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This specification covers the design,

manufacture and testing of industrial
type metal enclosed factory
assembled All LV Panels Used in
electrical systems of up to 690V. In
general, the LV panels are referred to
as LV switchboard panels in this
specification.

Throughout this specification

reference is made to "specified
elsewhere or as specified". Details for
requirements of this type are to be
found in the one-line diagram.

CODES AND STANDARDS

The LV Switchgear shall be designed

manufactured and tested in
accordance with the latest
applicable sections of the IEC codes.
The latest edition shall always be used.
LV Switchgear manufactured in India
shall be designed, manufactured and
tested in accordance with either I EC
or IS codes and standards.

Conflicts between referenced documents

shall be identified to the CLIENT in writing
for resolution. In general, the order of
precedence is:

1. Single-Line Diagram (When reference

to the Single-line diagram is made in

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the following part of this specification,

it shall be deemed to include
reference to the associated
schedules)
2. Approved Drawings & Datasheets
3. Specification
4. BOQ
5. IS/ International Standards

IEC /IS STANDARDS

IEC
Low-Voltage Fuses
60269(2009)

IEC 61439 Low-voltage Switchgear and

Control gear assemblies

IEC
Instrument Transformers.
60044(2003)

IEC Direct acting indicating analogue

electrical measuring instruments
60051(1997)
and their accessories.

IEC Basic and Safety Principles for

60073(2002) Man-Machine Interface, Marking and Identification - Coding Principles for Indicators and
Actuators.

IEC
Electrical relays.
60255(2009)

IEC60417DB(2 Graphical symbols for use on

005)0 equipment.

Electricity metering equipment (AC)

IEC 62052- General requirements, tests and test
11(2003) conditions Part 11: Metering equipment
-First Edition.

IEC 62052- Electricity metering equipment (A.C.)

21(2004) General requirements, tests and test conditions Part 21: Tariff and load control equipment-First
Edition

Dimensions of low-voltage switchgear

IEC
and Control gear. Standardized mounting on rails for mechanical support of electrical devices in
60715(1995) switchgear and Control gear
installations

IEC 61439-1&2 Low-Voltage Switchgear and Control

gear Assemblies.

Empty enclosures for low-voltage switchgear and Control gear assemblies General
IEC 61641 requirements and Control gear assemblies – Guide for Testing under condition of Arcing due
to Internal Faults

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IEC
Conductors of Insulated Cables.
60228(2004)

IEC 60947-4-1
Contactors and motor starters.
& IS 13947-1)

GENERAL SPECIFICATIONS

1. The LV switchboards shall be type

tested assemblies (TTA) all type tests as
defined in latest IEC 61439-1 &2 built
up from compartments housing
circuit breakers, Control gear, relays,
bus bars, controls and other items of
equipment as per BOQ. The design of
the switchboard shall be tested
design & manufactured by OEM
(main switchgear ma5nufacturer)

2. The LV main switchboards and the

associated equipment, including
switchgear, control gear and bus bar
assemblies shall be certified for the
category of duty specified. The LV
Main Switchboard shall be identical in
mechanical construction to the LV
Switchboard which had been type-
tested by an acceptable, multi fold
design (9-fold design) with impact test
IK07-IK10 as per IEC62262. accredited
and independent testing laboratory
for the fault conditions, temperature
rise limits. Any manufacturer not
having the above will not be
considered for supply.. The LV
Switchboards shall be tested for

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Internal Arc 65kA for 0.4 Sec as per

IEC61641
3. The design temperature for the
equipment provided in the main low
voltage switchboards shall be + 45 °C.
The relative humidity shall be 75% at a
temperature of + 45 °C.
4. Where armoured multicore cables
terminate inside the switchboard
enclosure, glanding plates or
glanding brackets shall be provided
for securing the cables to the
switchboard. Glanding plates,
glanding brackets and extension
boxes shall be removable and shall be
of adequate size for the particular
cables to be terminated. Separate
current transformers shall be provided
for each protection device and for
instrumentation. The switchgear
assembly/sub-assemblies or panels
shall be termite and rodent proof. The
sub-assemblies of similar equipment
shall be interchangeable.
5. Switchboards shall have a short circuit
level withstand as per Schedule of
Quantities and drawings.
6. The enclosures shall be designed to
take care of normal stress as well as
abnormal electro- mechanical stress
due to short circuit conditions. All
covers and doors provided shall offer
adequate safety to operating persons
and provide ingress protection of
IP:43/IP:55 as per BOQ and IP unless

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otherwise stated. Ventilating

openings and vent outlets, if
provided, shall be arranged such
that same ingress protection of IP 43 is
retained
7. Switchboards shall also have test
certificate for Seismic withstand and
internal arc tested 65kA for 400mSec
as per IEC61641
8. The switchboard along with ACBs
and connections should have been
be type tested design at
CPRI/ERDA/Independent
international test house for short
circuit, temperature rise, protective
earth short circuit test and dielectric
tests of the ratings required .
9. For operator safety IP2 X (touch
proof) protection to be available
even after opening the feeder
compartment door. The
compartmentalization to be
achieved by using metal separators,
use of PVC sheet / Hylem sheets shall
not be allowed.
10. As specified in the BOQ the
switchboard shall be form 4b for
Main LT Panel and rest panels shall be
Form 3b . For form of separation only
metallic covers shall be used. Hylem /
PVC sheets shall not be allowed.

Switchboard Configuration

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1. The Switchboard shall be configured

with Air Circuit Breakers, MCCB's,
MCB’s and other equipment as called
for in the schedule of quantities.
2. The MCCBs shall be arranged in multi-
tier formation whereas the Air Circuit
Breakers shall be arranged in multi tier
formation as per manufacturing
standard only to facilitate operation
and maintenance.
3. The Switchboards shall be of
adequate size with a provision of
spare space to accommodate
possible future additional switch gear.

Constructional Features

1. The equipment shall be arranged

within each compartment such that
all normal maintenance can be
carried out through hinged access
doors or removable covers, and
where possible from the front. The
switchboard shall have a rated short
time withstand current as per SLD and
a fault withstand for a supply
voltage of 440V AC between phases
at 50Hz as per boq.
2. Protection against shock in normal
service shall be achieved by the
provision of barriers or enclosures both
vertical and horizontal and between
adjacent units to ensure segregation
and prevent accidental contact with

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live parts, or by complete insulation of

all live parts. Control cables shall be
segregated from primary conductors.
3. The Switchboards shall be metal clad
totally enclosed, floor mounted free
standing type of modular extensible
design suitable for indoor mounting.
4. Switchboards construction shall
employ the principle of
compartmentalized and segregation
for each circuit.
5. The LVSBs shall be provided with front
and back access and the maximum
height shall not exceed 2.60 m. All
relays and indicating instruments shall
be at least 500 mm and not higher
than 1.8 m above floor level. The
clearance in front, back and side of all
assemblies of switchgear and control
gear shall be generally not less than
1.2 metres. The switchgear shall be
considered in the fully drawn out
condition for this purpose.
6. Incomer and bus section panels or
sections shall be separate and
independent and shall not be wired
with sections required for feeder. The
incomer panel shall be suitable for
receiving bus trunking or MV cable of
size specified.
7. Switchboards shall be made up of
requisite vertical sections, which when
coupled together, shall form
continuous dead front switchboards.

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8. Switchboard shall be readily

extensible on both sides by addition of
vertical sections after removal of the
end covers.
9. The switchboards shall be designed
for use in high ambient temperature
and humid tropical conditions as
specified. Ease of inspections,
cleaning and repairs while
maintaining continuity of operation
shall be provided in the design.
10. 2PU gaskets between all adjacent
units and beneath all covers shall be
provided to render the joints dust and
vermin proof to provide a degree of
protection of IP 43/IP:55 as stipulated
in schedule of quantities. The unused
openings within the switchboards shall
be closed using suitable grommets.
11. Special care to be taken to ensure
effective earthing of the frame and
doors of the switchboards.
12. Each vertical section shall be
provided with a rear chamber
housing the cable end connections
and power/control cable
terminations. There should be
generous availability of space for
ease of installation and maintenance
with adequate safety for working in
one vertical section without coming
into contract with any live parts. The
design of the switchboard shall allow
standard extension chambers if
required to accommodate cables.

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13. Some switchboards may be required

to be installed against the wall, for
such application- documented
designs shall be available.
14. Switchboard shall have all structural
members made of galvanized steel of
thickness 1.6 mm and all other
members like door, covers etc of
CRCA Sheet of 2.0 mm. While gland
plate shall be 3mm CRCA Sheet and
load bearing plates shall be of 2 mm
thickness.
15. All panels and covers shall be
properly fitted and square with the
frame. The holes in the panel shall be
correctly positioned.
16. Switchboard shall be provided with
“Danger Notice Plate” conforming
to relevant Indian
17. Standards.
18. The LVSBs shall be mounted on a
robust base frame made up of steel
channels with a minimum height of
75mm. The base frame shall be able
to withstand the static and dynamic
loads of the LVSBs. The steel channels
shall be painted with epoxy polyster
paint.
19. Gland plates of not less than 3.0 mm
thick shall be provided at the top
and bottom of the LV main
switchboards for the termination of
incoming and outgoing power
cables or bus-ways.

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Switchboard Compartmentalization

1. For compartmentalized
switchboards, separate totally
enclosed compartments shall be
provided for horizontal busbars,
vertical busbars, ACBs, MCCBs, and
cable alloys.
2. The Main LT Panel shall be with Form
4b Construction and Others panels
shall be Form-3b Except MCBs Feeders
3. Earthed metal or insulated shutters
shall be provided between drawout
and fixed portion of the switchgear
such that no lives parts are accessible
with equipment drawn out. Degree of
protection within compartments shall
be at least IP: 2X.
4. Sheet steel hinged lockable doors for
each separate compartment shall be
provided and duly interlocked with
the breaker in "ON" and "OFF" position.
5. For all Circuit Breakers separate and
adequate compartments shall be
provided for accommodating
instruments, indicating lamps, control
contactors and control MCB etc.
These shall be accessible for testing
and maintenance without any
danger of accidental contact with
live parts of the circuit breaker,
busbars and connections.
6. Each switchgear cubicles shall be
fitted with label in front and back
identifying the circuit, switchgear

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type, rating and duty. All operating

device shall be located in front of
switchgear only.

7. A horizontal wire way with screwed

cover shall be provided at the top to
take interconnecting control wiring
between vertical sections.
8. Separate cable compartments
running the height of the
switchboard in the case of front
access boards shall be provided for
incoming and outgoing cables.
9. Cable compartments shall be of
adequate size for easy termination
of all incoming and outgoing cables
entering from bottom or top. The
construction shall include necessary
and adequate and proper support
shall be provided in cable
compartments to support and
clamping the cable in the cable alley
/ cable chamber.

Switchboard Bus Bars

1. Busbars and busbar connections shall

be constructed in accordance with
the requirements of
2. IEC 61439-1&2
3. The short-time withstand current rating
shall be at least 50kA for 1 second at
415 V or mentioned in BOQ/ SLD of
respective switchboards.

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4. Busbars shall be of rectangular section

hard drawn high conductivity
Aluminum /Copper adequately rated
and supported by non-tracking
molded insulators spaced at suitable
intervals. The complete assembly shall
be capable of withstanding the
maximum mechanical stresses to
which it may be subjected to under
fault conditions.
5. Busbar, busbar connection and
conductors forming part of the
equipment of the switchboards shall
comply with IEC 61439-1&2 on current
carrying capacity and limits of
temperature rise.
6. Busbars shall be provided with colour
coded ruberised sleeves bands for
phases and
7. Neutral identification
8. All conductors between the busbars
and the switchgear shall be of high
conductivity aluminum bar, having a
current rating of not less than that of
the frame size of the switchgear to
which they are connected. The
conductors shall be insulated and
colour coded for phase identification.
9. The busbars shall be extendible from
both ends.
10. The bus bar system may comprise of
a system of main horizontal bus bars
and auxiliary vertical bus bars run in
bus bar alloy on either side in which

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the circuit could be arranged with

front access for cable entrances
11. Auxiliary buses for control power
supply, space heater power supply or
any other specified service shall be
provided. These buses shall be
insulated, adequately supported and
sized to suit specific requirement.

12. Clearances between phases-phases,

phase –Earth/ neutral should be in line
with IEC.

Switchboard Interconnection

1. All connection and tap offs shall be

through adequately sized connectors
appropriate for fault level at location.
This shall include tap off to feeders
and instrument/control transformers.
2. For unit ratings upto 100 amps, PVC
insulated 105 deg.C withstand,
copper conductor wires of adequate
size to carry full load current shall be
used. The terminations of such
interconnections shall be crimped.
Solid connections shall be used for all
rating of above 100 amps.
3. All connections, tapings, clamping,
shall be made in an approved
manner to ensure minimum contact
resistance. All connections shall be
firmly bolted and clamp with .even
tension. Before assembly joint
surfaces shall be filed or finished to

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remove burrs, dents and oxides and

silvered to maintain good continuity
at all joints. All screws, bolts, washers
shall be zinc plated. High Tensile
grade nuts and bolts shall be used for
busbar connections.

Instrument Accommodation

1. Al voltmeter and ammeter and other

instruments shall be flushed mounted
type of size 96 sq. mm conforming to
class 1.0 to IS 1248 for accuracy. All
voltmeter shall be protected with
MCB’s.
2. Instruments and indicating lamps shall
not be mounted on the Circuit Breaker
Compartment door for which a
separate and adequate
compartment shall be provided and
the instrumentation shall be
accessible for testing and
maintenance without danger of
accidental contact with live parts of
the Switchboard.
3. For MCCBs, instruments and indicating
lamps can be provided on the
compartment doors.
4. The current transformers for metering
and for protection shall be mounted
on the solid copper busbars with
proper supports.
5. On all the incomers of switch boards
ON/OFF indicators lamps shall be
provided suitable for operation on AC

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230 volts supply. All lamps shall be

protected by MCBs.

Wiring

All wiring for relays and meters shall be with

FRLS copper conductor wires. The wiring shall
be coded and labeled with approved ferrules
for identification. The minimum size of copper
conductor control wires shall be 1.5 sq. mm.
Runs of wires shall be neatly bunched and
suitably supported and clamped. Current circuit
shall be 2.5Sqmm. Means shall be provided for
easy identification of wires. Identification
ferrules shall used at both end of wires. All
control wires meant for external connections are
to be brought out on a terminal board. The
cables and control wires shall be suitable for
withstanding 105 deg C

Space Heaters

Anti- condensation heaters shall be

fitted in each cubicle together with an
ON/OFF isolating switch suitable for
electrical operation at 230 volts A.C 50
Hz single phase of sufficient capacity
to raise the internal ambient
temperature by 5O C. The electrical
apparatus so protected shall be
designed so that the maximum
permitted rise in temperature is not
exceeded if the heaters are
energized while the switchboard is in
operation. As a general rule, the

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heaters shall be placed at the bottom

of the cubicle.

Earthing

Continuous earth bus sized for

prospective fault current to be
provided with arrangement for
connecting to station earth at two
points. Hinged doors / frames to be
connected to earth through
adequately sized flexible braids

Sheet Steel Treatment and Painting

Sheet steel used in the fabrication of

switchboards shall undergo a rigorous
cleaning and surface PT Spray nine
tank process comprising of alkaline
degreasing, descaling in dilute
sulphuric acid and a recognised
phosphating process after which a
coat of primer paint compactively
with the final paint shall be applied
over the treated surface. Final paint
coat of oven baked powder coating,
of minimum 50-90 micron thickness
with powder coated with RAL7035
coat with matt finish, of sheet
approved by Engineer-in-Charge shall
then be provided.

Name Plates And Labels

Suitable engraved white on black

name plates and identification
labels of metal for all Switchboards

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and Circuits shall be provided. These

shall indicate the feeder number and
feeder designation. Nameplate shall
carry the name of the original
switchgear manufacturer and also
the manufacturing franchise partner.

ACB Specification

AIR CIRCUIT BREAKERS (ACB)

Air Circuit Breakers shall be confirmed to IEC

60947 / IS 13947 (part 1 & 2) and suitable for

Rated system voltage – 690 V

Rated insulation voltage – 1000 V

Rated impulse withstand voltage – 12 kV

ACB shall have Ics = Icu = Icw

Icw rating shall be for 1 sec

Air Circuit Breakers shall be sheet metal

enclosed flush front, draw out type and shall
be

provided with a trip free manual operating

mechanism or as indicated in drawings and
bill of

quantities with mechanical "ON" "OFF" “TRIP”

indications.

The ACB shall be 3/4 pole with modular

construction, drawout, manually operated

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as per BOQ . In case of 4 pole version neutral

rating shall be 100% of phase And shall be
capable of providing short circuit, overload
and earth fault protection through micro
processor based control unit sensing the true
RMS valve to ensure accurate measurement
meeting the EMI/EMC requirement as per
standard.

Air Circuit Breakers shall have same height &

depth for the entire range irrespective of
frame size

ACB shall have facility to change from

manual version to electrical version at site
(MF – EF, MDO – EDO)

The circuit breakers shall be for continuous

rating and service short Circuit Breaking
capacity

shall be as specified on the single line

diagram and shall be equal to the short
circuit withstand

values. The ACB shall be suitable for ingress

protection IP 40

Circuit breakers shall be designed to `close'

and `trip' without opening the circuit breaker

compartment door. The operating handle

and the mechanical trip push button shall be
at the

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front of the breakers panel and integral with

the breaker.

The ACB shall be provided with a door

interlock. The contacts shall be of silver
plated copper

with a feature of contact wear inspection,

indicating the life of the contacts. The ACB
shall

have double insulation (Class-II) with moving

and fixed contacts totally enclosed for
enhanced

safety and inaccessibility to live parts

PROTECTIONS

ACB shall be provided with microprocessor

based protection unit with the following

Protection L, S, I, G with

`L’ settable from 0.4 – 1.0 times of `In’

Settable characteristics from 5 – 30 sec

Thermal memory selectable (ON/OFF)

`S’ settable from 1.5 – 10 times of `Ir’

Selectable characteristics with t=constant &

i2t=constant

`I’ settable from 2 – 15 times of `In’ with `Icw’

as maximum setting

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`G’ settable from 0.2 – 1.0 times `In’

Selectable characteristics with t=constant &

i2t=constant

Neutral protection settable 0 – 50 – 100 % of

`Ir’

Input to protection release shall be thru

`rogowski’ coil

Release shall be provided with LCD display

with the following

Current measurement & display with bar

graph

Date & Time stamping for events

Last trip data and last 20 trip data

Release shall be provided with individual LED

indication for faults (L, S, I, G)

Release shall have over temperature

protection to protect the release with first
alarm (75o C) and then tripping (95o C)

Release shall have in-built logic selectivity /

zone selectivity to assist selectivity between
ACB – ACB as well as ACB – MCCB

Release shall be provided with battery back-

up to assist user to diagnose in the events of
fault

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Release shall have `TEST’ facility to check

proper functioning of release

b. Thermal Memory

When the breaker shall reclose after tripping

on overload, then the thermal stresses
caused

by the overload if not dissipated completely,

shall get stored in the memory of the release
and

this thermal memory shall ensure reduced

tripping time in case of subsequent
overloads.

Realistic Hot/Cold curves shall take into

account the integrated heating effects to
offer closer

protection to the system.

c. Defined time-current characteristics

A variety of pick-up and time delay settings

shall be available to define the current
thresholds

and the delays to be set independently for

different protection zones thereby achieving
a

close-to-ideal protection curve. Available

pick-up and time delay settings shall have
flexibility

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for over two million different I-t

characteristics to suit different applications.

d. Trip Indication

Electromechanical fault status indicators

shall be provided to display the type of fault
that

caused a trip, without any auxiliary supply or

battery, resulting in faster fault diagnosis and

reduced system down time.

e. Test Facility

Test facility to test the operation of the

release in different protection zones by
simulating CT

inputs externally through a testing kit.

f. Self powered

The release shall draw its power from the

main breaker CTs and shall require no
external

power supply for its operation.

g. Tripping of the breaker

The release shall trip the breaker through a

flux shift device which shall directly act on
the

breaker trip rod.

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Zone Selective Interlocking

The release shall be suitable for

communication between breakers to
enable zone selective

interlocking. This feature shall be provided for

both short circuit and ground fault
protection

zones to offer intelligent discrimination

between breakers. This feature enables
faster clearance

of fault conditions, thereby reducing the

thermal and dynamic stresses produced
during fault

conditions and thus minimizes the damage

to the system.

i. Auxiliary Contacts:

ACB shall be supplied with 4 auxiliary

contacts (combinations of NO / NC shall be
selected at site)

and 1 trip contact. If need arise there shall

be facility to add additional auxiliary
contacts ( 6 nos.)

ACB shall have provision to use `Ready to

Close’ contact

The contact shall be rated 5 amps. The

auxiliary contacts blocks shall be so located
as to be accessible from the front. The

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auxiliary contacts in the trip circuits shall

close before the main contacts have closed.

All other contacts shall close simultaneously

with the main contacts. The auxiliary
contacts in the trip

circuits shall open after the main contacts

open.

All current carrying parts shall be silver plated

and suitable arcing contacts with proper arc

chutes shall be provided to protect the main

contacts. The heat generated in the
contacts

due to tripping under fault conditions shall

be very nominal. All air circuit breakers shall
be

labelled.

SAFETY FEATURES

The safety shutter shall prevent inadvertent

contact with isolating contacts when
breaker is

withdrawn from the Cradle.

It shall not be possible to interchange two

circuit breakers of two different thermal
ratings.

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There shall be provision of positive earth

connection between fixed and moving
portion of the

ACB either thru connector plug or sliding solid

earth mechanism. Earthing bolts shall be

provided on the cradle or body of fixed ACB.

Arc Chute covers wherever necessary shall

be provided.

It shall be possible to bolt the drawout frame

not only in connected position but also in TEST

and DISCONNECTED position to prevent

dislocation due to vibration and shocks.
MOULDED CASE CIRCUIT BREAKER (MCCB)

All MCCB’s shall confirm to IEC- 60947 and

IS-13947 – Part 1 & 2. and comprise of Quick
Make -break switching mechanism, arc
extinguishing device and the tripping unit
shall be contained in a compact, high
strength, heat resistant, flame retardant,
insulating moulded case with high withstand
capability against thermal and mechanical
stresses.

All MCCB shall have three / four poles and

manual fixed type as per SLD in case of
4pole the Neutral protection shall have a
settings: 0 – 50% – 100%Ir.

MCCBs of current rating below 100A shall be

thermal magnetic (O/C & S/C protection)
and above shall be provided with

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microprocessor based releases with built-in

device to display electrical parameters
(consumption, Current, Voltage,
Active/Reactive power , Harmonics,
Frequency)

The breaking capacity of MCCB’s shall be

asked for in the schedule of quantities. The

breaking capacities specified will be

ICU=ICS i.e type-2. Co-ordination as per
relevant BIS and IEC Codes.

The MCCB’s shall be provided with rotary

handle operating mechanism. The handle
position

shall give positive indication of ‘ON’, ‘OFF’ or

‘Tripped’ thus qualifying to Disconnection as
per

the IS/IEC indicating the true position of all

the contacts.

MCCB shall be selected as per the Ics values

mentioned in the SLDs and rated at ambient
40° C.

MCCB shall comply with the isolation

function requirement of IEC-60947-2 section
7.1.2 to be marked as suitable for isolation /
disconnection to facilitate safety of person in
use.

MCCB shall have line load reversibility. Three

phase breakers shall be designed to break

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all the poles simultaneously and they shall

have a single mechanism.

MCCB shall be provided with an inverse time

delay electronic over current trip devices.
The trip device shall be direct acting (for
Microprocessor based MCCB)

Protection Unit

For Thermal Magnetic Release:

The overload setting should be from 0.8 to 1

times of Ir.

For Microprocessor Release:

The microprocessor based release should

have the following settings:

Overload Settings: 0.4 to 1 times of Ir

Short Circuit Settings: 1.5 to 10 times of Ir.

Earth fault Settings: 0.2 to 1 times of In. (to be

provided if asked in BOM)

Neutral protection settings: 0 – 50% – 100%Ir.

(to be provided if asked in BOM)

Separate LED indication for each fault.

LED pre overload alarm at 90%of Ir and

105%of Ir.

The MCCB should have inbuilt feature of

logical selectivity by which it can give a time

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delay of 50msec between upstream and

downstream MCCB and ACB

Facility for segregating Priority and Non-

Priority loads must be available in the MCCB.

Safety Arrangement and Interlock

Manually closing mechanism should be

accommodated in a Moulded housing of
robust and vermin-proof construction.

MCCB shall be provided with double

insulation (insulation between front cover
and internal power circuits to avoid any
accidental contact with live current carrying
path with the front cover open)

The tripping devices shall be ambient

temperature compensated type. The
insulating case shall be made of high
strength heat resistant and flame retardant
thermosetting insulating material
CURRENT TRANSFORMERS

Accommodation shall be provided in the

circuit breaker panel to mount one set of
three number dual core ratio CT’s for
metering and protection purposes. Access to
the CTs for cleaning, testing or changing shall
be from front, back or top of the panel.

Current transformers ratings shall be dual

core and dual ratio CTs of suitable burden
(but not less than 15 VA) shall be preferred
with 5 Amp secondary.

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Secondary terminals of CT shall be brought

out suitably to a terminal block which will be
easily accessible for testing and terminal
connections.

The protection CTs shall be of accuracy class

5 P 10 of IS 2705 – Part – III -1992.

The Metering CTs shall conform to the

metering ratio and accuracy class 0.5 of IS
2705 – 1992.

Current transformers shall conform to latest

edition to relevant standards. The Current
transformers shall be epoxy resin cast with bar
Primary or ring type.

The design and construction shall be

sufficiently robust to withstand thermal and
dynamic stresses due to the maximum short
circuit current of the circuit.

CT core laminations shall be of high grade

silicon steel.

Rating plate details and terminal markings

shall be according to the latest edition of
relevant Indian Standard specification.

Current transformers (core) shall be used for

metering and protection.
CONTACTORS

The contactors shall be air break type,

equipped with three main contacts and
minimum 2NO + 2NC auxiliary contacts. The
main contacts of a particular contactor shall

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have AC 3 ratings for unidirectional motors &

AC 4 for reversible motors.

The auxiliary contacts shall be rated for

minimum 5 Amps at 240V AC and 1.3 Amps
at 110V DC (Inductive load).

Unless specified otherwise, the coil of the

contactor shall be suitable for operation on
240V, (+) 10% & (-) 15% 1-Ø, AC supply. The
drop off voltage of contractor shall be 15% to
65% of the rated coil voltage.
DRAWING AND INFORMATION

The Vendor shall furnish following

drawings/documents in accordance with
enclosed requirements:

General Arrangement drawing of the

Switchboard, showing front view, plan,
foundation plan, floor cut-outs/trenches for
external cables and elevations, transport
sections and weights.

Sectional drawings of the circuit breaker

panels, showing general constructional
features, mounting details of various devices,
bus bars, current transformers, cable boxes,
terminal boxes for control cables etc.

Schematic and control wiring diagram for

circuit breaker and protection including
indicating devices, metering instruments,
alarms, space heaters etc.

