Delegate Manual

Rules Of Procedure:
PARLIAMENTARY RULES
Always address the EB before you speak:
E.g. “With the prior permission of the Executive Board, the delegate
of India would like to raise a point of information”
Use of personal pronouns:
Personal pronouns are not acceptable, delegates are always expected
to refer to themselves, and all other delegates present in the room,
in the third person.
E.g. “I would like to know if you would support the resolution” –
Incorrect
“The delegate of China would like to know if the delegate of Burkina
Faso will support the resolution” – Correct
Note passing:
Delegates can communicate with other delegates in the form of chits,
which will be passed by the admins in a room. Casual and
inappropriate language is not permitted even in notes, it can result in
suspension.
POINTS & MOTIONS:
 Points and motions are tools for delegates to ask questions
about the committee and its proceedings, rather than the
content of the debate
 Motions change what the committee is doing and generally
require a vote
 Points do not require a vote
 Delegates may only introduce motions while the Speakers’ List
is open and between speakers
  When motions require a vote, the vote may be either
substantive or procedural
 Some votes require a two-thirds majority to pass, while others
require a simple majority.
 Points may be raised during caucuses, and some points may be
used to interrupt a speaker
POINTS
 Point of Personal Privilege: If you’re having trouble hearing or
are uncomfortable (like with the temperature), you can bring it
up. This won’t affect the discussion on the topic.
 Point of Parliamentary Enquiry: You can ask the Executive
Board about the rules or the MUN setup.
 Point of Order: If you think someone said something wrong,
you can raise this point. It helps clarify rules but doesn’t stop
speakers.
 Point of Information: After a speech, you can ask the speaker
questions about what they just said.
MOTIONS
 Motion to Open Debate: This starts the formal debate and
opens the list of speakers. You can request to limit speaking
time.
 Motion to Set the Agenda: This asks for one topic to be
discussed first. It needs a majority vote.
 Motion to Adjourn the Session: This ends the session after the
last meeting. It needs a majority vote and can’t be debated.
 Motion to Enter Unmoderated Caucus: This pauses the
meeting so delegates can talk freely for a set time (like working
on resolutions). It needs a majority vote.
  Motion to Enter Moderated Caucus: This calls for a controlled
discussion on the topic for a set time. It also needs a majority
vote.
 Motion to Table the Issue: This pauses the discussion on a topic
until it’s brought up again later. It needs a two-thirds vote to
pass.
 Request for a Roll-Call Vote: This asks for a vote to be done by
calling out each country’s name. It only needs a second to pass.
 Motion to Present an Unfavourable Amendment: This brings
an amendment for discussion after the main debate. It doesn’t
need a second and is only for amendments that aren’t
supported.
 Motion to Introduce a Working Paper: This introduces a paper
that has been approved and signed. It needs a majority vote.

START OF COMMITTEE
 The Executive Board takes attendance.
 Delegates say "present" or "present and voting."
Present – voting optional (once chosen can change in second
roll call)
Present and voting – voting not optional (once chosen cannot
change in second roll call)
 The Executive Board asks if there are any points or motions. If
there are none, they call on the next speaker from the list.
 In the first session, delegates open the Speakers’ List and decide
the agenda (pick the topic to discuss first).
GENERAL SPEAKERS’ LIST (GSL)
  The Speakers’ List is the default when there are no motions or
points.
 Each country can only speak once at a time.
 A delegate can join the list by raising their placard or sending a
note.
 Speaking time is usually 90 seconds but can be changed.
 Once the list is finished and no one else wants to speak, the
committee moves to voting on resolutions.
 After a speech, a delegate can give their remaining time to the
Executive Board, another delegate, or to questions.
MODERATED CAUCUS
 A delegate can motion for a more informal discussion on a
specific part of the topic.
 There’s no set order for speaking; the next speaker is chosen
when the previous one finishes.
 No Points of Information or Point of Order allowed.
 A set topic, time, and speaking time must be decided and voted
on.
UNMODERATED CAUCUS
 A delegate can motion for the least formal debate format,
where delegates move around and talk freely.
 Delegates can’t leave the room without permission.
SPECIAL SPEAKERS’ LIST (SSL)
 When there’s a crisis, a Special Speakers’ List is used to discuss
it.
 Countries involved in the crisis will speak, and others can speak
if they wish.
  Delegates get time to prepare their speeches.