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Terminal plans showing terminal numbers,

ferrules markings, device terminal numbers
and function details etc.

Relay wiring diagrams.

Equipment List.

Vendor shall furnish required number of

copies of above drawings for purchaser’s
review. Fabrication of switch boards shall
start only after purchaser’s clearance for the
same. After final review, required number of
copies and reproducible shall be furnished as
final certified drawings.

The information furnished shall include the

following:

Technical literature giving complete

information of the equipment.

Erection, Operation and Maintenance

Manual complete with all relevant
information, drawings and literature for
auxiliary equipment and accessories,
characteristics curves for relays etc.

A comprehensive spare parts catalogue.

7.7.9 HT panel (VCB panel)

HT PANEL (VCB PANEL AS PER ALD)

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Sl.No Technical Specification Fully Remark

Complied/Partially
Complied/ Not
Complied
1 GENERAL

This specification describes the general

requirements governing the design of 36kV

fully Metal-Clad Indoor Switchgear and control

gear fully type tested according to IEC

62271-200.

The design of the switchgear shall be exclusive

and specific responsibility of supplier

and shall comply with current good

engineering practice, the relevant codes and

recommendation, the project specific

requirements
2 Codes and Standards

The electrical switchgears and the relevant

equipment shall be designed,

manufactured and tested according to the

latest version of :

1. IEC 62271-200 A.C. metal-

enclosed switchgear and control
gear for rated voltages
2. above 1kV and up to and
including 72kV and the IEC Code
herein
3. referred

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4. IEC 60129 Alternating current

disconnectors (isolators) and
earthing switches
5. IEC 60044.1 Current transformers
6. IEC 60044.2 Voltage transformers
7. IEC 60255 Electrical relays
8. IEC 60529 Classification of
degrees of protection provided
by enclosures
9. IEC 60056 Circuit breakers

Any other codes recognized in the country of

origin of equipment might be considered

provided that they fully comply with IEC

standards.

The design of the switchgear shall be based on

safety to personnel and equipment

during operation and maintenance, reliability

of service, ease of maintenance,

mechanical protection of equipment,

interchangeability of equipment and ready

addition of future loads

3 SERVICE CONDITIONS

The switchgear and control gear shall be

suitable for continuous operation under the

basic service conditions indicated below.

Ambient temperature -5 to +40 oC

Relative humidity up to 95%

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Altitude of installation up to 1000m, IEC 60120

STRUCTURAL AND MECHANICAL
CONSTRUCTION

The switchgear and control gear panels shall

be of the fully arc proof metal-clad, free

standing, floor mounting, flush fronted,

withdrawable type, consisting of separate

panels assembled into one or more sections to

form a single structure with a common

busbar assembly.

The panels shall be constructed from prime

quality folded and bolted steel sheet of 2

mm thick regalvanised sheet steel or Aluzinc.

The design of the panels shall be such that no
permanent for harmful distortion occurs either
when being lifted by eyebolts or when moved
into position by rollers or transpallets.

The switchgear and control gear should have

the minimum degree of protection (in

accordance with IEC 60529)

- IP 4X for the enclosure

- IP 2X for the partition between compartments

The switchgear must be readily extendable in

either direction
4 INTERLOCKING

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Isolation and connection of the circuit breaker

shall be carried out inside the

compartment with the door closed.

The following mechanical interlocks shall be

provided for service safety :

- interlocking which prevents racking-in and

racking-out of the circuit breaker

when closed

- interlocking which prevents manual or

electrical closing of the circuit breaker in

the intermediate positions between

connected or isolated

- interlocking which prevents either the circuit

breaker from being racked in

when the relative earthing switch is closed and

the earthing switch from being

closed with the circuit breaker racked in

5 COMPARTMENTS OF EACH CUBICLE

Metal cubicles shall be divided in the following

compartments.

- Busbar compartment

- Circuit breaker compartment

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- Cable compartment

- LV compartment

The switchboard shall have passed internal arc

faulted containment testing for each

HV compartment for 1 second at the rated

fault current or above.

Each compartment should have an exhaust

channel to let out over-pressurized hot gases at
the top of the switchboard in case of an
internal fault.

Front access doors will be provided to the HV

circuit breaker and HV cable termination

compartments.
6 BUSBAR COMPARTMENT

Comprising the 3 single phase copper busbars

and the connections to the circuit

breaker compartment.

The busbar system shall be air insulated. The bus

system is also required to withstand

the specified impulse voltage level without the

use of filled compounds, hand wound

tapes etc..

Busbars shall be rated to withstand all dynamic

and thermal stresses for the full

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length of the switchgear.

Busbars shall be constructed from hard drawn,

high conductivity, electrolytic copper.

Solid or tubular bars shall make connections to

the main busbars.

The frame and all other metallic non-current

carrying parts of the switchgear shall be

bonded together and earthed through the

external connection to a through going

earth bar along the switchgear. There are

terminals for connection to the external

station earth bar at the bottom of each cubicle

7 CIRCUIT BREAKER COMPARTMENT

Comprising the withdrawable Vacuum Circuit

Breaker for 36kV voltage level and all

accessories required for its operation.

To ensure the integrity of the arc fault

containment requirement, the operations must
be

carried out with the switchgear doors closed

i.e. circuit breaker for opening and closing,

racking of circuit breaker (or withdrawable

voltage transformer) between service and test

position as well as earth switch operations.

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Circuit breaker compartment door must be

padlock able & shall be with single latch, & not
bolted type.

Access between the circuit breaker (or

withdrawable voltage transformer) and busbar
/

cable compartments shall be made through

epoxy encapsulated spout bushings of

uniform shape and dimension. Spouts are

covered by automatic metal shutters,

covering all three phases unless the circuit

breaker is in service position.

Circuit breaker operations shall be carried out

with the door closed. Racking in, out, Manual
Closing / Tripping of the CB with compartment
door closed – ensuring operator safety.

8 CIRCUIT BREAKERS

Circuit breakers shall be withdrawable and

Vacuum type.

The complete assembly of interrupters, contact

pressure springs and HV terminals (top

and bottom) shall be type tested for

compatibility of design.

Circuit breakers of identical rating shall be

interchangeable.

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The circuit breaker shall be isolated by

horizontal racking and positively fixing the unit

into any one of the following positions:,

- Service position; main and auxiliary circuits

connected

- Test position; main circuits disconnected

auxiliary circuits connected. Circuit

breaker in its isolated position shall be

completely contained in the apparatus

compartment with shutters on main circuit

closed and compartment front door

closed.

- Withdrawn position; main circuits and auxiliary

circuits disconnected. Circuit

breaker is removed out of the cubicle.

Circuit breakers shall be removable without

dismantling any compartment and

entering any compartment.

A position indicator switch or viewing window

must be provided for visual indication of

the circuit breaker position.

The circuit breaker control auxiliaries shall be of

the plug and socket type.

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When the circuit breaker is in the service

position removal of the control auxiliaries will

not be possible.

The switchgear shall be provided with facilities

for full operation from a remote point.

Circuit beakers shall be equipped with a motor

wound spring stored energy operating

mechanism with opening and closing

operations independent of the operator,
electric

close and trip releases, manual on/off buttons

and manual spring charging facilities.

It shall be possible to manually charge the

circuit breaker operating spring in case of

auxiliary supply failure.

Mechanical indication of the spring-charged

condition shall be provided.

Circuit breakers shall be provided with a

mechanically operated visual indicating

device to display the circuit breaker switching

state and a mechanical operation

counter.

The circuit breaker operations of closing and

opening shall be possible with the circuit

breaker compartment door closed.

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It shall be possible to trip the circuit breaker

locally by mechanical means.

Circuit breakers will be provided with at least

one spare normally-open and one spare

normally-closed contact, each wired out to

terminals for the connection of external

wiring.

Each circuit breaker shall be interlocked to

prevent:

- the breaker being inserted into service

position unless it is open

- the breaker being withdrawn from the service

position unless it is open

- the breaker being closed unless it is fully in the

service or test position

- remote operation whilst in the withdrawn/test

position

Circuit breakers shall be mechanical latching

and electrical and mechanical tripping.

The operating mechanism shall be trip-free and

shall include an anti-pumping device.

9 SHUTTERS

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Circuit breaker compartment should have

automatic shutters, which shall be opened

and closed by the mechanical drive of the

circuit breaker.

The busbar and circuit spout covers shall be

operated independently of each other.

Individual padlocking facilities can be

provided on the busbar and circuit side of
shutters.
10 CABLE COMPARTMENT

This compartment shall have the following

components

- earthing switch (where indicated in single line

diagram/BoQ)

- current transformers

- voltage transformers

- cable terminals

The access to the compartment will be possible

by removing the front and/or the back

plates, bolted to the main frame.

The entry of the cables shall be from the

bottom of the cubicles. To prevent access

of small animals to the live parts gland plates

needs to be supplied
Current Transformers

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All current transformers shall comply with IEC

60044.1.

Current transformers shall be of dry type, with

ratings and ratios as required.

The rated primary current , turns ratio, knee-

point voltage and resistance of the

secondary windings (corrected to the

maximum service temperature) will be

according to submitted schedule for approval

11 Voltage Transformers

All voltage transformers shall comply with IEC

60044.2.

Voltage transformers shall be of dry type, with

ratings and ratios as required.

Voltage transformers used in Measuring

cubicles, connected to the main busbars,

shall be withdrawable type and with built-in

primary current limiting fuses. Also

shutters shall be provided to automatically seal

off the high voltage spouts when

voltage transformers are withdrawn

12 LOW VOLTAGE COMPARTMENT

All low voltage equipment shall be normally in

contained in the low voltage

compartment. In particular :

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- Terminal blocks and wiring for

interconnections between cubicles and for

- connecting the auxiliary cables

- Instruments, protection relay, metering

devices, fuses etc.

On the top of the low voltage compartment,

there shall be a cable duct for auxiliary

connections between cubicles and towards

the external installation. Similar channel

shall be available at the bottom along the

switchgear.

Plug-in type terminal blocks shall do all inter-

cabling between cubicles.

Wiring will be done according to relevant IEC

standards.

Panel front on inside labelling will be done by

using Engraved black labels in English

Language
13 TYPE TESTS

Cubicles shall be type tested in accordance

with IEC standards

. The following type tests have been performed

and available if required

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- Short time and peak withstand current test

- Temperature rise tests

- Dielectric tests

- Test of apparatus i.e. circuit breaker and

earthing switch

- Internal arc test at rated fault level for 1 sec

AFLR.

-Cubicle and circuit breakers are to be of

supplier’s own products.
14 ROUTINE TESTS

Routine tests shall be carried out in

accordance with IEC 62271-200 standards.
These

tests shall ensure the reliability of cubicle.

Below listed test shall be performed as final

acceptance tests before the delivery of

cubicles ;

- Withstand voltage at power frequency

- Withstand voltage on the auxiliary circuits

- Operation of functional locks, interlocks,

signalling devices and auxiliary

devices

- Suitability and correct operation of

protections, control instruments and

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electrical connections of the circuit breaker

operating mechanism

- Measurement of the resistance of the main

circuit

- Verification of wiring

- Visual inspection

7.7.10 Passive networking

Rating/Sizing: Fibre and Copper 10G/40G

Product/Solution Description

The datacenter network cabling will be over the racks through cable basket for Copper
and Fibre pathways for Fibre cabling. Each Row will have End of the Row patch rack. Every
Rack will have 12+12 fibre ports in redundant more and similarly 6+6 copper ports as well.
The cabling standard will be as per TIA-568B or its latest amendments. Tier-3 architecture
must be followed for the cabling.

Scope of Work

Supply, installation, testing and commissioning of network cabling system Including cables,
Cable basket, Fibre Runner/Pathways, jack panel/patch panel/ MPO cassettes/Patch
cords etc

Maintenance of the same for the contract period

The structured cabling for data center shall cover Copper & fibre optic cabling for all racks
within the DC hall, backbone up to Network rooms/racks, and backbone up to ISP racks.

Adequate redundancy need to be planned in the cabling design as per requirement to

minimize failures.

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The proposed cabling system should support at least 10G on Copper and up to 40G / 100G
on fibre.

The fibre cabling should be modular (plug-n-play) in nature using MPO trunks and
connectors and be scalable to 40G or 100G applications.

For all backbone cabling, splicing based terminations for fibre could be used as per design
requirement.

Minimum of 2 Mux rooms/POE rooms need to be provisioned with a separation of at least

20 mtr. Each Mux room shall connect to the DC Core network over fibre and copper
cabling.

Adequate Copper LAN cabling to be considered for DC support areas and other
functional areas as required.

All terminations and testing shall be performed in compliance with the TIA 568-C and
ISO/IEC 11801 requirements.

Dedicated copper trays and enclosed fibre pathway system to be considered for
respective cable routing for the entire Data center.

The cable pathway design must consider the cable fill ratio, separation and bend limits as
per TIA 569-C, ISO/IEC 14763-2:2012 and BICSI TDMM 13 design guidelines.

Sl. Requirement Compliance Remark

No (Complied/Not
complied)

A Architecture and General

Construction

1 The cabling system shall comprise of

Multimode OM4 MPO solution, CAT6A
UTP/STP cabling, along with dedicated
fibre and copper pathways. All offered
cabling components including copper
+ Fibre + pre-terminated solutions +
fibre Pathways inside data center shall
be from a Single OEM

2 All cables to be installed in DC must

comply to LSZH IEC 60332-1/3, IEC

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61034-2, IEC 60754-2 and EN 50575 test

requirements for fire safety.

3 The MPO system proposed must ensure

simple design and connection
compatibility using Method B polarity
for maintaining uniformity. Same or
matching variant Cassettes / trunks
shall compatible to be used anywhere
in the channel.

4 The Cat6A UTP/STP SCS must be tested

by Intertek test facility under 4
connector channel to the following
standards:

ANSI/TIA 568.2-D: Category 6A Channel

– 4 connector

IEEE 802.3bt PoE upto 60 deg C

EN50173 standard

Intertek / ETL verification for both 100m

Long channel must be provided as part
of the bid response. Copies of test
reports should be appended to this
RFP.

5 The OM4 MPO system must meet the

required application loss limits under 4
connector channel configuration.

6 OEM shall have ISO 9001 and 14001

certified Manufacturing Facility in India.
Bidder to submit proof from OEM.

7 OEM shall have qualified technical

manpower in India with valid DCDC

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certifications for design and audit

support during project implementation.

B Pre-Terminated MPO Modules

1 MPO - LC Modules OM4 – 24-fiber

module shall have 12 pre-installed
duplex LC adapters at the front routed
to 2 pre-installed 12-fiber Low loss MPO
adapters at the back.

2 All MPO modules must support ‘Method

B Enhanced’ wiring pattern for ease of
scalability.

Same or matching variant cassette

should be used in both end of the link,
without need of specific flipped or
straight wiring management.

3 Dust caps on each front port must be

translucent to support VFL tests, without
removing caps. Test light should be
visible at the remote end, even with
dust caps ON.

5 Max Insertion Loss per MPO module

shall be < 0.35dB

6 The offered MPO system must support

upto 4 connections in channel within or
exceed IEEE802.3ba <1.60dB Channel
Insertion Loss.

7 The offered MPO system with upto 4

connections, shall support the following
applications and distance as per
IEEE802.3 or below:

10GBASE-S : upto 490m

25GBASE-S : upto 110m

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40GBASE-SR4 : upto 170m

40GBiDi : upto 150m

100GBASE-SR4 : upto 110m

(Documentary evidence from OEM

during testing and commissioning to be
provided)

8 The offered MPO system with upto 4

connections, shall support the following
SAN applications and distance:

8G FC : upto 250m

16G FC : upto 160m

32G FC : upto 120m

128G FC : upto 100m

(Documentary evidence from OEM to

be provided)

C Modular Panels and Shelves

1 The 1U / 2U /4U Panel / shelf shall have

front sliding access and be equipped
with a front trough and door for patch
cord management and port labelling.

Trough door should have clear view of

the ports and labels inside.

2 The 1U panel shelf shall house any

combination of up to 4 pre-terminated
modules to achieve up to 96 fibre
terminations per rack unit at a
minimum. To be used in low density
server rack end.

3 The 2U/4U high density shelf shall

support up to 144 duplex (in 2U) and

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288 duplex (in 4U) LC ports to be used

in Network racks / SAN racks.

4 2U /4U shelves shall have split-tray pull

out design feature to facilitate easy
access during installation and service.

5 High density Shelves shall support both

side and/or rear entry of cables / trunk
cords.

6 Min depth of shelves shall be 375mm or

better.

D Pre-terminated Fibre Trunk Cable

assemblies

1 Low Loss MPO-12/UPC (male) to MPO-

12/UPC (male), Pre-terminated, LSZH,
Bend Insensitive OM4 Trunk Cable

2 All cables shall be constructed with 1 or

2 subunits, each with 12 fibres
surrounded by a jacket containing
aramid yarn strength members.

4 Cable shall comply to the standard

requirements for ANSI/ICEA S-83-596,
Telcordia GR-409, IEC 60794-1

5 Flame rating shall be NEC OFNR (ETL)

and c(ETL)

The cable must have the flame test

compliance to IEC 60332-3, IEC 60754-
2, IEC 61034-2, IEEE 383, UL 1666 and UL
1685

6 The Trunk cable shall have Method B

enhanced construction.

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7 Cable MPO connector shall have Max

Insertion Loss of 0.35dB

Min Return loss of MPO shall be > 27dB.

8 Cable shall have OD of 5.0 – 8.5 mm.

Tensile strength shall be 400N-650N

9 All OM4 trunk cables must have Aqua

coloured jacket as per TIA and ISO
standards recommendation.

E Fibre Patch Cords, LC-LC OM4

1 LC/UPC to LC/UPC, Multimode OM4

duplex Uniboot Patch Cord, bend
insensitive Fibre 2.0mm

2 Low Smoke Zero Halogen (LSZH)

compliant to IEC 60332-1/3, IEC 60754-
2, IEC 61034-2, IEEE 383

3 Flame Test Listing: NEC OFNR (ETL) and

c(ETL)

4 Patch Cord shall be Uniboot

construction with field polarity
reversible feature.

5 Connector Optical Performance

Insertion Loss, maximum: 0.2 dB

Return Loss, minimum: 20.0 dB

6 Tensile rating: >80N

F Horizontal Cable – CAT6A UTP Cable

1 CAT6A UTP/STP 23 AWG Cable shall be

ETL verified to ANSI/TIA 568.2-D
Category 6A and ISO/IEC 11801 Class
EA Specifications, constructed with pair

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as well as individual conductor

separator for uncompromised ANEXT
performance.

2 Max DC Resistance: <10 Ohms/100m;

Max. Operating voltage: 80 V

3 The cable shall have Low-Smoke, Zero

Halogen (LSZH) jacketing and must be
certified to the following Fire Safety
standards:

1) ISO/IEC 60332-1/3-22: Flame Spread

2) ISO/IEC 60754-2: Acidity

3) ISO/IEC 61034-2: Smoke Density

Certificate to be submitted during

installation and commissioning

5 Category 6A cable along with offered

channel components should be
certified by Intertek lab under 4
connector channel configuration to
the requirement of ANSI/TIA 568.2-D for
long channel (100m). Test Certificates
to be provided with bid.

6 CAT6A Cable must be certified for IEEE

802.3bt requirements for remote
powering (PoE) at upto 60Deg C.

G CAT 6A Jack Panel 24 Port

1 24 Port CAT6A UTP/STP Jack Panel

loaded, 1U, supplied with detachable
rear cable manager

2 Plug performance must be certified by

Intertek labs as per IEC 60603-7
standard.

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3 Electrical parameter:

Current Rating of 1.5 A at 20°C

4 Must be UL listed product

5 Min Plug retention strength shall be

133N or higher.

H CAT 6A LSZH U/UTP/STP RJ45 Patch

Cords-

1 CAT6A U/UTP/STP Patch Cord, shall be

of 4 pair 22/24/26 AWG solid
construction, with pair separator.

2 The cordage shall be UTP component

3 Patch Cord shall have LSZH jacket

complying with the following Fire Safety
standards:

ISO/IEC 60332-1/3: Vertical Flame

Spread

ISO/IEC 60754-2: Acidity

ISO/IEC 61034-2: Smoke Density

4 Min Plug retention force: 133N

5 Patch Cords shall have maximum dc

Resistance:0.30 Ohm

and Safety voltage rating: 300 V

6 Must be certified to the channel

specifications of ANSI/TIA 568.2-D and
ISO/IEC 11801 for 15m short channel
under 4 connector configuration.

Shall be EN 50575 compliant.

I CAT6A UTP/STP Information Outlet

1 The CAT6A UTP/STP 8-pin modular (RJ-

45) jacks shall have certified

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performance to the channel

specifications of ISO/IEC 11801 Class
EA, ANSI/TIA-568.2-D Category 6A and
IEEE 802.3bt

2 Shall be Intertek certified to IEC 60603-7

plug performance.

3 Plug retention force, min: 133N.

UL Listed

4 The information outlet shall have a

Current Rating of 1.5 A at 20°C

5 Faceplate shall be available in 1 or 2

port square version, with shuttered
ports. UL94V-0 rated, Thermoplastic
material.

J Fibre Pathway System

1 The fibre raceways system shall be

available in 4-, 6-, 12- and 24- inch
length of straight sections.

2 Fibre runner and accessories shall have

height of 4 inch/100mm at minimum, at
all sections of the pathway.

3 Each system components and joints

must have modular snap-fit design,
without the need of screw, nuts or bolts.

4 Each rack should have one fibre drop

of adequate dimension. From fibre
drop to rack top cable must pass
through flexible hose.

5 All materials in the offered overhead

fibre routing systems must meet UL 94V-
0, standards compliant.

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This may excludes the flex tube drops.

6 System shall be made from a low-

smoke, non-brominated, non-
chlorinated, flame-retardant material
and is loaded stress tested under high
temperature and humidity to verify
durability under extreme conditions.

7 Fibre patch cord bend radius of at least

two inches (5.08 cm) shall be
maintained at all points in the offered
system.

K Copper Wire Basket System

1 Copper Pathway 300mm x 100mm x

2000m (WxHxL) Sections

2 The Pathway system shall provide

100mm (4inch) high side walls for
sufficient cable placement.

3 System shall be suspended from the

ceiling using M12 threaded rods, 1.8 mtr
long.

4 Material shall be Mild steel

5 Shall provide bend radius controlled

drop down kits for cable drop into each
rack

6 Shall be available with all accessories

like Horizontal T, Cross section, Elbow,
90o/45o bends etc., to customize as per
DC layout.

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7.7.11 DCIM (Datacenter infrastructure management)

Rating/Sizing: As per bidder’s solution

Product/Solution Description

Datacenter Infrastructure Management (DCIM) Solution tool has to integrate all possible
Non IT and IT field devices into one platform for effective monitoring of Datacenter
operation.

Scope of Work

Supply of all ends to end hardware and software, Installation, testing and commissioning

Maintenance for 5 years including product/solution upgrades, patch updating, etc.

Integration of existing OSDC -1 and OSDC – 2.0.

Sl.No Technical Specification Fully Remark

Complied/Partially
Complied/ Not
Complied

1 General

DCIM software OEM should have its own

dedicated Business Units within the
company to handle the following:
a. Datacenter Lifecycle services for
Performing Regular Datacenter Audits and
help in Improving the throughput of
implemented OEM solutions at client end
including DCIM.
b. Global scale Datacenter Service &
Support Team for Implementation and
troubleshooting DCIM
c. DCIM R&D center to support faster
turnaround time for any customized plugin

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development if may be required for client-

side integration.

2 Proposed DCIM system should be modular

and support perpetual licensing which
provides us flexibility to purchase and
expand enhanced modules according to
our future need.

3 DCIM server/VM system should allow

integration of client email server via SMTP
channel as well as it should support
integration to SMS Gateway servers by
utilizing the HTTP post Method.

4 The application should provide real time

Power Usage Effectiveness (PUE), DCIE
values and able to deliver Weekly,
Monthly, Quarterly & Yearly PUE report.

5 DCIM should be able to generate Custom

Dashboard and Reports pertaining to
Energy sub systems in the following ways:
a. Create dashboard to reflect the real
time PUE values of the Data Center by
pulling in necessary data from various
resources.
b. Using the values from various sources it
should be able create Custom Energy
Reports or Cost Reports and allow for auto
scheduling as may be needed. High
availability for DCIM should be applicable
for End to End DCIM Application, DCIM

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Database & including client DCIM

modules.

6 MONITORING LAYER- polling all

Infrastructure Monitoring Points- Modbus,
IP, TCP

7 DCIM OEM should propose a Monitoring

System that operates on Ethernet network
at the least and talks to Building side
device aggregators using MODBUS
TCP/WEBAPI/REST/SOAP and it should
support SNMP v1 and v3 for devices that
have SNMP NMC systems for monitoring
them.

8 It is required that the DCIM OEM shares a list

of KPI for the client datacenter which will
be depicted on the dashboard and/or
reports.

9 Device Discovery & Configuration

The Monitoring Application shall be

capable of auto discovering devices when
connected to the private LAN Network A,
as well as functioning as a DHCP server to
assign IP addresses from a user defined IP
address scheme.

10 The Monitoring Application shall also be

capable of discovering devices with static
IP addresses on the private LAN Network B,
defined by its IP address and subnet mask.

11 The user shall have the ability to schedule

discovery of new devices with the following
configurable settings: a) IP or OP Range b.)

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SNMP Settings c) Day of the Week d.) Time

of the Day

12 Alarm Status Tracking

DCIM Monitoring layer should have Alarm

filters in the Monitoring dashboard. The
solution should provide alert compression
and advanced alerting algorithms
including deviation from normal and time
over threshold to help reduce false positive
alarms.

13 Email Server Integration

DCIM Monitoring Layer server/VM system

should allow integration of client email
server via SMTP channel.

14 Trend Analysis

Should offer Graphical trending analysis for

historical data pertaining to day, week,
month, year and user defined durations.

15 Rule Creations for Threshold Alert

Proposed DCIM solution should allow for

custom logics for creating Rules of
Escalation and Email alerts for various
devices based on alarm severity and
priority.

16 Auto Timed Reporting

DCIM Monitoring Layer should allow for

Auto Timed/Scheduled Report Emailing to
selected audience on required key

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performance indicators. These Reports

should be mailed to relevant users as CSV
format.

17 Security

Authentication and Encryption: The

communication between the client and
the Monitoring Application shall be
secured via a Secure Sockets Layer (SSL)
168-bit Triple-DES (Data Encryption
Standard) encoded connection. Open
LDAP and Active Directory: The Monitoring
Application shall have Open Lightweight
Directory Access Protocol and Active
Directory support.

18 The log in to the user interface of

Monitoring Application shall use Secure
Socket Layer (SSL) or Secure Socket
Handling (SSH) authenticate. The web
launch to devices shall occur through a
HTTP or HTTPS connection. To increase
security, the HTTP or HTTPS connection and
the HTTP or HTTPS port shall be user
configurable for each device, through the
Monitoring Application user Interface.

19 User Management and Access control

The Monitoring Application shall allow the

user to create user accounts ranging from
Administrator Access to View Only Access
with unique login user name and password.

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20 An administrator shall have full read/write

access to all the Monitoring Application’s
functionality.

21 The “View Only Access” users shall only

have access, limited to viewing specific
groups or devices within those groups, as
well as creating graphing trending reports
as well as exporting device data reports.
The “Read Only” access user shall not be
allowed to change the Monitoring
Application configuration or device
configurations.

22 OPERATIONS LAYER- Responsible for

Analytics and Insightful data analysis of
DCIM data points

23 Concept

Operations Layer of DCIM should facilitate

the complete Lifecycle approach for
Datacenter management involving:
a. Analysis, b. Design, c. Implement, d.
Operate, e. Evaluate

24 DCIM Operations Layer will have the

capability to configure a bird’s eye view
of the room layout to ensure the layout in
the data center model accurately
represents the real-world physical
environment of the room. This includes any
physical attributes of the room such as size,
shape, doors, windows, aisles,
containments, false floor creations, false
ceiling creation and ability to duct the

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Racks, Containments and CRAC units to

False ceiling as per site requirement.

25 DCIM Operations Layer should have an

ability to import an AutoCAD floor drawing
and display the floor layout.

26 DCIM Operations Layer should offer back

export of the datacenter design created or
modified within DCIM

27 DCIM Operations Layer should have a

combination of Thick client/ Web client
version so that basic operations tasks can
be performed from the web client itself.

28 Web client view of the DCIM should offer at

least the following functionalities:
a. Perform simple rack inventory edits.
b. Perform quick search and view
simultaneous rack front/rear view for the
datacenter.
c. User Access Control and license
management
d. User Experience customization like Logo
and colour themes.
e. Customize the language of operation

29 DCIM Operations Layer will be able to

provide a product catalogue that contains
up-to-date floor and rack mounted data
center equipment having drag & drop
functionality to populate devices & design
DC floor layout within the system as per
physical layout/actuals. This product
catalogue should be periodically
updateable with new devices map
repository.

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30 DCIM Operations Layer should offer

inventory and mapping of Direct Current
Powered devices like Fuses, Rectifiers along
with AC powered. This means that user
should be able to create a Power path with
both types of sources at the same time if
required.

31 The DCIM tool will have the capability to

render the floor layout in both 2D and 3D
view.

32 DCIM Operations Layer should offer

capability to create Cages on datacenter
floor and visualize the same in both
variants: a. Glass cage b. Mesh Cage c.
Solid wall. Cages should not be confused
with Zones or Rows as Row or Zone
mapping is different to Caging.

33 Capacity Planning

With reference to Space Management in

Datacenter, DCIM should offer following
information on the layout view for the
following parameters:
a. Room Area
b. Reserved Area: For specific
Process/Client
c. Closed: Area filled already and is not
available
d. Internal Use: Area used by Internal Racks
e. Space Efficiency: Ratio between Room
Area and sum of Reserved Area, Closed
Area and Reserved Area.

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34 The proposed solution must offer intuitive,

color-coded drawings in both plan and
rack elevation views which allows users to:
- View Rack U-space availability
- View Rack Power availability
- View Rack weight/Floor Loading
- View Raised Floor & Rack space utilization

35 Predictive Analysis

Predictive Analysis/What If Analysis &

Hypothetical Provisioning/Modelling to
ease decision making (such as, Am I
having sufficient power, cooling & space
to place new equipment, etc.)

36 Power Path Map

The System should offer mapping

capability from UPS to individual Rack
within the datacenter. This mapping should
be made available as a Power Layout Map
within the system.

37 Impact Simulation

Impact simulation: Generates a list of

equipment that would be impacted if the
selected piece of equipment, e.g. a UPS or
cooling unit, about to fail or put in
maintenance mode.

38 The DCIM tool will have a dedicated

Equipment browser view where device
Fields can be customized and sorted as per
user need. It should allow for export of

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these data fields in the same format in a

CSV file which can be opened in Excel as
set by the user in the Equipment browser
and also to save these formats for later use
inside the DCIM.

39 Recommendation Engine

As a part of the Management Layer it is

expected that DCIM tool helps Datacenter
Manager with insights into day to day
activities for the datacenter including and
not limited to:
1. U space occupancy details for an
equipment
2. Floor loading of the Racks
3. Power path configurations
4. Power Draw configurations across Supply
Breakers
5. Redundancy of Power supply to Racks
6. Rack's estimated and Peak Load values
7. Associated Device Data
Communication Lost

40 Datacenter Thermal Analysis & Design

The graphical floor plan of the configured

data center layout should include overlays
showcasing:
A. Capture index (CI),
B. 2D rendering of the temperature
map(including airflow and temperature
thresholds)
C. Supply temperature
D. Airflow

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G. Number of cooling units and room-

based cooling parameters.
The data is expected to be simulated/real
time on the basis of plate rating of various
cooling devices, racks, perforated tiles,
grilles etc.

41 DCIM should facilitate the 2D model to

depict equipment placed on Rack
Mounted Trays and at the same time
CFD/Thermal Heat map like Model should
be able to detect airflow around that
equipment when mounted inside the Rack.

42 DCIM 2D model should allow for PAN,

ZOOM, Rotate the datacenter views as per
user requirement.

43 DCIM thermal model should allow Third

Party Building Management Rack T/H
sensors also to be utilized for calculating
Thermal Maps apart from the DCIM OEM's
own T/H sensors.

44 Change Management

The DCIM tool should enable operators to

gain control over the data center
environment by implementing organized
moves, adds, and change work processes
by providing workflow system that can
develop and assign work orders, reserve
space, track status, and provide a
historical audit trail.

45 Ability to create multiple tasks and track

task status for each work order.

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46 Ability to create work order templates that

can be used for recurring work types like
maintenance activities or standard
procedure for installation of a certain type
of server.

47 Support workflow management that

should allow for easy implementation and
tracking of organized moves, additions,
and changes.

48 Support audit trail reporting that would

show asset moves, additions, and changes
by date/time, owner, and work orders.

49 Every network management change

should be recorded in audit trail report

50 Ability to review, reject, or approve

requests

51 Generate e-mail notifications for every

state change in the change management
process

52 Produce reports of changes and work

order status

53 Integrate with third party ticketing systems

to import tickets, assign work orders, and
track status updates

54 REPORTING & DASHBOARD SYSTEM

Proposed platform should offer Dashboard

& Reporting System on data center key
performance indicators, displaying
customizable information for a high-level
overview of data center operations.

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55 It should have an internal Performance

monitoring system which can monitor and
trend the Thread Pool of this Reporting
server along with maintaining the Audit Log
for the same.

56 It should allow creation of Custom Formula

Fields from the SQL query to display Table
results the way user wants in his final
Reports.

57 It should allow creation of User Input based

Reporting Fields which can generate Table
data based on run time input Box from
where the data is used to fine tune the
Table results and consequently to be used
for Report Creation.

58 As a part of the Dashboard & Reporting

System it should allow auto scheduling of
these Reports to user defined email ids via
client's SMTP server attaching reports to the
email .

59 Dashboard & Reporting System should

offer capability to depict any report
generated through the same as a
Dashboard widget which can show the
data trend on polling cycle defined by
user.

60 Report Name

The DCIM software shall be able to support

the following standard report templates
out-of-box:

61 Capacity History

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The DCIM software shall generate a

capacity history report that shows the
capacity change history for one or more
data centres over a user-specified period
of time. Allow users to choose data from
various capacity categories including
power, cooling, space, network and
energy efficiency, etc.

62 Continuous Free U-Space

Provides information about continuous free

u-space per rack.

63 Customer Inventory Report

Reports all customer inventory (server, rack

DPU, racks, cages, PDUs, etc) for one or
multiple customer accounts. Customer
names and accounts can be selected at
the time of report generation.

64 Executive Power

Provides a summary of total capacity, free

capacity, measured peak, failover load,
and power sold/all coated data in a report
format. The report is sorted by data center
sites and rooms.

65 Executive Space

Provides space usage stats in terms of total,

sold, open, reserved, etc square footage
and rack counts information. It is sorted by

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data center sites and then data center

rooms.

66 Panel Schedule

The DCIM software shall generate a report

showing the configuration of the breaker
panels including breakers and power
consumers.

67 Rack U-Space

The DCIM software shall generate a rack

space report that displays the amount of
available positions in specified racks for
equipment that takes up one or more U
positions.

68 Device Warranty Reports

Provides a colour coded warranty report

for datacenter infrastructure devices
showcasing all devices out of warranty as
Red and all devices in warranty as Green.

69 Communication Status

The DCIM software shall generate a Report

showing Communication status for all
monitored Infrastructure devices.

70 Device Sensor Report

The DCIM software shall generate a Report

showing status of the User selected Device

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sensor across daily, monthly , weekly

period.

7.7.12IT Rack and Rack Access Control

Product/Solution Description

Server and Network Racks of 42U and 800mm width x 1200mm depth for the datacentre
area

Scope of Work

Supply, unloading, storing, shifting, installation, testing and commissioning

Maintenance for 5 years.

Compliance Remark
S.N. Minimum Required Specifications (Complied /
Not complied)
42U Server rack with dimension (HWD)
2000mmX800/750mmX1200mm. The design of
the rack should be in accordance with the
1 following agency standards or certifications.
· EIA-310 standard for IT rail hole spacing
· CE/UL
The rack frame shall be constructed as a
welded steel/ bolted frame and frame shall
2 have the depth marking for ease of EIA rail
installation. Rack should be fully assembled at
factory. Load carrying capacity 1500kg or more
All 19” rails should be made of minimum 14-
gauge steel, 5 times folded for maximum rigidity
3 and must have EIA-310 standard hole-mounting
pattern with U marking on front and rear of
each rail for ease of installation.
EIA rails two sets should be fully depth
adjustable within use space area. 19” Rails
4
should accept tool less Cable Management
Accessories.
Rack should have single front door 16GA and
split rear door 18GA. Doors shall be tool-less lift
5 off and field reversable design and must allow
min. 120⁰ door opening for ease during
maintenance activity.
Rack should have side panels with slam latch for
6
quick and easy installation and maintenance,

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single person removal and installation

eliminates the manpower dependencies.
All rack components door, side panel, top
panel, 19” rail, PDU bracket, PDU button
mount shall be directly grounded to the
7 frame to eliminate any external grounding
wire and frame must have provision of
grounding points to ground each rack to the
building ground.
Rack shall have the necessary hardware
accessories, ((100mm, Base frame, 30 each M6
cage nuts and screws), Cage nut installation
tool, plastic gland plates (tool less removable)
8
for top panel cable entry). Every rack should
have the baying kit to help seal the gap
between the racks to maintain proper air
circulation.
Each rack should have provision to seal the
9 space between the 19” rail and the side panels
to prevent air recirculation within the rack.
Rack frame and all the sheet metal
10 components of the rack should be powder
coated black colour.
Rack must be supplied with minimum 30 nos. of
11 tool-less plastic blanking panels to avoid air
recirculation.
12 Rack Access Control
The access locks should be universal and
13 vendor agnostic solution which will retrofit in the
proposed cabinets or enclosures seamlessly.
Each Rack should have only one Card cum
14
Biometric reader for authentication.
OEM should be able to provide support for the
15 following access card types viz. Proximity,
Mifare Smart Card, HID-iclass, HID-Prox
Rack Access control solution should provide
Graphical DC Racks View with Live Monitoring
16 page for Door access/status live events and
component status. And every single step and
stages of door access should get logged.
Minimum Following events and Alarms to be
generated;
a) Successful door access authentication
b) Unauthorized access tried on the door
17
c) Rack door is opened for a long time
d) Door open but lock is closed
e) One side rear door is opened but other side
is locked

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f) Biometric cum Card reader went to a power

cycle
g) Lock is opened remotely over IP
The Rack Access Control system should have
the capability to send Email and/Or SMS
18
notification for any abnormal and unauthorized
access.
Front and Rear Doors of Racks opening should
be authenticated by Card and Biometric with
event notification on software and Reader and
with LED indication on door lock which will help
19 to identify the lock status. It should have
different LED Color Indications for "Normal"
status, "Open" status, "handle open but lock
closed" status and both "Lock and handle
open" status
Any manual override and tampering of locks
20 should generate alarm on software monitoring
page and record the event for audit purpose.
The Rack Access Control system should support
"Maintenance Period" operations and "No
21
Access Locking days" operation of Data centre
as per the datacenter policy.
Any remote door open should be recorded with
the purpose of audit and compliance. The
22
special permissions required from super admin
should enable the process.
Super Admin, Shift Admin, Visitor/Vendor level
user configuration and access roll as per Data
centre policy should be configurable in the rack
access control solution. Super Admin should
have access to all Racks, Admin will have
23 access to permitted racks independently.
The solution should have the capability of 4 eye
principle authentication i.e. two persons should
authenticate via card + fingerprint individually.
This feature will be useful to accompany vendor
23 with an authorized person.
The Rack Access Control solution should help to
give access to non-permanent users for a
limited period of time defined by the admin. This
is meant for vendors visiting Datacenter for
activities like maintenance, troubleshooting
24 etc.
The Vendor/OEM should have the capability to
provide Card cum Biometric access control per
rack & for a group of racks which consist of a
minimum of 32 locks which in turn can be
managed by a single centralized management
25 software. The Optional feature of managing a

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group of racks with single or few readers will

help save IP addresses and further help with less
cabling.

The management software should support

26 LDAP integration.

7.7.13IPDU for Rack

IPDUs and Sensors

S. No. Technical Specifications Compliance Remark

(Complied / Not
complied)

1 Each rack should have 2 IPDUs. The IPDUs should

be connected to the two different UPS sources
A and B individually. The 2 IPDUs in each rack
should have different chassis/port colour for
identification of UPS source.

2 Single phase IPDUs should have input rating of

32Amp, 230V and 3-phase IPDUs for SDC-1
should have rating of 32Amp, 400V, 3-phase for
OSDC 2.0and vertical form factor. Input cable of
the PDU's must be minimum 1.8 meter-long, and
the input industrial plug should be IEC60309,
Splash proof IP44.

3 All IPDUs iPDU should have minimum 30 X C13

outlets and 6 X C19 outlets. All outlets should
provide the locking feature without use of
special power cables to provide high retention
to avoid accidental dislodging of power cords.
In case IPDU don’t support this feature, bidder to
provide locking cables.

4 Monitoring parameters - The IPDU should have

monitoring capability at Input , outlet (+/- 1%

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accuracy) Following monitoring parameter

should be available at Outlet, Inlet and phase
circuit breaker:

a. Voltage (V)
b. Current (A)
c. Power factor
d. Active power (W)
e. Apparent power (VA)
f. Energy consumption (kwh)
The metering accuracy should be +/- 1%
compliant to ANSI C12.1 and IEC 62053-21 at
1% Accuracy Class Requirements.

5 The IPDUs should have flash mounted low profile

hydraulic magnetic circuit breaker for over
current protection. The no. of breakers should be
as per IEC guidelines.

6 IPDU should support High Operating

temperature up to 45°C to take care of high
operating temperature at back of Rack.

7 Network communication - PDU should have

Network Port. IPDU should support
communication protocols including DHCP, HTTP,
HTTPS, Ipv4, Ipv6, LDAP, NTP, RADIUS, RSTP, SSH,
SMTP, SSL, SNMP (v1, v2, v3), Syslog.

8 The IPDU should support the daisy chain of

minimum 4 units to reduce network port
requirement and ensure continuous flow of
data onnetwork
to monitoring tool/BMS/DCIM even a break in
daisy chain occurs.

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9 The IPDU shall have LED display, to easily read

the displayed values when PDU is mounted
upside down, based on the site requirement.

10 Each IPDUs should be supplied with minimum 1

Nos of combo sensor each rack with a
combination of Temp. and humidity.

11 IPDU should support configuration of user

defined thresholds, reports and email alerts and
send it automatically to the configured users
automatically
on the scheduled time intervals

12 The IPDU should have approvals form RoHS, CE

13 iPDU should support integration with Power

Management Software/DCIM for providing
periodical data of power consumption

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7.7.14Oil Type Transformers

Rating/Sizing: 2 MVA Oil type 33/.433

S. No. Technical Specifications Fully Remark

Complied/Partially
Complied/ Not
Complied
1 SCOPE

This specification covers the supply and delivery of

outdoor type oil immersed, naturally cooled
power transformers. The schedule of requirements
enclosed with this specification given quantity
requirements, rated KVA and voltage ratio etc.
2 SERVICE CONDITIONS:

Height above sea 58 Metres

level Maximum
Temperature in 46°c
summer Minimum
Temperature in 15°c
winter Efficiency
Efficiency :As defined under
IS:1180 -2014 with
Latest
amendments as
per Efficiency
Level-2

NATURE OF ELECTRIC SUPPLY:

Primary 33000 Volts, 3 phase, 3 wire 50 C/S.

Secondary 433 Volts, 3 phase, 4 wire 50 c/S

3 GENERAL REQUIREMENT:

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The transformer shall be double-wounded, 3

phase, oil immersed naturally cooled out-door
type especially suitable for Operation in tropical
climate, windings and connections shall be in
copper. The Transformer should be Eco – Friendly
Green Transformer on ester oil to reduce the
carbon foot print. The transformers are to be
installed in electrically exposed area. The
transformers with all accessories shall be capable
of withstanding the thermal and mechanical
effects of shorts circuit at the terminals of any
winding without adverse effect.
4 NATURE OF LOAD:

Mixed load of lights, fans and motive power and

shall be suitable for balance &
unbalance load. Power factor at full load 0.9
(Approx.).
5 RATED KVA

The rated KVA of the transformers shall be 2000

KVA-ONAN as indicated in the schedule of
requirement. The transformers shall be capable of
continuous operation at its output under the
following conditions.

Voltage varying by +/-10%.

Frequency varying by +/- 3%.

6 VECTOR GROUP: Vector Group- Dyn 11.
7 TAPPINGS

Electrically Operated Automatic Onload Tap

changing device shall be provided on Higher

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voltage side for tapping from +5% to -15% of the

input voltage in steps of 1.25%
8 TERMINAL ARRANGEMENTS

Higher voltage Side: Bare Bushings with terminal

connectors/A cable box to take in 3 core
400sq.mm. XLPE cable on the HT side.

Lower Voltage Side: On the lower voltage side

transformers shall be provided with cable end box
with copper bars to take in XLPE insulated PVC
sheathed Two 3 core 300sq.mm. Armoured cable
of aluminium conductor. Each phase bus bar
should be suitable for taking two, 400sq.mm. single
leads of Aluminium cables (XLPE insulated PVC
sheathed). The neutral of the transformer winding
shall brought out into separate weatherproof
bushings on the body of tank for being earthed.
9 TRANSFORMER OIL

The transformer shall be supplied with first filling of

transformer oil.
10 TEMPERATURE RISE

This shall be as per limits specified in the table

under clause 3.2 of IS 2026 (P-II) 1977
11 PARALLEL OPERATION

The transformers offered for the same vector

group rating and voltage ratio should be capable
of operating in parallel satisfactorily.
12 EARTHING:

The transformer tank should be provided with two

suitable earth terminals for earthing

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13 STANDARD SPECIFICATION

The transformers shall comply with IS-2026-1977

main standard specification for Power Transformer
as amended till date. The transformer oil shall
comply with IS 335-1972 'Indian Standard
Specification for insulating oil and transformer and
switchgears*1 as amended till date.

The tenderer shall indicate the class of insulation

adopted in the transformer.

The design of transformers shall be such as to

reduce noise and vibration to the level obtained
in good modern practice.

The tank shall be of electrically welded

construction and fabricated from sheet steel of
adequate thickness. Tanks shall be hydraulically
tested to ensure that they are leak proof and
subjected to vacuum test. The Inside surface of
tank shall be provided a coating of Oil resistant
clear varnish or paint after treatment of inside
surface by sand blasting.

The tank shall have adequate strength to

withstand without any deformation (i) mechanical
shock during transportation and (ii) oil filling by
vacuum test.

The radiators shall be as per IEEMA & shall have

Sheet thickness 1.2mm.

All insulating material shall be of proven design.

Coils shall be so insulated that the voltage stresses
are minimum.

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The end turns on the high voltage windings shall

have reinforced insulation to withstand any of the
voltage surges likely to occur switching or any
other abnormal system conditions.
14 PROVISION OF FITTINGS

The transformers shall be provided with following

fitting

Rating & diagram plate.

Terminal marking plate.

Two earthing terminals.

Lifting lugs.

Drain valve with plug.

Dehydrating Silica gel breather.

Oil level indicator.

Thermometers with thermometer sockets & leads.

Oil & winding temperature indicators with alarm &

trip contacts with capillary.

Oil conservator Tank filter cap, drain valve and

magnetic oil level gauge

Oil filling hole and cap.

Filter valve.

Bi-directional Rollers.

Explosion vent.

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Air Release Valve.

H.V. Cable Box

L.V. Cable Box with copper bus bars

Marshalling Box

Buchholz Relay with alarm & trip contacts & shut

OFF valves

Radiators with shut off valves & air release plugs.

Oil immersed On Load Tap Changer with Remote

Tap Changing Cubical with AVR

Oil Surge Relay

Steel bolts and nuts exposed to the atmosphere

shall be either galvanized or zinc passivated to
make them as rust free.
15 TEST

Tests as per clause 16.1.2 of IS 2026-77 will be

witnessed at makers works, by inspecting officer.
These test certificates shall be supplied to
consignee after the inspecting officer passes the
transformer
16 DISPATCH

The transformer shall be dispatched duly filled with

the oil. The transformer should be packed in all
efficient manner so that the transformer cooling
tubes, bushings and terminals and other fittings are
not damaged in transit.

NOTE: Transformers complete with all accessories

and shall be as per relevant latest IS etc.

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17 INSTALLATION

Installation shall conform to Indian Standard Code

of Practices IS: 1886-1967 and meet with the
approval of the Electrical Inspectorate and other
statutory bodies.

Transformers shall be positioned with acceptable

clearance all round & its wheels shall be either
locked or provided with wheel stoppers.

Visual inspection shall be conducted for

mechanical damage to any part or parts, leaking
tanks, tubes or bushings. Suitable steps shall be
taken to rectify the defects immediately.

Neutral earthing shall be done with the star point

of L V winding shall be earthed by means of two
separate and distinct earth conductors copper
strip.
18 COMMISSIONING

The following pre-commissioning tests shall be

conducted and test results recorded.

Continuity of the windings.

Oil level, breather with Silica gel, Vent pipe,

Buchholz relay direction & operations shall be
proper.

Setting of OTI, WTI & Tap

Insulation resistance between windings and also

between windings and earth.

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Testing of oil in accordance with latest IS

amended up-to date.

In case the I R value and the dielectric strength of

the oil are not found satisfactory, the transformers
shall be dried out in the manner described in IS :
1886-1967. Drying out shall be carried out by
means of a streamline filter.

Insulation resistance and oil tests shall be

conducted after the drying out and the
transformer shall be energized if the tests are
satisfactory.

After energizing, transformer shall be kept on 'No

Load' for a period of 24 hours before load is
switched. Thereafter Transformers shall be brought
up to full load over a period of one hour.

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7.7.15Fire Detection & Alarm System

Sizing: As per bidder’s solution

Product/Solution Description

Addressable fire detection system will be implemented all across the

Datacenter and support area. The integration of Fire system has to be with DCIM
and other critical equipment.

Scope of Work

Supply, Installation, testing and Commissioning of Fire detection and alarm

system

Maintenance of the same for 5 years

Integration with Building fire panel and DCIM

Integration with Access Doors and PAC

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better complied/ any)
Partially
complied/Not
complied)
1 2 loop panel with LCD display, Per loop
250 Devices handling capacity of any
combination, power supply and battery
backup. If require Each Loop shall be able
to configure in two physical loop.
2 The fire alarm system shall be integrated
with the access control system to
deactivate all door locks in case of
emergency.
3 Instructions/signal from panel should also
shut down the PACs in case of fire.
4 The fire alarm system should also be
integrated with the BMS through SNMP

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CARD/Modbus/BACnet interface to get
all the alerts and alarm on the BMS
5 Each Loop with 250 device capacity
capable to handle the following
detectors and devices.
6 Analogue Addressable Photo type Smoke
Detector with Detector base Server Farm
Area
7 Analogue Addressable Multi Criteria type
Smoke Detector with Detector base for
Utility area
8 Intelligent Analogue Addressable Smoke
Detector., UL Listed 268, software
Programming only.
9 Addressable Break Glass type Manual
Call Point
10 Addressable Monitor Modules
11 Addressable Control Modules
12 100 DB Sounder
13 Integration with PAC and BMS System
14 Broadcasting in regional language other
the English during evacuation process
with integration of public address system
15 All cables must be FRLS type. All conduits
must be metal type.
OEM Qualification Criteria
1 Service center in Bhubaneswar
2 At least 100 installations In India. Self-
declaration from OEM to be submitted

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3 Must have installation in at least 5
Datacenters in India. Documentary proof
to be submitted.

7.7.16Gas Based Fire Suppression System: - Suppression system (NOVEC 1230)

Sizing: As per Bidders solution

Product/Solution Description

Gas based fire suppression system is required to be used for Server room, UPS
and Electrical rooms (for Datacentre floor). Cylinders for Server Hall is
suggested to be placed on the outside the server hall on the exit path (near
Staircase). There are three voids in the server hall. One is room void, second is
floor void and third is containment void. All the voids have to be covered. There
are 5 containments which have to be considered for gas and nozzle calculation.

Scope of Work

Removal of existing fire hydrant pipes and nozzles from the server farm area and
handing over to estate department.

Supply of NOVEC 1230 cylinder with Gas, all accessories, installation, testing and
commissioning of the same.

Maintenance for 5 years.