Resolution
A resolution is a formal document that suggests solutions to a
problem being discussed by delegates from different countries. It
helps show the opinions and ideas of the delegates and aims to find
agreement among everyone.
When writing a resolution for MUN, it needs to follow a specific
format. Here’s what it includes:
 Heading: This part says which committee is discussing the topic,
what the topic is, and the resolution number.
 Preambulatory Clauses: These explain the background of the
issue and why it’s important. They start with phrases like
"Acknowledging" or "Recognizing."
 Operative Clauses: These describe the actions or solutions the
resolution is proposing. Each clause starts with an action verb
and is usually numbered for easy reference.
 Signatories: These are the countries or delegates that helped
write and support the resolution. Their names show they are
committed to the solution.
 Supporting Countries: These countries may not have written
the resolution but agree with the solutions. They don’t sign but
show their support.
 Sources and Citations: If the resolution includes facts or
statistics, it’s good to mention where that information came
from.
 Sample Resolution:

Committee: Food and Agriculture Organization of the United

Nations
Topic: Emergency Preparedness
Sponsors: Angola, Malaysia
Signatories: France, Myanmar, Mongolia, Japan, Russia, Qatar,
South Africa, Saudi Arabia, Malawi, Canada, Ukraine, Argentina,
Uganda, Brazil, Turkmenistan, Peru, Burundi

Noting that national food stockpiles are at their lowest levels

since 2042,
Deeply saddened by the recent famine in Germany that
claimed thousands of lives
Reaffirming our international commitment to food security,

The Food and Agriculture Organization of the United Nations

1. Recommends that all member states stockpile sufficient food

to last for one year in the event of a catastrophic crop failure,
a. Emphasizing foodstuffs that do not spoil easily, such as:
i. Grains,
ii. Canned foods, and
iii. Other dried foods, and
 b. Storing these foodstuffs in a physically secure location to
reduce the risk of destruction as a result of a natural disaster or
an act of war;
2. Encourages the establishment of international emergency
food transport routes that can be mobilized to carry food across
borders within 48 hours;
3. Proclaims June 14th to be International Food Security
Awareness Day.

All preambulatory clauses and operative clauses an only be used

one each in a resolution.
List of Preambulatory Clauses:
 Affirming
 Alarmed by
 Approving
 Aware of
 Bearing in mind
 Believing
 Cognizant of
 Confident
 Contemplating Convinced
 Declaring
 Deeply concerned
 Deeply conscious
 Deeply convinced
 Deeply disturbed
 Deeply regretting
 Deeply conscious
 Emphasizing
 Expecting
  Expressing its appreciation
 Expressing its Satisfaction
 Fully alarmed
 Guided by
 Having adopted
 Having considered
 Having considered further
 Having devoted attention
 Having examined
 Having heard
 Having received
 Having studied
 Keeping in mind
 Noting further
 Noting with approval
 Noting with Deep concern
 Noting with satisfaction
 Observing
 Reaffirming
 Realizing
 Recalling
 Recognizing
 Referring
 Seeking
 Taking into account
 Taking note
 Viewing with appreciation
 Welcoming
 Fully aware
 Fully believing
 Fulfilling
List of Operative Clauses:
 Accepts/ Approves
 Affirms
 Welcomes
 Authorizes
 Calls for
 Calls upon
 Condemns
 Confirms
 Congratulates
 Considers Declares accordingly
 Demands
 Deplores
 Designates
 Draws attention
 Emphasizes
 Encourages
 Endorses
 Expresses its appreciation
 Expresses its hope
 Further invites
 Further proclaims
 Further recommends
 Further reminds
 Further requests
 Further resolves
 Has resolved
 Notes
 Proclaims
 Reaffirms
 Recommends
 Regrets
 Reminds
 Requests
 Resolves
 Solemnly affirms
 Strongly condemns
 Supports
 Trusts
 Urges