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1 The bidder shall supply, install, test and put
in operation (NOVEC) 1230 based fire
suppression system. The fire suppression
system shall include and not be limited to
gas release control panel, CCOE
approved seamless cylinders, discharge
valve (with solenoid or pneumatic
actuator), discharge pipe, non-return
valve and all other accessories required
to provide a complete operation system
meeting applicable requirements of NFPA
2001 standards and installed in
compliance with all applicable
requirements of the local codes and
standards.
2 The work under this system shall consist of
design, supply, installation, testing,
training & handing over of all materials,
equipment, hardware, software
appliances and necessary labour to
commission the said system, complete
with all the required components strictly
as per the enclosed tender specifications,
design details. The scope also include the
supply, installation & commissioning of
any material or equipment including civil
works that are not specifically mentioned
in the specifications and design details

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but are required for successful
commissioning of the project.
3 The system design should be based on the
specifications contained herein, NFPA
2001 & in accordance with the
requirements specified in the design
manual of the agent. The bidder, shall
confirm compliance to the above along
with their bid.
4 The system shall be properly filled and
supplied by an approved OEM (Original
Equipment Manufacturer)
5 Generally the key components* of the
system shall be VdS or LPCB or FM/UL
listed. The NOVEC 1230 gas shall:
6 Comply with NFPA 2001 or ISO 14520
standard and have the approval from US
EPA (Environmental Protection Agency)
for use as a total flooding fire
extinguishant for the protection of
occupied space:
7 Must have zero ozone depletion potential
(ODP)
8 Have a short life span in the atmosphere,
with atmospheric life time of less than 5
days

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9 Be efficient, effective and does not
require excessive space and high pressure
for storage;
10 The system shall be designed taking the
minimum design concentration as per
NFPA 2001(Latest Edition) guidelines & as
applicable to class 'A' & C risks. The
NOVEC 1230 agent shall be stored in
seamless steel cylinders and dry nitrogen
shall be added to provide additional
energy to give the required rapid
discharge. At the normal operating
pressure of 42bar at 21Deg C, the agent is
a liquid in the container.
11 As per the regulations of the Chief
Controller of Explosives (CCE) Nagpur, any
system which has a working pressure
above 19 bar (280 psi) will require the use
of seamless cylinders that have been duly
approved by the CCE, Nagpur.
12 ROOM INTEGRITY TEST
13 NFPA2001 states that the design
concentration of a clean agent post
discharge shall be maintained for a
sufficient period of time to ensure there is
no re-ignition of fire once suppressed.
NFPA 2001 and 12A require an enclosure
integrity test as part of the acceptance

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procedure for all clean agent systems. This
includes halocarbon and inert agents. This
comprehensive test and calculation
predicts the leakage area corresponding
to the retention time of agent in the
enclosure on discharge. Most
specification state it must be ten minutes.
14 Portable ABC /Co2 /Foam type
Extinguisher for UPS, electrical room.
OEM Qualification Criteria
1 Service centre in Bhubaneswar
2 At least 50 installations In India. Self-
declaration from OEM to be submitted
3 Must have installation in at least 5
Datacentres in India. Documentary proof
to be submitted.

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7.7.17Access Control System

Sizing: All doors to be controlled by card reader. Server hall entry by Biometric reader

Product/Solution Description

Access control system to the datacenter will be at 3 level. Starting from the entry to the
facility to the Server hall, support area, UPS and electrical room, all entry and exits to be
controlled.

Scope of Work

Supply, Installation, Testing and commissioning of Access control system with all
accessories

Maintenance for 5 years

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1 The Integrated Access Control System’s
(ACS) primary function shall be to
regulate access through specific doors,
gates or barriers to secured areas of the
facility.
2 An Intelligent System Controller (ISC) shall
link the ACS software to all other field
hardware. It shall provide full distributed
processing for access control and alarm
monitoring operations. Controller should
be 8 doors, 40,000 cards capacity,10000
events. Interface on RS232,RS485 and
TCP/IP.

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3 A Dual Reader Interface Module (DRIM)
shall be available for each controlled
door and provide the ability to connect
up to two card readers or entry devices
4 Smart card readers at every Critical door
for Entry and Exist. Biometric finger print
Card reader for Critical door of Server
room Door only for Entry Point and exist
Smart card readers.
5 Enterprise Version Server Software for
Access control &Time and Attendance
with capability to service Minimum 1
concurrent clients, Inclusive of One Server
& One Client License.
6 Shall be capable to communicate with
centralized command software (BMS).
7 Software shall Programmable functions,
controller downloads and uploads, multi-
level local and global anti-pass-back,
integration with fire systems, grouping of
escape routes, door security clearance,
import and export utilities, etc.
8 • Multiple layers of maps with interactive
icons;
9 • Alarm recognition and treatment;
10 • Scheduled times for door clearance;
11 • Send emails and SMS to selected users;
• Multiple card formats and facility codes;

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12 • Flexible commands for card users such
as temporary access level (shift changes)
and provisional cards, card lock,
penalties, card and event tracking,
Double custody of access cards, etc.;
• control, multi-level locker and rack
control with required Hardware controller
13 SITC of Multi Format Card Readers
14 SITC of Biometric + Smart Card Readers,
shall have 2” IPS (In Plane Switching)
touch screen LCD with Corning Glass
scratchproof protective glass with Smart
card reader module. Authentication shall
be done in 1 second and the 1GB
memory on board for user storage of
minimum 5000 users with a card & 25000
events transaction log capability.
15 SITC for Panic Bar with alarm for
emergency exit doors.
OEM Qualification Criteria
1 Service centre in Bhubaneswar
2 At least 100 installations In India. Self-
declaration from OEM to be submitted
3 Must have installation in at least 5
Datacentres in India. Documentary proof
to be submitted.

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7.7.18High Sensitivity Smoke Detection System

Sizing: As per bidders solution

Product/Solution Description

A high performance aspirating smoke detection system shall be supplied,

installed and commissioned by the specialist contractor in accordance with
the requirements detailed in the NFPA – 72, Aspirating Detection Systems.

Scope of Work

Supply, Installation, Testing and commissioning of Access control system with

all accessories

Maintenance for 5 years

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1 The panels shall be mounted inside the risk
protected and there shall be a network of
air sampling pipe work.
2 The High Sensitivity Smoke detection
consist of highly sensitive Laser-based
Smoke Detectors with aspirators
connected to networks of sampling pipes.
The alarms are generated once the laser
sensor receives smoke at a pre-
determined obscuration level to activate
and alert, Fire 1, Fire 2 and alert signal.
3 The signal is extended to the Fire Alarm
monitor Modules / BMS through Volt free
contacts for further investigation.

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4 When required, it shall be possible to
connect an interface card for open
Protocol output to BMS system for online
Monitoring with Software level integration.
5 When required, an optional remote
Display unit shall be provided to monitor
each detector, and a Programmer shall
be supplied to configure the system.
6 The system shall include all equipment’s,
appliances and labour necessary to install
the system, complete with high sensitive
LASER-based 7Smoke Detectors with
aspirators connected to network of
sampling pipes.
7 The Bidder shall also make provision in the
Aspirating Smoke Detectors to trip AHU
and to shut fire dampers in the event of
fire through the relay contacts.
8 Codes and standards

The entire installation shall be installed to

comply one or more of the following
codes and standards :

NFPA Standards, British Standards, BS 5839

part :1
9 Approvals

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All the equipment’s shall be tested,
approved, and/or listed by : o LPCB (Loss
Prevention Certification Board), UK

FM Approved for hazardous locations

Class 1,Div 2

UL (Underwriters Laboratories Inc.), US

ULC (Underwriters Laboratories Canada),

Canada o Vds (Verband der
Sachversicherer e.V), Germany
10 The System shall consist of a high sensitive
LASER-based smoke detector, aspirator,
and filter.
11 It shall have a display featuring LEDs and
Reset/Isolate button. The system shall be
configured by a programmer that is either
integral to the system, portable or PC
based.
12 The system shall allow programming of:

Multiple Smoke Threshold Alarm Levels

Time Delays.

Faults including airflow, detector, power,

filter block and network as well as an
indication of the urgency of the fault.

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Configurable relay outputs for remote
indication of alarm and fault Conditions.

It shall consist of an air sampling pipe

network to transport air to the detection
system, supported by calculations from a
computer-based design modelling tool.

Optional equipment may include

intelligent remote displays and/or a high
level interface with the building fire alarm
system, or a dedicated System
Management graphics package.
13 Performance Requirements

Shall provide very early smoke detection

and provide multiple output levels
corresponding to Alert, Action, and Fire 1
& 2. These levels shall be programmable
and shall be able to set sensitivities
ranging from 0.025 – 20% obscuration /
meter

Shall report any fault on the unit by using

configurable fault output relays or via the
graphics Software.

Shall monitor for filter contamination.

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Shall incorporate a flow sensor in each
pipe and provide staged airflow faults.
14 Materials and Equipment’s

Both Light Scattering and Particle

Counting shall be utilized in the device as
follows:

The Laser detection Chamber shall be of

the mass Light Scattering type and
capable of detecting a wide range of
smoke particle types of varying size. A
particle counting method shall be
employed for the purposes of Preventing
large particles from affecting the true
smoke reading.

Monitoring contamination of the filter

(dust & dirt etc.) to notify automatically
when maintenance is required.

The Laser Detection Chamber shall

incorporate a separate secondary clean
air feed from the filter; providing clean air
barriers across critical detector optics to
eliminate internal detector
contamination.

The detector shall not use adaptive

algorithms to adjust the sensitivity from the

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set during commissioning. A learning tool
shall be provided to ensure the best
selection of appropriate alarm thresholds
during the commissioning process.
15 Detector Assembly

The Detector, Filter, Aspirator and Relay

Outputs shall be housed in a mounting
box and shall be arranged in such a way
that air is drawn continuously from the fire
risk area by the Aspirator and a sample
passed through the Dual Stage Filter and
then to the detector.

The detector shall be LASER-based and

shall have an obscuration sensitivity range
of 0.025 – 20% obs/m.

The detector shall have four

programmable smoke alarm thresholds
across its sensitivity range with adjustable
time delays for each threshold between 0
- 60 seconds.

The detector shall also incorporate the

facility to transmit a fault through a relay.

The detector shall have a single pipe inlet

that must contain an ultrasonic flow
sensor. High flow fault (urgent and non-

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urgent) and low flow fault (urgent and
non-urgent) can be reported.

The filter must be a two-stage disposable

filter cartridge. The first stage shall be
capable of filtering particles in excess of
20 microns from the air sample. The
second stage shall be ultra-fine, removing
more than 99% of contaminant particles
of 0.3 microns or larger, to provide a clean
air barrier around the detector’s optics to
prevent contamination and increase
service life.

The aspirator shall be a purpose-designed

rotary vane air pump. It shall be capable
of allowing/ supporting for a single pipe
run / multiple sampling pipe runs with a
transport time of less than 90 seconds.

Detectors shall be capable of supporting

a single pipe run of 25m with a maximum
transport time of 120 seconds or as
appropriate standards dictate.

The Assembly must contain relays for fire 1,

Action and fault conditions. The relays
shall be software programmable (latching
or non-latching). The relays must be rated
at 2 A at 30V DC. Remote relays shall be

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offered as an option and either
configured to replicate those on the
detector or programmed differently.

The Assembly shall have built-in event and

smoke logging. It shall store smoke levels,
alarm conditions, operator actions and
faults. The date and time of each event
shall be recorded. Each detector (Zone)
shall be capable of storing up to 18000
events.
16 Displays on the Detector Assembly

The detector will be provided with LED

indicators.

Each Detector shall provide the following

features at a minimum.

Alert, Alarm, Fire 1 and Fire 2

corresponding to the alarm thresholds of
the detector. o Smoke Dial display
represents the level of smoke present.

Fault Indicator.

Disabled indicator.

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Buttons supporting the following features
shall be accessible to authorized
personnel.

Reset – Unlatches all latched alarm and

faults.

Disable – Disables the fire relay outputs

from actuating and indicates a fault.
17 Sampling Pipe

The sampling pipe shall be smooth bore

with an outside diameter of 25mm and
internal diameter of 21mm should be
used.

The pipe material should be suitable for

the environment in which it is installed, or
should be the material as required by the
specifying body.

All joints in the sampling pipe must be air

tight and made by using solvent cement,
except at entry to the detector

The pipe shall be identified as Aspirating

Smoke Detector Pipe along its entire
length at regular intervals not exceeding

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the manufacturer’s recommendation or
that of local codes and standards.

All pipes should be supported at not less

than 1.5m centres, or that of the local
codes or standards.

The far end of each trunk or branch pipe

shall be fitted an end cap and drilled with
a hole appropriately sized to achieve the
performance as specified and as
calculated by the system design.
18 Sampling Holes

Sampling Holes of 2mm, or otherwise

appropriately sized holes, shall not be
separated by more than the maximum
distance allowable for conventional
detectors as specified in the local codes
& standards. Intervals may vary according
to calculations.

Each sampling point shall be identified in

accordance with Codes or Standards.

Consideration shall be given to the

manufacturer’s recommendations and
standards in relation to the number of
Sampling Points and the distance of the

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Sampling Points from the ceiling and roof
structure and forced ventilation systems.
OEM Qualification Criteria
1 Service center in Bhubaneswar
2 At least 100 installations In India. Self
declaration from OEM to be submitted
3 Must have installation in at least 5
Datacenters in India. Documentary proof
to be submitted.

7.7.19IP Based CCTV System

Sizing: All area inside and outside the Datacentre to be covered under
surveillance.

Product/Solution Description

All areas to be covered under surveillance. Inside the server hall all aisles to be
covered. No dark spot inside the server hall and support area except manager’s
cabins.

Scope of Work

Supply, installation, testing and commissioning of IP CCTV system

Maintenance for 5 years.

The CCTV systems of the existing DC has to be replaced with IP CCTV with a single
monitoring for both the DC

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1 2 megapixel (1920 x 1080) resolution
Indoor Camera with 1/2.9" 2.19M CMOS
or better , Lens- 3.2 ~ 10mm varifocal lens
or better ,Min 30fps@all resolutions (H.264),
H.264, MJPEG codec supported, Multiple
streaming and User Access 6 users at
unicast , Auto Day & Night ,WDR -120dB or
better, Tampering, Motion detection,
Micro SD/SDHC memory slot Min support
32GB, PoE , Hallway view, IR Range 20m
2 2 megapixel (1920 x 1080) resolution
weather proof bullet type camera with
/2.9" 2.19M CMOS, Lens 3.2 ~ 10mm
varifocal lens or better, Min 30fps@all
resolutions (H.264), H.264, MJPEG codec
supported, Multiple streaming and User
Access 6 users at unicast , Auto Day &
Night ,WDR -120dB or better, Tampering,
Motion detection, Micro SD/SDHC
memory slot Min support 32GB, PoE ,
Hallway view, IR Range 30m, IP66 support
3 2MP (1920 x 1080) resolution outdoor PTZ
camera with 1/2.8" 2M CMOS , Focal
Length 5 ~ 100mm , zoom 20X , Pan- 360˚
Endless, Tilt Range200˚ ,Pan / Tilt Speed-P
reset : 500˚/sec, Manual : 0.24˚/sec ~
200˚/sec, Pre-set -300, Swing, Group ,
Trace, Tour (1ea), Auto run,

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Partially
complied/Not
complied)
ScheduleH.265, H.264, MJPEG codec
support, Multiple streaming, auto Day &
Night (ICR), HLC/ BLC WDR120 dB, DIS with
Built-in Gyro sensor, Tampering, Motion
detection, Memory slot and support Min
256GB, IP66, IK10
4 32CH, Max. 12MP Camera supported,
256Mbps network camera recording,
Transmission Bandwidth 500Mbps, Support
4K video out on HDMI monitor,
Simultaneous Playback Min 16CH Support
Dual monitor video out, Support H.265,
H.264, MJPEG compression, . 8 internal
HDDs support e-SATA / iSCSI external
storage, backup from camera SD card &
Failover support- N+N / N+1, Operating
Temperature +0°C ~ +40°C, Humidity 20%
~ 85% RH or better.
OEM Qualification Criteria
1 Service centre in Bhubaneswar
2 At least 100 installations In India. Self-
declaration from OEM to be submitted
3 Must have installation in at least 5
Datacentres in India. Documentary proof
to be submitted.

7.7.20Water Leak Detection System

Rating/Sizing: 4 / 8 zones

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Product/Solution Description

A central control apparatus electrically interconnected with a plurality of

circuits which enable water leaks to be accurately detected in a diversity of
devices including air conditioners, compressor coils, hot water appliances, and
pipes, and for communicating the severity of the water-related problem. A
plurality of water sensors are incorporated into specially designed probes of the
preferred embodiment wherein water leaks may be accurately and reliably
detected in a diversity of water-dependent appliances and devices. The
product shall be designed and should be easily installed and to be inherently
devoid of any safety hazards. The total area under protection shall be divided
into multiple zones. When there is a potential leak detected, the product shall
be able to locate the zone(s) in which the leak has occurred with the
corresponding zone name.

Scope of Work

Supply, Installation, testing and commissioning of Water leak detection system

Maintenance for 5 years

Sl.No Requirement Compliance Remark (If

(Fully or better any)
complied/
Partially
complied/Not
complied)
1 Control Panel with 4 x 20 LCD
2 4 / 8 zones
3 Sensing technology shall be only AC
4 Isolate facility for each zone
5 Common fire interface relay
6 Fault relay
7 Hooter output
8 Zone alarm & fault LED Indication
9 MODBUS RTU for BMS integration

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OEM Qualification Criteria

1 Service centre in Bhubaneswar
2 At least 100 installations In India. Self-
declaration from OEM to be submitted
3 Must have installation in at least 5
Datacentres in India. Documentary proof
to be submitted.

7.7.21Video Wall (DLP based)

Compliance
(Fully or better
complied/ Remark
Sl.No Requirement
Partially (If any)
complied/Not
complied)
Video wall: 70" inches diagonal, 4X2 arrangement,
1 Visual Display Unit / Rear Projection Module must
be based on DLP-Laser Based Video wall
The native resolution of each Visual Display Unit /
2 Rear Projection Module should be 1920 X 1080
pixels only
The Light source lifetime of 70" DLP Laser lit cubes
3 should be 100,000 hrs. The brightness uniformity
should be > 95%.
The screen should have low inter screen gap < 1
4
mm to give seamless viewing experience.
5 Video Wall Controller:
Should be based on Intel Xeon Octa Core 2 Ghz or
A
more
B RAM 32GB, HDD 1TB, l redundant power supply,
C Min 6 DVI inputs

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The software should enable display of the screen

content of the operator PC / workstation
6 connected on the LAN with the Display Controller
on to the video wall in scalable and moveable
windows in real-time environment.

7.7.22Ultrasonic Rodent Repellent system

Rating/Sizing:

Product/Solution Description

The objective is to protect the entire premise all the voids against rodents. The
purpose is to keep the rodents away from the floor by generating very high
frequency sound waves (above 20 Khz) which are not legible to human ear but
irritates rodents. The objective is to protect all the cables below floor, above
ceiling & room void from damage caused by rodents.

Scope of Work

Supply, Installation, testing and commissioning of Water leak detection system

Maintenance for 5 years

Rodent Repellent system shall be provided on in all voids.

Sl.No Requirement Compliance Remark (If

(Fully or better any)
complied/
Partially
complied/Not
complied)
Mandatory Technical Requirements
1 2x16 LCD
2 System Healthy relay
3 Mini Exhaust Fan
4 RS485 MODBUS RTU for BMS Integration
5 Test Transducer Menu
6 Programmable Sweep Time & delay

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7.7.23Physical Access Control System

Rating/Sizing: Full height

Sl.No Requirement Compliance Remark (If

(Fully or any)
better
complied/
Partially
complied/No
t complied)
A Full Height Turnstile for Data Centre Entrance
Standard measurements:

Total height: 2275 mm

Headroom: 2075 mm
Outside diameter 1500 mm

Inside diameter: 1400 mm

Upper part of the 200 mm

body:

Construction:

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Sl.No Requirement Compliance Remark (If

(Fully or any)
better
complied/
Partially
complied/No
t complied)
The side body parts are designed with LSG 8 mm
glass panels and connected with one another in the
area of the centre post.

The upper dustproof cover is made from raw

aluminium plating. Two maintenance openings are
integrated into the lower ceiling plate; the outer
maintenance opening can be locked. The blocking
element on the side wall is made of rectangular
aluminium profiles.

Finish:
Plastic coated in an RAL colour or anodized natural
tone.

Function:
The security revolving door is equipped with a low
energy SK-M servo positioning drive for automatic
access control and active locking. The selected
rotation direction is released for a rotary cycle by a
floating signal initiated by an on-site element (or one
supplied by the customer). The selected rotation
direction is released by a release impulse for the
entry or exit direction.

Electrical system:

The network-compatible bus control unit is

integrated into the unit. Power supply 100–240 VAC

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Sl.No Requirement Compliance Remark (If

(Fully or any)
better
complied/
Partially
complied/No
t complied)
50/60 Hz 253 VA. Four floating inputs for on-site
control and five floating outputs for further on-site
processing.
1 servo positioning drives
2 standby power consumption 17 VA swing flap barrier
3 Wings opening/ closing time should be 0.3 seconds
minimum, which can be adjusted as per client
requirement
OEM Qualification Criteria
1 Service supports all major cities in India

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7.7.243D X-ray Baggage Scanner

Rating/Sizing: As per bidder solution

Product/Solution Description

3D X-ray Baggage Scanners

Scope of Work

SUPPLY INSTALLATION TESTING COMMISSIONING OF X-RAY BAGGAGE SCANNERS

Sl.No Requirement Compliance Remark (If

(Fully or better any)
complied/
Partially
complied/Not
complied)
1 X Ray baggage Scanner Technology
should be based on Dual energy based
isometric X-Ray imaging.
2 The Baggage scanner should produce
isometric view (virtual 3D view) of the
objects scanned to have more detailed
information, which are not visible in
traditional single view baggage scanners,
which generates only the top or bottom
(2D) view of the scanned objects.
3 Machine should generate the images in
such a way that the depth of any
scanned object can be visualized
appropriately to further analyse the
details of the object inside a baggage for
better identification of harmful objects like
Gun/Knife etc.

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Sl.No Requirement Compliance Remark (If

(Fully or better any)
complied/
Partially
complied/Not
complied)
4 Tunnel Size - Minimum 60 cm W (width) x
Minimum 40 cm H (Height)
5 Conveyor belt speed should be between
0.2 and 0.3 meter per second. Conveyor
movement bi-directional
6 All machines should operate on 230 VAC,
50 Hz power supply
7 Conveyor Capacity - 160 kg evenly
distributed
8 Through put should be 500 bags per hour
9 Video display - 17" or better LCD Monitor
High resolution, low radiation, flicker free,
resolution at least 1280x1024, 24 bit true
colour real time processing
10 Health & Safety - The machine must
comply with requirements of health and
safety regulations with regards to
mechanical, Electrical and radiation
hazards. The supplier/manufactures
should furnish Test Certificate from Atomic
Energy Regulatory Board of India
regarding radiation safety.
11 Computer Specifications -

1. Processor: Intel i3 or better

2. Memory: 4GB RAM

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Sl.No Requirement Compliance Remark (If

(Fully or better any)
complied/
Partially
complied/Not
complied)
3. Storage: 160GB HDD

4. Video Card: 512MB Graphic card

5. Backup: UPS (10 Min) for Computer

7.7.25Tier Certification by Uptime Institute

The bidder must ensure that the Data centre gets certified for Tier III or higher as feasible
and suitable from Uptime Institute Inc.

The Data Centre Facility to be constructed under this contract shall be Uptime Institute
Tier III Gold Certified. The successful bidder shall obtain the following as part of this
certification process:

1. Tier III Certification of Design Documents for Complete Data Centre Facility Design
2. Tier III Certification of Constructed Facility for all areas of Data Centre Facility to
be constructed under this contract
3. Tier III Certification of Operational Sustainability

All Certifications shall be kept valid for the contract period

The necessary certifications will be obtained on the behalf of the client and passed on
to them on award.

The successful bidder shall be responsible for all associated cost for obtaining &
maintaining these certifications.

In case the testing fails during certification process, bid must incur all the cost till the
testing is successfully over and certification is done

8 Health Safety Environment

HSE Team Responsibilities:

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1. Ensure all workers are knowledgeable and have access to the latest publications
of applicable laws and regulations, including:
2. HSE rules and safe work standards;
3. Operating and critical task procedures;
4. Emergency response procedures; and
5. Environmental protection requirements;
6. Ensure worksites offer safe and healthy working conditions;
7. Ensure property and equipment are maintained to Company and manufacturer
standards;
8. Ensure site-specific safe work practices (e.g., start-up and shutdown practices) are
developed for each facility as required, and implement training of site employees
and contractors to ensure procedures are understood;
9. Communicate HSE performance expectations, requirements and results to
employees and contractors;
10. Reinforce program objectives, policies and regulatory requirements by insisting on
performance and behaviour that meet Company standards;
11. Ensure compliance and incident reports are submitted as required;
12. Ensure incidents are investigated and followed up with appropriate corrective
actions;
13. Identify training programs and opportunities as needed;
14. Understand regulatory requirements.
15. Understand and implement the corporate HSE Management System;
16. Identify, eliminate or minimize hazards;
17. Identify and correct unsafe work habits;
18. Ensure workers are properly qualified and trained to perform their work, know what
is expected of them, and are prepared to deal with the hazards of their work and
worksites;
19. Monitor work to ensure contractors and their employees comply with corporate
standards and government legislation and regulation;
20. Ensure personal protective equipment is available, properly used, maintained and
replaced as necessary;
21. Monitor facilities for HSE performance, hazards and general housekeeping
standards;
22. Assist management in the continued development of HSE programs;

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23. Ensure required pre-job meetings and regular HSE meetings are held and
recorded; and
24. Review inspection, audit reports, and respond to reported deficiencies.

Employees and workers will meet the following HSE responsibilities:

1. Learn and abide by HSE standards and regulations that pertain to their work, and
contact a supervisor if there is any confusion over what is required;
2. Take an active part in learning, developing and promoting HSE programs and
goals;
3. Refuse to perform work they are not qualified to do or when unsafe conditions
exist;
4. Attempt to correct unsafe or hazardous conditions. Where conditions cannot be
corrected, report the hazards to a supervisor;
5. Immediately report all incidents to a supervisor;
6. Keep written records of incidents;
7. Maintain the appearance of Company facilities and promote good relations with
local officials and residents;
8. Maintain and operate equipment in a manner that minimizes leaks, spills,
emissions, noise and other hazards;
9. Know the locations of emergency, personal protective and spill response
equipment and how to properly use it;
10. Clean up and report spills as they occur; and Monitor activities of fellow
employees and workers, especially new or inexperienced workers, to ensure they
do not place themselves or others at risk.

Visitors

A visitor is anyone who will be on a worksite for a short period of time (e.g., less than a
day) and who must be accompanied at all times to ensure he or she is protected from
the hazards on the site. Visitors include government representatives, students, senior
Company employees and others. Visitors will meet the following HSE responsibilities:

1. Refrain from entering Company property or worksites except when permission has
been granted by a Company supervisor, and only when accompanied by a
Company representative, unless otherwise approved; and

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2. Wear appropriate protective clothing and equipment in accordance with the

standard requirements for the area and work conditions.

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9 Project Timelines

SI shall deliver all project activities/milestones/deliverables to the Client as per the

timelines stated in this section. OCAC or its authorized representative shall take thirty (30)
days to review and provide comments on all respective deliverables. SI shall ensure that
all comments provided by the OCAC, or its authorized representative shall be
incorporated in the final version of all deliverables.

All deliverables indicated in the tables below are indicative only and shall be read in
conjunction with the Scope of Work section and Standard Form of Contract of the RFP
for detailed requirements. Client or its authorized representative reserves the right to ask
for additional information, documents and deliverables throughout the Project.

T0- Represents the Project Start Date (i.e. agreement signoff Date of kick off meeting).

W- Represents the timeline in Weeks after agreement signoff kick off meeting.

Successf
Week Activity OCAC Consultant Remarks
ul Bidder
Issue of Letter of Intent
(LOI).

Letter of acceptance by
successful bidder within 7
L0 Project Award √ √ √ days of LOI.

Draft MSA will be shared

to successful bidder within
10 days of acceptance
by bidder.
MSA to be signed within 1
Month from the date of
L0+ 4
issuance of LOI and PBG
Weeks= Project Initiation √ √ √
@ 10% of the TCV (Total
L1
Contract Value) to be
submitted simultaneously.
Project Kick-off & Kick-off meeting to
T0 √ √ √
Mobilization happen within 7 days

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Successf
Week Activity OCAC Consultant Remarks
ul Bidder
from the date of signing of
MSA along with all the
stake holders; Project plan
to be submitted.

T0 = Project Start Date

Submission of design
Preparation & documents, layout,
T0 + 1
Submission of layout, drawing etc. for statutory
Months √ √ √
GFC drawing, civil approvals and Uptime
= M1
works for approval Institute Design
Certification
T0 + 2 Finalization and BIDDER has to work with
Months Approval of the √ √ √ OCAC for approval from
= M2 submitted layout, etc. other statutory bodies.
Completion of Civil &
Completion of all Civil
Interior Works AND
and Interior works and
T0 + 4 Delivery & Installation
inspection report of all
Months of Electrical Low Side, √ √
item delivered & erected.
= M3 HVAC Low Side, IBMS
Bidder to furnish monthly
Low Side Works and
progress report.
Structure Cabling
Delivery & Installation
of Electrical High Side
Works, HVAC High
T0 + 6 Side Works, IBMS High
Bidder needs to furnish
Months Side Works, Lifts, UPS & √ √
weekly progress report.
= M4 Battery, DG, Rack &
IP-PDU, Video Wall,
Passive Cabling for
DC

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Successf
Week Activity OCAC Consultant Remarks
ul Bidder
Bidder to carry out
integrated system testing
of all equipment and
Commissioning &
T0 + 7 rectify all snags.
Testing of all Non-IT
Months √ √ √ Consultant to work with
systems (PAT of Non-IT
= M5 BIDDER for User
System)
acceptance Test sign-off
of Non-IT Infrastructure
system from OCAC
Successful Final
T0 + 8 Project Sign-Off & FAT Acceptance Test of all
Months (Go-Live of the √ √ √ commissioned IT and Non
= M7 Project) systems and Issue Go-Live
Certificate from OCAC

* - Its Bidder responsibility to insure MSA signoff will be complete within 30 Days from issuing of
LOI; else T0 will be treated as Project start date

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10 Liquidated Damages

Except as provided under clause “Force Majeure”, if the selected bidder fails to deliver
any or all the Goods or perform the Related Services within the period specified in the
Contract, OCAC may without prejudice to all its other remedies under the Contract
deduct from the Contract Price, as liquidated damages, a sum equivalent to the
percentage specified in sub clause (iv) below for each week or part thereof of delay
until actual delivery or performance, up to a maximum deduction of the percentage
specified in sub clause (iv). Once the maximum timeline is reached, the Purchaser may
terminate the Contract pursuant to clause “Termination”.

The time specified for delivery in the tender form shall be deemed to be the essence of
the contract and the selected bidder shall arrange goods supply and related services
within the specified period

Delivery and completion period may be extended with or without liquidated damages
if the delay in the supply of goods or service is on account of hindrances beyond the
control of the selected bidder to be determined by OCAC.

a. The supplier/ selected bidder(s) shall request in writing to OCAC giving reasons for
extending the delivery period of service if he finds himself unable to complete the supply
of goods or service within the stipulated delivery period or is unable to maintain prorate
progress in the supply of goods or service delivery. This request shall be submitted as soon
as a hindrance in delivery of goods and service occurs or within 15 days from such
occurrence but before expiry of stipulated period of completion of delivery of goods and
service after which such request shall not be entertained.

b. OCAC shall examine the justification of causes of hindrance in the delivery of goods
and service and the period of delay occurred due to that and recommend the
competent authority on the period of extension which should be granted with or without
liquidated damages.

c. If the competent authority agrees to extend the delivery period/ schedule, an

amendment to the contract with suitable denial clauses and with or without liquidated
damages shall be issued. The amendment letter shall mention that no extra price or
additional cost for any reason, whatsoever beyond the contracted cost shall be paid for
the delayed supply of goods and service.

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d. It shall be at the discretion of the competent authority to accept or not to accept the
supply of goods and/ or services rendered by the contractor after the expiry of the
stipulated delivery period, if no formal extension in delivery period has been applied and
granted. The competent authority shall have right to cancel the contract with respect to
undelivered goods and/ or service.

a. The maximum amount of liquidated damages shall be 7.5% of the total order
value.

b. OCAC reserves its right to recover these amounts by any mode such as
adjusting from any payments to be made by OCAC to the bidder.

iv. In case of extension in the delivery and/ or completion period is granted with full
liquidated damages, the recovery shall be made on the basis of following percentages
of value of goods which the selected bidder has failed to supply or complete:

No. Condition

1 For delay in delivery and services and/ or completion beyond the

schedule mentioned in the Project timelines milestone wise ( mentioned
in payment schedule) , LD @ 0.5% per week or part thereof for the
pending materials order value up to maximum 7.5% will be deducted.

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11 Payment schedule
Payment will be released to the successfully shortlisted bidder in phased manner as
stated below:

Deliverables Timelines Payment Remarks

Inception Report / T0 + 2Months 10% of total The bidder would be given 10%
Mobilization capex quoted of payment after the project
Advance value kick off and submission of
inception report and Tier
III/Rated 3 Design Certification
Delivery of Non-IT T0 + 4 Months 30% of total HT panel, Transformer, MV
components of capex quoted panels, DG set, Outdoor and
OSDC 2.0 – Phase 1 value indoor BBTs, Racks, In-Row PACs,
Perimeter PACs, IPDUs and UPS
with Batteries.
Delivery of Non-IT T0 + 5 Months 20% of total Delivery of all Passive cabling
components of capex quoted (Fibre and copper), Electrical
OSDC 2.0 – Phase 2 value cables, Cable trays and
Raceways.
Supply and T0 + 7 Months 20% of total On Successful supply and
Installation & capex quoted installation and commissioning
Commissioning of all value of all remaining items.
Non-IT components
of DC
Final Acceptance T0 + 9 Months 10% of total On successful completion of
Test & Go-Live of DC capex quoted final acceptance test and
value submission of completion
certificate and Tier III/ Rated 3
construction certification.
On successful Final 10% of The payment will be against
running of DC for one capex quoted submission of Performance Bank
year from final value Guarantee, 10% of quoted
acceptance test value valid for 1 year.
and migration along

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with submission of
requisite
documentation

Operations and 25% (per quarter) Payment terms would be

maintenance of the yearly quarterly in arrears after making
Management for 5- quoted price. do adjustment with SLA/
year payable performance
1st quarter pay-
quarterly
out will be made
post submission of
structured
cabling
certification valid
for 25 yrs.

Note: -

1. All the payments will be made to the successful bidder in Indian Rupees only.
Payments will be made after thirty (30) days of receiving the invoice subject to
approval from competent authority. The billing has to be made in the name of
OCAC.
2. Tax shall be shown extra by the Bidder in their invoices for the items applicable.
The same shall be paid by OCAC as per actual after verification. Similarly, if there
is any tax savings, the same shall be reduced from the payable amount.
3. In case of any new incidence of tax or any change in existing tax rates taking
place during the Agreement Period, that shall be borne and payable by OCAC
over and above the agreed price for each item as may be applicable as per the
Invoice raised by either Party/Member of the on OCAC. Similarly, any reduction in
taxes shall be to the benefit of OCAC. All invoices produced to OCAC for
payment should be with TAX invoice.
4. The bidder must raise the GST invoice within 7 days of Delivery of the complete
items as per milestone. No partial payment will be accepted beyond the stated
milestone.
5. Payment will be made on actual measurement of products and services
consumed at site. There are approximate quantities mentioned in the Bill of

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material. Bidder may increase the quantity as per their solution. Decreasing of
quantity at bidding stage for the quantity already mentioned in the price bid is
not allowed. The ‘rate only’ items will not be considered for evaluation.

12 Service Level Agreement

This SLA document provides for minimum level of services required as per contractual
obligations based on performance indicators and measurements thereof to be offered
by BIDDER to OSDC. The BIDDER shall ensure provisioning of all required services while
monitoring the performance of the same to effectively comply with the performance
levels to provide quality services. The BIDDER shall meet service level objectives and
corresponding parameters to ensure the delivery and quality of services on time as per
standard mentioned in the document. Service level indicators & and the target
performance levels to be maintained by the Bidder during the contract period. SLA shall
be strictly imposed and a third-party audit/certification agency shall be deployed for
certifying the performance of the Bidder against the target performance metrics. All logs,
reports and data that shall be made available for the purpose of evaluation/audit of SLA
parameters/target performance metrics should be system generated only.

The benefits of this SLA are to:

1. Trigger a process that applies Customer and the Bidder management attention
to some aspect of performance when that aspect drops below an agreed upon
threshold, or target.
2. Makes explicit the expectations that Customer has for performance.
3. Helps Customer to control the service level and performance of Bidder services.
4. The Bidder shall have to submit a quarterly report to monitor the performance of
the services being provided by the Bidder and the effectiveness of this SLA

12.1 Brief Description of the services provided

The Bidder will provide following services for Site Preparation & Supply, Installation and
Maintenance of basic Infrastructure for the establishment of State Data Centre at the
proposed site. The exact scope and boundaries of services provided as part of this
Contract are detailed in Detail Scope of Work therein of this RFP.

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1. Site Preparation of the proposed Data Center in terms of the civil, electrical and
mechanical work required to Build and maintain the Data Centre.
2. Supply, installation and setting up of the necessary basic Infrastructure (state of
Art UPS and Air-conditioning System, Transformer, Fire management, Lighting
system, Fire Detection and Control system, Structure Cabling, etc.).
3. Supply, installation and setting up of the physical security system and CCTV
surveillance systems.
4. Five years on-site maintenance of all the equipment’s and their components
supplied in setting up the basic Infrastructure in the proposed Odisha State Data
Centre.
5. Onsite support for Data Centre Infrastructure Operations on 24*7*365 basis by skill
manpower / Personnel for a period of five years to ensure 99.982% availability

12.2 SLA Definitions

For purposes of this Service Level Agreement, the definitions and terms as specified in the
contract along with the following terms shall have the meanings set forth below:

"Availability" shall mean the time for which the services and facilities offered by the
Bidders are available for conducting operations from the equipment hosted in the Data
Centre.

“Downtime” is the time the services and facilities are not available to Customer, which
excludes the scheduled outages planned in advance for the Data Centre.

"Helpdesk Support" shall mean the Bidder’s 24x7x365 Helpdesk Support Centre which shall
handle Fault reporting, Trouble handling, Ticketing and related enquiries during this
contract

“Incident” refers to any event / abnormalities in the functioning of the Data Centre
Equipment / Services that may lead to disruption in normal operations of the Data Centre
services.

Critical: Incidents, whose resolution shall require additional investment in component or

time or shall involve coordination with OEMs. These incidents shall impact the overall
functioning of the SDC. For example, Power failure, failure of Spine switch, etc.

Medium: Incidents, whose resolution shall require replacement of hardware of software

parts, requiring significant interruption in working of that individual component. For
example, installation of operating system, replacement of switch, etc.

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Low: Incidents, whose resolution shall require changes in configuration of hardware or

software, which will not significantly interrupt working of that component.

“Resolution Time”, means time taken by the Bidder staff to troubleshoot and fix the
problem from the time the call has been logged at the Helpdesk till the time the problem
has been fixed.

12.3 Category of SLA

This SLA document provides minimum level of services required as per contractual
obligations based on performance indicators and measurements thereof. The DCO shall
ensure provisioning of all required services while monitoring the performance of the same
to effectively comply with the performance levels.

The SLA has been logically segregated in the following categories:

1. Performance Related Service Level

2. IT infrastructure related service level.
3. Virtual Infrastructure Related Service Level
4. Security and Incident Management
5. Helpdesk Support Services
6. Manpower related Service Level
7. Compliance & Reporting Procedure
8. Civil major and minor Works

12.4 Targets of Service Level Agreement

SLA clause provides for minimum level of services required as per contractual obligations
based on performance indicators and measurements thereof. The Bidder shall ensure
provisioning of all required services while monitoring the performance of the same to
effectively comply with the performance levels. The services provided by the Bidder shall
be reviewed by the Consultant/ TPA and Customer shall:

1. Check performance of the Bidder against this SLA over the review period and
consider any key issues of the past period’s performance statistics including major
incidents, service trends, etc.
2. Discuss escalated problems, new issues and matters still outstanding for resolution.

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3. Review of statistics related to rectification of outstanding faults and agreed

changes.
4. Obtain suggestions for changes to improve the service levels.

In case desired, Consultant /Customer may initiate an interim review to check the
performance and the obligations of the Bidder. The SLA may be reviewed and revised in
accordance to the define procedures. The procedures in will be used if there is a dispute
between Consultant/TPA /Customer and the Bidder on what the performance targets
should be.

12.5 Performance Related Service Levels

S
Measurement Definition Interval Target Target in Time Penalty
No

25 minutes No Penalty
>= 99.98% Continuous
Availability = {1-
downtime
[(Downtime) /
>= 99.75% to <= 30 minutes 0.5% of the QGR
(Total Time –
<99.98% to > 25 minutes value
Maintenance
of downtime
Time)]}*100
< 99.75% > 30 minutes of For every 0.25%
Availability of
downtime reduction in the
1.
Data Center Power will be
Quarterly uptime there will
Availability measured upto
be a penalty of
the socket level
2% QGR.
in the
equipment
room that will be
providing power
to the racks.
The server farm Quarterly 20 + - 2 0-4 instances No Penalty
area Degree in a week
temperature Centigrade in
2.
should be the server farm
Temperature
maintained all area all the
the time. time.

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S
Measurement Definition Interval Target Target in Time Penalty
No

Temperature log 20 + - 25 no of Penalty of 0.25%

reports should Degree instances or of the QGR value
be stored for a Centigrade in more than for [If Instances
period of the server farm that in a week count more than
minimum 4 area all the 10 in one QGR
months. time. then it Record as
Event of Default],
a letter of warning
may be issued to
the bidder.
Humidity The server farm Quarterly The humidity 0-4 instances No Penalty
humidity should should be
be maintained within range of
all the time. 50% +- 5 RH all 5 no of 0.25% of the QGR

Humidity log the time instances or value for [If

reports should more than Instances count

3 be stored for a that in a week more than 10 in

period of one QGR then it

minimum 4 Record as Event

months. of Default], a
letter of warning
may be issued to
the bidder.
Availability = {1- Quarterly >= 99.98% 25 minutes No penalty
[(Downtime) / Between <= 30 minutes 0.5% of the QGR
CCTV camera
(Total Time – to > 25 minutes value.
Availability 99.98% and
Maintenance of downtime
Time)]}*100 99.75%
4.
< 99.75% > 30 minutes of 1% of the QGR
value.
Shall be
downtime
measured for
all cameras

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S
Measurement Definition Interval Target Target in Time Penalty
No

installed and
NVR
CCTV Quarterly The SI/DCO 7 days with 0.01% of the QGR
footage/NVR should NVR and 3 value plus Letter
data should be maintain the months with of Warning to be
kept stored for CCTV footage storage. issued to the
some period of recordings of bidder.
time. past 7days at
CCTV Footage given point of
5
Availability time. The
recordings
should be
taken back up
and store for
minimum of 3
months.
>= 99.98% 25 minutes No penalty
Between <= 30 minutes 0.5% of the QGR
Availability = {1- Quarterly
99.98% and to > 25 minutes value on an
[(Downtime) /
99.75% of downtime incremental
Availability of
6. (Total Time –
basis.
Access Control
Maintenance
< 99.75% > 30 minutes 1% of the QGR
Devices
Time)]}*100
of value

Downtime

12.6 Manpower Service Levels

Sl. Measurement
Definition Target Penalty
No. Interval
Resource availability for all Single No Penalty
1 Quarterly
services agreed for absence of a

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Operation and single (if replaced by

Maintenance purpose of resource equivalent skilled
the project. DCO resource)
manpower should be
available 24x7x365 days.

Replacement should be
subject to prior approval
of Project Manager
OSDC/ OCAC.
Double of the cost of the
absent resource for the
period of absence.

NB: Minimum no of Resource need to be present in all shift at Data Centre

should be not less than as specified in the RFP. (Excluding Holidays)
The replacement of manpower by bidder after deployment will be allowed (without
penalty) only in below cases.

1. The resource leaves the organization by submitting resignation with present

employer and a copy of resignation should be marked to OCAC/OSDC.
2. Bidder will withdraw the resource as per its own organization policy in case of non-
performance and non-corporation in line with the OSDC guidelines.
3. For Skills and Competence level the resource profile, educational qualification
and certifications should be verified by the Consultant and OCAC/OSDC jointly
prior to deployment.
4. No resource will be absent without prior permission from the designated authority.
5. A Background Verification may be carried out for selected resources to ensure no
criminal history present.
6. All resources required to be covered under EPFO, ESIC and minimum wages as
applicable.

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12.7 Compliance & Reporting Procedures

S Measure
Measurement
N Definition Target Penalty
ment
O
Report for the
previous quarter
The Bidder shall
shall be submitted
submit the MIS No Penalty
within the first
reports and QGR
Submission of MIS week of next
reports Quarterly Quarterl
Reports
1 and QGR quarter.
and as and when y
reports 0.01% of the
required to the
Delay beyond the QGR value
OCAC/OSDC,
date of for every
Odisha
submission week time
delay
100% Critical
incidents to be
Any
reported to
failure/incident on
Customer within 1
any part of the No Penalty
hour with the
Data Centre
cause, action and
infrastructure or its
Incident remedy for the
2 facilities shall be Quarterl
incident.
. communicated y
Reporting 1% of the
immediately to
QGR
Customer as an
Payment for
exceptional report Delay beyond an
every hour’s
giving details of hour
delay on an
downtime, if any.
incremental
basis.
100% of changes 0.1% of the
Measurement of
should follow QGR value
Change
3 quality and Quarterl
formal change for every
.
Management timeliness of y
control non-
changes to the
procedures. All compliance

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S Measure
Measurement
N Definition Target Penalty
ment
O
Data Centre changes need to of Change
facilities be approved by request on
Customer. It an
should be incremental
implemented on basis.
time and as per
schedule &
without any
disruption to
business
100 % of
scheduled
Measures timely maintenance
maintenance of should be carried
the equipment out as per 0.1% of the
installed at the maintenance QGR
Data Centre. The plan submitted by Payment for
Scheduled
4 Bidder shall Quarterl the Bidder. Any every non-
.
Maintenance provide a detailed y scheduled compliance
equipment maintenance on an
maintenance plan needs to be incremental
on the planned and basis
commencement intimated to
of the project. Customer at least
2 working days in
advance
Implementation of
100% on time to 0.5 % of the
Implementation audit
be implemented QGR
of
5 Audit recommendations Half-
as per timelines Payment for
.
Recommendation by O C A C / O S D C yearly
agreed upon with every non
s or its auditor which
Customer compliance
have been

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S Measure
Measurement
N Definition Target Penalty
ment
O
agreed by Bidder
& Customer to be
implemented.
The Bidder should
maintain an 100% as per the 0.1% of the
inventory of items inventory log QGR
Maintenance
6 of Quarterl
that will be committed and Payment for
.
Inventory y
required on an maintained by every non
ongoing basis for Bidder. compliance
maintenance

12.8 Civil and Electrical Major and Minor Works

S. Penalty
Type of work Resolution Time
No
1. Major T= 5 days No Penalty
T1 = T+2 days 0.05% of the QGR for
Any civil/ electrical work as
every unresolved
defined in Scope of work of this
call
RFP
T2 = T1+2 1% of the QGR for
every unresolved
Major Civil Work including the
call
False Flooring, False Ceiling, Doors
> T2 2% of the QGR for
& Locking, Partitioning, Fire
every unresolved
Proofing of all surfaces, Furniture &
call
Fixtures and Painting to be
replaced/carried out within 5 days
of reporting the problem or
opening of the request.

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The DCO should maintain

sufficient inventory to carry out
civil and electrical repairs without
any disruption to operations.

For critical items, the resolution

time shall be mutually agreed by
the State and the DCO at the time
of award of contract.

T shall be the agreed resolution

time
Minor T = 7 days No Penalty

T1 = T+1 days 0.05% of the QGR for

Minor Civil Work including
every unresolved
call
Cement Concrete Work,
T2 = T1+2 1% of the QGR for
Masonry Work, Trench Work, every unresolved
Storage, Glazing and Scaffolding call
Work to be carried within 4 days of > T2 2% of the QGR for
the reporting problem every unresolved
call

12.9 SLA Change Control

It is acknowledged that this SLA may change as Customer’s business needs evolve over
the course of the contract period. This document also defines the following management
procedures:

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1. A process for negotiating changes to the SLA and methodology.

2. An issue management process for documenting and resolving difficult issues.
3. Customer and Bidder management escalation process to be used in the event
that an issue is not being resolved in a timely manner by the lowest possible level
of management.

Any changes to the levels of service provided during the term of this Agreement will be
requested, documented and negotiated in good faith by both parties. Either party can
request a change. Changes will be documented as an addendum to this SLA and,
subsequently, the SLA methodology and the Contract.

12.10 SLA Change Process

The parties may amend this SLA by mutual agreement in accordance with terms of this
contract. Changes can be proposed by either party. The Bidder can initiate an SLA
review with the Customer.

Normally, the forum for negotiating SLA changes will be Customer’s meetings with
consultant or TPA. Unresolved issues will be addressed using the issue management
process described in Clause 5 of this document.

The Bidder shall maintain and distribute current copies of the SLA document as directed
by Customer. Additional copies of the current SLA will be made available at all times to
authorized parties.

12.11 Penalty

Penalty Capping:

Note: Equipment Availability Related penalties shall be governed by the following

conditions:

1. The penalty shall be calculated on QGR as per the SLA defined.

2. The total quarterly deduction should not exceed 20% of the total applicable fee
in a quarter.

Penalty for Non-Measurable of QGR Parameters:

The below penalty will not be included in the maximum overall QGR penalty of 10% enforced on
DCO. However, in case of non-measurable of any of the two QGR parameters mentioned below,

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then maximum penalty of 10% or 10% plus Non Measurable Parameter Penalty which ever will be
more will levied on DCO.

a) For not measurable of Security and Incident Management SLA’s. Penalty of Rs. 50,000/- would
be enforced on DCO.

b) For not measurable of IT Infrastructure related SLA’s. Penalty of Rs. 50,000/- would be enforced
on DCO.

c) For not measurable of Physical Infrastructure related SLA’s. Penalty of Rs. 50,000/- would be
enforced on DCO.

d) For not measurable of Major and Minor Civil/ Electrical Works SLAs. Penalty of Rs. 25,000/- would
be enforced on DCO.

e) For not measurable of Helpdesk Services. Penalty of Rs 50,000/- would be enforced on DCO.

f) For not measurable of Compliance and Reporting SLA’s. Penalty of Rs. 50,000/- would be
enforced on DCO.

g) For not measurable of Manpower Availability. Penalty of Rs 50,000/- would be enforced on

DCO.

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12.12 Project Management

To consider the complexity of the project, the implementation of the same requires a
robust but flexible project governance and management structure. It is proposed to form
a Project Monitoring Committee chaired by Competent Authority for providing overall
strategy and policy guidelines with adequate members from the project stakeholders.
Further, it is proposed that a Project Management Unit (PMU) shall be designed and set
up for ongoing tracking of the project. The proposed PMU shall be supporting OCAC in
project monitoring and management of the project. The Project Governance team
should be adequately staffed and strong enough to identify the risk and suggest risk
mitigation.

The Project Monitoring Committee, chaired by Competent Authority, a flexible

membership will exist from the stakeholders on need basis. The committee will be
supported by the Project Management Unit (PMU).

The Bidder should submit the project plan along with technical bid submission

Indicative Reporting Mechanism

Activity Daily Weekly Fortnightly Monthly Quarterly
Project Review Meetings by OCAC √ √ √ √
Weekly status review meetings √
Daily team review meetings √
SLA review report √
Issue matrix √
Risk matrix √

12.13 Partial Acceptance Test (PAT)

Partial Acceptance Testing (PAT): After completion of mentioned stages of work as per
timelines provided in the RFP, the System integrator shall request for Partial Acceptance
Test (PAT).

Partial Acceptance Test will be conducted by the Consultant in accordance with the
timelines, scope of work as mentioned in the RFP and the solution documents proposed
by the System Integrator and accepted by OCAC.

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The consultant will review the report prepared by SI and submit the report of PAT to OCAC
and subject to its acceptance, it shall be deemed as completion of Partial Acceptance
Test (PAT).

12.14 Final Acceptance Testing (FAT)

The acceptance of the Data Centre including DC site in accordance with the
requirements shall be conducted. After successful testing of the features, facilities,
functionalities and integrity of the commissioned devices, equipment and services by the
PMU, a Final Acceptance Test (FAT) Certificate shall be issued by OCAC to the System
Integrator. The date on which Final Acceptance certificate is issued shall be deemed to
be the date of successful commissioning of the DC. The FAT certificate will be signed by
the System Integrator, Consultant and OCAC.

The test shall include the following:

1. All civil, electrical, air-conditioning works, etc., are completed as per the RFP
specifications and solution documents proposed by the System Integrator and
accepted by OCAC.
2. All hardware and software items must be installed at DC site as per RFP
specifications and solution documents.
3. Availability of all the defined services shall be verified (by whom). The System
Integrator shall be required to demonstrate all the features/facilities/functionalities
as mentioned in the RFP and solution documents.
4. The PMU in consultation with OCAC shall define detailed test plan.
5. System Integrator will arrange the test equipment’s required for performance
verification and provide documented test results.
6. All documentation as defined in the RFP should be completed before the final
acceptance test.
7. The training requirements as mentioned should be completed before the final
acceptance test.
8. All punch-points of Partial Acceptance Test (PAT) must be addressed and resolved
before the final acceptance test.
9. Any delay by the System Integrator in the Final Acceptance Testing shall liable the
SI for imposition of appropriate Penalties.

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12.15 Roles and Responsibilities

Role and Responsibilities – System Integrator.

1. Preparation of Design of Physical Infrastructure comprising of Civil, Electrical &

Mechanical, IT and Non-IT works required to build Odisha State Data Centre2.0.
This shall also include site preparation to make it suitable for setting up a tier III Data
Centre (OSDC 2.0).
2. Preparation and submission of Comprehensive and Detailed Project
implementation Plans and Schedules separately for each modules.
3. Supply, deployment and implementation of multi-layer security, Networking, IT
and Non-IT Components and other specified infrastructure at the OSDC 2.0.
4. Ensure timely resolution of all errors, faults and problems related to operation of
the OSDC 2.0 coordinating with the OEMs.
5. Scheduled and preventative maintenance of all Equipment (active and passive)
installed to run the operation of OSDC 2.0.
6. Routine review of operational and other associated service availability with
OCAC.
7. Proper cabling and Tagging at OSDC 2.0 and should be periodically updated.
8. Management, Maintenance and operations of all the OSDC 2.0 Equipment.
9. Ensure compliance of Security Standards of the network and enforcing access
control as per the information security policy of MeitY.
10. Liaison with the Primary/Secondary Bandwidth Service Provider(s) and Internet
Bandwidth provider(s) for better availability of the network as per SLA defined in
this document.
11. Preparation and submission of separate PAT & FAT Plans and schedules for all
infrastructure, equipment’s (IT and Non-IT) and services for OSDC 2.0.
12. Preparation and submission of Manpower Deployment plan and schedule with list
of staff to deployed under the project at various positions during different
parts/stages of the project.

Role and Responsibilities – OCAC

1. Provide support and suitable space for build part of OSDC 2.0 and during
deployment of associated Non-IT & IT infrastructure and facilities.
2. Provide the approval of design, implementation plan and schedules.
3. Provide all necessary support in terms of site availability, clearances, access etc.

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4. Support in resolving issues and escalations with the consortium partner if any.

Role and Responsibilities –Consultant.

1. Bid Process Management

a. Assistance in Pre-Bid meeting and resolution

b. Assistance in preparation of Corrigendum and Q&A’s
c. Complete an evaluation matrix rating for each of the bidders
d. Assistance in selection of the eligible highest ranked submission(s) that have
met all mandatory technical and other mandatory requirements set out in the
related procurement document as per matrix
e. Assist in ensuring that the agreement between OCAC and the successful
Bidder is defined formally in a signed written contract before commencement
of provision of the goods, services or construction.

2. Project implementation and monitoring.

a. Review the project plan and milestone prepared by the vendor and
communicate deviations to OCAC
b. Regular site visits during implementation phase and update status to OCAC
c. Vet timelines prescribed for execution and completion of the project.
d. Prepare monthly report on the progress of the supply, implementation and
deviation
e. Co-ordinate monthly meetings onsite with OCAC representative and bidder
along with vendor (if required).
f. Preparation and submission of separate PAT & FAT plans and schedules for the
OSDC 2.0 infrastructure, operation and associated services.

3. PAT & FAT

a. Creation of PAT test plan for all components and infrastructure

b. Identification of Test scenarios
c. Creation of PAT test cases
d. Conduct and evaluation of test cases
e. Confirmation of compliance with requirements and standards
f. Performing Final Acceptance Test of OSDC 2.0 infrastructure, operation and
associated services in co-ordination with the Service Integrator.

Role and Responsibilities – TPA

1. Any change-request and configuration change will be reviewed and approved

by TPA.

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2. NMS system should be configured for auto-reporting of SLA, Dashboard, Ticket

Closure System and Invoice Generation.
3. Monitoring of SLA parameters defined for System Integrator/Managed Service
Provider(s) as per the signed agreement.
4. Periodic Inventory audit of OSDC 2.0 equipment.
5. Periodic audit of the operation & associated services and submission of audited
report of OSDC 2.0.
6. Submission of MIS reports as per the requirements of Government of
Odisha/OCAC.
7. Periodic Security audit of the OSDC 2.0 as per Security Standards preferably at an
interval of 6 months after start of successful operation.
8. Verification and Generation of Reports for implementing SLA.
9. Verification of Invoices submitted by the System Integrator/Managed Service
Provider(s) and submission of signed reports on Correctness of the same after
incorporating SLA Penalties for the purpose of release of payment by OCAC.

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12.16 Minimum Bill of Quantity
Below mention BOQ are Indicative only, Final BoQ may vary depends upon Solution proposed by Selected Bidder. Selected
Bidder requested to submit detailed BoQ as per the proposed solution.

Total
Unit Amount Amount
Sl. Unit
Description UOM Qty GST Rate without With
No Rate
inclusive GST GST
GST
A B C D=B+C E=BXA F=DXA
A CIVIL & INTERIOR WORKS:
Dismantling existing Wall, Doors , Window or any
1 Lot 1
structure of any material
Removal of Debris from the site and disposing the same
2 Lot 1
at a location as intimated by client

3 Brick wall with plaster Sqr Mtr 130

Closing of Doors, Windows if any with brick & plaster,
4 Sqr Mtr 20
Plywood, Gypsum etc.
Creation of Ramp with desired top finish from outside
5 Cu Mtr 10
to building ground floor

Creation of Toilet area with Male and female section

including floor and wall tile fittings, plumbing, Electrical,
6 Lot 1
doors, windows, exhausts etc. All fittings inside the
toilet to be approved by OCAC before installation.

Fire Rate partition panel kingspan-jindal or equivalent

7 including frame and accessories required to complete Sqr Mtr 200
wall on façade side.

28
 RFP – Extension of Odisha State Data Centre – OSDC 2.0

Vitrified tile flooring including floor preparation required

8 Sqr Mtr 110
to install the tiles.
9 Raise flooring in server hall of 300mm height Sqr Mtr 350

10 All types of Skirting wherever required Sqr Mtr 20

Gypsum partition 100 mm with double skinned fire

11 rated panels, floor and ceiling channels, Studs, taping Sqr Mtr 250
and jointing, complete with all accessories

Glass partition - Fire rated including SS frames/patch

12 Sqr Mtr 20
fittings wherever required.
Glass partition - Non fire rated, patch fittings wherever
13 Sqr Mtr 200
required.
Carpet flooring (Nylon carpet. Shade and quality to be
14 Sqr Mtr 300
approved by OCAC)
15 PCC flooring as per CPWD specifications Sqr Mtr 900
16 POP and Punning Sqr Mtr 100
17 Epoxy flooring Sqr Mtr 40
18 Anti-static PVC flooring Sqr Mtr 100

Nitrile rubber Insulation 23 mm (minimum) under floor

19 Sqr Mtr 850
and roof including skirting

20 Rolling shutter with 30% air vents Sqr Mtr 28

21 PVC door with frame Nos 4
Fire rated door - for UPS rooms- minimum width
22 Nos 2
1500mm - double leaf
Fire rated door - Entry to server farm area from
23 material lift lobby side. Minimum width 1500mm - Nos 2
double door
Fire rated door - Entry to staging room - single leaf -
24 Nos 7
minimum width 1200 mm
25 Fire rated Glass door 1200 x 2300 single leaf Nos 2

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26 Designer privacy film on glass Door Lot 1

27 Flush door R/o 1
28 Glass doors with all accessories Nos 15
Modular false ceiling with mineral fibre tegular edge
29 Sqr Mtr 350
panels, 0.5 NRC.
30 Gypsum false ceiling with frames, taping and jointing Sqr Mtr 100

31 Fire rated paint Sqr Mtr 500

32 Premium Emulsion paint Sqr Mtr 550
33 Anti-Rust enamel Paint Lot 1
34 Exterior paint for Utility buildings Sqr Mtr 30
35 Earth pit cover with brick work and plaster Nos 15

36 Earth Excavation and filling and disposal/re-use Cu Mtr 185

37 Trench cover ( RCC) Sqr Mtr 165

MS (ISMB/ISMC) structure for ODU platform with stair

38 case, side safety rail, complete with all welding, KG 25000
antirust paint etc.

Creation of Panel room with brick wall, RCC roof , upVC

windows, fire rated doors, fire rated paint, Epoxy
39 flooring, Underground trench, GI chekered plate, Lot 1
Exhaust fans etc. (If first floor of existing panel room
will be used then this item is not required)

Creation of stair case from Ground till roof of existing

transformer room and then RAMP to the proposed panel
40 Lot 1
room. (If panel room is created in ground floor then
this item is not required)

41 Security desk Nos 2

3+2 seater sofa along with tea table for waiting area
42 Nos 2
near security

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43 Centre table for waiting area Nos 2

44 Reception table with corean top. Min size of 2.5 sqr mtr Nos 1

45 Modular workstation desk for office area Seat 24

46 Manager Table Nos 3
47 Meeting room table Nos 2
48 NOC technical desk Nos 12
49 Bunk bed (2Tier) Nos 1
50 Breakout area/Cafeteria Table Nos 3
51 Breakout area/Cafeteria Chair Nos 9
52 Staging room table Nos 1
53 Staging room chair Nos 3
54 NOC room Chair Nos 12
55 Workstation chair for office Nos 24
56 Conference table Nos 1
57 Conference chair Nos 14
58 Manager's chair Nos 3
59 Manager room visitor chair Nos 9
60 Storage Units Nos 10
61 Meeting room chair Nos 6
62 Other chairs Nos 4

Storage unit of 2 mtr height and 0.4 mtr depth, made

63 Sqr Mtr 16
of laminated particle board with shelves, lock and key.

64 Hand operated fork lift Nos 1

65 Paper shredder (motorised) Nos 1

66 Water filter with RO facility ( minimum 50 ltr capacity) Nos 2

67 Water dispenser Nos 3

68 Shoe stand 20 pair shoe capacity Nos 2

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Creation of steps with MDF board and top surface with

69 Sqr Mtr 2
vinyl and anti skidding tape
DG foundation and double tier structure for 2 nos 2
70 Lot 1
MVA DG.
Transformer Foundation, periphery bed preparation, 2
71 nos 2
side RCC wall creation for each transformer etc.

Creation of cemented carpet road from existing

transformer to the road to withstand a 3 ton rolling
72 Mtr 35
load ( from ocac tower to main road). The width of the
road to be 4 mtr.

Window vertical blinds as per approved shade and

73 Sqr Mtr 70
quality
74 Wire Mesh partition for Transformer yard with gate. Sqr Mtr 10

75 Fixed Iron Grill partition Kg 500

76 Key Box for 50 keys Nos 1
Shoe Shiner ( dual shade electrically motor operated
77 Nos 2
with sensor)
78 Dust bin (Stainless steel) Nos 15
79 Tile puller (3 cup suction type) Nos 3

80 Vacuum Cleaner (wet and Dry) Industrial type Nos 2

81 Cold lock panels (4" x 8") Nos 40

82 Emergency Exit Ramp Mtr 3
83 While board Sqr Mtr 2
84 Pin up Notice board Sqr Mtr 2
85 Refrigerator 300 Ltr Nos 1
86 Tea/ Coffee Vending machine Nos 1
Campus beautification including cost of architect,
87 Lot 1
material and installation as per design.

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ELECTRICAL SYSTEM
HT Panel with 2 incomer , 1 Bus coupler and 4 outgoing
88 Nos 1
and accessories
89 Metering panel Nos 2
2000KVA 33/.433 ONAN, Oil type Transformer with
90 Nos 2
OLTC
Removal of existing metring panel, HT cable, HT panel,
91 Lot 1
DG sync panel, 3 nos of 400 kva DG with exhaust.

Indoor/Outdoor/Straight Through type heat shrinkable

92 Nos 12
cable termination kit
Diesel Generator (Data Centre continuous rated)
93 (Rating 2000 KVA or more, as per Bidder's design and Nos 2
Up time guidelines)
94 DGs to panel controls cabling Lot 1
95 HSD tank and accessories including Pumps Nos 2
DG exhaust stack as manufacturer standard and
96 Mtr 30
compliance as per CPCB norms.
97 Fuel piping with valves and accessories. Mtr 180
Fuel Pump with intrinsically safe meter having feature
98 to connect to DCIM for real time fuel consumption Nos 2
monitoring
HT grade cable of 3 core 95 sq mm from HT panel to all
99 Mtr 100
4 transformers
HT cable termination at HT panel side and all 4 nos.
100 Lot 1
transformer side
101 4 Core Aluminium XLPE Armoured cable 25 sq mm Mtr 50

102 4 Core Aluminium XLPE Armoured cable 150 sq mm Mtr 560

103 4 Core Aluminium XLPE Armoured cable 240 sq mm Mtr 160

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104 4 Core Aluminium XLPE Armoured cable 300 sq mm Mtr 3380

105 4 Core Aluminium XLPE Armoured cable 10 sq mm Mtr R/O

106 4 Core Aluminium XLPE Armoured cable 35 sq mm Mtr R/O

Termination, double compression /single compression
107 glands as required for 4 Core Aluminium XLPE Lot 1
Armoured cable 25 sq mm

Termination, double compression /single compression

108 glands as required for 4 Core Aluminium XLPE Lot 1
Armoured cable 150 sq mm

Termination, double compression /single compression

109 glands as required for 4 Core Aluminium XLPE Lot 1
Armoured cable 240 sq mm

Termination, double compression /single compression

110 glands as required for 4 Core Aluminium XLPE Lot 1
Armoured cable 300 sq mm

Termination, double compression /single compression

111 glands as required for 4 Core Aluminium XLPE Lot R/O
Armoured cable 10 sq mm
Termination, double compression /single compression
112 glands as required for 4 Core Aluminium XLPE Lot R/O
Armoured cable 35 sq mm
4 Core Copper XLPE FRLS Unarmoured/Flexible cable 4
113 Mtr 870
sq mm
4 Core Copper XLPE FRLS Unarmoured/Flexible cable 6
114 Mtr 780
sq mm
4 Core Copper XLPE FRLS Unarmoured/Flexible cable
115 Mtr 1500
16 sq mm

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4 Core Copper XLPE FRLS Unarmoured/Flexible cable

116 Mtr 425
25 sq mm
4 Core Copper XLPE FRLS Unarmoured/Flexible cable
117 Mtr 600
50 sq mm
4 Core Copper XLPE FRLS Unarmoured/Flexible cable
118 Mtr 650
185 sq mm
1 Core Copper XLPE FRLS Unarmoured/Flexible cable
119 Mtr R/O
10 sq mm
1 Core Copper XLPE FRLS Unarmoured/Flexible cable
120 Mtr R/O
25 sq mm
1 Core Copper XLPE FRLS Unarmoured/Flexible cable
121 Mtr R/O
50 sq mm
1 Core Copper XLPE FRLS Unarmoured/Flexible cable
122 Mtr R/O
120 sq mm

Termination, double compression /single compression

123 glands as required for 4 Core Copper XLPE FRLS Lot 1
Unarmoured/Flexible cable 4 sq mm

Termination, double compression /single compression

124 glands as required for 4 Core Copper XLPE FRLS Lot 1
Unarmoured/Flexible cable 6 sq mm

Termination, double compression /single compression

125 glands as required for 4 Core Copper XLPE FRLS Lot 1
Unarmoured/Flexible cable 16 sq mm

Termination, double compression /single compression

126 glands as required for 4 Core Copper XLPE FRLS Lot 1
Unarmoured/Flexible cable 25 sq mm

Termination, double compression /single compression

127 glands as required for 4 Core Copper XLPE FRLS Lot 1
Unarmoured/Flexible cable 50 sq mm

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Termination, double compression /single compression

128 glands as required for 4 Core Copper XLPE FRLS Lot 1
Unarmoured/Flexible cable 185 sq mm

Termination, double compression /single compression

129 glands as required for 1 Core Copper XLPE FRLS Lot R/O
Unarmoured/Flexible cable 10 sq mm

Termination, double compression /single compression

130 glands as required for 1 Core Copper XLPE FRLS Lot R/O
Unarmoured/Flexible cable 25 sq mm

Termination, double compression /single compression

131 glands as required for 1 Core Copper XLPE FRLS Lot R/O
Unarmoured/Flexible cable 50 sq mm

Termination, double compression /single compression

132 glands as required for 1 Core Copper XLPE FRLS Lot R/O
Unarmoured/Flexible cable 120 sq mm

133 UPS systems 2 x 500 KVA for Critical Load Set 2

UPS systems 2 x 60 KVA for Non-Critical Load with SMF

134 Set 1
batteries for 30 minutes backup including battery stand

Lithium Ion batteries for Critical load for 15 minutes

135 Set 2
back up on each UPS including battery stand.

136 Battery bank breaker with housing Nos 4

Outdoor type AL Sandwith BBT of 3200A with End

termination Box and with all accessories from
137 Set 2
transformers till Transformer output panels ( Bidder to
assess length as per their solution)

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Indoor type AL Sandwich BBT of 3200A for tie breaker

138 Mr 15
between panels
139 Main LT panel (Transformer output) -1 Nos 1
140 Main LT panel (Transformer output) -2 Nos 1
141 Capacitor Panel -1 Nos 1
142 Capacitor Panel -2 Nos 1

143 DC Main LT panel 1 (DCMLTP 1) with all associates Nos 1

144 DC Main LT panel 1 (DCMLTP 2) with all associates Nos 1

145 SDC 1.0 LT panel (SDC LTP 2) with all accessories Nos 1

146 DG output panel 1 (IP 66) outdoor type Nos 1

147 DG output panel 2 (IP 66) outdoor type Nos 1

148 Floor Mounted Distribution panel (UPS output) -1 Nos 1

149 Floor Mounted Distribution panel (UPS output) -2 Nos 1

150 Copper Earth pit Nos 16

151 GI Earth Pit Nos 14
152 Copper earth Strip with insulation Mtr 850
153 GI Earth Strip with insulation Mtr 925
154 Distribution Board (TPN) Nos 6
155 Distribution Board (SPN) Nos 15
156 Sub mains cabling Mtr 1250

157 Light, Power point Wiring, Ac point wiring from DB Lot 1

158 Modular switch board with switches and sockets for wall Nos 100
Modular switch board with switches and sockets for
159 Nos 80
Desk
160 MS Conduit with accessories Lot 1

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161 PVC conduit with accessories Lot 1

162 Flexible MS conduit Lot 1
163 Flexible PVC conduit Lot 1
164 LED lights Rectangular Nos 12
165 LED light Round 6" dia Nos 60
166 LED Lights Square 2'x2' Nos 150
167 LED lights Square 1'x1' Nos 0
168 Occupancy sensor range 6-7 meter Nos 25
169 NEMA (IEC 309) connectors with breaker Nos 10
Track bus way (Cu continuous BBT) inside Data Centre
170 Mtr 168
with all accessories
171 Tap off box with accessories for track busway system Nos 166

172 HVAC panel Nos 2

173 Auto transfer switch for PAC ( if required) R/o
174 Industrial Socket for PAC and CAC Nos 10

Equi-potential grid on DC below raise floor by 25x3

175 Lot 1
copper strip with insulation ( 1mtr x 1 mtr matrix)

Perforated cable tray (factory made galvanized). Please

176 Mtr 385
add items for various size

MS raceway with cover. Please add items for various

177 Mtr 300
size
178 Ladder tray. (Please add items for various sizes) Mtr 300

179 PVC raceway under PCC floor for support area cabling Mtr 125

180 Wall fans Nos 6

181 Ceiling Fan 42-inch swipe Nos 3
182 Single line diagram A2 size laminated Nos 4

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183 Exhaust fan (min 18 inch dia) with gravity damper Nos 8

Clamp meter AC, DC, with clamp side suitable to fit in

184 Nos 2
240 sqr mm single core cable

185 Intelligent PDU for racks for OSDC 2.0 ( 32A 3 phase) Nos 170

186 Intelligent PDU for racks for OSDC 1.0 (32A 1 phase) Nos 70

187 Thermal Temperature gun Nos 1

188 Round bottomed fire buckets-4 Nos Set 6
189 shock treatment chart Set 6
190 Danger boards Nos 20
191 First aid box Nos 2
Fixing of As built Single line drawing duly laminated /
192 Lot 1
framed in A1 size.
193 cable route markers with necessary angle iron supports Lot 1

Temporary lighting, temporary DB, Power Supply to all

194 Lot 1
service vendor for DC construction till Go-live.

HVAC SYSTEM

195 In-row Precision Air conditioner with all accessories Nos 25

Front throw Precision Air conditioner for Power room -

196 Noss 4
min 10 TR with all accessories

197 Refrigerant piping with insulation and termination Mtr 1200

198 Dehumidifier water line piping with all accessories Mtr 100

199 VRV/VRF system with all accessories HP 78

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Comfort AC indoor unit (rating and quantity as per

200 Nos 22
bidder's solution)
201 Refrigerant piping for VRV/VRF system with insulation Mtr 320
Sqr.
202 Cold aisle containment with door and accessories 45
Mtr
Sqr.
203 Sliding door on one side of hot aisle 10
Mtr
204 Removal and closing of AHU duct at floor Lot 1

Disconnection of existing AHU from main line and

205 Lot 1
closing the pipe opening with valve.

SAFETY, SECURITY, SURVEILLANCE AND

MONITORING SYSTEM

Addressable fire alarm system with all accessories. Fire

206 alarm panel to have redundant controller for concurrent Lot 1
maintainability

Gas based suppression system (NOVEC 1230 from 3M)

for Server Hall with all Gas release panel, detectors,
207 piping, all types of actuators, manifolds, cylinders, Gas, Lot 1
and all accessories that completes the systems to make
it operational

Gas based suppression system (NOVEC 1230 from 3M)

for both power rooms ( two separate systems) with all
208 Gas release panel, detectors, piping, all types of Lot 1
actuators, manifolds, cylinders, Gas, and all accessories
that completes the systems to make it operational

Aspiration smoke detection system with zone based

209 panel, piping, sensor and all accessories to make it Lot 1
operational

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IP based Close circuit tele vision (CCTV) with NVR,

210 Network switch cabling, power supply and all Nos 1
accessories
211 PTZ Camera-IP Nos 5
212 Bullet fixed camera-IP Nos 7
213 Dome camera-IP Nos 42
214 55-inch LED Display screen Nos 1
Door Access control system with Biometric, pin pad and
215 contactless reader and with all accessories as per Lot 1
bidders’ solution

Flap Barrier with contact less reader/QR code

216 Nos 2
reader/Biometric as per bidder's solution

217 Swipe barrier Nos 1

218 Full height turnstile (Tube stile) with biometric reader Nos 1

219 Baggage scanner Nos 1

220 Metal detector Full height Nos 1
221 Handheld metal detector Nos 4

222 Fire extinguisher as required as per local fire norms Nos 15

223 Water leak detection system with all accessories Lot 1

Rodent repellent system with panel, satellite and all
224 Lot 1
accessories

Public address system with Amplifier, speakers,

225 microphone, Rack and with all accessories to make it Lot 1
complete and operational

Data Centre Infrastructure Monitoring system (

226 Inducing hardware and software required for Lot 1
integration with existing BMS system)

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Rack access control system for all the racks in server

227 room and telecom room and with cabling and Lot 1
accessories to make the work complete and functional

Rack humidity and temp sensor for all the racks in

228 server room and telecom room with cabling and Lot 1
accessories to make the work complete and functional

Removal of fire hydrant system from server hall and

229 Lot 1
extension of nozzle in the support area
Computers for Access control system (Intel i5, 32 GB
230 Nos 1
RAM, 1Tb SSD, 32" LED)
231 Computers for CCTV as per bidder's solution Nos 1
232 Computer for DCIM as per bidder's solution Nos 1
Degausser (for CD, DVD, SATA/HDD drive with receipt
233 Nos 1
printing)

Mobile Computer Trolley with monitor, keyboard and

234 Set 1
mouse of desired specifications.
Safety Gloves, Jacket, Boot, Goggles, Fireman's axe
235 Set 2
Etc.
236 Evacuation Chart Nos 5
237 Signage's Nos 30
238 Self-illumination tape Mtr 100

239 Portable oxygen cylinder (min 3 ltrs) with mask Nos 2

240 LED torch (industrial type) Nos 2

241 Portable emergency light (industrial grade) Nos 2
Visitor management system with all hardware such as
242 Photo I card printer, Computer, camera and software Lot 1
etc.
NETWORKING SYSTEM

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243 Cat6A cable Mtr 45000

244 Vertical Cable Manager Nos 180
245 Cat6A patch cord 1 mtr Nos 800
246 Cat6A patch cord 2 mtr Nos 600
247 Cat6A patch cord 3 mtr Nos 400
248 Cat6A patch cord 10 mtr Nos 200
249 MPO-MPO 12f fibre trunk(5m) Nos 100
250 MPO-MPO 12f fibre trunk(7m) Nos 150
251 MPO-MPO 12f fibre trunk(10m) Nos 200
252 MPO-MPO 12f fibre trunk(15m) Nos 200
253 MPO-MPO 12f fibre trunk(20m) Nos 200
254 MPO-LC Module(24f) A Nos 400
255 MPO-LC Module(24f) B Nos 400
256 1U 96F MPO panel Nos R/o
257 Blind plate Nos 120
258 LC duplex patch cord 3m Nos 2500
259 LC duplex patch cord 7m Nos 2000
260 LC duplex patch cord 10m Nos 2000
261 LC duplex patch cord 20m Nos 1000
262 Cat6A I/O tool less Nos 2000
263 Cat6A patch panel angled(24 port) Nos 180
264 Total Cat6 A Cable BOX 100
265 42U Network Rack 800 x 1200 Nos 10
266 42U server Racks 800 x 1200 Nos 73
267 42U POE rack 600 x 1000 Nos 2
268 Horizontal Cable managers Nos 500

269 Cable basket min size 400mmx50mm with accessories Mtr 200

270 Fibre Runner with accessories for all 83 racks Lot 1

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271 Faceplate - quad Nos 400

272 12 core, OM4 indoor distribution cable, LSZH Mtr R/o

273 96F, SM Tight Buffered Indoor Cable, LotZH Mtr R/o

274 24F, SM Tight Buffered Indoor Cable, LSZH Mtr R/o
275 Conduit with accessories Lot 1
276 Digital EPABX System with cabling Set 1
277 Desk Digital EPABX Phones Nos 35
278 IP Phones Nos 15

Videowall Cubes(70 Inch) diagonal 4X2 configuration

278 Nos 1
complete with base stand, controller and all accessories

F CERTIFICATION & HEALTH CHECK 0

280 Uptime Tier-III Certification for Designing Lot 1

281 Uptime Tier-III Certification for Construction Lot 1

282 Uptime Tier-III Certification for Operation sustainability Lot 1

Half yearly health check with tools such as Power

analyser (Class A, thermal imager, Balometer (Air
Half
283 hood), Anemometer, clamp meter, Vibration and sound 10
yearly
meter etc. Report to be submitted on every 6 months
to OCAC.

Charges for Electrical Approvals form Electrical

Inspector, Fire Department, PCB, PESO and other
284 Lot 1
statutory bodies of Govt. of Orissa/India ( statuary
charges if any will be paid by department/ OCAC)

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Operation and maintenance for 5 years including

285 Years 5
engaging manpower as required

Any other item as per bidders solution

286
(Bidder may add line items, quantity, and cost as per
format)

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13 Operations and Maintenance Management

The selected bidder will provide 24x7x365 operating and maintaining services for a period
of 5 years from the date of final acceptance test. The scope of the services for overall
Physical and IT infrastructure management as per ITIL framework during this period shall
include 24x7X365 Monitoring, Maintenance and Management of the entire Data Centre,
along with providing Helpdesk services to ensure an uptime efficiency of minimum 99.982
in Odisha State Data Centre 2.0 (OSDC 2.0) and other facilities managed. This provides
guarantee and accountability for the operations team, service providers and end users
to meet the criteria for 24 x 7 service requirement. The goal is to achieve full uptime
potential, obtain maximum leverage of the installed infrastructure or design, improve
operations efficiency and realize opportunities for energy efficiency. This mainly provides
the guidance and framework to drive best practices for the effective management and
operations of the Odisha State Data Centre (OSDC).

1. Human Resource and Planning

2. Policies and Procedures
3. Maintenance Management
4. Operations Monitoring
5. Access Management
6. Training and Development
7. Reports
8. Documentation
9. Certification
10. Automation of Services
11. Human Resource and Planning

The right number of qualified individuals organized correctly is critical to Odisha State
Data Centre (OSDC) 2.0 meeting long-term performance objectives. Enough qualified
in-house staff and/or vendor support must be available to perform all the maintenance
activities and operate the Data Centre to provide the greatest opportunity to meet the
uptime objective. All personnel working in Odisha State Data Centre (OSDC) 2.0 must

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have the experience and technical qualifications necessary to perform their assigned
activities without impacting the Data Centre operations.

Requirements

1. Organizational Structure - this shows the structure of DC department and define

which team is responsible or related to the Data Centre operations.
2. DC Team Escalation Matrix – this specifies multiple user contacts to be notified in
the event of critical issues or emergency.
3. Staff Qualifications – this is to ensure that the team assign to handle the Data
Centre are qualified, trained and has enough experience to properly manage its
operations.
4. RACI Matrix – this clearly states or assigns who is Responsible, Accountable,
Consulted or Informed in relation to each specific tasks to be defined as per the
requirement.

Planned Resource during O & M Activity for ( IT & Non-IT)

O&M Manpower Resources

Resources Detail
(Shift Wise)
1st
Sl No IT Manpower Qty General Shift 2nd Shift 3rd Shift
Shift
1 DC Project Manager 1 √ x x x
2 BMS Expert 3 x √ √ √
3 Multi Skilled Technician
6 x √ √ √
(Electrical/Mechanical)
4 Housekeeping Staff 4 √ (2) √ √
5 Security Guard 9 √ √ (3) √ (3) √ (2)
6 Front Desk Executive 1 √ x x X
Total 24

Note: Above manpower requirement table is indicative as minimum requirement for

24*365 days support for OSDC 2.0 and existing DC, bidder should have a clear
prospective of the requirement of manpower to maintain the project and achieve the

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required SLA. Bidder should have their enough additional resource to meet the challenge
of leave/replacement/changes and smooth delivery of services.

IT manpower (except Helpdesk Executive) resources mentioned in resource table must

be a payroll employee of the successful bidder company.

Resource Qualification and Experience

Sl No Non IT Manpower Minimum Qualification & Relevant Experience

B.E. /B. Tech in Electrical or equivalent with 10 Years’
experience including minimum 4-year experience in
1 DC Project Manager
Data Centre Non-IT Operation Management of Non-IT
services.
Diploma in Electrical/ EEE or higher qualification with 8+
2 BMS Expert years’ of experience including minimum 3-years’
experience in Data Centre BMS environment.
Diploma in Electrical with 8 Years’ experience including
3 Multi Skilled Technician minimum 3-year experience in HT/LT Installation/
Maintenance.
4 House Keeping With relevant experience of 6 months or more.
5 Security Guard With relevant experience of 3 years or more.
Graduate with good communication skill and PGDCA
8 Front desk Executive
or higher with 1 Years’ of relevant experience.

Note:

All the above-mentioned employee’s Qualifications and Certifications will be verified by

OCAC/Composite Team/ Consultant after award of the contract. The same will be
verified by TPA (assigned) on time-to-time basis during the Operation and Maintenance
phase of bidder.

Upon finding any deficiency in any of the profile parameter, may reject any of the
manpower by giving 15 days’ time, which the bidder has to replace the resource within
the time frame.

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13.1 Policies and Procedures

An effective Odisha State Data Centre (OSDC) 2.0 management strategy includes
policies and procedures that needs to be documented and enforced to ensure that they
are understood and followed as inconsistencies in the performance can lead to service
interruptions or downtime.

Requirements
1. Data Centre User Manual – This includes all information that is critical to run the
Data Centre from construction phase to operation.
2. Data Centre Instructions – This are set of rules inside the Data Centre that prevents
any risk to Data Centre operations.
3. Emergency / Crisis Management Plan – this is to ensure control and management
inside the Data Centre during an emergency or abnormal situations.
4. SOP’s – Set of instructions or guide to operate DC configurations on normal
conditions
5. Health & Safety Procedures – Set of HSE guidelines specifically for the Data Centre
to prevent accidents or harm to the DC team or visitors.
6. Change Management Procedures – this is to review and approve the proposed
changes and evaluate the risk that comes with it.
7. Access Procedures - this access guideline specifies the criteria for granting access
to specific individuals or groups, and the different levels of access allowed.
8. Maintenance Procedures – this specifies how a maintenance procedure is
scheduled and performed.

13.2 Maintenance Management

An effective maintenance program is necessary to keep equipment in an optimum
condition, minimize failures and prevent downtime. This includes preventive and
predictive maintenance, strong vendor support, failure analysis, life cycle tracking and
documentation. Any level of vendor support to maintain infrastructure should have a
corresponding list of qualified vendors with formal contracts specifying the scope of work,
call-in process, qualifications, and response times to ensure the level of service required
meets the uptime objectives. Housekeeping is also an equally important aspect of
maintenance to keep combustibles and contaminants out of the Data Centre and
technical rooms. For the purpose of proper upkeep of equipment’s installed at Odisha
State Data Centre (OSDC) 2.0, there is a need to study OEM documents:

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Requirements
1. List of Equipment – this includes Generator, UPS, HT Panel, LT Panel cooling, Fire
Alarm & Suppression, Access control & CCTV and related sensors. It is an indicative
list not an exhaustive one.
2. Specialized Vendor Details – This contains the details of the vendor(s) assigned to
maintain DC equipment. Technician information, qualifications and certifications
should be available.
3. Service Level Agreements – Should clearly define the Response Time and
Conditions to match our requirement as well as OEM recommendations.
4. Planned Preventive Maintenance (PPM) – PPM schedule should be fixed for the
entire period of contract. So we can plan other activities accordingly without
conflict.
5. Sequence of Operation – This shows the operation of any equipment with
redundant functionality in case of a primary source failure. Example: UPS,
Generator, Etc.
6. Escalation Matrix or Emergency Call-out Matrix – This allows to clearly identify the
response team responsible for any equipment failure
7. Service Evaluation – This is to evaluate the assigned team and request for changes
if required. This will increase the quality to the support from the service team.
8. Methodology and Risk Assessment – This is to provide information on how the
maintenance will be performed and the risk that comes with it. This is required for
all maintenance activities – may it be major or minor.
9. Housekeeping Schedule – This can either be planned or on-call but otherwise
required. Housekeeping Team will be supervised at all times.
10. Critical Spare Parts - These are list of spare parts to be made available on site to
sustain operation of DC critical equipment.
11. End-of-life study – This is to indicate that the product is in the end of its useful life
and the vendor stops marketing, selling, or sustaining it.
12. Life Cycle study – This will enable the team to know when the equipment has
reached its peak performance and will be subject to replacement.
13. Predictive Maintenance – This will allow the team to alter PPM schedule to match
the equipment maintenance as required.
14. Anticipation and Forecasting – This is essential for laying out plans to sustain or
improve the Data Centre services.

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13.3 Operations & Maintenance Monitoring

The O& M monitoring should continuously observe at the network level for the ability to
look at all assets, physical and virtual, that reside on the LAN, even those that are offline,
and all inter-connections between them. This monitoring should be done on a continuous
basis and should be capable of monitoring dynamic network fabrics. This is should also
include monitoring for missing patches or application or configuration changes that can
introduce vulnerabilities that can be exploited.

Requirements
1. Physical or Visual Inspection – This should be on daily basis at random times. Daily
inspection should be routine work for the Data Centre managers. This involves
visual checking of the electrical devices, cooling equipment, UPS, sensors, lighting,
etc.
2. Online / Remote monitoring – This type of monitoring is applied to all Data Centre
components connected to the network (DCIM) and also to the BMS alerts. This
shows actual information received from sensors, smart devices, etc.
3. Critical Alerts – There should be an automated system capable of sending alerts
or notification through Email or SMS to all Data Centre manages for any critical
system failure that requires immediate action.

13.4 Access Management

This access guideline specifies the criteria for granting Odisha State Data Centre 2.0
(OSDC 2.0) access to specific individuals or groups, and the different levels of access
allowed. These are composed of instructions and policies to restrict and prevent
unauthorized and unqualified access that may cause any type of risk to our operation.

Requirements
1. Permit to Access (PTA) – This provides access to the Data Centre strictly for
inspection or survey purposes only. Any type of work or configuration will not be
allowed.

a. Permanent Access – given to authorized or qualified Data Centre managers

or operations team only.
b. Temporary Access – also called visitor access. This is given to individuals
authorized to access the Data Centre for a period of time, with proper
approval from OCAC or authorized person.

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2. Permit to Work (PTW) – This allows an individual to do work such a configuration,

updates, shutdown, patching, maintenance etc. This also applies to DC
maintenance vendors.
3. Permit to Modify Equipment (PTME) – This allows an individual to add, remove or
replace any equipment from the Data Centre, with proper approval from OCAC
or authorized person.
4. No Objection Certificates (NOC) – This is to allow any new requirement or projects
directly impacting Data Centre operations.
5. Change Request Forms (CR) – This is required for any major modification or
change request on the existing setup of the Data Centre. This also covers revoking
access permissions to existing permanent users.

13.5 Training and Development

Proper training and induction ensures that the team understands the policies,
procedures, and unique requirements for working inside the Data Centre. This is essential
in avoiding unplanned outages and ensuring proper response to both anticipated and
unplanned events.

Requirements
1. Data Centre Induction – This is having the team familiarize with the existing
configuration of the Data Centre and to follow the guidelines for operation.
2. Data Centre Trainings – All DC operations team should have the basic and
effective knowledge on how the facility operates as per the implemented design.
This involves network connection, power, cooling and support.
3. Lead bidder shall provide all necessary training to OCAC officials and authorised
team members for the purpose of successful functioning of the Data Centre
operation and management.

13.6 Documentation
These are set of references or records provided on paper or on digital media. These
documents act as the store of collective organizational and operational knowledge
regarding the processes and can be accessed by anyone in times of need. All these
documents should be latest, updated, protected and available.

Requirements
1. Asset list – list of equipment installed for Data Centre operations.

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2. As-built drawings – final approved layouts as installed before activation. This is used
as basis and includes civil, electrical, IT, Non-IT, and passive components.
3. Licenses – licenses for all IT, Non-IT, applications, databases and passive
components (wherever applicable) should be made available for support and
service.
4. Operation manuals – used as reference for the equipment functions.
5. Procedure manuals – used as reference for the specified OEM procedures.
6. Data Sheets – reference for equipment specification.
7. Equipment Set Points – reference for equipment configuration.
8. Testing and Commissioning – verifies proper operations of systems via
documented testing procedures and establishes performance criteria in line with
OEM standards.
9. Warranty Certification – an effective warranty management program secures
operational stability through knowing the limits and exceptions of the product as
per OEM. This includes all electrical, IT, Non-IT, and passive components (wherever
applicable) and should be made available for support and service.

13.7 Reporting
This is to communicate the compiled information as outcome of any activity related to
the Data Centre operations. It is important that these documents are accurate, objective
and complete according to its purpose as this is the only relevant factor used for
referencing.

1. Data Centre Activity Report – This includes total number of PTA (Permit to access),
PTW (Permit to Work), NOC and CR (Change Request) can be monitored monthly,
quarterly and annually.
2. PM (Preventive maintenance Reports) – This should be submitted monthly or as
per OEM. This ensures proper maintenance has been done.
3. Incident Report – It is required to monitor every incident to prevent recurrence.
4. KPI Report – This is to monitor all targeted activities. Can be monitored monthly,
quarterly and annually.
5. The reports supported must include one that monitors service availability
(including Mean Time to Repair (MTTR), Mean Time between Failure (MTBF), and
Maximum Outage Time thresholds (MOTT) and the other that monitors service
transaction response time.

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6. The system must provide a historical reporting facility that will allow for the
generation of on-demand and scheduled reports of Service related metrics with
capabilities for customization of the report presentation.
7. The system should provide for defining service policies like Service Condition
High\Low Sensitivity, Port Status High\Low Sensitivity should be provided out of the
box.
8. The system should display option on Services, Customer, SLA’s, SLA templates. The
customer definition option should allow to associate a service or an SLA with a
customer.

13.8 Monthly reports

Consolidated component-wise infrastructure availability and resource utilization report
as mentioned bellow has to be submitted to all the stockholders involved in the project
in hardcopy as well as in softcopy.

1. Component wise infrastructure availability and resource utilization.

2. Consolidated SLA / non-conformance report.
3. Summary of issues / complaints logged at the Technical Support desk
4. Summary of resolved, unresolved and escalated issues / complaints
5. Issues / Complaints Analysis report for virus calls, call trend, call history, etc.
6. Summary of systems rebooted.
7. Log of backup and restoration undertaken
8. Summary of issues / complaints logged with the OEMs.
9. Summary of changes undertaken in the Data Centre including major changes like
configuration changes, patch upgrades, database reorganization, storage
reorganization, etc. and minor changes like log truncation, volume expansion,
user creation, user password reset, etc.
10. Summary of component wise Data Centre uptime.
11. Summary of changes in the Data Centre.
12. Log of preventive / scheduled maintenance undertaken
13. Log of break-fix maintenance undertaken
14. Summary of attendance of bidder’s staff at the Data Centre.
15. Inventory of spare parts in the Data Centre.

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13.9 Quarterly reports

Consolidated as well as detail component-wise infrastructure availability, bandwidth
utilization, resource utilization and manpower availability report as mentioned bellow has
to be submitted to all the stockholders involved in the project in hardcopy as well as in
softcopy.

1. Component wise infrastructure availability and resource utilization.

2. Consolidated SLA / (non)-conformance report.
3. Summary of component wise Data Centre uptime.
4. Summary of changes in the Data Centre.
5. Log of preventive / scheduled maintenance undertaken
6. Log of break-fix maintenance undertaken
7. Details of attendance of manpower availability at the Data Centre.

13.10 Half-Yearly reports

Consolidated component-wise infrastructure availability and resource utilization report
as mentioned bellow has to be submitted to all the stockholders involved in the project
in softcopy.

1. Data Centre Security Audit Report

2. infrastructure Upgrade / Obsolescence Report.
3. Consolidated component-wise infrastructure availability and resource utilization
report to be submitted to all the stockholders involved in the project in hardcopy.

13.11 MIS reports and deliverables

The Lead bidder shall be required to submit the reports as specified hereunder on a
regular basis in a format decided by OCAC. The following is only an indicative list of MIS
reports which should be in conjunction to the reporting features highlighted in RFP. The
bidder should submit reports to all the stockholders involved in the project and hardcopy
may have to be submitted as when required or asked by OCAC.

13.12 Performance - Monitoring, Management and Reporting

The proposed performance management system shall integrate network, server and
database performance information and alarms in a single console and provide a unified

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reporting interface for network components. The proposed performance management

system must integrate network, server & database performance reporting information
and alarms in a single console in order to provide a unified reporting interface.

13.13 Constitution of the Team

1. The Lead bidder shall provision for adequate onsite support to provide 24x7x365
onsite operations and maintenance services to OCAC as defined in the scope of
work.
2. Lead bidder shall provide adequate number of administrators, each responsible
for its respective specific role at the SDC. The bidder must provide clear definition
of the role and responsibility of each manpower resource as part of the Technical
Bid in the format specified in Contents of the Bid.
3. Onsite resources will follow six working days per week cycle, and will be entitled
for all national holidays. In required resources would be called on Holiday/odd
hours, in such case they will be entitled for compensatory leaves.
4. All the critical (L2 & above) onsite resources deployed at SDC have to be on Lead
bidder’s payroll.
5. Onsite resources for Network, Security and technical support will work in shifts to
provide 24x7x365 onsite operations and maintenance services to SDC.
6. All the concerned onsite staff shall log an attendance on a daily basis. Lead
bidder shall maintain a database of attendance of his staff at the SDC. The
attendance database should have facility to track attendance and draw out MIS
reports as desired by OCAC. Lead bidder shall submit the attendance records in
a format and as per schedule desired by OCAC.
7. Lead bidder should ensure that all the personnel identified for this project have
high level of integrity. Lead bidder should undertake necessary due diligence to
ensure that the personnel have high standard of trustworthiness. Lead bidder
should obtain an undertaking from each of the personnel assigned and the same
should be submitted to OCAC as and when demanded by OCAC.
8. Lead bidder shall be responsible for any mishaps or security breaches that happen
due to bidder’s personnel / personnel appointed by bidder for execution of
services.

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9. A Project In-charge should be appointed on a full-time basis. The Project In-charge

shall be responsible for the overall project and shall be a single point of contact
for OCAC.
10. Lead bidder should estimate and propose the personnel required during the
Installation, Commissioning and Maintenance phase and provide the estimation
as part of the Technical Bid in the format specified in Contents of the Bid.
11. The following clause defines the skill sets and qualification requirement for Project
In-Charge.
12. Project In-charge

a. Should be deployed at the Data Centre site on a full-time basis.

b. Should be responsible for the overall contract performance and should not
serve in any other capacity under this contract.
c. Should be responsible for organizing, planning, directing, and coordinating the
overall program effort and managing the team.
d. Should have extensive experience and proven expertise in managing
infrastructure project of similar type and complexity.
e. Should have a thorough understanding and knowledge of the principles and
methodologies associated with program management, vendor
management, quality assurance metrics and techniques, and configuration
management tools.

13.14 Commissioning of System

1. Bidder should describe in advance the tests and details of the process that will be
adopted to demonstrate the correct working of the equipment supplied both
individually and as an integrated system.
2. System testing schedules, formats for testing and commissioning reports and
dissemination mechanism for such reports shall be drawn by the Lead bidder in
consultation with OCAC.
3. Commissioning of the solution shall be considered to be complete only after the
following conditions have been met successfully to the satisfaction of OCAC.

a. Successful completion of Integrated system Acceptance Tests with fully

simulated load on each rack, and submission of necessary reports and
certificates to OCAC.

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b. All the equipment installed will be tested with full data center load ( with
dummy load for each rack). A 72 hours power logging to be done by power
quality analyser (class A) at input and put of transformer output panel, DC
MLTPs, UPS output (FMPDU), UPS, HVAC panel etc. Thermography to be done
at each terminal power while on full load.
c. Delivery of all the items under the proposed bill of material at the designated
locations of installation. Short shipment of goods will not be acceptable.
d. Installation and Configuration of all the components of the solutions including,
but not limited to, hardware, software, devices, accessories, etc. to the
satisfaction of OCAC.
e. Successful completion of Commissioning would need to be certified by OCAC
and operations shall commence only after approval of OCAC.

13.15 O & M Roles and Responsibilities

Responsibilities of the Lead bidder:

1. Lead bidder shall prepare and then seek approval from OCAC on all the
infrastructure solution architecture, diagrams and plans before commencement
of installation.
2. Lead bidder shall follow Change Management Procedures, Information Security
Policies as suggested by OCAC.
3. Lead bidder shall ensure proper handover/ takeover of documents & other
relevant materials in the event of change in personnel.
4. Lead bidder shall share and review all internal documents / reports used to
monitor & execute the project with OCAC as and when desired.
5. Lead bidder shall proactively interact with other vendors / third parties / OEMs to
ensure that the equipment is upgraded and maintained at a periodic interval.
OCAC would only pay the services charges applicable for operations and
maintenance of the Data Centre.
6. Lead bidder would manage all aspects of Vendor management.

Responsibilities of OCAC:

1. OCAC shall provide approvals & sign-offs to the deliverables within the stipulated
time period.

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2. OCAC shall direct and monitor the activities performed by the Lead bidder as per
the RFP Document and in turn validate the service levels attained as per the SLA
document.

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14 Proforma and Schedules

14.1 Proforma 1: Proposal Covering Letter

PROPOSAL COVERING LETTER:

To

General Manager (Admin)

Odisha Computer Application Centre,

N1/ 7D, Acharya Vihar Square, Near Planetarium,

P.O. – RRL, Bhubaneswar, Odisha, Pin-751013

Sir/Madam,

Ref: Request for Proposal (RFP): Selection of System Integrator for “Design, Build,
Installation, Commissioning, Integration and Operation & Maintenance of Non-IT
infrastructure for Extension of Odisha State Data Centre OSDC 2.0 at OCAC Tower,
Bhubaneswar”

Have examined the RFP, the receipt of which is hereby duly acknowledged, we, the
undersigned, offer to provide best of quality goods and professional services as required
and outlined in the RFP for the Selection of System Integrator for Design, Build,
Commission and O&M of Odisha State Data Centre 2.0 (OSDC 2.0) to meet such
requirements and provide such services as required are set out in the RFP.

We attach hereto the technical response as required by the RFP, which constitutes our
proposal. We undertake that, if our proposal is accepted, to adhere to the Project
Timeline and Service Levels given in the RFP for various activities.

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If our proposal is accepted, we will obtain a performance bank guarantee in the given
format in the RFP document issued by a Scheduled Commercial Bank in India,
acceptable to OCAC, for a sum equivalent to 10% of the total price as quoted in our
financial proposal for the due performance of the contract.

We agree for unconditional acceptance of all the terms and conditions set out in the
RFP document and also agree to abide by this RFP response for a period of 180 days from
the bid opening date and it shall remain binding upon us with full force and virtue, until
within this period a formal contract is prepared and executed, this RFP response, together
with your written acceptance thereof in your notification of award, shall constitute a
binding contract between us and OCAC.

We confirm that the information contained in this proposal or any part thereof, including
its exhibits, schedules, and other documents and instruments delivered or to be delivered
to OCAC is true, accurate, and complete. This proposal includes all information
necessary to ensure that the statements therein do not in whole or in part mislead OCAC
as to any material fact.

We agree that you are not bound to accept the lowest or any RFP response you may
receive. We also agree that you reserve the right in absolute sense to reject all or any of
the products / services specified in the RFP response.

It is hereby confirmed that we are entitled to act on behalf of our corporation/ company/
firm / organization and empowered to sign this document as well as such relevant
documents, which may be required in this connection.

Dated this ____________ Day of 2019

(Signature) (In the capacity of)

Having the Power of Attorney & duly authorized to sign the RFP Response for and on
behalf of:

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(Name and Address of Company) Seal/Stamp of Bidder

Witness Signature:

Witness Name:

Witness Address:

CERTIFICATE AS TO AUTHORISED SIGNATORIES

I, certify that I am …………………………… of the …………………, and that

……………………………………………………………… who signed the above Bid is
authorized to bind the corporation by authority of its governing body.

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14.2 Proforma 2: Declaration of Acceptance of Terms & Conditions of RFP

DECLARATION OF ACCEPTANCE OF TERMS & CONDITIONS CONTAINED IN THE RFP

To

General Manager (Admin)

Odisha Computer Application Centre,

N1/ 7D, Acharya Vihar Square, Near Planetarium,

P.O. – RRL, Bhubaneswar, Odisha, Pin-751013

Sir/Madam,

I have carefully gone through the Terms & Conditions contained in the RFP Document
[OCAC/______/___] regarding RFP for Selection of System Integrator “Design, Build,
Installation, Commissioning, Integration and Operation & Maintenance of Non-IT
infrastructure for Extension of Odisha State Data Centre at OCAC Tower, Bhubaneswar”

I declare that all the provisions of this RFP document read along with the proposal
submitted by my Company along with my consortium partner. I certify that I am an
authorized signatory of my company and therefore, competent to make this
declaration. I further certify that, interpretation made by OCAC technical committee is
the final and binding on me.

Yours sincerely,

(Seal & Signature of the Authorized signatory of the System Integrator)

Name: Place:

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Designation: Date:

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14.3 Proforma 3: Undertaking on Total Responsibility

Undertaking of Total Responsibility

(On the Bidder’s Letterhead)

RFP Ref. No. OCAC/______/___ Date:

To

General Manager (Admin)

Odisha Computer Application Centre,

N1/ 7D, Acharya Vihar Square, Near Planetarium,

P.O. – RRL, Bhubaneswar, Odisha, Pin-751013

Dear Sir,

Sub: Undertaking on Total Responsibility

This is to certify that we undertake total responsibility for the successful and defect free
operation of the proposed Project, as per the requirements and terms and condition of
the RFP for Selection of System Integrator for “Design, Build, Installation, Commissioning,
Integration and Operation & Maintenance of Non-IT infrastructure for Extension of Odisha
State Data Centre at OCAC Tower, Bhubaneswar”

Yours sincerely,

(Seal & Signature of the Authorized signatory of the System Integrator)

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Name: Place:

Designation: Date:

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14.4 Proforma 4: Format of Technical Proposal Document

RFP Ref. No.: OCAC/_____/___ Date:

To

General Manager (Admin)

Odisha Computer Application Centre,

N1/ 7D, Acharya Vihar Square, Near Planetarium,

P.O. – RRL, Bhubaneswar, Odisha, Pin-751013

Subject: Submission of Technical proposal for “Selection of System Integrator for Design,
Build, Commission and O&M of Odisha State Data Centre 2.0 (OSDC 2.0)”.

Dear Sir/Madam,

We, the undersigned, offer to provide Systems Implementation solutions to OCAC Ltd on
<Name of the Systems Implementation engagement> with your Request for Proposal
dated <insert date> and our Proposal. We are hereby submitting our Proposal, which
includes this technical bid and the Financial Bid separately.

We hereby declare that all the information and statements made in this technical bid
are true and accept that any misinterpretation contained in it may lead to our
disqualification.

We undertake, if our Proposal is accepted, to initiate the Implementation services related

to the assignment not later than the date indicated in Data sheet.

We agree to abide by all the terms and conditions of the RFP document. We would hold
the terms of our bid valid for 180 days as stipulated in the RFP document.

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We hereby declare that we are not insolvent, in receivership, bankrupt or being wound
up, our affairs are not being administered by a court or a judicial officer, our business
activities have not been suspended and we are not the subject of legal proceedings for
any of the foregoing.

We understand you are not bound to accept any Proposal you receive.

Yours sincerely,

(Seal & Signature of the Authorized signatory of the System Integrator)

Name: Place:

Designation: Date:

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14.5 Proforma 5: Forwarding Letter for Earnest Money Deposit

Forwarding Letter for Earnest Money Deposit

From (Name & complete address of the To

bidder) General Manager (Admin)
_________________________________ Odisha Computer Application
_________________________________ Centre,
_________________________________ N1/ 7D, Acharya Vihar Square,
_________________________________ Near Planetarium,
P.O. – RRL, Bhubaneswar,
Odisha, Pin-751013

Dear Sir/Madam,

Subject: EMD submission for the RFP “Selection of System Integrator for Design, Build,
Commission and O&M of Odisha State Data Centre 2.0 (OSDC 2.0) OCAC tower,
Bhubaneswar”

Reference: RFP number <OCAC/____/__> Dated <__/____/____>

We, M/s <_______________________>, having carefully read and examined in detail the
RFP document for ““Design, Build, Installation, Commissioning, Integration and Operation
& Maintenance of Non-IT infrastructure for Extension of Odisha State Data Centre at
OCAC Tower, Bhubaneswar”” at OCAC Tower, Bhubaneswar, published by OCAC
hereby submit EMD of Rs. < ______________ >/- (Rupees <______________> Only) in the form
of Bank Guarantee. The details are as under:

Name of Issuing Bank :

Bank Guarantee number :

Amount :

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Dated :

We M/s ___________________________ have read and understood the clauses of RFP

document towards forfeiture of EMD.

Thanking you,

Yours sincerely,

(Seal & Signature of the Authorized signatory of the System Integrator)

Name: Place:

Designation: Date:

Encl: - Copy of Earnest Money Deposit

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14.6 Proforma 6: Format for furnishing Earnest Money Deposit

Whereas _______________ (hereinafter called the “tenderer”) has submitted their offer
dated______________ for Selection of System Integrator for “Design, Build, Installation,
Commissioning, Integration and Operation & Maintenance of Non-IT infrastructure for
Extension of Odisha State Data Centre at OCAC Tower, Bhubaneswar” (OSDC 2.0)
hereinafter called the “RFP”) against the purchaser’s RFP enquiry No. OCAC/_____/_____
KNOW ALL MEN by these presents that We ______________< Bank Name> of
__________________ having our registered office at _______________ are bound unto
___________________ (hereinafter called the “Purchaser) in the sum of ______________ for
which payment will and truly to be made to the said Purchaser, the Bank binds itself, its
successors and assigns by these presents.

Sealed with the Common Seal of the said Bank this ___ day of _____ , 2019.

THE CONDITIONS OF THIS OBLIGATION ARE:

If the bidder withdraws or amends, impairs or derogates from the RFP in any respect within
the period of validity of this RFP.

If the bidder having been notified of the acceptance of his RFP by the purchaser during
the period of its validity: -

If the bidder fails to furnish the Performance Security for the due performance of the
contract.

Fails or refuses to accept/execute the contract.

We undertake to pay the Purchaser up to the above amount upon receipt of its first
written demand, without the Purchaser having to substantiate its demand, provided that
in its demand the Purchaser will note that the amount claimed by it is due to it owing to
the occurrence of one or both the two conditions, specifying the occurred condition or
conditions.

This guarantee will remain in force up to and including 180 days from the last date of RFP
submission date/ RFP validity date and any demand in respect thereof should reach the
Bank not later than the above date.

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______________________________________

(Signature of the authorized officer of the Bank)

_______________________________________

Name and designation of the officer

____________________________________

Seal, name & address of the Bank and address of the Branch

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14.7 Proforma 7: Company Profile of Bidder

Company Profile of the Bidder

Requirements Details Remarks

Name of the Company/Firm

Date of Incorporation
(Registration Number &
Registering Authority)
GST and PAN No.
Legal Status of the Company in Public Ltd Company/
India
Private / Partnership Firm

& Nature of Business in India

Address of the Registered Head
Office in India
Date of Commencement of
Business
Address of the office in Odisha (if
any)
Active ISO/ SEI CMMI Level status
( Enclosed Certificate)
Name:

Designation:
Details of the Contact Person
E-mail id:

Phone& Fax number:

Details of the Contact Person to Name:

whom all references shall be
Designation:
made regarding this RFP

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E-mail id:

Phone& Fax number:

Web-Site & -mail ID

for any grievance

(Seal & Signature of the Authorized signatory of the System Integrator)

Name: Place:

Designation: Date:

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14.8 Proforma 8: Declaration regarding Clean Track Record

DECLARATION REGARDING CLEAN TRACK RECORD

To

General Manager (Admin)

Odisha Computer Application Centre,

N1/ 7D, Acharya Vihar Square, Near Planetarium,

P.O. – RRL, Bhubaneswar, Odisha, Pin-751013

Sir/Madam,

I have carefully gone through the Terms & Conditions contained in the RFP Document
[OCAC/_____/__] regarding RFP for Selection of System Integrator for “Design, Build,
Installation, Commissioning, Integration and Operation & Maintenance of Non-IT
infrastructure for Extension of Odisha State Data Centre at OCAC Tower, Bhubaneswar”.

I hereby declare that my company along with consortium partner has not been
debarred / blacklisted by any Government / Semi-Government organizations of Central
Govt./ State Govt. / PSUs. I further certify that I am competent authority in my company
has authorized me to make this declaration.

Yours sincerely,

(Seal & Signature of the Authorized signatory of the System Integrator)

Name: Place:

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Designation: Date:

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14.9 Proforma 9: Undertaking on litigation

Undertaking on litigation(s)

This is to certify that << COMPANY NAME >> is not involved in any major litigation that
may have an impact of affecting or compromising the delivery of services as required
under this RFP.

Company Secretary / Authorized Signatory

Name of Signatory:

Bidder Company Name:

Date:

Place:

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14.10 Proforma 10: Undertaking on Not Being Black-Listed

Undertaking on Not Being Black-Listed

This is to certify that << COMPANY NAME >> is not blacklisted by the Government of
Odisha or any of its agencies for any reasons whatsoever and not blacklisted by Central
/ any other State/UT Government or its agencies for indulging in corrupt or fraudulent
practices or for indulging in unfair trade practices and not backed out from executing
the work after award of the work as on the RFP submission date.

Company Secretary / Authorized Signatory

Name of Signatory:

Bidder Company Name:

Date:

Place:

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14.11 Proforma 11: Undertaking of Service Level Compliance

Undertaking of Service Level Compliance

(On the Bidder’s Letterhead)

RFP Ref. No.: OCAC/_____/__ Date:

To

General Manager (Admin)

Odisha Computer Application Centre,

N1/ 7D, Acharya Vihar Square, Near Planetarium,

P.O. – RRL, Bhubaneswar, Odisha, Pin-751013

Dear Sir/Madam,

Sub: Undertaking on Service Level Compliance

I/We as Implementing Agency do hereby undertake that we shall monitor, maintain, and
comply with the service levels stated in the RFP to provide quality service to OCAC.

However, if the proposed resources, Non-IT Infrastructure are found to be insufficient in

meeting the RFP and/or the service level requirements given by OCAC, then we will
augment the same without any additional cost to OCAC.

Yours sincerely,

(Seal & Signature of the Authorized signatory of the System Integrator)

Name: Place:

Designation: Date:

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14.12 Proforma 12: Authorization Letters from all OEMs

To

General Manager (Admin)

Odisha Computer Application Centre,

N1/ 7D, Acharya Vihar Square, Near Planetarium,

P.O. – RRL, Bhubaneswar, Odisha, Pin-751013

Dear Sir

WHEREAS <Name of the Original Equipment Manufacturer> who are official producers of
<Name of Products intended for this Tender> and having production facilities at <Address
of Mfg. Facility> do hereby authorize <Name of the bidder with complete address>
(hereinafter, the “Bidder”) to submit a bid of the following Products produced by us, for
the Supply and Support Requirements associated with the above Invitation for Bids.

When resold by <Name of the bidder>, these products will carry a 5 years warranty from
the date of handover of the project to OCAC by our reseller.

We assure you that in the event of <name of the Bidder> not being able to fulfil its
obligation as our Service Provider in respect of our standard Warranty Terms we would
continue to meet our Warranty Terms as prescribed in the tender terms.

We confirm that <Name of the bidder> is our authorized service provider/system

integrator and can hence provide maintenance and upgrade support for our products.

We confirm that the products quoted are on our current product list and are not likely to
be discontinued within 7 years from the day of this letter. We assure availability of spares
for the products for the next Seven years.

We also confirm that any bidder who offer our products without our authorization as
above, OCAC at its discretion may decide to disqualify the bidder and we will have no

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objection in this regard. Further, in such case we confirm that such bidder will not be
authorized to bid for our products in any of the RFP call by OCAC in future.

We conform that our products, the ones for which this MAF is being issued to bidder are
manufactured in a country that shares geographical border with India.

We confirm that the technical compliance submitted by <Name of the bidder> has been
duly endorsed by us with stamp and signature.

Signature

Note: This letter of authority must be on the letterhead of the Manufacturer and duly
signed by an authorized person not below capacity of General Manager/Business unit
head or Equivalent

Yours faithfully,

For and on behalf of M/s ________________________ (Name of the manufacturer)

Signature _________________________________

Name :

Designation :

Address :

Date :

Directorate Seal

Note: This letter of authority should be on the letterhead of the concerned manufacturer
and should be signed by a person competent and having the power of attorney to bind
the manufacturer.

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14.13 Proforma 13: OEM’s Support Form

To

General Manager (Admin)

Odisha Computer Application Centre,

N1/ 7D, Acharya Vihar Square, Near Planetarium,

P.O. – RRL, Bhubaneswar, Odisha, Pin-751013

Reference: Supply of equipment/software/license for the project “Design, Build,

Installation, Commissioning, Integration and Operation & Maintenance of Non-IT
infrastructure for Extension of Odisha State Data Centre at OCAC Tower, Bhubaneswar”

Sir/Madam,

We _______________________, (name and address of the manufacturer) who are

established and reputed manufacturers of __________________ having factories at
__________________ (addresses of manufacturing locations) do hereby assure that we
would support our equipment/software/license and freely upgrade them for a period of
Five years of Operations and Maintenance, from the date of go-live of the project, by
M/s _______________________ (name and address of the Bidder) who has proposed to use
for the project “Design, Build, Installation, Commissioning, Integration and Operation &
Maintenance of Non-IT & IT infrastructure for Extension of Odisha State Data Centre at
OCAC Tower, Bhubaneswar” (OSDC 2.0) or his successor. We would also adhere to the
timelines for maintenance as indicated in this RFP by closely working with the Bidder or
his successor for a period of five years from the date of supply of the equipment. We
abide by the commercials quoted by the Bidder towards AMC/warrnaty charges for five
years from the date of supply and successful commissioning of equipment(s) i.e Go-Live.

We confirm that the products quoted will not be end of life for next seven years from the
last date of submission of bids

Yours faithfully,

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For and on behalf of M/s ________________________ (Name of the manufacturer)

Signature ______________________________

Name :

Designation :

Address :

Date :

Directorate Seal

Note: This letter of authority should be on the letterhead of the concerned manufacturer
and should be signed by a person competent and having the power of attorney to bind
the manufacturer.

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10.1 Proforma 14: Warranty Certificate

(On Bidder’s Letterhead)

To

General Manager (Admin)

Odisha Computer Application Centre,

N1/ 7D, Acharya Vihar Square, Near Planetarium,

P.O. – RRL, Bhubaneswar, Odisha, Pin-751013

Sir/Madam,

We warrant that the equipment(s) supplied under the contract would be newly
manufactured, free from all encumbrances, defects and faults in material or
workmanship or manufacture, shall be of the highest grade and quality, shall be
consistent with the established and generally accepted standards for materials of the
type ordered, shall be in full conformity with the specifications, drawings of samples, if
any, and shall operate as designed. We shall be fully responsible for its efficient and
effective operation. We also warrant that the services provided under the contract shall
be as per the Service Level Agreement (SLA) with GoO/OCAC.

The obligations under the warranty expressed above shall include all costs relating to
labour, spares, maintenance (preventive as well as unscheduled), and transport charges
from site to manufacturer’s works / service facilities and back for repair or modification
or replacement at site of the equipment or any part of the equipment, which under
normal care and proper use and maintenance proves defective in design, material or
workmanship or fails to operate effectively and efficiently or conform to the
specifications and for which notice is promptly given by GoO to us (Bidder). We shall
provide on-site support for all the equipment and services supplied hereunder during the
period of this warranty (5 years after acceptance for equipment (5 years for the date of
go-live) and entire service period for services).

Yours sincerely,

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(Seal & Signature of the Authorized signatory of the System Integrator)

Name: Place:

Designation: Date:

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10.2 Proforma 15: Technical specification compliance by OEM/Bidder.

Minimum Criteria and Condition for OEM and Bidder for Technical
Specifications

The OEM for all the above-mentioned equipment’s should be able to support the
Warranty and Replacement services efficiently.

Please fill up compliance statement as per below format with Technical Proposal for all
items as per Technical specification mentioned in this RFP.

<< OEM Name >> << Table need to modify as per specification table>>

Device Name
Make

Model
S Compliance
System Description Remarks
No. (Y/N)

Yours sincerely,

(Seal & Signature of the Authorized signatory of the System Integrator and OEM)

Name: Place:

Designation: Date:

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10.3 Proforma 16: Statement of No Deviation from Requirement

Specifications

RFP Ref. No.: OCAC/_____/____ Date:

To
General Manager (Admin)
Odisha Computer Application Centre,
N1/ 7D, Acharya Vihar Square, Near Planetarium,
P.O. – RRL, Bhubaneswar, Odisha, Pin-751013

Sir,

There are no technical deviations (null deviations) from the requirement specifications of
tendered items and schedule of requirements. The entire work shall be performed as per
your specifications and documents.

This is to certify that our proposed solution meets all the requirements of the RfP including
but not limited to Scope of Work, stated Project Outcomes (including SLAs), Business
Requirements and Functional Specifications/ Requirements.

We further certify that our proposed solution meets, is equivalent or better than the
minimum technical specifications as given in the RfP.

We understand that the Bill of Quantity provided in the RfP is indicative, we confirm that
we have undertaken our own assessment to finalize the components and quantity.

In case, any item of hardware or software is found non-compliant at any stage during
project implementation, it would be replaced with a fully compliant product/solution at
no additional cost to OCAC. In case of non-adherence of this activity, OCAC reserves
the right to cancel the contract, in case the said Contract is awarded to us by OCAC.

We further confirm that our commercial proposal is for the entire scope of work,
comprising all required components and our obligations, for meeting the scope of work.

Thanking you,

Yours sincerely,

(Seal & Signature of the Authorized signatory of the System Integrator)

Name: Place:

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Designation: Date:

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10.4 Proforma 17: Bidder’s Net worth

Net Worth calculation

(On Applicant’s Statutory Auditor’s letterhead)

Date:

This is to certify that we M/s------------------------------ are the statutory Auditors of

M/s----------------- and that the below mentioned calculations are true as per the
Audited Financial Statements of M/s----------------- for the below mentioned years.

S No. Annual Sales Turnover Calculation

1 Paid up Share Capital as per B/S (A)

2 Add: Free Reserves as per B/S (B)

3 Less: Deferred Payment if any as per B/S (C )

Amount of probable impact on reserves due to audit qualification
4
(D)

5 Net Worth (F) =(A)+(B)(C)-(D)

6 Annual Turnover (F) ==(A)-(B)-(C)-(D)-(E)

S
Sales Turnover Calculation 2014-2015 2015-2016 2016-2017

Note: Please attach audited Balance Sheets and IT return statements to

confirming the figures mentioned in columns.

Company Secretary / Statutory Auditor

Name of Signatory:

Bidder Company Name:

Date:

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10.5 Proforma 18: Project Credentials Format

Sl.
Item Detail
No.
General Information
Customer Name/
1.
Government Department
Details of Contact Person
• Name:
• Designation:
2.
• Email:
• Phone: & Fax:
• Mailing Address:
Project Details
3. Name of the project
Government/Non-
4.
government
5. Start Date/End Date
(work in Progress (PAT/FAT/Go-Live) OR
6. Current Status
completed)
7. Contract Tenure
8. Area of the Data Centre
Effort involved in
9. Payroll person-months in
the complete project
Order Value of the
10
project (in Crores )
Please provide copies of
Work Order or Certificate
11. of Completion for
completed projects from
the customer
More than one same table content may be provided for more than one project
detail.

I do hereby acknowledge that the details provided above are true to best of my
knowledge.

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Yours sincerely,

(Seal & Signature of the Authorized signatory of the System Integrator)

Name: Place:
Designation: Date:

10.6 Proforma 19: Format for providing CV of Key Personnel

Curriculum Vitae of Key Personnel’s

The bidder shall provide the summary table of details of the manpower that will be
deployed on this project during the implementation.

Table-A

Highest Academic
Years of
Type of Name of Key Qualifications and
S
Relevant
No
Resource Resources Responsibilities Certifications(e.g.
PMP/CDCP Experience
/ATD/CCNA/ITIL)
1 Project Manager
2 ---
3 ---
4 ---
5 ---
6 Others

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Table-B

Sl. No. Particulars Details Supporting document

1. Key resource / Non Key resource

2. Name of the Personal
3. Current Designation/Job title
4. Current job responsibilities
5. Proposed Role in this project
Total experience and relevant
6.
experience (in years)
Number of years with the organization
7.
and date of joining the firm
Whether resource is engaged by the firm in its
8. YES/NO
own payrolls
Summary of Professional / Domain
9.
Experience
10. Date of Birth
Academic Qualifications:

Degree

Academic institution graduated from

Attach certificate of
11.
Year of graduation highest qualification

Specialization (if any)

Key achievements and other relevant

information (if any)
Attach relevant
12. Professional Certifications/ Training
certificates
13. Membership of Professional Associations
14. Employment Record*
Details of similar project handled & the
15. role assigned

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Sl. No. Particulars Details Supporting document

Prior project experience

Project name

Customer

Key project features in brief

Location of the project

Designation

Role

Responsibilities and activities

Duration of the project

Work already undertaken that best illustrates
16. Detailed tasks Proposed to be assigned
capability to handle the tasks assigned**

17. Signature of the representative

I hereby declare that the above mentioned resource would be available during the
project phase of this RFP.

*Starting with present position, list in reverse order every employment held by the staff
member since graduation

**Among the assignments in which the staff has been involved, indicate brief details of
the project in which this responsibility was assigned (including nature and duration of
duty)

Yours sincerely,

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(Seal & Signature of the Authorized signatory of the System Integrator)

Name: Place:

Designation: Date:

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10.7 Proforma 20: Detailed Timelines and Work Plan with proposed
Manpower Strength

The Bidder is supposed to specify a detailed work plan for all activities that will be carried
out during the project implementation phase and proposed engagement of manpower
strength on monthly basis.

<Bidder to insert project plan prepared in MPP>

Indicate all main activities of the assignment, including delivery of reports (e.g. inception,
interim and final reports) and other benchmarks such as Customer approvals. Duration
of activities shall be indicated in the form of a bar chart. Please specify other activity
(Addition or Deletion), if not listed in the form.

Yours sincerely,

(Seal & Signature of the Authorized signatory of the System Integrator)

Name: Place:

Designation: Date:

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10.8 Proforma 21: Format for Performance for Bank Guarantee (PBG)

Ref. No._____________________________
Bank Guarantee No _____________ Dated______________

To

General Manager (Admin)

Odisha Computer Application Centre,

N1/ 7D, Acharya Vihar Square, Near Planetarium,

P.O. – RRL, Bhubaneswar, Odisha, Pin-751013

Dear Sir/Madam,

In consideration of Odisha Computer Application Centre, OCAC tower, Bhubaneswar –

751013, Odisha, India, India (hereinafter referred to as ‘OCAC’, which expression shall,
unless repugnant to the context or meaning thereof, include all its successors,
administrators, executors and assignees) after receipt of the Letter of Intent (LOI) dated
_______________ with M/s __________________________ having it’s registered / head office
at ________________________________________________ (hereinafter referred to as the
SYSTEMS INTEGRATOR) which expression shall, unless repugnant to the context or
meaning thereof include all its successors, administrators, executors and assignees) and
OCAC having agreed that the SYSTEM INTEGRATOR shall furnish to OCAC a performance
guarantee for 10% of the Total Project Cost for the faithful performance of the entire
contract.

We (name of the bank) ______________________________ registered under the laws of

_______ having head / registered office at __________________________ (hereinafter
referred to as "the Bank", which expression shall, unless repugnant to the context or
meaning thereof, include all its successors, administrators, executors and permitted
assignees) do hereby guarantee and undertake to pay immediately on first demand in
writing any / all moneys to the extent of 10% of the Total Project Cost without any demur,
reservation, contest or protest and / or without any reference to the SYSTEMS
INTEGRATOR. Any such demand made by OCAC on the Bank by serving a written notice

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shall be conclusive and binding, without any proof, on the bank as regards the amount
due and payable, notwithstanding any dispute(s) pending before any Court, Tribunal,
Arbitrator or any other authority and / or any other matter or thing whatsoever, as liability
under these presents being absolute and unequivocal. We agree that the guarantee
herein contained shall be irrevocable and shall continue to be enforceable until it is
discharged by OCAC in writing. This guarantee shall not be determined, discharged or
affected by the liquidation, winding up, dissolution or insolvency of the SYSTEM
INTEGRATOR and shall remain valid, binding and operative against the bank.

The Bank also agrees that OCAC at its option shall be entitled to enforce this Guarantee
against the Bank as a principal debtor, in the first instance, without proceeding against
the SYSTEM INTEGRATOR and notwithstanding any security or other guarantee that
OCAC may have in relation to the SYSTEMS INTEGRATOR’s liabilities.

The Bank further agrees that OCAC shall have the fullest liberty without our consented
without affecting in any manner our obligations hereunder to vary any of the terms and
conditions of the said contract or to extend time of performance by the said SYSTEMS
INTEGRATOR(s) from time to time or to postpone for any time or from time to time exercise
of any of the powers vested in OCAC against the said SYSTEMS INTEGRATOR(s) and to
forbear or enforce any of the terms and conditions relating to the said agreement and
we shall not be relieved from our liability by reason of any such variation, or extension
being granted to the said SYSTEMS INTEGRATOR(s) or for any forbearance, act or omission
on the part of OCAC or any indulgence by OCAC to the said SYSTEMS INTEGRATOR(s) or
any such matter or thing whatsoever which under the law relating to sureties would, but
for this provision, have effect of so relieving us.

The Bank further agrees that the Guarantee herein contained shall remain in full force
during the period that is taken for the performance of the contract and all dues of OCAC
under or by virtue of this contract have been fully paid and its claim satisfied or
discharged or till OCAC discharges this guarantee in writing, whichever is earlier.

This Guarantee shall not be discharged by any change in our constitution, in the
constitution of OCAC or that of the SYSTEMS INTEGRATOR.

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The Bank confirms that this guarantee has been issued with observance of appropriate
laws of the country of issue.

The Bank also agrees that this guarantee shall be governed and construed in
accordance with Indian Laws and subject to the exclusive jurisdiction of Indian Courts of
OCAC.

Notwithstanding anything contained herein above, our liability under this Guarantee is
limited to Indian Rs. (in figures) ______________ (Indian Rupees (in words)
____________________) and our guarantee shall remain in force until
______________________ (indicate OCAC date of expiry of bank guarantee). Any claim
under this Guarantee must be received by us before the expiry of this Bank Guarantee.
If no such claim has been received by us by the said date, the rights of OCAC under this
Guarantee will cease. However, if such a claim has been received by us within the said
date, all the rights of OCAC under this Guarantee shall be valid and shall not cease until
we have satisfied that claim.

In witness whereof, the Bank through its authorized officer has set its hand and stamp on
this _________ Day of _______________ 2019 at ________________

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10.9 Proforma 22: Format of Commercial Proposal Document

Format for reporting commercials and mandatory letters that needs to be part of the
commercial proposal document. Breakdown of cost mentioned, cost of each
component, operating cost, employee cost, cost of operations and management, any
other cost which the Bidder feels.

To

General Manager (Admin)

Odisha Computer Application Centre,

N1/ 7D, Acharya Vihar Square, Near Planetarium,

P.O. – RRL, Bhubaneswar, Odisha, Pin-751013

Subject: Submission of Commercial proposal for “Selection of System Integrator for

Design, Build, Installation, Commissioning, Integration and Operation & Maintenance of
Non-IT & IT infrastructure for Extension of Odisha State Data Centre at OCAC Tower,
Bhubaneswar”.

Reference: RFP No: OCAC/_____/___ Dated: __/____/______

We, the undersigned Bidder, having read and examined in detail the RFP documents for
“RFP for Selection of System Integrator for “Design, Build, Installation, Commissioning,
Integration and Operation & Maintenance of Non-IT infrastructure for Extension of Odisha
State Data Centre at OCAC Tower, Bhubaneswar, (OSDC 2.0)”. I / we do hereby propose
to provide services as specified in the RFP documents number OCAC/____/__ Dated
__/__/______

1. PRICE PROPOSAL AND VALIDITY

All the prices mentioned in our RFP are in accordance with the terms as specified in the
RFP documents. All the prices and other terms and conditions of this RFP are valid for a
period of 180 days as desired in the RFP

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We hereby confirm that our RFP prices include all taxes. However, all the taxes are
quoted separately under relevant sections.

We have studied the clause relating to Indian Income Tax and hereby declare that if any
income tax, surcharge on Income Tax, Professional and any other corporate Tax in
altercated under the law, we shall pay the same.

2. UNIT RATES

We have indicated in the relevant schedules enclosed the unit rates for the purpose of
on account of payment as well as for price adjustment in case of any increase to /
decrease from the scope of work under the contract.

185

3. DEVIATIONS

We declare that all the services shall be performed strictly in accordance with the RFP
documents except for the variations and deviations, all of which have been detailed out
exhaustively in the following statement, irrespective of whatever has been stated to the
contrary anywhere else in our proposal. Further, we agree that additional conditions, if
any, found in the RFP documents, other than those stated in deviation schedule, shall not
be given effect to.

4. RFP PRICING

We further confirm that the prices stated in our proposal are in accordance with your
Instruction to Bidders included in RFP documents.

5. QUALIFYING DATA

We confirm having submitted the information as required by you in your Instruction to

Bidders. In case you require any other further information/documentary proof in this
regard before evaluation of our RFP, we agree to furnish the same in time to your
satisfaction.

6. PROPOSAL PRICE

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We declare that our Proposal Price is for the entire scope of the work as specified in the
Schedule of Requirements and RFP documents.

7. PERFORMANCE BANK GUARANTEE BOND

We hereby declare that in case the contract is awarded to us, we shall submit the PBG
bond in the form prescribed in Proforma of Bank Guarantee towards PBG and as per
General Conditions of Contract. We hereby declare that our RFP is made in good faith,
without collusion or fraud and the information contained in the RFP is true and correct to
the best of our knowledge and belief. We understand that our RFP is binding on us and
that you are not bound to accept a RFP you receive. We confirm that no Technical
deviations are attached here with this commercial offer.

Yours sincerely,

(Seal & Signature of the Authorized signatory of the System Integrator)

Name: Place:

Designation: Date:

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10.10 Proforma 23: Undertaking on Exit Management and Transition

Undertaking on Exit Management and Transition

(On the Bidder’s Letterhead)

RFP Ref. No: OCAC/______/___ Date:

To

General Manager (Admin)

Odisha Computer Application Centre,

N1/ 7D, Acharya Vihar Square, Near Planetarium,

P.O. – RRL, Bhubaneswar, Odisha, Pin-751013

Dear Sir/Madam,

Sub: Undertaking on Exit Management and Transition

I/We hereby undertake that at the time of completion of our engagement with OCAC,
either at the End of Contract or termination of Contract before planned Contract Period
for any reason, we shall successfully carry out the exit management and transition of this
Project to OCAC or to an agency identified by OCAC to the satisfaction of OCAC. I/We
further undertake to complete the following as part of the Exit management and
transition:

We undertake to complete the updation of all Project documents and other artefacts
and handover the same to OCAC before transition.

We undertake to design standard operating procedures to manage system (including

application and IT systems), document the same and train OCAC personnel on the same.

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If OCAC decides to take over the operations and maintenance of the Project on its own
or identifies or selects any other agency for providing operations & maintenance services
on this Project, then we shall provide necessary handholding and transition support,
which shall include but not be limited to, conducting detailed walkthrough and
demonstrations for the IT Infrastructure, handing over all relevant documentation,
addressing the queries/clarifications of the new agency with respect to the working /
performance levels of the ICT components , conducting Training sessions etc.

I/We also understand that the Exit management and transition will be considered
complete on the basis of approval from OCAC.

Yours sincerely,

(Seal & Signature of the Authorized signatory of the System Integrator)

Name: Place:

Designation: Date:

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